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Agenda 09/29/2009 Item #16B 3 Agenda Item No. 1683 September 29,2009 Page 1 of 44 EXECUTIVE SUMMARY Recommendation to approve the adoption of the Collier Metropolitan Planning Organization's (MPO) Public Involvement Participation Plan (PIP) as the Collier Area Transit (CAT) Public Involvement Participation process to be followed for all grants and major service modifications. OBJECTIVE: To obtain approval from the Board of County Commissioners for Collier Area Transit (CAT) to adopt Collier Metropolitan Planning Organization's (MPO) Public Involvement Participation Plan (PIP) process. CONSIDERATION: There are several regulations that require public involvement to encourage participation from the people that are intended to be served by the programs being implemented. FHW A and other federal agencies implementing the National Environmental Policy Act (NEP A) of 1969, FHW A environmental procedures (23 CFR 771) and the Council on Environmental Quality implementing regulations outline requirements for public input during the project development process. These regulations include publishing notices and providing the opportunity for public hearings to obtain input about transportation projects. The federal Americans with Disabilities Act (ADA) encourages the involvement of people with disabilities in the development and improvement of transportation and paraTransit plans and services. The Inter-modal Surface Transportation Efficiency Act of 1991 (ISTEA), its 1998 successor, the Transportation Equity Act for the 21 st Century (TEA-21), and the 2005 Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU), emphasize public participation in the transportation planning and programming process. Federal legislation also requires public involvement in developing and amending metropolitan and rural long-range transportation plans, Transportation Improvement Programs (TIPs), the Statewide Long-Range Transportation Plan (LRTP), the State Transportation Improvement Program (STIP), and project development. The Federal Highway Administration (FHW A) and Federal Transit Administration's (FTA) have jointly issued an Interim Policy on public involvement to create a Public InvolvementlParticipation Plan (PIP). The Collier MPO has developed and adopted a Public Involvement Participation Plan that addresses all requirements of the applicable regulations pertaining to Transportation and Transit Planning and implementation. Collier Area Transit (CAT) would like to adopt the MPO's Public Involvement Participation Plan (PIP) to comply with the Federal Transit Administration's (FTA) requirements for public participation of each grant recipient. The Collier MPO's PIP adopted by the MPO Board on June 13, 2008, provides direction for public involvement activities conducted by the Collier MPO and contains the policies, goals, objectives, and techniques used by the MPO for public involvement. The MPO's goal is to provide the public with thorough information on transportation planning services and project development in a convenient and timely manner. In accordance with FHW A regulations, the Plan includes a process that involves proactive public involvement that provides complete information, timely public notice, full public access to key decisions, and supports early and continuing involvement of the public in developing plans and meets the requirements and criteria specified on the 23 CFR 450.316 (b). By adopting the MPO's PIP, Collier Area Transit will be able to comply with the public involvement requirements by Agenda Item No. 1663 vetting grants as well as Transit plans and programs through the MPO's regular ~@e~~If~e2~~~ MPO Board, Local Coordinating Board (LCB), all the MPO citizen and technical committe;~~l other public meetings. FISCAL IMPACT: There will be no fiscal impact for Collier County Board of County Commissioners. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is a legally sufficient, regular agenda item only requiring a majority vote for approval-SRT GROWTH MANAGEMENT IMP ACT: Consistent with the Transportation Elements in Objectives 10 and 12 of the Growth Management Plan. RECOMMENDA TION: That the Board of County Commissioners approve the adoption of Collier Metropolitan Planning Organization's (MPO) Public Involvement Participation Plan (PIP) as the_Collier Area Transit (CAT) Public Involvement Participation Plan process. Prepared by: Y ousi Cardeso, Administrative Assistant, Alternative Transportation Modes Attachments: (1) MPO's PIP; (2) Resolution Page 1 of2 Agenda Item No. 16B3 September 29, 2009 Page 3 of 44 COLLIER COUNTY BOARD OF COUNlY COMMISSIONERS Item Number: 1683 Item Summary: Recommendation to approve the adoption of the Collier Metropolitan Planning Organizations (MPO) Public Involvement Participation Plan (PIP) as the Collier Area Transit (CAT) Public Involvement Participation process to be followed for all grants and major service modifications. Meeting Date: 9/29/2009 9:00:00 AM Prepared By Yousi Cardeso Administrative Secretary Date Alternate Transportation Modes 9/11/20094:00:56 PM Approved By - Norm E. Feder, AICP Transportation Division Administrator Date Transportation Services Transportation Services Admin. 9/14/20099:16 AM Approved By Glama Carter Operations Analyst Date Transportation Services Transportation Administration 9/15/200910:55 AM Approved By Alternative Transportation Modes Michelle Edwards Arnold Director Date Transportation Services Alternative Transportation Modes 9/15/2009 11 :05 AM Approved By Scott R. Teach Assistant County Attorney Date County Attorney County Attorney Office 9/16/200911:07 AM Approved By Therese Stanley Grants Coordinator Date Transportation Transportation Administration 9/16/20094:38 PM Approved By Pat Lehnhard Executive Secretary Date Transportation Services Transportation Services Admin 9/17/20091:15 PM Approved By OMB Coordinator OMS Coordinator Date County Manager's Office Office of Management & Budget 9/17/20091:36 PM Approved By Mark isackson Budget Analyst Date County Manager's Office Office of Management & Budget 9/18/200910:39 AM file://C:\Agendatest\export\135-September 29,2009\16. CONSENT AGENDA\16B. TRAN... 9/23/2009 Page 2 of2 Agenda Item No. 1683 September 29,2009 Page 4 of 44 Approved By Leo E. Ochs, Jr. Deputy County Manager Date Board of County Commissioners County Manager's Office 9118120095:39 PM - file://C:\Agendatest\export\135-September 29,2009\16. CONSENT AGENDA\16B. TRAN... 9/23/2009 Agenda Item No. 1683 September 29,2009 Page 5 of 44 COLLliER Metro pOl tan AIMing OrgardmUOn Public - Involvement / Participation Plan Amended November 8, 2002 by the Collier MPO Board Amended June 13,2008 by the Collier MPO Board COLLIER METROPOLITAN PLANNING ORGANIZATION 2885 South Horseshoe Drive Naples, Florida 34104 www.colliermpo.net Phone: (239) 252-8192 Fax: (239) 252-5815 1 Agenda Item No. 1683 September 29,2009 Page 6 of 44 TABLE OF CONTENTS Public Involvement Policy Statement ,............. ,. , ..... , .. . .. ... .... .. . ...... . .. .. . . . . ... ................. ..................3 I. Background ...............................................................,...,.................... ...,..............,...... ...4 n. Governmental Requirements .................................................,..,.........,......,..,..... .............. 6 m. Public Involvement Process A, General Guidelines........... ...........................,....., ..................,...,...............,........,........ 7 B. Public Involvement Goals, Objectives and Policies........ ..............................:: :.~........ .....8 C. Public Involvement Techniques.... , .......... .. . . . . .. , ... . , . , , . ..... , , , . .. . .. .... _.. .. ......... ........... ...10 IV. Commonly Used Transportation Definitions and Acronyms.......,.................. .......................16 V. Public Involvement Plan Evaluation Guidebook......................................,.... ...................22 VI. APPENDIX A"...........................................................,......,....,............,....,... ,36 2 ~.,,,.,, --.., - Agenda Item No. 1683 September 29,2009 Page 7 of 44 COLLIER METROPOLITAN PLANNING ORGANIZATION PUBLIC INVOLVEMENT POLICY STATEMENT It is a Collier Metropolitan Planning Organization (MPO) policy to support and encourage public involvement and to adhere to the principles of Environmental Justice in the planning process relating to transportation systems and facilities, The MPO's public participation policy is designed to ensure opportunities for the public to express its views on transportation and mobility issues and to become active participants in the decision making process. A 1994 Presidential Executive Order directed every Federal agency to make Environmental Justice part of its mission by identifying and addressing the effects of all programs, policies, and activities on "minority populations and low-income populations." The MPO's Environmental Justice initiatives will strive to accomplish this by involving the potentially affected public through a Citizens Outreach Program. This program consists of MPO staff activities designed to develop partnerships with, and enhance the participation in the transportation planning process, by groups and individuals of "traditionally underserved" communities. These commWlities include minorities, low income, the elderly, and persons - with disabilities. Staff activities include, but are not limited to, MPO staff participation in groups and coalitions serving within these communities, targeted commWlications with .Jocal media outlets, conducting meetings at times and locations that are accessible to transit dependent or non-driving individuals when possible, and publication of MPO documents in non-technical, accessible formats when needed. The goal of the MPO's Citizens Outreach Program is to ensure that all citizens regardless of race, color, religion, income status, national origin, age, gender, disability, marital status, or political affiliation have an equal opportunity to participate in the MPO's decision-making process. 