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Agenda 10/13/2009 Item #16B 2 Agenda Item No. 1682 October 13. 2009 Page 1 of 13 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approves the Supplemental Agreement for the Sale of Fill with Ave Maria Development, LLLP and authorizes the Chairman to sign the document. Project #60044. OBJECTIVE: Recommendation that the Board of County Commissioners approves the Supplemental Agreement for the Sale of Fill with Ave Maria Development, LLLP, and authorizes the Chairman to sign the documents. CONSIDERATIONS: On April 26, 2005, the Board of County Commissioners entered into a Developer Contribution Agreement with Ave Maria Development, LLLP. As part of this Agreement the County has agreed to provide six lane improvements to Oil Well Road. To accelerate these improvements the Developer, Barron Collier Companies, has agreed to donate certain right-of-way, fund the cost of designing and pennitting the section of Oil Well Road from Immokalee Road to Camp Keais Road in exchange for impact fee credits, and to provide fill to the County at its cost. In order to prepare bid documents for the Oil Well Rd project a final price for the fill had to be agreed on. In negotiations with Ave Maria they provided the cost accounting for its cost of$2.4l per cubic yard. This was proposed as an approximation and the actual cost would be adjusted by Ave Maria within sixty days of the completion of the project. To avoid the unforeseen cost over runs during the course of construction the County and Ave Maria settled on a fixed price of $2.45 per cubic yard. The cost of the fill will be made a part of the bid documents and should result in a lower construction cost. However, bidders have been advised that they are not restricted to this source and are encouraged to consider all open market sources. FISCAL IMPACT: There is a $10.00 recording fee associated with this Agreement. The funds are available in gas tax and/or impact fees. LEGAL CONSIDERATIONS: The County Attorney participated in the drafting of this Agreement, which is legally sufficient for Board action. -JAK GROWTH MANAGEMENT IMPACT: This Agreement is consistent with the Growth Management Plan RECOMMENDATION: The Board of County Commissioners approves the Agreement for fill dirt and authorizes the Chairman to sign the documents. Prepared by: Kevin H. Dugan, Project Manager, TECM .- Attachments: Agreement Agenda Item No. 1682 October 13, 2009 Page 2 of 13 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 1682 Recommendation that the Board of County Commissioners approves the Supplemental Agreement for the Sale of Fill with Ave Maria Development, LLLP and authorizes the Chairman to sign the document. Project #60044. 10/13/2009 9:0000 AM Meeting Date: Approved By Gary Putaansuu Principal Project Manager Transportation Engineering and Construction Date Transportation Services 1011120095:05 PM Approved By Norm E. Feder, AICP Transportation Division Administrator Date Transportation Services Transportation Services Admin. 1012/20097:33 AM Approved By Najeh Ahmad Director Transportation Engineering & Construction Management Date Transportation Services 10121200910:19 AM Approved By Kelsey Ward Contract Administration Manager Date Administrative Services Purchasing 10121200912:18 PM Approved By Lisa Taylor ManagementlBudget Analyst Date Transportation Services Transportation Administration 10121200912:30 PM Approved By Therese Stanley Grants Coordinator Date Transportation Transportation Administration 10/2f2009 12:35 PM Approved By Pat Lehnhard Executive Secretary Date Transportation Services Transportation Services Admin 1012120094:15 PM Approved By OMS Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 1015120098:59 AM Approved By Jeff Klatzkow County Attorney Date County Attorney County Attorney Office 10/5/20091:24 PM Approved By John A. 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Agenda Item No. 1682 October 13, 2009 Page 4 of 13 Exhibit 7.a Bid Tab South Grove Lake Excavation Ave Maria, Florida Contractor: Earth Tech Enterprises, Inc. Date Submitted: Fridav, Mav 15. 