Agenda 09/15/2009 Item #16D17
Agenda Item No. 16D17
September 15, 2009
Page 1 of 6
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approves, and
authorizes the Chairman to sign, an Amendment #1 to project number FL 14B70-6001
Continuum of Care (CoC) Supportive Housing Program (SHP) Subrecipient
Agreement with the Shelter for Abused Women & Children (SAWCC) for Supportive
Services and Operating Costs of the Shelter.
OBJECTIVE: For the BCC to amend project number FL 14B70-6001 CoC Subrecipient
Agreement with the Shelter for Abused Women & Children in order to revise and add
language to the original subrecipient agreement and to shift funding between line items.
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CONSIDERATIONS: At the May 27, 2003, BCC meeting, the Board gave approval for
Collier County to become the Lead Agency and apply to the Department of Housing and
Urban Development (H.U.D.) on behalf of the County's social service agencies for the
annual Continuum of Care Homeless Assistance (CoC) grant. On May 22, 2007, the
Board approved the submittal of a Continuum of Care (CoC) grant application to HUD for
two projects requesting $443.645 for homeless assistance. In early 2008, the County was -
notified that the two requests had received funding for a total amount of $217,645.
One of the requests funded was for $113,000 for SAWCC. This funding is a pass through
the County's Housing and Human Services Department as the CoC Lead Agency. The
subrecipient agreements were approved in absentia on August 26. 2008 and later ratified
by the BCC on September 9,2008, agenda item 16F2F.
The attached amendment extends the ending date of the grant, amends match funding
requirements for Supportive Services and Operating Services, and extends the date of
SAWCC's Annual Performance Report (APR) due date.
SAWCC has requested the ability to add staff within the Supportive Services line item of
this grant, and include additional services within the Operating Services line item. The
amendment changes will be made retroactively to the start of the contract.
FISCAL IMPACT: Collier County has been receiving H.U.D. funding for eligible COC-SHP
projects since 2003. Approval of this amendment does not increase the dollar amount of
the original agreement. No general funds are being utilized in this initiative.
GROWTH MANAGEMENT IMPACT: This amendment to the grant will benefit low income
residents in Collier County which is consistent with the goals and objectives of the Housing
Element of the County's Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's office
and requires majority vote only. This item is legally sufficient for Board action.-CMG
RECOMMENDATION: That the Board of County Commissioners approves and
authorizes the Chairman to sign amendment number one (1) to the CoC Subrecipient
Agreement with SAWCC for the project numbered FL 14B70-6001.
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Prepared by: Sandra Marrero, Grants Coordinator
Housing and Human Services Department
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Agenda Item No. 16D17
September 15, 2009
Page 2 of 6
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16017
Recommendation that the Board of County Commissioners approves, and authorizes the
Chairman to sign, an Amendment #1 to project number FL 14B70-6001 Continuum of Care
(CoC) Supportive Housing Program (SHP) Subrecipient Agreement with the Shelter for
Abused Women & Children (SAWCC) for Supportive Services and Operating Costs of the
Shelter
Meeting Date:
9/15/20099:0000 AM
Prepared By
Sandra Marrero Grants Management Coordinator Date
Public Services Housing & Human Services 8/21/20094:21:19 PM
Approved By
Kathy Carpenter Executive Secretary Date
Public Services Public Services Admin. 8/21f2009 4:29 PM
Approved By
Colleen Greene Assistant County Attorner Date
County Attorney County Attorney Office 8/21f2009 4:46 PM
Approved By
Lyn Wood Purchasing Agent Date
Administrative Services Purchasing S/24f2009 10:17 AM
Approved By
Jeff Klatzkow County Attorney Date
County Attorney County Attorney Office Sf24f2009 10:29 AM
Approved By
Marcy Krumbine Director Date
Public Services Housing & Human Services 8f24/2009 1 :09 PM
Approved By
Marla Ramsey Public Services Administrator Date
Public Services Public Services Admin. 8f24/2009 3:50 PM
Approved By
Steve Carnell Purchasing/General Svcs Director Date
Administrative Services Purchasing S/27fZ009 8:52 AM
Approved By
OMB Coordinator OMB Coordinator Date
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Agenda Item No. 16017
September 15, 2009
Page 3 of 6
County Manager's Office
Office of Management & Budget
8/27/2009 10:29 AM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
8/27/200910:49 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
8/27/200911 :11 AM
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Agenda Item No. 16D17
$ept~mber 15, 2009
Page 4 of 6
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EXHIBIT A-I Contract Amendment # 1
"The Shelter for Abused Women & Children Inc."
This amendment, dated , 2009 to the referenced agreement shall be by
and between the parties to the original Agreement, The Shelter for Abused Women & Children Inc. (to he
referred to as Sponsor) and Collier County, a political subdivision of the state of Florida, (to be referred to
as "County").
Statement of Understanding
RE: Contract # FL14B70-6001 "The Shelter for Abused Women & Children Inc. Construction and Services."