3 Agenda Item No. 1683 September 29,2009 Page 8 of 44 I. BACKGROUND The Collier MFO was established in 1982 following the passage of the Federal Highway Act of 1974 to develop plans, policies and priorities that serve to guide local decision making on transportation issues. The MPO policy board is made up of local elected officials representing Collier County, the City of Naples, Everglades City and the City of Marco Island. This Board meets regularly to establish transportation policies and evaluate transportation needs for the county area. The MPO is required to establish and maintain agreements with its member governments as well as its grantors. The agreements fall into three categories: 1) agreements required to establish and organize the MPO; 2) agreements involving federal "pass through" and state matching funds; and 3) agreements involving 100% state grant funds. The MPO has three standing advisory committees as well as its own technical staff. The Technical Advisory Committee (TAC) is made up of State, County and City planning and engineering staff members and meets typically on the last Monday of each month. The Citizens Advisory Committee (CAC) is composed of citizens representing each member government of the MFO.and meets typically on the last Monday of each month, CAC members are recommended for appointment by their local governmental bodies and confirmed by the MFO. The Pathways Advisory Committee (pAC) is composed of citizens that are responsible for providing recommendations on bicycle and pedestrian plans and projects and meets typically on the first Friday of each month. PAC members are appointed by the MPO Board. The MFO staff consists of a Director, two professional Planners, and a Planning Technician. On a regular basis the committees, along with the MFO staff, provide recommendations to the MPO Board regarding short and long range planning, implementation of projects, and related issues. The MFO Board and each of its advisory committees operate under bylaws approved by the MFO Board. The MPO has an advisory committee specifically dedicated to reviewing and assisting with technical matters relating to the MFO's Congestion Management System (CMS) and the coordination of the CMS with the regional Intelligent Transportation System (ITS) architecture. The Congestion Management SystemlIntelligent Transportation System (CMSIITS) Stakeholders Committee IS made up of representatives from the Collier County Transportation Services Division from the Transportation Planning Department, Traffic Operations, and Collier Area Transit; Collier County Emergency Management, City of Naples Traffic Operations Department, City of Marco Island Public Works Department, a mayoral appointee from the City of Everglades City, a representative from the Florida Department of Transportation (FDOT) and a representative from the MPO's PAC. The CMSIITS Stakeholders Committee meets bimonthly on the fourth Wednesday of each designated month. The MPO is the designated official planning agency to receive the Transportation Disadvantaged Trust Funds for planning for the transportation disadvantaged in the urbanized area. The MPO has a standing Transportation Disadvantaged Local Coordinating Board that is chaired by a local elected official. The Local Coordinating Board (LCB) for the Transportation Disadvantaged is made up of representatives from the State, County and community in accordance with Rule 41-2.012, Florida Administrative Code and meets quarterly on the forth Wednesday of each designated month. All members of the LCB are appointed by the MFO. The principal responsibilities of the MPO include the development of a Long Range Transportation Plan, a Congestion Management System, a five-year Transportation Improvement Program, and related planning studies and projects deemed necessary to address transportation issues in the Collier County 4 .~~.......- '."'- Agenda Item No. 1683 September 29, 2009 Page 9 of 44 area. Local transportation needs are reevaluated annually. Based on this evaluation, project priorities are established and made part of the MPO's annual Transportation Improvement Program. This information is forwarded to the Florida Department of Transportation for inclusion into its Five Year Wark Program. The FDOT then programs these projects, in priority order, giving consideration to production schedules and funding constraints. In the event the Florida Department of Transportation cannot meet all of the MPO's priorities, the Department reports back to the Board to explain why its priorities cannot be met. By Federal and State law, all multi-modal transportation improvement projects must be included in and consistent with (to the maximum extent feasible) the MPO's Transportation Improvement Program in order to be eligible for Federal and State funding. Therefore, the MPO's Transportation Improvement Program is the primary plan that guides all state and federally funded transportation improvements in the area. - 5 Agenda Item No. 1683 September 29, 2009 Page 10 of 44 II. GOVERNMENTAL REQUIREMENTS State and Federal laws require Metropolitan Planning Organizations (MPOs) to provide for consideration ofprojects and strategies that will: 1. Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency; 2. Increase the safety of the transportation system for motorized and non-motorized users; 3. Increase the security of the transportation system for motorized and non-motorized users; 4. Increase the accessibility and mobility of people and for freight; 5. Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns; 6. Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight; 7. Promote efficient system management and operation; and - 8. Emphasize the preservation of the existing transportation system. Additionally, MPOs are required to develop and adopt a Long-Range Transportation Plan and a Transportation Improvement Program. In developing these documents, the Safe, Accountable, Flexible, and Efficient Transportation Equity Act - A Legacy for Users (SAFETEA - LU) mandates that the public involvement programs of Metropolitan Planning Organizations shall, ",..include a proactive public involvement process that supports and encourages early and continuous opportunities for the public to express its views on transportation issues to become active participants in the regional transportation - planning decision making process." Surface transportation was brought into the 21st century by the Intermodal Surface Transportation Efficiency Act of 1991 (IS TEA) and the Transportation Equity Act for the 21st Century (TEA-21), which together shaped the highway program to meet the Nation's changing transportation needs. SAFETEA- LU builds on this firm foundation, supplying the funds and refming the programmatic framework for investments needed to maintain and grow our vital transportation infrastructure. SAFETEA-LU addresses the many challenges facing our transportation system today - challenges such as improving safety, reducing traffic congestion, improving efficiency in freight movement, increasing intermodal connectivity, and protecting the environment - as well as laying the groundwork for addressing future challenges. SAFETEA-LU promotes more efficient and effective Federal surface transportation programs by focusing on transportation issues of national significance while giving State and local transportation decision makers more flexibility for solving transportation problems in their communities. 6 __w~.~~..... -"--- ," _.- Agenda Item No. 16B3 September 29, 2009 Page 11 of 44 ID. PUBLIC INVOLVEMENT PROCESS A. General Guidelines This Public Involvement Plan is intended to provide direction for public involvement activities to be conducted by the Collier MPO and contains the policies, goals, objectives, and techniques used by the MPO for public involvement. In its public participation process, the MPO will: l. Provide timely information about transportation issues and processes to citizens, affected public agencies, representatives of transportation agencies, private providers of transportation, other interested parties and segments of the community affected by transportation plans, programs and projects (including but not limited to local jurisdiction concerns). 2. Provide reasonable public access to technical and policy information used in the development of the Long Range Transportation Plan, the Transportation Improvement Program, and other - appropriate transportation plans and projects, and conduct open public meetings where matters related to transportation programs are being considered. - 3. Give adequate public notice of public involvement activities and allow time for public review and comment at key decision points, including, but not limited to, approval of the Long Range Transportation Plan, the Transportation Improvement Program, and other appropriate transportation plans and projects. If the final draft of any transportation plan differs significantly from the one available for public comment by the MPO and raises new material issues, which interested parties could not reasonably have foreseen, an additional opportunity for public comment on the revised plan shall be made available. 