2009 Bid Due Date: Fridav. Mav 15, 2009 Revised: Fridav, AUQust 21,2009 Item No. Work Area Unit Estimated Qtv. Unit Price Amount 1 Mobilization i LS 1,00 $ 30,000,00 $30,000.00 2 NPDES MonitorinQ (1 vear) LS 1.00 $ 5,500.00 $5,500,00 3 Construction Survey I LS 1.00 $ 9,600.00 $9,600.00 4 Clearing (Stockpile) AC 2.70 $ 5,500.00 $14,850.00 5 Clearina (Excavation Area) -1 AC 68.60 $ 900,00 $61,740.00 6 -_ Excavation* CY i 1,383,200,00 $ 1,29 $1,783,287.19 7 Littoral PlantinQs ~ SY I 4,451,00 $ 0,75 $3,338.25 8 Bahia Sod (Includes Waterina) SY 17,500.00 $ 1.45 $25,375.00 9 Access Road (Paved) ~ ~~ ; 1,250,OO! $ 14,58 $18,225,00 10 Access Road (Stabilized) 13,066.00 $ 9.16 I $119,684.56 11 Sianaae _r--TH 1,00 $ 1,200,00 $1,200.00 - 12 Security Gate ! EA I 1.00 $ 2,000,00 $2,000.00 13 LoadinQ CY 1,383,200,00 $ 0,50 691600 -- 14 Administration (Ticketina) CY 1,383,200,00 $ 0,05 i 69160 Total: $2,835,560.00 * Quantity is based on the 100% Construction plans for CR 858 prepared by CH2M Hill 0,00 0,00 $2.00 $0.65 $0.00 $0.00 Agenda Item No. 1682 October 13, 2009 Page 5 of 13 KevinDugan From: Sent: To: Subject: David Genson [DGenson@barroncollier,com] Wednesday, September 16,20091 :07 PM dugan_k RE: Oil Well Road Fill Agreement Sure, just let me know, From: dugan_k [mailto:KevinDugan@colliergov.net] Sent: Wednesday, September 16, 2009 1:05 PM To: David Genson Subject: RE: Oil Well Road Fill Agreement Keep something handy, Apparently there was a similar deal with Traviso Bay and the Clerk would not pay because it was not competitively bid, From: David Genson [mailto:DGenson@barroncollier.com] Sent: Wednesday, September 16, 2009 11:41 AM To: dugan_k Subject: RE: Oil Well Road Fill Agreement We originally bid the project out to five (5) different contractors in May 2009, The table below shows their bid prices for the work, With Earth Tech being the apparent low bidder, we decided to select them and continue negotiating the price which we tweaked as a result of a few clarifications/additions/deletions from the original bid, Also, please note that we originally did not ask for contractors to price loading of the fill and ticketing as the original intent was to let your contractor handle that, The price for loading and ticket administration was requested of and received from Earth Tech in late August 2009 which is why the breakdown sent yesterday is higher than the number below. South Grove Lake Bids - with no loading/ticketing (5/15/2008) Contractor Bid Price Earth Tech Enterprises, Inc. $2,073,525,25 Mitchell & Stark Const. Co" Inc. $2,403,411.30 Ryan Golf Corporation $2,439,510.25 Lee Mar Building and Construction Corp, $2,919,951.21 South Florida Excavation, Inc. $2,978,154,50 If you need something more formal I can even provide an affidavit that this was competitively bid. Let me know. David B Genson, PE BARRON COLLIER COMPANIES 2600 Golden Gate Parkway Naples Florida 34105 Ph: 239-262-2600 Cell: 239-404-3337 Fax: 239-261-1797 Email: dgenson@barroncollier.com -"""..."..~,,,-,----"----"--=---'~-"""~"-"";-"""""-"''''-' Agenda Item No. 1682 OctoQ~LL~..1QQ.L Page 6 of 13 From: dugan_k [mailto:KevinDugan@colliergov.net] Sent: Wednesday, September 16, 2009 9:19 AM To: David Genson Subject: RE: Oil Well Road Fill Agreement David, We are going to need some sort of confirmation that the South Grove Excavation was competitively bid. From: David Genson [mailto:DGenson@barroncollier.com] Sent: Tuesday, September 15, 2009 3:59 PM To: dugan_k Cc: AhmadJay Subject: RE: Oil Well Road Fill Agreement Attached is the unit prices bid by Earth Tech as you requested, Let me know if you need anything else. With regard to the final agreement, I am ready to get the agreement signed once I get the okay from Will Dempsey. He's a got a call into the County Attorney's office about an item pertainiflgto the indemnity language, David B Genson, PE BARRON COLLIER COMPANIES 2600 Golden Gate Parkway Naples Florida 34105 Ph: 239-262-2600 Cell: 239-404-3337 Fax: 239-261-1797 Email: dgenson@barroncollier.com From: dugan_k [mailto:KevinDugan@colliergov.net] Sent: Tuesday, September 15, 2009 8:04 AM To: David Genson Cc: AhmadJay Subject: RE: Oil Well Road Fill Agreement David, I need to send the Estimated cost sheet over to Purchasing for an "independent audit", They will want to see the bid sheets from Earth Tech, Do we have a final Agreement yet?? Kevin From: David Genson [mailto:DGenson@barroncollier.com] Sent: Monday, September 14,20092:46 PM To: AhmadJay; dugan_k Cc: CasalanguidaNick; Will J. Dempsey Subject: Oil Well Road Fill Agreement Jay and Scott, 2 Agenda Item No. 1682 October 13, 2009 Page 7 of 13 As requested, please see attached document which shows how the fill price of $2.45 per cubic yard is broken down, Please note that this shows a cost of the fill at $2.408 ($2,41) per cubic yard and the agreement has $2.45 per cubic yard. As you recall, Ave Maria Development, LLLP's (AMD) initial agreement had a provision for us to be able to "true up" the price offill. In our meeting earlier this summer, AMD then agreed, at the County's request, to having an upset amount that the price of fill would not exceed. Finally, at the County's request again, we agreed to your request to split the difference between