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Agenda 09/15/2009 Item #16D13 Agenda Item No. 16D13 September 15, 2009 Page 1 of 12 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approve and authorize the Chairman to sign a Department of Housing and Urban Development (HUD) Community Development Block Grant-Recovery (CDBG-R) agreement in the amount of $631,283.00 and approve the associated budget amendment recognizing the American Recovery and Reinvestment Act (ARRA) funding associated with this award. OBJECTIVE: For the Board of County COlmnissioners to approve and authorize the Chainnan to sign a Department of Housing and Urban Development (HUD) Community Development Block Grant-Recovery (CDBG-R) agreement in the amount of $63] ,283.00 and approve the associated budget amendment recognizing the ARRA funding associated with this award. ."O.,H';'.. CONSIDERATIONS: On April 22, 2008, the Board of County Commissioners adopted Resolution No. 2008-]21 approving the submission of the One-Year Action Plan for FY 2008- 2009 to HUD. This Action Plan provided a summary of the projects to be funded between July 1, 2008 and June 30, 2009. On May 5, 2009, HUD announced the availability of CDBG-R funding. In order to receive these funds Collier County had to make a substantial amendment to the One Year Action Plan for FY2008-2009, and submit the amendment to the Department of Housing and Urban Development no later than June 5, 2009. On June 23, 2009, the BCC provided after the fact approval (Item 1607) of the CDBG-R submission. On August 19,2009, the Collier County Housing and Human Services Department received HUD's CDBG-R grant agreement in the amount of $63] ,283. By issuing this CDBG-R funding, HUD has approved HHS' request to fund homebuyer education classes and assist The Immokalee Apartments to upgrade and fully hurricane harden apartments for low income residents residing within the Immokalee CRA. SPECIAL CONSIDERATIONS RELATED TO THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009: Grantees are required to ensure that public funds are expended responsibly and in a transparent manner to further the job creation, economic recovery, and other purposes of the Recovery Act. The grant program guidelines and subsequent grant agreement will identifY additional compliance requirements related to the ARRA, however the attached document highlights the major requirements and how Collier County will maintain compliance. FISCAL IMPACT: No general funds are associated with the grant agreement. ARRA Grants Fund (125) for FY09 will receive $63] ,283.00 of which $30,365.00 will be passed through to the City of Naples and $19,6] 8.00 will be passed through to the City of Marco Island. A total of $518,172.00 is Collier County's portion of the CDBG-R grant funding. No match funds are required. Collier County will retain at total of $63, 128 for administration. GROWTH MANAGEMENT IMPACT: Acceptance and implementation of the grant agreement will further the goals, objectives and policies of the Growth Management Plan. ,,- Agenda Item No. 16013 September 15, 2009 Page 2 of 12 LEGAL CONSIDERATIONS: This item and grant documents have been reviewed by the County Attorney's Office. This item requires majority vote and is legally sufficient for Board action. - CMG RECOMMENDATION: For the Board of County Commissioners to approve and authorize the Chainnan to sign a Department of Housing and Urban Development (HUD) Community Development Block Grant-Recovery (CDBG-R) agreement in the amount of $63] ,283.00 and approve the associated budget amendment recognizing the ARRA funding associated with this award. Prepared by: Margo Castorena, Grant Operations Manager Housing and Human Services Department ~ ~o- ~ ~~ ~ Agenda Item No. 16013 September 15, 2009 Page 3 of 12 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16D13 Item Summary: Recommendation that the Board of County Commissioners approves and authorizes the Chairman to sign a Department of Housing and Urban Development (HUD) Community Development Block Grant-Recovery (CDBG-R) agreement in the amount of $631 ,283.00 and approves the associated budget amendment recognizing the funding associated with this award. Meeting Date: 9/15/20099:00:00 AM Prepared By Margo Castorena Director Date Public Services Domestic Animal Services 8/21/20092:47:46 PM Approved By Marcy Krumbine Director Date Public Services Housing & Human Services 8/21/20093:01 PM Approved By Colleen Greene Assistant County Attorner Date County Attorney County Attorney Office 8/21/20093:05 PM Approved By Kathy Carpenter Executive Secretary Date Public Services Public Services Admin. 