In order to continue the services provided for in the original Agreement document referenced above, the Sub-
Recipient agrees to amend the above referenced Agreement as follows:
Note: Words strliek threagh have been deleted; words underlined have been added.
AMEND ARTICLE THREE: TIME OF PERFORMANCE
Delete:
In any event, all seF'o'-iees-required hereunder-sflaH-be undertaken by tR~rior to April 30, 2009.
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Add: In any event, all services required hereunder shall be undertaken by the SUB RECIPIENT prior to
September 9, 2009.
AMEND ARTICLE FIVE: PA YMENTSfNOTICES:
Delete:
HH8 shall not be responsible for payn:cnt of any charges, claims, or demands of the 8UBREGIP+BNF-receWed-afteJo
May 15,2009.
Add: HHS shall not be responsible for payment of any charges, claims or demands of the SUBRECIPIENT
incurred after September 9,2009.
AMEND: ENTIRE UNDERSTANDING
Delete: I-N--WITNESS THEREOF, the j*H-'tie&.flereto- have.euused this 2.Lpa;;e agreement to be executed by
their uRdersigRed officials as duly authorized eff-cotive tAe j.!It day of May, 2008.
Add: IN WITHNESS THEREOF, the parties hereto have caused this 21 page agreement to be executed by their
undersigned officials as duly authorized effective the 9th day 0 f September, 2008.
AMEND ARTICLE FOUR: Consideration and Limitation of Costs Letter C
Delete: MatclHunding of25% is reEju-ired--fef-SuppOltive Servi6eS-afld 20% is required for Operating S~
as required by HUD.
Add: Match funding of20% is required for SUPPOltive Services and 25% is required for Operating Services
as required by HUD.
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Agenda Item No. 16017
September 15, 2009
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II
Exhibit A-l Contract Amendment #1
FL14B70-6001
Shelter for Abused Women & Children Inc.
Page 2 of3
AMEND ARTICLE TEN: MONTHLY REPORTS, EY ALUA TIlONS, AUDITS AND INSPECTIONS
Delete: S,\WCC will be required to submit its :\nnual Perfannance Report (AFR) to HHS BY June 1, ~0(}9.,.
Add: SA wee will be required to submit its Annual Performance Report (APR) to HHS by September 30,2009.
AMEND "EXHIBIT A" REPORTS:
Delete: SI'.wce, Inc will be required to submit its I.nnual PerformaFlce Report (.^.PR) to HHS by June 1,2009.
Add: SAwec, Inc. will be required to submit its Annual Performance Report (APR) to HHS by September 30,
2009
AMEND "EXHIBIT An letter "c" ONE YEAR BUDGET:
Delete: S~lpportiyc Services-Resources $14, 125.00 (:\ppli6aflt 25% Gash Match)
Add: Supportive Services-Resources $14, 125.00 (Applicant 20% Cash Match)
Delete: Operatin;; EKpenses Resouroes $14, 125.00 (,-\p~"fffit ~5% CaSH Match)
Add: Operating Expenses-Resources $18,833.25 (Applicant 25% Cash Match)
Total Match Funds
$14,125.00
$18,833.25
$32,958.25
AMEND "EXHIBIT A" ONE YEAR BUDGET: Less than 10% reallocation within line items.
Shelter for Abused Women & Children Inc.
Oriqinal Line Item OriClinal Budqet New Line Item I New Budqet
I
-Transitional Living Advocate, salary &
benefits. 80%
-Childcare Supervisor. salary & benefits,
80%
.Childcare Advocate, Salary & benefits, i
Supportive Services-Transitional 80%
Living Advocate, 1 FTE, salary, .Childcare Program Support, salary &
benefits, and taxes $ 56,50000 benefits, 50% 5 61,415.00
.Utillties, insurance. maintenance
supplies, etc, 75%
-Computers & printers for residen:s for
employment training programs, 5@
Operations-Maintenance, repair, $800.00 each,75%
staff-Facility Manager, Utilities, -Playground equipment for childcare
equipment, supplies, insurance, program, furnishings, supplies, staff
furnishinas $ 56, 500.00 trainina, certification fees, etc., 75% 5 51,585.00
Total $113,000.00 Total $113,000.00
Exhibit A-l Contract Amendment #1
FL14B70-6001
Shelter for Abused Women & Children Inc.
Page 3 of3
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Sub-Recipient and the Owner have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST:
Dwight E. Brock, Clerk
By:
Sub-Recipient:
The Shelter for Abused Women & Children
Inc. ~ /
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By: ~
Linda Oberhaus, Executive Director
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Print Name and Title
Approved as to form and
Legal Sufficiency:
@'i'tant em"'ty A"om,y
CO[\eet1 M. eYeene...
Printed Name
Accepted: _
,2009
COUNTY:
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Donna Fiala, Chairman
By:
/
CONTRAC, T SP CIALIST.. I
By: ( 7:/.JdJf~_
, ! yn ood
GRANTS C !illINATOR
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By: L:0~~mto---~)
Sandra Marrero