4. Respond in writing to all applicable public input. When significant written and oral comments are received on the draft transportation plan (including the financial plan) as a result of the public involvement process or the interagency consultation process required under the U,S. Environmental Protection Agency conformity regulations, a summary, analysis, and report on the disposition of comments shall be made part of the final plan. 5. Solicit the needs of those persons traditionally under-served by existing transportation systems, including but not limited to minorities, elderly, persons with disabilities, and low-income households. 6. Provide a public comment period of forty-five (45) calendar days prior to the adoption of the Public Involvement Plan and/or any amendments. Notice of the 45-day comment period will be advertised in at least one newspaper of general circulation prior to the commencement of the 45- day comment period and on Collier County Government Access Television Channel. Notice will also be mailed or transmitted by electronic mail (e-mailed) to the entire MPO mailing list prior to the commencement of the 45-day comment period. During the 45-day comment period, a copy of the proposed or amended Public Involvement Plan shall be published on the MPO website. 7. Provide a public comment period of not less than thirty (30) calendar days prior to adoption ofthe Long Range Transportation Plan, the Transportation Improvement Program, the Unified Planning Work Program, Transit Development Plans, and other appropriate transportation plans and projects or amendments thereto, unless specifically addressed in numbers 8 and 9 below. 8. Provide a public comment period of not less than fifteen (15) calendar days prior to adoption of a Transportation Improvement Program administrative amendment as defined by the MPO Program 7 Agenda Item No. 1683 September 29,2009 Page 12 of 44 Management Handbook, a Unified Planning Work Program revision as defined by the MPO Program Management Handbook, and the Transit Development Plan Annual Report. 9, No public comment period shall be required for typos and Scribner's errors to any MFO produced document or plan. 10. The Transportation Disadvantaged Service Plan (TDSP) shall be presented to the Local Coordinating Board for comment and approval prior to the approval of the MPO Board. The TDSP must be reviewed by the TAC, CAC and PAC. All TDSPs (major or minor) will be made available at a location accessible to all members of the community for public review and comment the fifteen (15) to thirty (30) calendar days prior to approval by the MPO Board, Unless federal or state adoption timetables dictate otherwise, the 15 day review period will be used, 11. Coordinate its Public Involvement Process with statewide Public Involvement Processes wherever possible to enhance public consideration of the issues, plans and programs, and to reduce redundancies and costs. - B. Public Involvement Goals, Objectives, and Policies Goal: To provide the public with thorough information on transportation planning services and project development in a convenient and timely manner. Objective 1: The Collier MPO shall actively engage the public in the transportation planning process according to the policies contained in this Public Involvement Plan and State and Federal law. Policy 1.1: The MPO shall maintain an up-to-date database of contacts, including at a minimum, the following persons: a. Elected Officials b. Local Government Staff c. Transportation Agencies (port, airports, transit, etc.) d. Local Media e, Homeowners' Associations f. Civic Groups g. Special Interest Groups h, Collier County Libraries (for public display) 1. Individuals expressing an interest in transportation planning activities. Policy 1.2: The MPO shall, when feasible, mail and lor e-mail meeting announcementslinvitations to the MPO contact list or to targeted groups for upcoming activities, Objective 2: The MPO shall keep the public informed of on-going transportation related activities on a continuous basis. Policy 2.1: The MPO shall make all publications and work products available to the public via the Internet and the MPO staff office. 8 .~,- ._',.u. -- Agenda Item No. 16B3 September 29, 2009 Page 13 of 44 Policy 2.2: MPO staff shall be available to provide general and project-specific information at a central location during normal business hours and after hours at the request of groups such as homeowners associations, community meetings or school functions, with reasonable notice, Policy 2.3: The MPO shall produce a newsletter for distribution to the MPO contact list. Policy 2.3.1: The newsletter shall be published twice each calendar year. Policy 2.3.2: The newsletter should include, at a minimum, updates on current or recently completed projects, design projects, announcements of upcoming meetings, and contact information. Policy 2.4: The MPO shall maintain an Internet web site. Policy 2.4.1: The web site shall be updated and maintained to provide the most current information available. - Policy 2.4.2: The web site shall, at a minimum, contain the following information: - a. Contact information (mailing address, phone, fax, and e-mail) b. Current MPO and advisory committee membership c, Meeting calendars and agendas d. Brief descriptions of current projects e. Work products and publications (Transportation Improvement Program, Long Range Transportation Plan, Unified Planning Work Program, etc.) f. Comment/Question form g. Links to related agencies (Florida Department of Transportation, Metropolitan Planning Organization Advisory Council, Collier Area Transit, etc.) Objective 3: The MPO shall encourage the involvement of all Collier County citizens in the transportation planning process. Policy 3.1: Target audiences shall be identified for each planning study conducted by the MPO, including residents, business and property owners and those traditionally underserved and underrepresented populations, including but not limited to, non-English speaking individuals and low income and minority households within the study area. Policy 3.2: The MPO shall, whenever feasible, hold public meetings at sites convenient to potentially affected citizens. Objective 4: The MPO shall strive to continually improve public involvement. Policy 4.1: The MPO shall continually evaluate public involvement techniques, according to the procedures contained in the Collier Metropolitan Planning Organization's Public Involvement Evaluation Guide. Policy 4.2: The MPO shall annually, compile the PIP Evaluation forms and provide a summary of the data to the MPO Board. 9 Agenda Item No. 16B3 September 29,2009 Page 14 of 44 Policy 4.3: This Public Involvement Plan and the Evaluation Guide shall be periodically reviewed by the MPO staff in terms of its effectiveness in assuring that the process provides full and open access to all citizens. Policy: 4.4: The MPO shall update, revise or amend the PIP and Evaluation Guide whenever feasible, but at least every three (3) years. Objective 5: TheMPO shall participate in public involvement activities for individual transportation improvement projects from the planning phase through construction. Policy 5.1: The MPO shall actively assist the Florida Department of Transportation (FDOT), local governments and transportation agencies in the development and implementation of public involvement techniques for planning and other studies, including Arterial Investment Studies and Project Development and Environmental Studies. - Policy 5.2: The MPO shall cooperate with the FDOT to implement the Department's Community Impact Assessment Program. - C. Public Involvement Techniques Public involvement is an ongoing activity of the MPO, with several techniques continually occurring. Public involvement is also an integral part of one-time activities such as corridor studies and regularly repeated activities such as the annual Transportation Improvement Program process and Long Range Transportation Plan updates. This section contains descriptions of public involvement tools currently being used by the MPO. Additionally, tools being developed for possible future use by the MPO, and some used by other agencies; i.e., the FDOT, are included to present a more complete picture ofthe techniques used. Included with the description is a list of activities for which each tool may be used. MPO Web Site Description: The site was established in January 1999 with basic information about the MPO process, members, meeting times and contact information. Over the years, the site has been expanded to include information about specific projects undertaken by the MPO. Work products, such as the Unified Planning Work Program, the Public Involvement Process, the Transportation Improvement Program and the Long Range Transportation Plan are available for downloading from the site. Also, citizens are able to submit comments and sign up to be added to the various distribution lists maintained by the MPO. In 2007, the MPO expanded the site to include an interactive Community Outreach Tool. This interactive socio-cultural information source can be used to generate mailing labels based on location or conununity interest. This tool also allows the user to select a community of interest and the application will create a community characteristics report summarizing population, demographics, income, and household information in the community. The site also provides many links to other transportation related sites from the local to the national level. The web site address is http://www.colliermpo,net The site is maintained and updated by MPO staff. - 10 -0.