Agenda 09/29/2009 Item #16F 8
Agenda Item No. 16F8
September 29,2009
Page 1 of 2
EXECUTIVE SUMMARY
Recommendation to approve budget amendments appropriating $276,351,171.83 of
unspent FY 2009 grant and project budgets into fiscal year 2010.
OBJECTIVE: Board of County Commissioners' approval of budget amendments which will
appropriate $276,351,171.83 of carry forward in various funds.
CONSIDERATIONS: When budgeting for a capital project, usually tge budgets are for the
entire construction amount, even if the project takes multiple years to cO~l1plete. Grants on the
other hand, usually do not start on October 1, most staIt on the state fiscal year cycle, July 1
or on a calendar year cycle, January 1 and usually last for a year or more. In any event,
capital and grant budgets do not "expire" at the end of the Board's fiscal year, on September
30. The unspent portion of these budgets needs to roll forward into the next fiscal year.
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On September 14, all the grant and capital projects were reviewed in SAP (accounting
system) and it was noted that there was $276,351,171.83 of unspent budgets. Weare
recommending that FY 2010 budget be amended by $276,351,171.83 on October 1 to avoid
any disruption to the various capital projects and grants. Since these budget amendments will
be increasing the total (adopted) appropriations within a fund, they must be approved by
resolution of the Board of County Commissioners after an advertised public hearing. (The
resolution is in section 17E in this agenda).
On or about October 1, all the capital projects and grants will be reviewed again in SAP aIld
the 2010 budget will be decreased by the expenditures that were incurred during the last 3
weeks in September. These budget amendments can be done administratively, since they will
be decreasing the capital project and grant budgets.
If we waited until FY 2009 closes on September 30 and prepared the roll forward budget
amendments, all the capital projects and grants would not have budgets until the next BCC
meeting scheduled for October 13. Venders and employees could not get paid until after the
Board meeting.
FISCAL IMPACT: Budget amendments in the amount of $276,351,171.83 are needed in FY
2010 to re-appropriate unspent (FY 2009) budget within each capital project and grant
program and recognize a like aIll0unt of carryforward. Attached is a schedule by Fund and
dollar amount
GROWTH MANAGEMENT IMPACT: There is no growth management impact with this
carryforward funding request.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attomey and is ready for Board action. -JAK
RECOMMENDATION: Board approval of budget amendments totaling $276,351,171.83
to re-appropriate unspent (FY 2009) budget and carry forward for capital projects and grants.
PREPARED BY: John Yonkosky, Director, Office of Management and Budget
l'age 1 or 1
Agenda Item No. 16F8
September 29,2009
Page 2 of 2
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
I
Item Number: 16F8
Item Summary: Recommendation to approve budget amendments appropriating $276,351,171.83 of unspent
FY 2009 grant and project budgets into fiscal year 2010.
Meeting Date: 9/29/20099:00:00 AM
Approved By
OMB Coordinator OMB Coordinator Date
County Manager's Office Office of Management & Budget 9/21/20092:25 PM
Approved By
Jeff Klatzkow County Attorney Date
County Attorney County Attorney Office 9/22/2009 4:46 PM
Approved By
John A. Yonkosky Director of the Office of Management Date
County Manager's Office Office of Management & Budget 9/22/20094:46 PM
Approved By
Leo E. Ochs, Jr. Deputy County Manager Date
Board of County County Manager's Office
Commissioners 9/22/2009 6:32 PM
file://C:\Agendatest\export\ 135-September 29,2009\16. CONSENT AGENDA\16F. COUN... 9/23/2009