Agenda 10/27/2009 Item #16E 3Agenda Item No. 16E3
October 27, 2009
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EXECUTIVE SUMMARY
Recommendation to approve budget amendments to appropriate funds carried
forward from FY 2009 for the completion of Information Technology purchases in
the amount of $82,741.50.
OBJECTIVE: To obtain Collier County Board of County Commissioners (BCC) approval for
budget amendments that will allow funds carried forward from FY 2009 to be properly
appropriated within the Information Technology Fund (505).
CONSIDERATIONS: At the end of each fiscal year, funds associated with open purchase
orders are carried forward into the following fiscal year in order to assure continuity of service to
our vendors and within our own operations. In FY 2009 purchase orders were opened for
Information Technology services within the appropriate cost centers in the General Fund (001);
at the end of the fiscal year, $82,741.50 in purchase orders were still open. These funds were
carried forward into FY 2010 to the same Fund and Cost Center. In FY 2010, however, the
Information Technology Department is operating from an Internal Service Fund (505) with new
Cost Centers.
As such, budget amendments are necessary in order to move these carried - forward funds from
the General Fund (001) into the Information Technology Fund (505), so that this work can be
completed.
FISCAL IMPACT: Two budget amendments are needed to correctly appropriate these funds,
by increasing the General Fund transfer to the Information Technology Fund (505) and moving
the related expenses to the correct Cost Centers. There is no net change to the County's total
budget.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this executive summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office and
does not present any legal issues. — CMG
RECOMMENDATION: That the Board of County Commissioners approves the necessary
budget amendments to move $82,741.50 in costs and related funding to the Information
Technology Fund (505).
Prepared by: Barry Axelrod, Director, Information Technology
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Agenda Item No. 16E3
October 27, 2009
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16E3
Item Summary: Recommendation to approve budget amendments to appropriate funds carried forward from
FY 2009 for the completion of Information Technology purchases in the amount of
$82,741.50.
Meeting Date: 10/27/2009 9:00:00 AM
Prepared By
Barry Axelrod
Information Technology Director
Date
Administrative Services
Information Technology
10/9/2009 3:13:39 PM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
101912009 4:55 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
10/13/2009 10:22 AM
Approved By
Randy Greenwald
Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
10/14/2009 10:55 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10/14/2009 11:13 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
10/1612009 4:10 PM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
10119/2009 8:44 AM
file: / /C: \AgendaTest \Export \137 - October 27,2009\16. CONSENT AGENDA \16E. ADMI... 10/21/2009