8/21/20094:37 PM Approved By Jeff Klatzkow County Attorney Date County Attorney County Attorney Office 8/24/200910:24 AM Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Admin. 8/24/20093:08 PM Approved By Marlene J. Foord Grants Coordinator Date Administrative Services Administrative Services Admin. 8/24/20094:25 PM Approved By OMB Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 8/2512009 11 :01 AM Approved By Sherry Pryor Management & Budget Analyst Date ......, "1"1 \ 4 '''''''' ~ \ T"'" .\ ... ..., A C"l fl/""A1 ~ f\/""^......^^n\..' O/'"'AI"t",..TC"lT""'....T'T"'I\I""^.. ,.................T ...L. ~b.......... '-"...L..... Agenda Item No. 16013 September 15, 2009 Page 4 of 12 County Manager's Office Office of Management & Budget 8/25/20093:23 PM Approved By Leo E. Ochs, Jr. Board of County Commissioners Deputy County Manager Date County Manager's Office 8/26/20096:02 PM f\1""""A1 ,- (\/~^"""^^r\\ 1 r nl "'"'I.^r-.....,...., Tr'lT"""-"Trr'n/-"A . "-'T"""'-,.T U.S. Department of Housing and Urban Development Atlanta Region, Miami Field Office Brickell Plaza Federal Building 909 SE First Avenue, Rm. 500 Miami, FL 33131-3042 Agenda Item No. 16013 September 15, 2009 Page 5 of 12 August 13, 2009 R.ECEIVED AUG 1 9 2009 Honorable Donna Fiala Mayor of Collier County 3301 E Tamiami Trail Naples, FL 34112 "oam or County Commissioner!' Dear Mayor Fiala: The American Recovery and Reinvestment Act of2009 (Recovery Act), signed into law on February 17, 2009, appropriated $1 billion in CDBG funds to states and local governments to carry out, on an expedited basis, eligible activities under the CDBG program. The Recovery Act is an unprecedented effort to jumpstart the American economy, save and create millions of jobs, and address long-neglected challenges so our country can thrive in the 21 st century. The CDBG program is a key component in states and local efforts to stabilize neighborhoods and create jobs. The Department is pleased to announce that the Substantial Amendment to your jurisdiction's Fiscal Year 2008 Action Plan has been approved. The County of Collier has been authorized to receive $631.283 in Community Development Block Grant Recovery (CDBG-R) Program funding. Please note that all CDBG-R funds must be spent no later than September 30, 2012. Please be advised that HUD establishes a cut-off date for submission of draw requests several days before the end of a fiscal year because of systems and disbursing related issues. You will be notified of the expenditure cut-off date for the CDBG-R grant funds in 2012. Enclosed are three copies of the Grant Agreement (including the Funding Approval (Fonn HUD-7082) and Special Conditions) between the U. S. Department of Housing and Urban Development (HUD) and the County of Collier for the CDBG-R Program. In order to establish a Line of Credit for your CDBG-R grant, it will be necessary to execute and return two copies of the Grant Agreement, retaining one copy for your files. Failure to execute and return the grant agreements within 30 days of the transmittal date may be deemed to constitute rejection of the grant and cause for HUD to determine that the funds are available for reallocation to other grantees. Ifthere is a need to delete or add individuals authorized to access the Integrated Disbursement and Information System (IDIS), an IDIS Security Access Authorization Form (February 1999) must be prepared, notarized, and returned to this office with the Grant Agreement. Fonns are enclosed. Program progress must be recorded