Backup Documents 06/11/2019 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 D 6
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CJY"&
�•'�•h
4. BCC Office Board of County ()JR\
Commissioners Ji\ j b- I? ~°
Minutes and Records Clerk of Court's Office I
5. -� ( ita/ t
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Matt Catoe—Parks and Recreation Contact Information 239-252-4059
Contact/ Department
Agenda Date Item was 6/11/2019 Agenda Item Number 16.D.6
Approved by the BCC
Type of Document Resolution q Number of Original 1
Attached C lC (C( _ 1( Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK • MC
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be MC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the MC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip y$C
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 6/11/2019 and all changes made during &'
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. erY
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready forth t
Chairman's signature.
MEMORANDUM
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Date: June 18, 2019
To: Matt Catoe, Operations Analyst
Parks & Recreation
From: Teresa Cannon, Senior Deputy Clerk
Boards Minutes & Records Department
Re: Resolution 2019-99: Expenditure of Funds to Host the Commission
for Accreditation for Park & Recreation Agencies
Attached is a scanned copy of the document referenced above (Item #16D6),
approved by the Board of County Commissioners on Tuesday, June 11, 2019.
The original is being held in the Minutes & Department as part of the Board's
Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attached
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RESOLUTION NO. 2019- 9 9
A RESOLUTION ADOPTING A POLICY FOR THE EXPENDITURE
OF FUNDS FOR THE PARKS AND RECREATION DIVISION TO
HOST THE COMMISSION FOR ACCREDITATION FOR PARK
AND RECREATION AGENCIES.
WHEREAS, the Collier County Parks and Recreation Division will host the Accreditation
Commission in March 2020 and in subsequent years(every 5 years) for national accreditation; and
WHEREAS,the Accreditation Commission has provided the Parks and Recreation Division with
its Agency Accreditation Visitation Procedures (Seventeenth Edition 2016) which provides guidelines for
hosting the Accreditation Commission; and
WHEREAS, the Board of County Commissioners supports the Parks and Recreation Division in
seeking national accreditation as a valid and proper public purpose and authorizes the expenditure of funds
to host the Accreditation Commission; and
WHEREAS, the Board of County Commissioners has the legal authority to adopt a resolution
authorizing the expenditure of County funds for valid and proper public purposes; and
WHEREAS, the Board of County Commissioners finds that the Parks and Recreation Division
may also solicit, receive and expend donations from local business including hoteliers and restaurants for
the purpose of hosting the Accreditation Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the expenditure of funds for any and all
expenses incurred by the Collier County Parks and Recreation Division to host the Commission for
Accreditation of Park and Recreation Agencies is approved as follows:
1. APPROVAL REQUIRED. All expenses incurred to host the Commission for Accreditation of
Park and Recreation Agencies("Accreditation Commission")must be authorized and approved by
the Parks and Recreation Division Director,and by the Public Services Department Administrator,
and funds must be available in the approved Parks and Recreation Division budget. Those expenses
directly related to accreditation that are not covered in the budget must be presented to the Board
of County Commissioners for approval.
2. EXPENSES RELATED TO HOST ACCREDITATION COMMISSION. Payment or
reimbursement is authorized for any Parks and Recreation Division event, meal, occasion or gift,
organized by the Parks and Recreation Division for the purpose of hosting the Accreditation
Commission as requested and defined by the Agency Accreditation Visitation Procedures (Fifth
Edition 2006).
Expenses including meals, transportation and entertainment, for County employees who attend a
function with the Accreditation Commission in an official capacity are authorized to be included
in the total cost of the function for payment or reimbursement.
A. Meals. Meals include food and beverages associated with meetings,dinners,and similar events,
whether catered or provided by Collier County, at a facility or private location. Gratuities up to
20%, whether or not included in the bill, for groups or special menus or events are authorized for
payment or reimbursement. Gratuities on discounted or complimentary meals are authorized as
calculated on the full fair market price of the meals up to 20%. County employees must follow the
1
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Ethics Ordinance and Ch. 112, Florida Statutes,and County Code of Ethics(CMA#5311)covering
acceptance of discounted or complimentary meals.
B. Gifts. Tokens of appreciation and mementos of Collier County given to Accreditation
Commission are authorized for payment or reimbursement at actual cost.
C. Transportation. Expenses for airlines, vans, buses or automobiles to transport Accreditation
Commission members are authorized for payment or reimbursement at actual cost. This includes
transportation to and from the airport. Airline tickets will be reimbursed at actual cost.
D. Accommodations. Expenses to house Accreditation Commission are authorized for
payment or reimbursement at actual cost.
E. Entertainment. Expenses for the Accreditation Commission and authorized County employees
include, but are not limited to the costs for tours of Collier County and admission to attractions
within Collier County at actual cost.
3. COLLIER COUNTY PURCHASING CARD USE. The Collier County Purchasing Card may be
used by the Parks and Recreation Division staff for all travel,entertainment and incidental expenses
including the cost of restaurant meals. Staff is required to follow the Collier County Purchasing
Card Manual regarding use of the card.
4. COLLIER COUNTY PURCHASING CARD MANUAL. The Parks and Recreation Division must
follow the Collier County Purchasing Card Manual for all eligible expenditures.
5. DONATIONS AUTHORIZED. The Parks and Recreation Division is authorized to solicit,receive
and expend donations for the purpose of hosting the Accreditation Commission. Collier County
employees must comply with the Collier County Ethics CMA#5311,the Ethics Ordinance and Ch.
112, Florida Statutes, regarding the acceptance of gifts.
THIS RESOLUTION ADOPTED this t day of , 2019 after a motion, second and
majority vote favoring same.
DATED: 4i)Bii BOARD OF COUNTY COMMISSIONERS
ATTEST: OF COLLIER a LINTY, FLORIDA
CH).YSTAL K KI JZEL, Comptroller and
erk of Courts AO°
„. 2t a tpChairman's Will!m L. McDaniel, Jr., Chairman
ApprovOisical
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A Ara
Colleen M. Greene
Assistant County Attorney Ito )(7
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