what we estimated the cost was then and to what AMD agreed to as the upset price of the fill (a difference of $0,10). This resulted in an additional $0,05 "contingency" added to our cost at the time. This version of the cost estimate still contains the agreed-upon contingency, but we've reduced it to $0.04 ($2,45 versus $2,41 per cubic yard) which AMD is comfortable with, wi Please review and let me know if you have questions, David B Genson, PE BARRON COLLIER COMPANIES 2600 Golden Gate Parkway Naples Florida 34105 Ph: 239-262-2600 Cell: 239-404-3337 Fax: 239-261-1797 Email: dgenson@barroncollier.com 3 Agenda Item No. 1682 October 13, 2009 Page 8 of 13 SUPPLEMENTAL AGREEMENT FOR SALE OF FILL This SUPPLEMENTAL Agreement ("Agreement") is entered into this _ day of October, 2009, by and between Ave Maria Developmen4 LLLP, a Florida limited liability limited partnership ("Ave Maria") and Collier County, a political subdivision of the State of Florida ("Collier County"). This Agreement is a Supplement to a Developer Contribution Agreement between the parties dated April 26, 2005, and recorded in Official Records Book 3802, Page 2557, of the Collier County, Florida, Public Records (the "DCA"). RECIT ALS WHEREAS, Paragraph 7 of the DCA requires Ave Maria to provide sufficient fill material in connection with the expansion of certain County right-of..way in Eastern Collier County; and WHEREAS, Collier County is prepared to proceed with funding and constructing the expansion of two (2) segments of the Oil Well Road right-of-way, namely those segments lying between: 1. Immokalee Road and Everglades Boulevard; and 2. Oil Well Grade Road and Ave Maria Boulevard (the "Project"); and WHEREAS, Ave Maria and Collier County wish to enter into this Agreement for purposes of memorializing their respective obligations regarding the provision of fill material for the Project. NOW THEREFORE, in consideration of the following agreements, the mutual exchange ofTen DoJlars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which the parties mutually acknowledge, Ave Maria and Collier County hereby agree that the foregoing recitals are true, correct, and incorporated into this Agreement, and further agree as follows: 1. Sale of Fill for the Project. Ave Maria ab'Tees to provide sufficient fill material for the Project at a purchase price of $2.45 per cubic yard, which the parties agree reflects Ave Maria's actual "Cost." The agreed upon purchase price offill and means ofaccess shall be made available equally to all bidders of the Project and the Contractor for the Project. The fill shall be extracted from the real property commonly known as South Grove Lake ("South Grove"), as described in Collier County Board of Zoning Appeals Resolution No. 08-115 approving a conditional use for earth-mining (the "Resolution"), Ave Maria's obligation to provide fill material to Collier County hereunder is subject to the following terms and conditions: A. Quantity. The estimated amount of fill to be excavated and made available under this Ab'Teement is approximately 1.38 million cubic yards. This Agreement is not intended to grant Collier County or the Contractor exclusive rights to all fill material from South Grove, and Ave Maria shall be entitled to sell fill material from South Grove to third parties, although Ave Maria's obligation to provide fill material for the County's Project shall take priority over any commitment to other purchasers, This Agreement shall apply only to the Project, as defmed hereinabove, and not to any other Collier County right-of.way expansion, B, Qualitv. Fill material provided from South Grove shall conform to the requirements listed in Section 120-7 ofthe Florida Department of Transportation Agenda Item No. 1682 October 13, 2009 Page 9 of 13 Standard Specifications for Road and Bridge Construction 2007. C. Payment. Should the awarded Contractor exercise their right to use the fill, they shall be responsible for all costs associated with transporting the fill material from South Grove to the Project. Ave Maria will load the fill material onto Contractor's trucks at South Grove, and monitor and document the volume of material provided to Contractor. Ave Maria will invoice Contractor on the first of every month based on the volume of fill taken off site from the prior month, and the Contractor shall pay each invoice within thirty (30) days following receipt. Should the Contractor fail to pay any such invoice within said 30 day period, then A ve Maria may, in its sole discretion, decline to provide any further fill material for the Project until such time that the outstanding invoice is paid current. Collier County shall