in IDIS on a regular basis. HUD will use this system to obtain beneficiary data and monitor your jurisdiction's program implementation and performance. HUD's missUm is to increase homeownership, supporl community development and increase access to affordable housing free from discriminotion www.hud.l!oV espanol.hud.gov Agenda Item No. 16013 September 15, 2009 Page 6 of 12 If there is need to establish or change the depository account to which these grant funds are to be wired, a Direct Deposit Sign-Up Form (SF-1199A) must be completed by you and your financial institution and mailed to this office. Grantees are reminded that the Recovery Act was enacted to provide an immediate stimulus to the economy. The quarterly reporting requirements discussed below are one manifestation of the need for all grantees to demonstrate how CDBG-R funds are being put to immediate use, to stimulate the economy as well as to produce long-term improvements. Another reason that Recovery Act funds have been provided to states and local governments is the recognition that states and local governments are suffering from serious budgetary constraints as a result of simultaneous revenue shortfalls and increased demand for services. The current practice by many grantees - to meet immediate cash needs by paying outstanding obligations for CDBG activities with local funds, and then to obtain reimbursement from their Line of Credit on a semi-annual or yearly basis - works against governments' fiscal constraints as well as the transparency provisions of the Recovery Act. HUD strongly encourages grantees to examine their current funds draw down practices for HUD formula grant funding, and to make adjustments as necessary to ensure that CDBG-R funds are drawn down on a regular basis. HUD expects that grantees will draw down CDBG-R funds on at least a quarterly basis, assuming the existence of actual cash needs for CDBG-R activities, and consistent with federal financial management regulations. Certain activities are subject to the provisions of 24 CFR Part 58, Environmental Review Procedures for Entities Assuming HUD Environmental Responsibilities. Funds for such activities may not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. Appropriate forms are enclosed. The Recovery Act requires that all State and local governments receiving Recovery Act funds report on the status of the environmental compliance reviews for all of their Recovery Act funded activities. HUD grantees are required to go to: http://portal.hud.gov/app ramps/ and complete the information for all Recovery Act funded activities. Information should be entered when an activity's environmental compliance review is started and when it is completed. This reporting requirement will continue throughout the implementation period of the activity. You are also reminded that the Recovery Act requires timely and accurate reporting of the CDBG-R grant in IDIS. Section 1512 of the Recovery Act requires that no later than 10 days after the end of each calendar quarter, each grantee is required to comply with quarterly reporting requirements regarding: (1) the total amount ofrecovery funds received; (2) the amount of recovery funds received that were expended or obligated to project activities; and (3) a detailed list of all projects or activities for which recovery funds were expended or obligated, including the name of the project or activity; a description of the project or activity; an evaluation of the completion status of the project or activity; an estimate of the number of jobs created and number of jobs retained by the project or activity; and for infrastructure investments made, the purpose, total cost and rationale of the agency for funding infrastructure investment with funds made available under the Recovery Act and name of person to contact at the jurisdiction, if there are concerns with the infrastructure investment. Agenda Item No. 16013 September 15, 2009 Page 7 of 12 At this time, HUD intends that grantees will enter this data into ill IS so that HUD can automatically generate the quarterly