-"" Agenda Item No. 1683 September 29, 2009 Page 15 of 44 Activities: The site is used to promote .regular and special meetings, planning studies, publications and work products. The site will also be used to inform the public of outreach activities by posting photos and summaries of events the MPO participates. MPO Master Database Description: MPO staff maintains a master database of all contacts, both business and public, on a continuous basis, The database includes committee membership, mailing infonnation, phone numbers, fax numbers, e-mail addresses and Internet addresses. The database is used for maintaining up-to-date committee membership lists, special interest groups and homeowner association contacts, and the newsletter mailing list. Membership lists are generated using the database and are provided to the public, municipalities and other agencies upon request. The database will be used to establish and maintain a list of e-mail contacts for electronic meeting notifications and annOllllcements. Activities: The database is used to enhance numerous public involvement activities. -- Legal Advertisements -- Description: The MPO regularly advertises the MPO Board meetings, public hearings, the Local Coordinating Board (LCB) meetings, and other committee meetings where more than one elected official has confirmed that they will be in attendance. The ads provide descriptions of the meeting agendas, including contact information. Activities: Regular meetings ofthe MPO Board and the LCB, other public meetings and rule changes. Semi-Annual Newsletter Description: MPO staff produces a semi-annual newsletter that is distributed to citizens, municipalities, media and other agencies. Citizens are added to the distribution list by their own requests. Opportunities to request being added to the list occur during public meetings hosted by the MPO, on the MPO web site, and when citizens contact MPO staff. Each issue of the newsletter includes staff contact information, upcoming meeting schedules, the MPO web site address, project highlights, and current planning project status reports. As appropriate, information regarding significant transportation issues, MPO awards, and other one-time activities are also included. Activities: The newsletter is used to promote regular and special meetings, planning studies, publications and work products. The newsletter will also be used to survey the public on transportation issues of importance to them. Display Ads Description: These ads are used to promote meetings that are not regularly scheduled, such as corridor study workshops. They are published in the local section of the newspaper in order to reach larger audiences than those typically reached through legal ads. Activities: Project specific meetings, workshops, open houses or hearings. 11 Agenda Item No. 1683 September 29, 2009 Page 16 of 44 Project-specific Newsletters Description: For individual projects, such as corridor studies, which are typically performed using consulting services, newsletters are often used to address specific project issues. These newsletters are mailed to targeted residents, elected officials representing those areas, and business and property owners in the areas that are expected to be impacted by particular studies. Information regarding upcoming project meetings, alternatives being proposed in the areas, and other helpful project information is reported in these newsletters. Activities: Corridor studies, small-area studies, other planning studies or major activities. Other Newsletters Description: When project-specific newsletters are not used, articles may be prepared for publication in other newsletters produced by municipalities, homeowners associations, church groups, civic groups, or others that may have an interest in the project. These articles are subject to the publication dates and space -- restrictions of the individual publishers. - Activities: Corridor studies, small-area studies, other planning studies or major activities, Direct Mailings Description: Used to announce upcoming meetings or activities or to provide information to a targeted area or group of people. Direct mailings are usually post cards, but can be letters or fliers. An area may be targeted for a direct mailing because of potential impacts from a project. Groups are targeted that may have an interest in a specific issue, for example groups of avid cyclists and pedestrians may be targeted for pathways and trail projects, Activities: Project-specific meetings, workshops, open houses, corridor studies, small-area studies, other planning studies or major activities. Press Releases Description: Formal press releases are sent to local media (newspaper, TV and radio) to announce upcoming meetings and activities and to provide information on specific issues being considered by the MPO or its committees. Activities: Corridor or other planning studies, workshops, open houses, public hearings, and other MPO activities. TV Message Board Scripts Description: Information about regular MPO Board, Technical Advisory Committee, and Citizens Advisory Committee meetings and other public meetings is provided to the Collier County Government Access Television to be included in scrolling announcements. Government Access is provided to all cable customers in Collier County as part of their standard cable services, Activities: Regular meetings, project-specific meetings, workshops, open houses, public hearings and other MPO events or activities. 12 ,.. ,,,",,,..~---- _._~."'-'-'~..'- Agenda Item No. 1683 September 29,2009 Page 17 of 44 Project-specific Web Sites Description: For individual projects, such as corridor studies, which are typically performed using consulting services, project-specific web sites are often used. These sites are used when project information is too extensive to be included on the MPO site. Project web sites can contain study area maps, meeting announcements, descriptions of potential alternatives, comment forms, user surveys and project team contact information. Activities: Corridor studies, small-area studies, other planning studies and major MPO projects. Project Workshops/Open-Houses Description: These are public meetings that are generally open and informal, with project team members interacting with the public on a one-on-one basis, Short presentations may be given at these meetings. Project-specific meetings provide detailed project information to the public and solicit public comment. Activities: Corridor studies, small-area studies, other planning studies, project priority process, certification review, Long Range Transportation Plan and other major MPO activiti8lS. Small Group Meetings Description: During projects such as planning studies, meetings are held with small groups that have interest in the projects. Meetings could be with homeowners or neighborhood associations, civic groups, special interest groups, or other groups of affected or interested parties. Activities: Corridor studies, small-area studies, other planning studies, and other MPO activities. E-mail Announcements Description: Meeting announcements, reminders and MPO information are e-mailed to committee members and interested persons that have submitted their e-mail addresses to MPO staff. E-mail announcements are used to facilitate discussion and solicit public comment regarding specific MPO projects or issues. Activities: Corridor studies, small-area studies, other planning studies, regular meetings, public hearings, workshops, open houses, and other major MPO activities. Fact Sheets Description: Used to provide summary information regarding MPO policy, programs and projects. Fact sheets can be distributed at public meetings, on the MPO web site, and in public places such as libraries and community centers, Individuals and special interest groups can request fact sheets directly from the MPO staff office. Activities: Corridor studies, small-area studies, other planning studies, project prioritization process, Long Range Transportation Plan, Transportation Improvement Program, and other MPO activities. 13 Agenda Item No. 1683 September 29, 2009 Page 18 of 44 MPO Logo Description: A logo representing the MPO is used to identify products and publications of the MPO. A logo helps the public become familiar with the different activities of the MPO by providing a means of recognizing MPO products. Activities: A logo should be used on all MPO publications, including those developed by consultants working on MPO sponsored projects. Public Hearings Description: These are public meetings used to solicit public comment on projects or issues being considered for adoption by the MPO. Hearings provide formal settings for citizens to make comments to the MPO or other decision-making bodies. They are recorded and transcribed for the record. Activities: Long Range Transportation Plan, Transportation Improvement Program, corridor studies, Project Development & Environmental studies, and other planning studies as needed for other MPO activities. - Comment Forms Description: Comment forms are often used to solicit public comment on specific issues being presented at workshops or other public meetings. Comment forms can be very general in nature, or can ask for very specific feedback. For example, a comment form may ask for comments on specific alignment alternatives being considered during a corridor study, or may ask for a person's general feelings about any aspect of transportation. Comment forms can also be included in publications and on web sites to solicit - input regarding the subject of the publication and/or the format of the publication or web site. Activities: Public workshops, open houses, hearings and other meetings, general MPO activities. Surveys Description: Surveys are used when very specific input from the public is desired. A survey can be used in place of comment cards to ask very specific questions such as whether a person supports a specific alignment in a corridor study. Surveys are also used to gather technical data during corridor and planning studies. For example, participants may be asked about their daily travel patterns. Activities: Corridor studies, small-area studies and other planning studies. Government Access Television Description.' Collier County maintains a cable television network that is part of basic cable service within the county. In addition to rolling message board scripts, Government Access Television also broadcasts regular and special meetings; both live and pre-recorded, as well as short informative programs about departmental activities or projects of interest to the general public. Activities: Corridor studies, small-area studies, other planning studies, regular and special MPO activities, 14 ,',"'''''-..