require that Conb'actor provide a performance and payment bond guaranteeing payment to Ave Maria of the sums due hereunder (the "Bond"). The Bond shall be in an amount not less than One hundred and Ten Percent (110%) of the estimated cost of the Project, shall contain typical and customary terms and clauses for such bonds, and shall otherwise accord with the requirements of Section 255,05, Florida Statutes, E. Schedule; Notice, Prior to commencement of the Project, Contractor shall submit to the County and Ave l'v-1aria a schedule of work activities required for the Project ("Construction Schedule"), The Construction Schedule, at a minimum, shall indicate \vhen Contractor will pick up the fill material from South Grove, On a weekly or monthly basis, as agreed upon in writing between Contractor and Ave Maria, Contractor shall provide Ave Maria and County updates to the Construction Schedule which shall indicate the progress of the required work activities required and any changes to interim completions and start dates. In no case shall Contractor btjve Ave Maria less than sixty (60) day's prior written notice of the date that Contractor wishes to pick up thc initial delivery of fill material from South Grove, F, Contractor's Insurance/Indemnity Requirements. Collier County shall requirc Contractor and any subcontractor(s) who transports fill material from South Grove carry property damage and public liability insurance coverage in the following amounts with the County and Ave Maria named as additional insured parties (the "Required Insurance"): Auto/General Liability $2,000,000 $1,000,000 $1,000,000 $500,000 Combined Single Limit Any One Occun-ence Personal It~iury Propcrty Damage The Required Insurance policy binders shall reflect that each additional insured patty shall be indemnified on a primary and non-contributory basis utilizing an ISO stand8rd endorsement at lcast as broad as CG 2010 (11/85), (policy or endorsement will include coverage for ongoing operations a<; well as products and completed operations) and shall include a waiver of subrogation clause in favor of each additional insured party. The County shall secure and provide copies of the corresponding po licies for the Required Insurance to Ave Maria within ten (10) 'J Agenda Item No. 1682 October 13, 2009 Page 10 of 13 days following Ave Maria's written request for same The County's agreement with Contractor shall provide tor the following indemnity in favor of both the County and Ave Maria: To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County and Ave Maria Development, LLLP, a Florida limited liability limited partnership ("Ave Maria"), and their respective officers and employees, from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified parties or persons described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County or Ave Maria. The fbregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. Contractor shall include such indemnity language in all agreements it enters into with subcontractors that are hired to transport fill material from South Grove for the Project. Le2s1 Matters ) This Agreement shall be considered a Supplemental Agreement to the DCA, and shall not be constructed or characterized as a development agreement under the Florida Local Government Development Agreement Act. 3. The burdens of this Agreement shall be binding upon, and the benefits of this Agreement shall inure to, all successors in interest to the parties to this Agreement. 4. In the event state or federal laws are enacted after the execution of this Agreement, which are applicable to and preclude in whole or in part the parties' compliance with t.he tenns of this Agreement, then in such event this Agreemcnt shall be modified or revoked as is necessary to comply with such laws, in a many which best ret1ects the intent of this Agreement. The invalidity 0 f one or more tenns or conditions in this Agreement shall not affect the validity of the remaining pOliion of the Agreement, provided that the material purposes of this Agreement can be determined and effectuated. 