reports. However, the Office of Management and Budget has not finalized the government-wide reporting requirements for Recovery Act funds, and may not do so until mid-August. HUD will provide guidance on specific reporting requirements at a later date. The necessary changes to IDIS to accommodate CDBG-R reporting requirements have not been fully implemented yet. In the meantime, please make sure you are collecting all necessary data, both from grantee sources and from all subrecipients and contractors, as it may be necessary for you to backfill this data into IDIS at a later date once system changes have been made. Section 1605 of the Recovery Act requires grantees to comply with provisions of the Buy American Act for all CDBG-R assisted public buildings and public works. HUD is in the process of developing further implementation guidance for grantees regarding compliance with this provision and the process for requesting a waiver of these provisions. Section 1604 of the Recovery Act contained language that significantly expanded the applicability of Davis-Bacon Act labor standards provisions to CDBG-R funded construction work. Please be advised that Section 1205 of the Supplemental Appropriations Act signed by President Obama on June 24,2009, repealed the applicability of Section 1604 of the Recovery Act CDBG-R activities. All CDBG-R funded construction activities are now subject to the same labor standard provisions that apply to regular (annual formula) CDBG funding, pursuant to Section 110 of the Housing and Community Development Act of 1974, as amended. Please return two copies of the executed grant agreement to this office at the following address: u.S. Department of Housing and Urban Development Miami Field Office Community Planning and Development Division 909 SE 1st Ave., Room 500 Miami, FL 33131-3042 If you have any questions or require any assistance, please contact Nora Casal, Community Planning and Development Representative, at (305) 520-5009. We look forward to working with you and your staff throughout the coming year. Sincerely, ~~ ~dO Fana Field Office Director Enclosures Agenda Item No. 16D13 September 15, 2009 Page8of12 SPECIAL CONDITIONS TO THE GRANT AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT RECOVERY (CDBG-R) FUNDS AUTHORIZED AND APPROPRIATED UNDER THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (PUBLIC LAW 111-5, FEBRUARY 17,2009) CDBG-R GRANTEE: Coller County CDBG-R GRANT NUMBER: B-09-UY-12-0016 CDBG-R GRANT AMOUNT: $631,283 CDBG-R APPROVAL DATE: August 13, 2009 Special Conditions: The terms of the Grant Agreement include the following special conditions: 1. The Grant Agreement between the u.s. Department of Housing and Urban Development (HUD) and the above named Grantee, is made pursuant to the authority of Title XII of the American Recovery and Reinvestment Act of2009 (Public Law 1] ]-5) (the Recovery Act). The Grantee acknowledges that the CDBG-R grant is one-time funding. 2. The Grant Agreement is governed by and the Grantee shall comply with the requirements of the Recovery Act; the Notice of Program Requirements for Community Development Block Grant Program Funding Under the American Recovery and Reinvestment Act of2009, 74 Fed. Reg. 218]6 (May 11,2009) available at http://www.hud.gov/recovery/cdblock.cfm (as now in effect and as may be amended from time to time) (the Notice); Title I of the Housing and Community Development Act of 1974, as amended (42 USC 530] et seq.) (as modified by the Notice); and, the HUD regulations at 24 CFR part 570 (as now in effect and as may be amended from time to time) as modified by the Notice (the Regulations). The Grantee's submissions, the Notice, the Funding Approval/Agreement (form HUD-7082) and the special conditions described herein are incorporated by reference and constitute part of the Grant Agreement. Submissions include the CDBG-R action plan substantial amendment, including the certifications and assurances and any information or documentation required to meet any gran~aWard conditions. In the event of conflict between a provision of the Grantee's sub issions and any other provision of this Grant Agreement document, the latter shall cont 1. 