- Agenda Item No. 1683 September 29, 2009 Page 19 of 44 Posters and Fliers Description: Posters and fliers are used to announce meetings and events and are distributed to public places such as city halls, libraries and community centers for display. These announcements may contain brief explanations of the purposes of meetings, the times and locations, and contact information. Posters and fliers may be used to reach a large audience that cannot be reached using direct mailings and/or newsletters. Activities: Corridor studies, small-area studies, other planning studies, regular and special MPO activities. Outreach Events Description: Participation in outreach events at public venues, fairs and festivals to inform the public about the role of the MPO and how individuals or groups can become involved in the metropolitan transportation planning process. Activities: Participation in Government Day at the Coastland Center Mall and similar public events throughout the year. Have printed materials available at outreach events. Orientations or Workshops Descriptions: Host orientations or workshops for new members of the MPO board. Activity: Conducting small group orientation or workshops to educate members of their duties and roles while serving on the MPO Board. 15 Agenda Item No. 1683 September 29, 2009 Page 20 of 44 IV. COMMONLY USED TRANSPORTATION DEFINITIONS AND ACRONYMS ADA Americans with Disabilities Act of 1990: Federal law that requires public facilities (including transportation services) to be accessible to persons with disabilities including those with mental disabilities, temporary disabilities, and the conditions related to substance abuse. ADT Average Daily Traffic: The number of vehicles passing a fixed point in a day, averaged over a number of days. The number of count days included in the average varies with the intended use of data. AMPO Association of Metropolitan Planning Organizations: A national nonprofit membership organization serving the interests of metropolitan planning organizations nationwide. AVO Average Vehicle Occupancy: The ratio of person trips to vehicle trips; often used as a criteria in judging the success of trip reduction programs. - A VR Average Vehicle Ridership: The number of employees scheduled to start .-vork during specified hours divided by the number of vehicles arriving at the site during those same hours. BMS Bridge Management Systems: Process for analyzing existing conditions and identifying future needs with respect to bridges; required for the National Highway System (NHS) as a part of Intermodal Surface Transportation Efficiency Act of 1991; and the extent to which the remaining public bridges are included in the process is left to the discretion of state and local officials. CAAA Clean Air Act Amendments: 1990 amendments to the federal Clean Air Act which classify non- -.,. attainment areas and provide for rules dealing with air pollution in such areas; specifically brought transportation decisions into the context of air quality control. CAC Citizen Advisory Committee: Advisory committee utilized by most metropolitan planning organizations (MPOs) for citizen input into the transportation planning process. CIA Community Impact Assessment: Community impact assessment is "a process to evaluate the effects of a transportation action on a community and its quality of life." It is a way to incorporate community considerations into the planning and development of major transportation projects. From a policy perspective, it is a process for assessing the social and economic impacts of transportation projects as required by the National Environmental Policy Act (NEPA). The assessment may address a variety of important community issues such as land development, aesthetics, mobility, neighborhood cohesion, safety, relocation, and economic impacts. CIE Capital Improvements Element: A required element of local comprehensive plans which evaluates the need for public facilities, their cost and funding/schedule for construction; specific content for the crn is found in Rule 9J-5.016 of the Florida Administrative Code and Chapter 163.3 177(3), Florida Statutes. CMAQ Congestion Mitigation and Air Quality Improvement Program: A categorical funding program created under ISTEA, which directs funding to projects that contribute to meeting national air quality standards in non-attainment areas for ozone and carbon monoxide. CMS Congestion Management System: A systemic process required under ISTEA to provide information on transportation system performance and identify alternative strategies to alleviate congestion and enhance mobility of persons and goods; process must be developed in Transportation 16 ,.- Agenda Item No. 1683 September 29,2009 Page 21 of 44 Management Areas (TMAs), the use of CMS in non-TMAs is left to the discretion of state and local officials; in Florida, MPOs will take the lead for the CMS in urbanized areas and FDOT will take the lead elsewhere. CMS Concurrency Management System: A systematic process utilized by local governments to ensure that new development does not occur unless adequate infrastructure (such as public facilities) is in place to support growth; requirements for the CMS are found in Rule 9J-5.0055, Florida Administrative Code. CTCs Community Transportation Coordinators: Agencies contracted by the Florida Transportation Disadvantaged Commission to provide complete, cost-effective and efficient transportation services to transportation disadvantaged (TD) persons. CUTR Center for Urban Transportation Research: A legislatively created research center, located at the University of South Florida, whose purpose is to conduct and facilitate research and serve as an information exchange on issues related to urban transportation problems in Florida. -. DCA Department of Community Affairs: State and land planning agency responsible for a number of local and regional planning of programs, established in Chapter 163 and 380 ofthe*Iorida Statutes. DOT Department of Transportation: Agency responsible for transportation at the local, state, or federal level. DR! Development of Regional Impact: A large-scale development, which is required to undergo a local review process; the appropriate regional planning council coordinates the review; the appropriate local government makes the approval decision, with the Florida Department of Community Affairs retaining appeal authority; Rule 28-24, Florida Administrative Code identified types of development subject to Development of Regional Impact review. EIS Environmental Impact Statement: A document that explains the purpose and need for a project, presents project alternatives, analyzes the likely impact of each, explains the choice of a preferred alternative, and fmally details measures to be taken in order to mitigate the impacts of the preferred alternative. Environmental Justice: Describes the impact of transportation plans or projects, either positive or negative, on a particular community or population. Derived from Title VI of the Civil Rights Act of 1964. Environmental Justice strives to ensure public involvement of low income and minority groups in decision making, to prevent disproportionately high and adverse impacts on low income and minority groups, and to assure that these groups receive equal benefits from transportation improvements. FDOT Florida Department of Transportation: State agency responsible for transportation issues in Florida. FHPP Federal High Priority Projects: Projects earmarked by Congress as high priorities at the federal level. These amount to roughly 5% of the total transportation budget. FHW A Federal Highway Administration: Division of the U.S. Department of Transportation responsible for administrating federal highway transportation programs. FS Florida Statutes: Documents in which Florida's laws are found. 