5. Except as otherwise provided herein, this Agreement shall only be amended by mutual written consent of the parties hereto or by their successors in interest. All notices and other communications required or pelmitted hereunder shall be in writing and shall be sent by Certified Mail, return receipt requested, or by a nationally recognized overnight delivery service, and addressed to the pmties as follows (or such other address of which a party hereto shall give notice): 3 Agenda Item No. 1682 October 13, 2009 Page 11 of 13 For the County: Name/Title: Address: County Manager 3301 Tamiami Trail, East Naples, Florida 34112 239-252-8383 239-252-4010 Phone: Fax: With copies to: Address: Phone: Fax: Administrator, Transportation Division 2885 S. Horseshoe Drive Naples, Florida 34104 239-252-8192 239-252-2726 For Ave Maria: Name/Title: Address: Phone: Fax: David B. Genson; Vice President of Engineering 2600 Golden Gate Parkway Naples, Florida 34105 239-262-2600 239-262-1797 With copies to: George L. Varnadoe, Esquire Cheffy Passidomo 821 5th A venue South Naples, Florida 34102 Phone: 239-261-9300 Fax: 239-261-9782 Notice shall be deemed to have been given on the next successive business day to the date of the courier, if sent by nationally recognized overnight delivery service, or if delivered by Certified Mail, upon actual receipt. 10, Ave Maria shall execute this Agreement prior to it being submitted for approval by the Board of County Commissioners. The Effective Date of the Agreement shall be the date that it is approved by the Board of County Conunissioners at a duly noticed public hearing. In the event this Agreement has not been so approved by the Board of County Commissioners within sixty (60) days after execution by Ave Maria, then it shall be deemed terminated and rendered null and void. 11. In the event of any dispute under this Agreement, the parties shall attempt to resolve such dispute first by means of the County's then-current Alternative Dispute Resolution ("ADR") Procedure, if any, Following the conclusion of such procedure, if any, either party may file an action ten injunctivc relief in the Circuit Court of Collier County to enforce the terms of this Agreement, and remedy being cumulative with any and all other remedies available to the parties for the enforcemcnt of the Agreement. This Agrecment shall be interpreted without regard to any presumption or other rule requiring inteqm:~tation against the party causing this Agreement or any pm1 thereof to be draHcd, 4 Agenda Item No. 1682 October 13, 2009 Page 12 of 13 12. This Agreement constitutes the entire agreement between the County and the parties with respect to the activities noted herein. All prior representations, undertakings, and oral agreements by or between the parties hereto with respect to the subject matter of this Agreement are merged into, and expressed in, this Agreement, and any and all prior representations, undeltakings, and oral agreements by and between such parties with respect thereto hereby are canceled. This Agreement is not intended to amend or modifY any other written Agreement between the paIties with respect to the Project. 13. The individuals signing this Agreement on behalf of each party represents and warrants that he or she has the full power and authority to execute this Agreement for the party upon whose behalf he or she is executing same and that upon such execution, such party shall be fully bound by each and every provision of this Agreement. 14. Nothing contained herein shall be deemed or construed to create between or among any of the parties any joint venture or partnership nor otherwise grant to one another the right, authority or power to bind any other party hereto to any agreement whatsoever. Unless expressly stated herein to the contrary, nothing in this Agreement, whether express or implied, is intended to confer any rights or remedies under or by reason 0 f this Agreement on any persons other than the palties and their respective legal representatives, successors and permitted assigns. Nothing in this Agreement is intended to relieve or discharge the obligation or liability of any third persons to any paIty to this Agreement, nor shall any provision give any third persons any right of subrogation or action over or against any party to this Agreement. 15. This Agreement may be executed in separate counterparts, each ofwhich when so executed shall be an original, but all of which together shall constitute but one and the same instrument. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first above written. Attest: DWIGHT E. BROCK, Clerk BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: By: . - Donna Fiala, Chairman , Deputy Clerk REMAINDER OF PAGE INTENTIONALLY LEFT BLANK REMAINING SIGNATURE PAGE TO FOLLOW 5 . . Agenda Item No. 1682 October 13, 2009 Page 13 of 13 ATTEST: AVE MARIA DEVELOPMENT, LLLP, a Florida limited liability limited partnership By: BalTon Collier Corporation, a Florida corporation, its Managing General Partner ,4 /1 ..- /1/;/~ . I /' ----.- ..... _d-:- //-_. ~', . ~ " j I ! \~!)[ tL'LL'---t ~.~::~\ /( .~, ji /c (>.._ Printed Name: /1-)0. i c;;; ,), k ,'/ j r 11<" By: esident Corporation, as Managing General Partner of Ave Maria Development, LLLP Corporate Seal 6