3. The Grantee shall comply with government-wide guidance and standard award terms established by the Office of Management and Budget (OMB) concerning the implementation of the Recovery Act, including Requirements for Implementing Sections 1512, 1605, and 1606 of the American RecovelY and Reinvestment Act of2009 for Financial Assistance Awards, 74 Fed. Reg. 18449 (April 23, 2009) (to be codified at 2 CFR Part 176) (as now in effect and as may be amended from time to time). Notwithstanding the foregoing, the CDBG-R Special Grant Conditions Page 1 of2 Agenda Item No. 16D13 September 15, 2009 Page 9 of 12 Grantee shall comply with Section 110 of the CDBG Statute concerning the Davis-Bacon Act. The Grantee shall comply with reporting requirements established by HUD and OMB (including all revisions to such reporting requirements), as well as Sections 1511, 1515, and 1553 of the Recovery Act (including implementing guidance). 4. The Grantee shall at all times maintain an up-to-date copy of its Grantee Submission, including all amendments approved by HUD, on its Internet website as required by the Notice. The Grantee shall maintain information on all drawdowns, deposits, and expenditures of grant funds and program income under this Grant Agreement and any other records required by applicable law, in its files, and shall make such information available for audit or .inspection by duly authorized representatives of HUD, HUD's Office of the Inspector General, the Recovery Act Transparency Board, or the Comptroller General of the United States. 5. In addition to other lawful remedies, HUD reserves the right to restrict access to grantees' CDBG-R funds for delinquent, incomplete, or inaccurate reporting. This includes the right to suspend access to the Integrated Disbursement and Information System (IDIS) should the Grantee fail to comply with quarterly CDBG-R reporting requirements. 6. The Grantee may take advantage of the pre-award costs provisions at 24 CPR 570.200(h) to incur pre-award costs associated with the development of the substantial amendment to the action plan beginning May 5,2009. The Grantee may also incur costs prior to the grant award for specific activities as of the date the CDBG-R action plan substantial amendment was submitted to HUD. 7. The Grantee is advised that providing false, fictitious or misleading information with respect ,-- to CDBG-R funds may result in criminal, civil or administrative prosecution under 18 U.S.C. ~ 1001, 18 U.S.C. ~ 1343,31 U.S.C. ~ 3729, 31 U.S.c. ~ 3801 or another applicable statute. The Grantee shall promptly refer to HUD's Office of the Inspector General any credible r\ evidence that a principal, employee, agent, contractor, sub-grantee, subcontractor, or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving CDBG-R funds. 8. In any contract involving the use of CDBG-R funds, the Grantee shall include, and require its subrecipients and contractors to include, a project sign provision consistent with criteria established by the Secretary. 9. The Grantee shall have until September 30,2012, to expend the entire CDBG-R Grant Amount. CDBG-R funds not expended by September 30, 2012, will be recaptured by HUD. 10. The Grantee shall extend all applicable terms and conditions of this grant award to subrecipients and contractors, including obtaining a DUNS number (or updating the existing DUNS record), and registering with the Central Contractor Registration (CCR). 11. The Grant Agreement may be amended in writing by HUD. In considering proposed amendments to this Grant Agreement, HUD shall review, among other things, whether the amendment is otherwise consistent with the Recovery Act, the Housing and Community Development Act, the Notice and the Regulations. -- CDBG-R Special Grant Conditions Page 2 of2 Agenda Item No. 16013 September 15, 2009 Page 10 of 12 Funding ApprovaVAgreement TItle I of the Housing and Communltv Development Act (PubliC Law 930383) HI-00515A of 20515R I. ranl.. (M IlIown 1 'h:m om> 424 Collier County 2: Gtanl""~p4eIiAddmll;;iifiOWii'iiiiiGii1""5 of Siiindarcl Form 424)------- U.S. aepertment of Houlling and Urban Development OffICe of Community Planning and Development Community Development Block Grant Program 3301 E Tamlami Trail Naplas, FL 34112 immfdd'ytyy) 61512009 6ii:AiiiO~, ApprOYDd---------- $631.283 6bAiiiOiinTAPjirMl-'-- --.