17 Agenda Item No. 1683 September 29,2009 Page 22 of 44 FSUTMS Florida Standard Urban Transportation Modeling Structure: Computer model used in Florida for transportation planning to simulate existing and future travel patterns; developed by Florida Department of Transportation for long-range urban area transportation modeling. FT A Federal Transit Administration: Federal entity responsible for transit planning and programs. FTP Florida Transportation Plan: A statewide, comprehensive transportation plan, which establishes long-range goals to be accomplished over a 20-25 year time frame; developed by Florida Department of Transportation; updated on an annual basis. FY Fiscal Year: A budget year; runs from July 1 through June 30 for the State of Florida; and from October 1 through September 30 for the federal government. BOV IDgh Occupancy Vehicle: In Florida, vehicles carrying two (2) or more people receive this designation and may travel on freeways, expressways and other large volume roads in lanes designated for high occupancy vehicles. -. ICE Intergovernment Coordination Element: Required element of a local goveJR.11lent comprehensive plan addressing coordination between adjacent local governments, and regional and state agencies; requirements for content are found in Rule 9J-5.015, Florida Administrative Code and Chapter 163.3 177(b)(h), Florida Statutes. ISTEA Intermodal Surface Transportation Efficiency Act of 1991: Federal law which restructured transportation planning and funding by requiring consideration of multimodal solutions, emphasis on the movement of people and goods as opposed to traditional highway investments, flexibility in the use of transportation funds, a greater role of MPOs, and a greater emphasis on public participation. ITE Institute of Transportation Engineers: An international society of professionals in transportation and traffic engineering; publishes Trip Generation (a manual of trip generation rates by land use type). ITS Intelligent Transportation System: Use of computer and communications technology to facilitate the flow of information between travelers and system operators to improve mobility and transportation productivity, enhance safety, maximize the use of existing transportation facilities, conserve energy resources and reduce adverse environmental effects; includes concepts such as "freeway management systems," "automated fare collection" and "transit information kiosks." JP A Joint Participation Agreement: Legal instrument describing intergovernmental tasks to be accomplished and/or funds to be paid between government agencies. LCB Local Coordinating Board: Oversees the provision of Transportation Disadvantaged services. LOS Level of Service: A qualitative assessment of a road's operating condition, generally described using a scale of A (little congestion) to ElF (severe congestion). LGCP Local Government Comprehensive Plan: As required by Chapter 163, Florida Statutes, requires local governments to develop local comprehensive plans; also contains capital improvements, consistency and concurrency requirements, and provides for Rule Chapter 9J-5, Florida Administrative Code LRTP Long Range Transportation Plan: A 20-year forecast plan required of state planning agencies and MPOs; must consider a wide range of social, environmental, energy and economic factors in determining overall regional goals and consider how transportation can best meet these goals. - 18 Agenda Item No. 1683 September 29, 2009 Page 23 of 44 MG Minimum Guarantee: A funding category created in TEA-21 that guarantees a 90% return of contributions on formula funds to every state. MPO Activities: Plans, programs and projects related to the MPO process. MPO Metropolitan Planning Organization: The forum for cooperative transportation decision- making; required for urbanized areas with populations over 50,000. MPOAC Metropolitan Planning Organization Advisory Council: A statewide advisory council (consisting of one member from each MPO) that serves Florida's 25 MPOs as the principal forum for collective policy discussion; created by law to assist the MPOs in carrying out the urbanized area transportation planning process. NHS National Highway System: Specific major roads to be designated by September 30, 1995; the NHS will consist of 155,000 (plus or minus 15%) miles of road and represents one category of roads eligible - for federal funds under ISTEA. Officials: People who have governmental decision-making, planning or adminisa:ative responsibilities that relate to MPO activities. PAC Pathways Advisory Committee: Advisory committee utilized by most metropolitan planning organizations (MPOs) for citizen input into the planning of sidewalks and pathways. PMS Pavement Management System: A systematic process utilized by state agencies and MPOs to analyze and summarize pavement information for use in selecting and implementing cost-effective payment construction, rehabilitation, and maintenance programs; required for roads in the National Highway System as a part of ISTEA; the extent to which the remaining public roads are included in the process is left to the discretion of state and local officials; criteria found in 23 CFR 500.021-209. PTMS Public Transportation Facilities and Equipment Management System: A systematic process (required under IS TEA) utilized by state agencies and MPOs to collect and analyze information on the condition and cost of transit assets on a continual basis; data is to be used to help people choose cost effective strategies for providing and keeping transit facilities and equipment in good condition; process must be developed in Transportation Management Areas (TMAs); the use ofCMS in non-TMAs is left to the discretion of state and local officials. Public Participation: is an integral part of a planning or major decision-making process. It provides opportunities for the public to be involved with the MPO in an exchange of data and ideas. Citizen participation offers an open process in which the rights of the community, to be informed to provide comments to the Government and to receive a response from the Government, are met through a full opportunity to be involved and to express needs and goals. ROW Right-or-Way: Real property that is used for transportation purposes; defines the extent of the corridor that can be used for the road and associated drainage. RPC Regional Planning Council: A multipurpose organization composed of representatives of local governments and appointed representatives from the geographic area covered by the council, and designated as the primary organization to address problems and plan solutions that are of greater than local concern or scope; currently there are 11 regional planning councils in Florida. In some area of Florida the Regional Planning Council is under contract to provide staff services to MPOs. 19 Agenda Item No. 1683 September 29.2009 Page 24 of 44 SAFETEA-LU: Safe, Accountable, Flexible, and Efficient Transportation Equity Act - A Legacy for Users. SIB State Infrastructure Bank: Method of fmancing large capital projects by taking advantage of borrowing against future state revenues. Sponsoring Agencies: Organizations or governmental units, which enter into agreements with the MPO to undertake transportation related activities, which will be part ofthe MPO planning process. SRPP Strategic Regional Policy Plan: A plan, developed by each Regional Planning Council (RPC), which contains goals and policies addressing affordable housing, economic development, emergency preparedness, natural resources of regional significance, and regional transportation issues; must be consistent with the state comprehensive plan. STIP State Transportation Improvement Program: The FDOT Five Year Work Program as prescribed by federal law. -. TAC Technical Advisory Committee: A standing committee of most ~tropolitan planning organizations (MPOs); function is to provide advice on plans or actions of the MPO from planners, engineers and other staff members (not general citizens). TSCP Transportation and Community and Systems Preservation Pilot Program: A federal discretionary grant program created in TEA-21 that is designed to provide funding for revitalizing and rehabilitating transportation corridors. TD Transportation Disadvantaged: People who are unable to transport themselves or to purchase _. transportation due to disability, income status or age. TE Transportation Enhancements: Specific activities which can be funded with Surface Transportation Program (STP) funds; activities include pedestrianlbicycle facilities, acquisition of scenic easements and scenic historic sites, scenic or historic highway programs, scenic beautification, historic preservation, rehabilitation! operation of historic transportation structures, railway corridor preservation, control/removal of outdoor advertising, archeological planning/research and mitigation of highway runoff water pollution. TEA-21 Transportation Equity Act for the 21st Century: Federal Legislation authorizing funds for all modes of transportation and guidelines on the use of those funds. Successor to ISTEA, the landmark legislation that clarified the role of the MPOs in the local priority- setting process. TEA-21 emphasizes, increased public involvement, simplicity, flexibility, fairness, and higher funding levels for transportation. The Public: Includes citizens, public agencies, advocacy groups and the private sectors that have an interest in or may be affected by MPO activities. TIP Transportation Improvement Program: A priority list of transportation projects developed by a metropolitan planning organization that is to be carried out within the five (5) year period following its adoption; must include documentation of federal and state funding sources for each project and be consistent with adopted MPO long range transportation plans and local government comprehensive plans. TMA Transportation Management Association: A membership organization designed to help a group of businesses, companies, and other interested parties implement a commute management program; some funding for these groups is available through the state Commuter Assistance Program (CAP). - 20 -""."". Agenda Item No. 1683 September 29,2009 Page 25 of 44 TMA Transportation Management Area: An area designated by the U.S. Department of Transportation given to all urbanized areas with a population over 200,000 (or other area when requested by the Governor and MPO); these areas must comply with special transportation planning requirements regarding congestion management systems, project selection and certification; requirements identified in 23 CFRO 450.300-33.6. TSM Transportation Systems Management: Strategies to improve the efficiency of the transportation system through operational improvements such as the use of bus priority or reserved lanes, signalization, access management, turn restrictions, etc. UPWP Unified Planning Work Program; Developed by Metropolitan Planning Organization (MPOs); identifies all transportation and transportation air quality tasks and activities anticipated within the next one to two years, including a schedule for the completion of the identified tasks and activities. WAGES Work and Gain Economic Self Sufficiency: Florida's welfare to work program. - 21 Agenda Item No. 1683 September 29, 2009 Page 26 of 44 - - EVALUATION GUIDEBOOK - 22 -- Agenda Item No. 1683 September 29, 2009 Page 27 of 44 EV ALUATION GUIDEBOOK TABLE OF CONTENTS Introduction ........... ..... ........ ... ... ... ... .. . ... .. . .. . .. ... .... " . . . . ... .. ... . . ..... .......................... Page 24 Evaluation Methods and Performance Goals.............................. ................................Page 24 Improvement Strategies...... .................... ............................ ..................................Page 25 Evaluation Form ................................................................. ................................. Page 30 Improvement Strategies Form ............................................. ........ ........................... Page 31 -. - 23 Agenda Item No. 1683 September 29, 2009 Page 28 of 44 INTRODUCTION The Federal Highway Administration and the Florida Department of Transportation require that the Collier Metropolitan Planning Organization (MPO) continuously evaluate the effectiveness of public involvement activities. By continuously evaluating public involvement activities, it is possible to improve or add new public involvement tools and practices to the MPO program and to discontinue activities that are ineffective. The purpose of this guidebook is to provide guidelines for the evaluation of public involvement techniques. The MPO's public involvement policy is contained in the Public Involvement Plan. The Public Involvement Plan includes descriptions of the roles and responsibilities of the MPO and other agencies in the public involvement process. Also included in the Public Involvement Plan are descriptions of various public involvement techniques that could be used by the MPO. This guidebook describes public involvement techniques, outlines the steps to be taken to evaluate those techniques, identifies measures to quantify success rates, and outlines strategies to improve the MPO's public involvement process. -- This guidebook is intended to be a "living" document, with additions and cQanges based on each evaluation that is performed. This guidebook should be reviewed at least every three years to ensure that appropriate changes are being implemented by the MPO. EVALUATION METHODS AND PERFORMANCE GOALS In order to determine the effectiveness of the public involvement tools, they must be evaluated and compared to established performance goals. The typical methods for evaluating the effectiveness of public involvement tools are surveys and quantitative statistical analyses. This section briefly describes evaluation methods used by the MPO. For each public involvement tool, performance goals and methods for meeting those goals have been identified. Surveys Description: Surveys typically consist of short, specific questions regarding public involvement tools that are ongoing or that were used on specific projects. Surveys can be conducted in person, by phone, mail or e-mail. Face-to-face and telephone surveys provide quick responses and can be used when a respondent's answer may lead to a follow-up question. For example, respondents may be asked if advertisements are an effective notification tool. If the response is no, the surveyor can ask the respondent why advertisements are not effective and also what other tools they would prefer. In-person and telephone surveys can target specific areas or groups or can be random samplings. Mail surveys may be used to provide written records of respondent's answers. Mail-back surveys can be distributed at meetings, inside other publications, or by mailing directly to potential respondents. Respondents can be targeted groups, such as members of special interest groups or residents of specific areas, or they can be randomly generated. Return postage for mail surveys typically can pre-paid by the MPO, or can be the responsibility of the respondents. E- mail surveys, like mail surveys, provide written records of responses. Unlike mail-back surveys, there is little to no reproduction or distribution cost to the MPO to send out the surveys, and little to no cost to respondents to return responses. To use e-mail surveys, it is necessary to have e-mail addresses for the targeted respondents; and random distribution is not really an option. Statistical Analysis Statistics can be used to determine the "return on the investment" of producing public involvement tools. For example, the number of persons attending an activity can be compared to the number of persons that ..- 24 ~,~. Agenda Item No. 1683 September 29, 2009 Page 29 of 44 were notified of the activity. This type of evaluation can be an indicator of whether or not the tools used for public involvement are actually reaching the intended audience, or which tools have a greater response rate. Statistical analysis is used to evaluate survey responses and the results of the analysis are compared to the evaluation measures to determine the rates of success of public involvement tools. IMPROVEMENT STRATEGIES The MPO continually strives for improved public involvement. Improvements should be made to increase public awareness and to improve the quantity and quality of information provided to the public. The decisions made by the MPO affect the entire population, both residents and visitors, of Collier County. Therefore, seeking public input on those decisions is vital to the success of the MPO as the agency responsible for transportation planning. Within one month after the completion of an activity or at milestones during an activity, evaluation of public involvement should occur. For ongoing activities, evaluation should occur at least quarterly. Each time a public involvement evaluation is performed, a list of improvement strategies should be identified for implementation. 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CllOC(....:~""= ~"" fI.l e u Q)' 5:0 ~'.;::l 5:0 ~ 0\ - >;:j~~;:jlo'< N o '"'<O;:.-.I-.S;:'-'~ S;:'-'~ o ~ I:> ~ 5l ..... ~ S ..... ~ ~ t:.....o S ci' ~ ~ .S ~ ~ .S ~ 'gj r" ~~5l-B~~-B ~rJ)0.. ~ = ~ ~ '" '" '" 5 s:: s:: s:: o 0 0 (:l., '" '" ~ "" ~ ~ ~ ~ (:l., (:l., - ~ ~ ~ o 0 0 0 ....... ~ ~ ~ ...... ~ ~ ~ = ..D ..D ..0 ,..... S S S Cll ;:j ;:j ;:j ~ "i:Z Z Z := Q,l . ,.,... =B .B .B - '"' ~ ~ ~ = U rJ)~ 00 00 ~ = ~ ~ [) =~ ~ ...... .- ~ ...- ...... -;~ ~"O ~"O .: "'~ oo~ 00] =- ...-u """'u >Cd Cde<:l ~e<:l l';I;ilU u~ u~ "0 = > Eo- ..... .... '", = "" Q,l ~ "" ~ u ~ l:O U ~ ~ ...( ;..::: - ..... .... = s:: "0 ;;. ~ s:: ,.$ rJ) S e<:l lJ ;:.-. E "" = Q) (1) i) .Q ~ > t5 = ;:l 0 0 Q.oVJ 0 c.. Agenda Item No. 1683 September 29,2009 Page 34 of 44 Collier MPO Public Involvement Evaluation Form This form should be completed for each public involvement evaluation. Evaluation of: _ Planning Study _ Specific Tool(s) _ Other - please specify If this is a study evaluation, is this: _ mid-study _ end of study List the public involvement tools used during the study: - Description of Study or Tool: ._. Audience(s) Targeted for Public Involvement: Type of Evaluation(s) to be conducted: _ Qualitative _ Survey _ Statistical Analysis Survey, indicate type: _ Face-to-Face _ Telephone _Written _ Mail-back Targeted Respondents: Statistical Analysis, description Date Evaluation Began: Date Completed: Completed By: - 30 .~_..-,..,-,.~<. Agenda Item No. 1683 September 29, 2009 Page 35 of 44 Collier MPO Public Involvement Evaluation Improvement Strategies Form Study or tool: Date Evaluation Completed: Improvement Strategies: _. - - Dates of Implementation: 31 Agenda Item No. 1683 September 29, 2009 Page 36 of 44 Collier MPO Public Involvement Evaluation Form These forms should be completed for each appropriate public involvement tool. Evaluation ofMPO Web Site. EVALUATION FOR THE MONTH OF # of MPO Web Site Hits Evaluation Criteria 5% Entire Average Per Home Minimum Result - increase Result - Site Day Page of 90 hits Criteria in hits per Criteria per month Achieved quaner Achieved List aspects to the Web Site that staff added, edited, or changed. Statistical Analysis, description: Other Comments: Date Evaluation Began: Date Completed: Completed By: 32 .,.,.