Agenda 09/29/2009 Item #16B 4
Agenda Item No. 1684
September 29,2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to approve award of contract #09-5229 (Services for Collier County
Signal Retiming Project) to Vanus, Inc. for development of coordinated arterial traffic
signal intersection retiming on State Roadways in Collier County.
OBJECTIVE: To gain Board approval of Staffs recommended award of contract 09-5229 to
Vanus, Inc. to provide coordinated arterial traffic signal intersection retiming of State Roadways
located in Collier County.
CONSIDERATIONS: On October 28, 2008, the Board of County Commissioners approved
Resolution 2008-312, which authorized the chairman to execute a Joint Project Agreement (JPA)
- FM 423654-1-38-01 between Collier County and the Florida Department of Transportation for a
project to develop coordinated arterial traffic signal intersection retiming in the 2009/1 0 fiscal
year. The project will address coordinated signal operation at thirty-three intersections within
seven control sections on US 41 and SR 951.
The project was initiated on May 08, 2009, when the Purchasing Department publicly requested
solicitations for RFP 09-5229, "Consultant Services for Collier County Signal Retiming Project."
Inquires were sent to 500 vendors; of that number, 36 vendors requested the full RFP package,
and 9 vendors submitted proposals by the opening date of June 01, 2009. A five member RFP
selection committee approved by the County Manager reviewed the submissions, and on August
24, 2009, in a public meeting, discussed and ranked the proposals. By consensus the top ranked
firm selected was Vanus, Inc. Traffic Operations staff requested that the Purchasing Department
pursue a negotiated agreement with Vanus, Inc. The standard form of contract will be used and
executed.
FISCAL IMPACT: The total proj ect cost has been negotiated at a maximum amount of
$269,536.30. FDOT has budgeted $300,000 in its FY 2009/10 (July - June) Work Program for
the traffic signal retiming project. A Budget Amendment will be necessary in the County's FY
2009/1 0 (October - September) to recognize the revenue in the amount of $269,536.30 and
appropriate in the Transportation Supported Gas Tax Fund 313 project #09-5229.
GROWTH MANAGEMENT IMP ACT: None.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is a legally sufficient, regular agenda item only requiring a majority vote
for approval-SR T
RECOMMENDA TION: That the Board of County Commissioners approve the award of
Contract RFP 09-5229 to Vanus, Inc., authorize the Chairman to execute a standard form
contract after County Attorney review, and to approve any related budget amendments.
Prepared By: Randy Ensell, Project Manager, Traffic Operations Department
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Agenda Item No. 1684
September 29, 2009
Page 2 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 1684
Item Summary: Recommendation to approve award of Contract #09-5229 (Services for Collier County Signal
Retiming Project) to Vanus, Inc. for development of coordinated arterial traffic signal
intersection retiming on State Roadways in Collier County, at a fee of $269,536.30 to be
reimbursed through a Joint Project Agreement with the Florida Department of Transportation.
Meeting Date: 9/29/2009 9:00:00 AM
Prepared By
Robert W. Tipton, P.E. Traffic Operations Director Date
Transportation Services Traffic Operations 9/14/20094:33:33 PM
Approved By -.
Robert W. Tipton, P.E. Traffic Operations Director Date
Transportation Services Traffic Operations 9/14/20094:34 PM
Approved By
Najeh Ahmad Director Date
Transportation Services Transportation Engineering & 9/15/20099:29 AM
Construction Management
Approved By
Scott R. Teach Assistant County Attorney Date
County Attorney County Attorney Office 9/16/2009 11 :08 AM
Approved By
Therese Stanley Grants Coordinator Date
Transportation Transportation Administration 9/17/2009 9:01 AM
Approved By
Barbara LaPierre Management/Budget Analyst Date
Transportation Services Traffic Operations 9/17/20092:23 PM
Approved By
Rhonda Rembert Contract Specialist Date
Administrative Services Purchasing 9/17/20094:17 PM
Approved By
Steve Carnell Purchasing/General Svcs Director Date
Administrative Services Purchasing 9117/20094:45 PM
Approved By
Pat Lehnhard Executive Secretary Date
Transportation Services Transportation Services Admin 9/18/20099:41 AM
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Agenda Item No. 1684
September 29, 2009
Page 3 of 5
Approved By
OMB Coordinator OMB Coordinator Date
County Manager's Office Office of Management & Budget 9/18/2009 10:37 AM
Approved By
Susan Usher Senior Management/Budget Analyst Date
County Manager's Office Office of Management & Budget 9/19/20099:34 AM
Approved By
Leo E. Ochs, Jr. Deputy County Manager Date
Board of County
Commissioners County Manager's Office 9/19/20099:59 AM
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Agenda Item No. 1684
September 29, 2009
Page 4 of 5
RESOLUTION NO. 2008- ~
A RESOLUTION BY THE BOARD OF COUNTY
COMMISSIONERS, COLLIER COUNTY, FLORIDA,
APPROVING AND AUTHORlZING THE BOARD OF
COUNTY COMMISSIONERS TO EXECUTE A JOINT
PROJECT AGREEMENT WITH THE STATE OF FLORIDA TO
PROVIDE COORDINATED ARTERIAL TRAFFIC SIGNAL
TIMING ANALYSIS.
WHEREAS, the State of Florida Department of Transportation (FOOD has provided funding for the
Joint Project Agreement FM#423654- I -38-0 I for Traffu:. S.ignal Intersection Timing Analysis; and
WHEREAS, the Collier County Metropolitan Planning Organization has identified funding in the
FOOT's 5-Year Work Program for Fiscal Year 200812009 in the amount of$300,OOOto be used for coordinated
arterial traffic signal retiming analysis and implementation; and
WHEREAS, the Collier County and FOOT have agreed that this coordinated arterial traffic signal
retiming project can best be implemented by Collier County and with reimbursement from FOOT; and
WHEREAS, FDOT is willing to enter into a Joint Project Agreement ("Agreement") with CoIlier
County wherein Collier County will do the work necessary to complete the traffic signal retiming project, by use
of consultants and Collier County Staff, and FOOT will reimburse Collier County up to the sum of $300,000
upon completion of said work.
NOW, THEREFORE. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FWRJDA, THAT:
SECTION I: The Board of County Commissioners approve the Agreement and authorize its Chainnan to sign
the attached Agreement.
SECTION 2: The Collier County Clerk, Minutes. and Records Department, is hereby directed to forward a
certifJed copy of this Resolution to the Florida Department of Transportation, 2295 Victoria Avenue, Fort
Myers, Florida, along with three additional signed copies of the Agreement for execution by FOOT.
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Agenda Item No. 1684
September 29, 2009
Page 5 of 5
~is Resolution adopted after motion, second, and majority vote favoring same, this Jr day of
b.tY , 2008.
ArrEST: ~. ' \ -' '<'t.
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D~GITE~'~~ By:
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A~~ Cl'la1~1l ,
11",lture: O!i,l "! y","
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Deputy County Attorney
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