-.----- :l. COBG-~ AppropriatIOn Code: B8MlO181 OUNS ':07 699 7790 !M:. 'aniNOi-.------. en;;;o~~J. .........R_____ __ Cran' ^&reemenl: This Oranl ^grclClI\4'nl helwcell Ihe ()cparlnu:nl nf HU\l~inll and Urhan De,"elopmenl rHUD) .11I.1 the ahove n..med (iran Ice is madl! I'\IDIIIIII 10 Ihe 1I111hurily llfTille I nflhe Huusing :lnd CllmmLlnily l)c~elnpmefll Ael of 1"701. a~ RmcnoJcd. (42 US!.: ~i1ClI C( 5ell.). The (i'lInlc.:'s suhm;s.illnl (Of Tille I DSsiSlIlIl<<. Ihe HUll rq:ul:uioal :II 24 CI'R Pan 570 (as now in efr~'\:11IJld ;I~ mny l>c IImcmlCll frum lime III lime). ilIl41lhis Funding ApJlI'lIval. iUl:1udinlllny <pccial amolililln<. conali/ule pilrt nllhe Allrecmelll. Suhjecllo lhe pro..i~ion. of thi~ Oranl ^~r~enlelll. I-IUD will rIIllke [he I"unlling nsxislllncll 5pccilicd here availuhle 10 Ihe ClnlDlcll uplln elcculiOll (,r Ihe ^erecmenl hy Ihe p.nies. Tho! rUDtlin, ""i'lance 'JlllCilied in [he hlnllinc Approval may he u~d In 1':1)' COUS incurred UrllT Ihe dale $pccific<l in ilem .. IIbCl~C pmviuL'\llhr: ;ao;li,.iliUli [0 which SllCh Cll". IlfU rclmcd arc ciln'icd llUI in clllnplillnce wilh all nppliL,.hlc lCQllirenten1S. ITIl'llCrecmCrII COliI. may nlll he: pail! wilh f\lnding llN;i$lilPCC ~irlCd here unk:.. 11Ie)' lIre iIUUxIl'i~ in HUD rcl!ullUillnh or al'l'nlVL'1.I by w-otivcr Md listed ill Lhc special cClndmns 10 Ih<: ''unding ^JlPrnvlIl. The C,""lUllC n;rc<:s lO DSSUI1I(' llll of the: l'L"Spon~i"ililies fu, t'nvimnm..'II1111 I'Cl'iL.... da:i.inn malcillJ, lUlcI ACliuns. lUI sp.lCiliod and 1'L'qllin:d in fClullllic>>s j~llCd by the SllCf\.'tllry pursUllllt III &x:liOll (/)4(&) of Title I Ind publisbetl in 24 CFR l'ort 58. The Glllflllle furLh<< llCknowk:dles its resp>m;ibilit)' fur :lIlhcrencc III the AgrL'Cnlent by sub-recipient CIIlities 10 which it mllkCli fundinllllllSiMllflCC hereunder IIvllihlhle. u.s. 0epaI1menl 01 HouIIlng and Urblll O_1apme<ll (By Nanle) GmI'll.. N- Marte R. 0ttIz Collier County Board of Commissioners nl. nle Chairman Ollie (nvnld6'yyyy1 . Category 01 Title I "-sialance 10, lhiI Funilin9 AoIion (cheek l'>I'IIy one) X e. EnUllelTl8nt. See 108(bl b. SUste-AdministBr&d. 5&C 106(d)(1) c. HUo.AanInislIHed SmRI CltieI. See 106(d)(2)(B) d. Indian CDBG Programs, See: 106(8)(1) t. Surplus Urban ~enewal Fundi. See 112(b) f. Special Purpose Graots. See 107 ". Loan Guaranl&e, See 108 0.. 0... HUD Aoeei-.ted Submileion (mrnlddIym) MiI2OO9 ~1I.Orig. Funding 9b. Dille G'I'" Noli~ed Approval lmm/ddIyyyy) 81132000 0 b. Amendmen1 9c. Dale 01 SIart of Prollflllll 'foar ~dmenl Number (mrnlddIym) -----..---..---- .---.. 11. Amount 01 CommuniIy 0eveI0pmenl Bloc:I< G....t - .- a. Fundi R_rved lor Ihls Gran_ b. FunOS I\ClW being ApprOYed c_ Reservation to be CBncell9d II. minus 1 tb 12b. Namalllld compIele AlIdrws 01 PubIi<: Agency 10. dlIec:k one o None Ii] Attached F'f (YYYY) 2009 I $631,283 $632,283 FY (YYY)') F't'(yyyy) 12.. ~ of,Loan GUlnanl.. Comm~"*>l_ being Approved NtA NlA Loe" OllWWl... Acceptance ProYlslon. tot Dellignaed AgencIh: The puhlic agenc)' hun:hy an,,'pls the Oranl AGreement e"I.'ClIlI:<1 by the l>Cpnttment Houiing uud Vl'han flcvclopmcnt on (~ nhuvc dnf~ \~;, h 12c. HelM of Authonzed Official for 00$igna1ed ~ ~_.--._--- o:.pccl to the lIDove gran I nUllIber(s) :IS (jr:ulIec deslgnlllclllo reeel\'!: N1A y loan guarantee IlbsiSlance, ;l/Id agrees 10 cnmp)y with the lerms and _____n_______.__ cl)nllilions nf the Agreem..".. nppliClIblc rcguhlli(lns. ;Ind olher TiU" rcquircmcnt~ of HUI> nllW ..r hcnmftcr in CrrL'CI. pertaining lU th.: :I11dsliIRl,:C provided it. Sf!lNIlure fD.;~--._-- HUD Accounting use Only 8lltch TAC P ram Y A R Area Document No. . P~ Number eel [TIJ~ ITTI .