~u;", ,- --~"""~-,,._,_. Agenda Item No. 1683 September 29, 2009 Page 37 of 44 Collier MPO Public Involvement Evaluation Form These forms should be completed for each appropriate public involvement tool. EVALUATION OF THE NEWSLETTER List of articles in the newsletter: r-- # of articles: # of pag~: # of Newsletters mailed: # of Newsletters hand delivered: List of meetings were the newsletter was available: # of Newsletters available at public meetings: # of Newsletters available at libraries: _# of Newsletters available at public buildings:_ Return Rate: Newsletter Comments Received From Recipients: Date Evaluation Began: Date Completed: Completed By: 33 Agenda Item No. 1683 September 29, 2009 Page 38 of 44 Collier MPO Public Involvement Evaluation Form These forms should be completed for each appropriate public involvement tool. EV ALUATION OF MPO BOARD ORIENTATION List of Topics Covered by the Orientation: - - - # of Attendees: Names: Length of Presentation: .....'. Presentation Made By: Comments Received From Attendees: Date Evaluation Began: Date Completed: Completed By: 34 '-""'"",,....t . --..-"'" "-'_._.'-~ Agenda Item No. 1683 September 29, 2009 Page 39 of 44 Collier MPO Public Involvement Evaluation Form These forms should be completed for each appropriate public involvement tool. EVALUATION OF List of Topics Covered by the Presentation: - # of Attendees: Date of Presentation: Length of Presentation: Presentation Made By: Comments Received From Attendees: Improvement Strategies: Evaluation Date: Completed By: 35 Agenda Item No. 1683 September 29,2009 Page 40 of 44 APPENDIX A REGIONAL PUBLIC INVOLVEMENT PROGRAM INTRODUCTION On January 27,2004, the Collier and Lee County MPOs entered into an interlocal agreement to promote and establish a forum for communication and coordination and to foster joint regional cooperation and conduct regarding transportation planning in accordance with Section 339.175, Florida Statutes, 23 C.F.R. 450.312, and the goals and requirements of the Transportation Equity Act for the 21 st Century (TEA-2l) and its successor legislation, the Safe, Accountable, Flexible, Efficient Transportation Equity.Act: A Legacy for Users, (SAFETEA-LU). The agreement committed both MPOs to develop a bi-county transportation model, a joint regional long range transportation plan, join,U-egional priorities, and a Joint Regional Public Involvement Plan. According to this Agreement, a joint regional public involvement component must be included in each MPO's existing public involvement plan and adopted as part of the annual Public Involvement Plan update. This joint regional component will prescribe public notice and outreach actions and measures to assure public access and involvement for all joint regional activities, including the development of the joint regional long range transportation plan and the annual regional priority list, within the bi- county area. - OVERVIEW OF EXISTING REGIONAL COORDINATION The Collier and the Lee County MPOs currently coordinate regional transportation issues by collaborating at meetings such as the Metropolitan Planning Organization Advisory Council (MPOAC) Staff Directors' Advisory Committee and Governing Board and the Coordinated Urban Transportation Systems (CUTS) Committee. Both MPOs also have a member of each MPO staff serving as a voting member on the other's Technical Advisory Committee in order to coordinate regional transportation planning activities. Finally, both MPOs annually hold at least one joint Metropolitan Planning Organization policy board meeting, a joint Technical Advisory Committee meeting, a joint Citizens Advisory Committee meeting and this year we have just added a joint BicyclelPedestrian committee meeting. Currently, the two MPO's are moving forward with a Joint Scope and Request for Proposal for the update ofthe Long Range Transportation Plan so that the MPO's will end up with a better coordinated Long Range Plan. The MPO's are also working together and coordinating on regional projects such as the SR 82 PD&E study, the 1-75 Expressway Authority and the Immokalee Pathway project to ensure that these projects are consistent with the local and regional plans. 36 Agenda Item No. 1683 September 29,2009 Page 41 of 44 REGIONAL PUBLIC P ARTICIP A TION GOAL AND OBJECTIVES The goals and objectives of the Collier and Lee County MPO's Public Involvement Plans will also govern the public involvement process of the regional transportation plan. The Public Participation Goal ofthe Collier Metropolitan Planning Organization is to provide the public with through information on transportation planning services and project development in a convenient and timely manner. REGIONAL PUBLIC INVOLVEMENT STRATEGY Each MPO will make appropriate use of the public involvement techniques in its own Public Involvement Plan for the public involvement process of the regionallong.range transportation plan and the regional transportation priorities. In addition, public input data sharing, MPO newsletters, MPO brochures, and coordinated media outreach are proposed as regional public involvement strategies to complement the separate public involvement efforts of both MPOs. PUBLIC INPUT DATA SHARING The staff of each MPO regularly meets to discuss regional issues and priorities and to share public involvement received that affects the regional plans. Both MPO's have now included regional web pages on their respective websites that is used to inform the public on regional plans, meetings and projects and to encourage public input into the regional programs that are established. REGIONAL WEBSITE The Lee and Collier MPO's have established a regional website component that consists of regional web pages on both of the MPO websites. These web pages include the adopted regional documents, minutes and agendas for the joint meetings, regional maps, priorities and upcoming meetings of interest. Changes to the web pages are coordinated between the staffs to ensure that the data on each website is up to date and consistent. NEWSLETTERS The newsletters published by each MPO in accordance with its respective Public Involvement Plan shall be used to inform the public about recent and upcoming joint regional 37 Agenda Item No. 1683 September 29,2009 Page 42 of 44 long range transportation planning activities, including comprehensive updates or amendments of the joint regional long range transportation plan and updates or changes to the joint regional transportation priorities, and project planning activities for facilities on the joint regional transportation plan. The two MPO staffs should collaborate or consult with each other in the preparation of articles on regional matters to be used in their newsletters. BROCHURES Each MPO, when it next prints its public information brochures, should incorporate basic information about the coordination of its planning activities with the other MPO, such as annual joint committee meetings and the joint regional web site pages on each of the MPO's website. MEDIA OUTREACH - The Collier and Lee County MPOs will coordinate their outreach to the key media contacts in the bi-county region on significant regional transportation issues, and provide event-driven press releases and news items to publicize joint regional long range transportation planning activities such as joint MPO and Committee meetings, joint studies of transportation issues affecting both counties, and public workshops and hearings on the development of the joint regional long range transportation plan. ,-, Media outreach may also include public service announcements in partnerships with other agencies. These outreach efforts should complement and not conflict with or pre-empt efforts already being conducted by the Collier and Lee County MPOs based on their Public Involvement Plans. 38 -. Agenda Item No. 1683 September 29,2009 Page 43 of 44 RESOLUTION NO. 2009- A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, APPROVING THE ADOPTION OF THE COLLIER METROPOLITAN PLANNING ORGANIZATION'S PUBLIC INVOLVEMENT PLAN AS THE COLLIER AREA TRANSIT'S PUBLIC INVOLVEMENT PARTICIPATION PROCESS. WHEREAS, the Collier Metropolitan Planning Organization ("Collier MPO") has developed and adopted a Public Involvement Participation Plan ("PIP") that addresses all requirements of the applicable regulations pertaining to Transportation and Transit Planning and implementation; and WHEREAS, Collier Area Transit ("CAT") would like to adopt the MPO's PIP to comply with the Federal Transit Administration's ("FTA") requirements for public participation of each grant recipient; and WHEREAS, the Collier MPO's PIP adopted by the MPO Board on June 13, 2008, provides direction for public involvement activities conducted by the Collier MPO and contains the policies, goals, objectives, and techniques used by the MPO for public involvement; and WHEREAS, in accordance with State and Federal regulations, the Plan includes a process that involves proactive public involvement that provides complete information, timely public notice, full public access to key decisions, and supports early and continuing involvement of the public; and WHEREAS, by adopting the MPO's PIP, CAT will be able to comply with the public involvement requirements by vetting grants as well as Transit plans and programs through the MPO's regular meeting of the MPO Board, Local Coordinating Board (LCB), all the MPO citizen and technical committees and other public meetings. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that; The Board of County Commissioners hereby approves and adopts the Collier Metropolitan Planning Organization's Public Involvement Plan as the Collier Area Transit's own Public Involvement Participation process. Agenda Item No. 1683 September 29, 2009 Page 44 of 44 This Resolution adopted after motion, second and majority vote favoring same. DATED: ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk OF COLLIER COUNTY, FLORIDA By: Deputy Clerk DONNA FIALA, Chairman Approved as to form and legal sufficiency: Scott R. Teach Deputy County Attorney ---.""'""''''