Agenda 06/25/2019 Item #16C 1 (Uniform Indexing-Real Property Interests)06/25/2019
EXECUTIVE SUMMARY
Recommendation to adopt a Resolution recommending protocols relating to the preparation of
documents by which County Government conveys or acquires real property interests to ensure
uniform indexing and better facilitate the document retrieval process.
OBJECTIVE: To obtain approval from the Board of County Commissioners to adopt a Resolution to
ensure uniform indexing.
CONSIDERATIONS: The Board of County Commissioners (Board) serves as the governing body for
Collier County as well as other entities such as the Collier County Community Redevelopment Agency,
the Collier County Airport Authority, and the Collier County Water-Sewer District. These entities
regularly convey and acquire real property interests. The documents used to con vey or acquire real
property interests must accurately identify the government entity. Setting forth protocols relating to the
preparation of documents conveying or acquiring government real property interests will ensure uniform
indexing by the Clerk of Courts and better facilitate the document retrieval process.
The previously indexed documents will not be affected by this Resolution.
The attached Resolution has been reviewed and approved by the County Attorney’s Office. In addition,
review and approval has been obtained from Property Appraiser staff and Clerk to the Board staff.
FISCAL IMPACT: There is no fiscal impact.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a
majority vote for Board action. -JAB
RECOMMENDATION: That the Board of County Commissioners adopts the attached Resolution and
authorizes its Chairman to execute the Resolution.
Prepared By: Toni A. Mott, Manager, Facilities Management Division
ATTACHMENT(S)
1. Naming Convention Resolution (PDF)
16.C.1
Packet Pg. 1364
06/25/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.1
Doc ID: 9037
Item Summary: Recommendation to adopt a Resolution recommending protocols relating to the
preparation of documents by which County Government conveys or acquires real property interests to
ensure uniform indexing and better facilitate the document retrieval process.
Meeting Date: 06/25/2019
Prepared by:
Title: Manager - Property Acquisition & Const M – Facilities Management
Name: Toni Mott
05/20/2019 10:31 AM
Submitted by:
Title: Director - Facilities Management – Facilities Management
Name: Damon Grant
05/20/2019 10:31 AM
Approved By:
Review:
Facilities Management Damon Grant Director - Facilities Completed 05/20/2019 11:41 AM
Public Utilities Department Dan Rodriguez Additional Reviewer Completed 05/23/2019 5:54 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 05/29/2019 11:25 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Skipped 05/28/2019 9:08 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 05/31/2019 2:01 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/31/2019 2:08 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/06/2019 5:07 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/11/2019 9:21 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/16/2019 3:48 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/25/2019 9:00 AM
16.C.1
Packet Pg. 1365
RESOLUT10N NO.2019‐
A RESOLUTION OF'THE BOARD OF COTII{TY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, RECOMMENDING PROTOCOLS
RELATING TO THE PREPARATION OF DOCUMENTS BY WHICH
COUNTY GOVERNMENT CONVEYS OR ACQUIRES REAL
PROPERTY INTERESTS TO ENSURE TINIFORM INDEXING AND
BETTER FACILITATE THE DOCUMENT RETRIEVAL PROCESS.
WHEREAS, the Board of County Commissioners (Board) serves as the goveming body
for Collier County as well as other entities such as the Collier County Community
Redevelopment Agency, the Collier County Airport Authority, and the Collier County Water-
Sewer District; and
WHEREAS, Collier County and the above-referenced entities regularly conveys and
acquires real property interests; and
WHEREAS, the documents used to convey or acquire these real property interests must
accurately identify the govemment entity; and
WHEREAS, setting forth protocols relating to the preparation of documents conveying or
acquiring govemment real property interests will ensure uniform indexing by the Clerk of Courts
and better facilitate the document retrieval process.
NOW, THEREFORE BE IT RESOLyED By THE BOARD OF,COUNTY
COMMISSIONERS, COLLIER COUNTY, FLORIDA, thAt
3.
Property interests acquired by Collier County shall be acquired in the name of
Collier Coturty, a political subdivision ofthe State of Florida.
Property interest acquired by the Collier County Airport Authority shall be
acquired in the name of Collier County, a political subdivision of the State of
Florida.
Property interests acquired by the Collier County Water-Sewer District shall be
acquired in the name of Board of County Commissioners of Collier County,
Florida, as the goveming body of Collier County and as ex-officio the goveming
board of the Collier County Water-Sewer District to be indexed as (CCWSD).
16.C.1.a
Packet Pg. 1366 Attachment: Naming Convention Resolution (9037 : Naming Convention Resolution)
4. Property interest acquired by Collier County Community Redevelopment Agency
shall be acquired in the name of Collier County, a political subdivision of the
State of Florida.
5. These protocols apply to ensure uniform indexing to better facilitate document
retrieval and shall not be solely used as a means of determining ownership.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring
same this day of _,2019.
ATTEST:BOARD OF COUNTY COMヽ 41SSIONERS
Crystal Kinzel, CLERK COLLIER COUNTY,FLORIDA
By:By:
,Deputy Clcrk William L.ⅣIcDanicl,Jr。,CHAIRNIAN
Approved as to form and legality:
.q
Y7 '1\=Assistant Couniy Attorney )f 5\'
16.C.1.a
Packet Pg. 1367 Attachment: Naming Convention Resolution (9037 : Naming Convention Resolution)