~ I 0 ED OJ ITIITJ [IT~[I~ eITlJ Y P-CI Numbel -" DIID Y --I Amount E"OClive Oal8 (mm1~Y) F C=--=-_=--=-] f______J 0 Amnunl r----- ---------/ .~~.- "'''',Iied By Dalll EnIa,ad PAS lmmlddlyyyy) TrMSaCIoOll Code I Entf!l"d By I ~ .. to fonn & IogII oulIIcionCY ~ Colleen Greene, AuiIWlt County Attorney 24 CFR 570 101m HUo.7082 (4193} ATTEST: DWIGHT Eo BROCK, CIIIk By: Agenda Item No. 16013 September 15, 2009 Page 11 of 12 Special Considerations Related to the American Recovery and Reinvestment Act (ARRA) of 2009 Community Development Block Grant- Recovery Program CFDA 14.253 Since the source of funds for this program is the American Recovery and Reinvestment Act (ARRA), additional considerations are necessary to ensure the use of funds properly implements the purpose of the Act. Generally, grantees are required to ensure that public funds are expended responsibly and in a transparent manner to further the job creation, economic recovery, and other purposes of the Recovery Act. The following. table identifies the general requirements, including reporting requirements and an indication of how each requirement will be met. General ARRA Considerations Consideration Compliance Requirement Collier. County Preparations and Ability to Maintain Compliance Timely Use of Funds CDBG-R must be used in accordance Collier County Housing and Human Services with regular CDBa regulations. Department (IllIS) will assign a grant CDBG-R funds will not count towards coordinator to each funded activity. It will be timeliness. the coordinator's responsibility to monitor fund usage and advise management in a timely manner if funds need to be reallocated. Reporting (above HUD CDBG-R funding reporting is the HHS will coordinate with the Grants Office to and beyond regular same as regular CDBG requirements; ensure appropriate central reporting processes grant reporting) however, Collier County as a whole are followed, which will at a minimum entail must report the total amount of ARRA reporting of progress and any concerns, delays funds received from the federal or other compliance issues to maintain a high . government level of transparency and accountability. Transparency and To encourage transparency, HUD will The grant coordinators assigned to CDBG-R Prevention of Fraud require grantees receiving assistance activities will be responsible for coordination wOOr CDBG-R to provide reports that with the Grant Office to ensure all CDBG-R will be used for postings on the funding is reported in a timely manner. Recovery.gov website. This portal is designed to provide one centralized location for the public to find and analyze information, and report potential fraud, waste, and abuse oertainin2 to the Recoverv Act. Agenda Item No. 16013 September 15. 2009 Page12of12 Furthermore, programs funded with ARRA funding may develop grant specific compliance requirements that are above and beyond those of normal grant program requirements (for programs already in. existence) or above and beyond normal operations of the grantee (including new grant programs as well). Grant specific compliance requirements are listed below: ARRA CDBG-R Grant Prol!ram S eeific Considerations Consideration Compliance Requirement CoIner County Preparations and Ability to Maintain Compliance Coordination with Maximize all resources that may be HHS will coordinate with the Collier County Recovery Act available with Recovery Act funds Grants Office to ensure the use of all recovery Resources other than HPRP; eligible activities funds are coordinated with local non-profits, under other Recovery Act programs are other federally funded agencies and service aligned with CDBG-R funds to create a organizations to ensure the most efficient use of comprehensive package of housing and Recovery Act and CDBG-R funding. service options available to eligible program participants Timely use of All CDBG-R funds must be expended Collier County Housing and Human Services recovery funds. no later than September 30, 2012. has created timelines and set in motion all necessary provisions to ensure the timely expenditure of funding prior to September 30, 2012.