Agenda 10/13/2009 Item #16E 4
Agenda Item No. 16E4
October 13, 2009
Page 1 of 3
EXECUTIVE SUMMARY
Recommendation to award Bid #09.5254 and a contract for Grounds Maintenance of
Collier County Government Facilities to Hannula Landscaping & Irrigation, Inc. as
primary and Florida Land Maintenance, Inc. d/b/a Commercial Land Maintenance as
secondary for the estimated annual amount of $393,366.
OBJECTIVE: To acquire outsourced grounds maintenance services in a cost-efficient and
effective manner for Collier County properties.
CONSIDERATION: The Department of Facilities Management is responsible for the maintenance,
upkeep and repair of landscaping and irrigation systems throughout the County.
On July j~, 2009, the Purchasing Department sent two hundred and thirty-four (234) notices to
businesses- for the maintenance, upkeep and repair of landscaping and irrigation systems. Of
those notices sent sixty-one (61) were downloaded and three (3) bids were received.
Award is based on a base bid per location plus a time and material formula. A bid tabulation sheet
is attached for review.
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Staff recommends award to Hannula Landscaping & Irrigation, Inc. as primary and Florida Land
Maintenance, Inc. d/b/a Commercial Land Maintenance as secondary. New landscaping projects
or new installs outside of the routine maintenance may be required as per the bid. The projects
may be quoted out to both contractors to obtain the best pricing for the County.
FISCAL IMPACT: Maintenance services average $393,366 annually, based on approved building
maintenance and capital budgets. Funds are budgeted in FY10 Department of Facilities
Operating Budget 001-122240.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient-SRT.
RECOMMENDATION: That the Board of Collier County Commissioners approves the award of
Bid #09-5254 "Grounds Maintenance Collier County Government Facilities" to Hannula
Landscaping & Irrigation, Inc. as primary and Florida Land Maintenance, Inc. d/b/a Commercial
Land Maintenance as secondary for maintenance and repair of landscaping services and
authorizes the Chairman to sign the standard contract after County Attorney approval.
PREPARED BY: Damon Gonzales, CFM, Facilities Manager, Department of Facilities
Management
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Agenda Item No. 16E4
October 13, 2009
Page 2 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E4
Meeting Date:
Recommendation to award Bid #09-5254 and contracts for Grounds Maintenance of Collier County
Government Facilities to Hannula Landscaping & Irrigation, Inc. as primary, and Florida Land
Maintenance, Inc. d/b/a Commercial Land Maintenance as secondary for the estimated annual
amount of $393,366.
10/13/20099:00:00 AM
Prepared By
Damon Gonzales
Interim Facilities Manager
Date
Administrative Services
Facilities Management
9/30/2009 2:51 :43 PM
Approved By
Lyn Wood
Purchasing Agent
Date
Administrative Services
Purchasing
9/30/20092:54 PM
Approved By
Skip Camp, C,F.M.
Facilities Management Director
Date
Administrative Services
Facilities Management
9/30/2009 2:55 PM
Approved By
Damon Gonzales
Interim Facilities Manager
Date
Administrative Services
Facilities Management
9/30/2009 6:24 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
10/1/20094:15 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
10/1/20094:44 PM
Approved By
OMS Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10/2/2009 9:35 AM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
10/5/200910:25 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
10/5/2009 1 :29 PM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
10/5/20091:33 PM
Collier County Online Bidding System - Expired Solicitations
Agenda ~~%~f6\:4
October 13, 2009
Page 3 of 3
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