Agenda 09/15/2009 Item #16D 4
Agenda Item No. 1604
September 15, 2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to award contracts for RFP 09-5266, "Lawn Care Maintenance
for the Neighborhood Stabilization Program", to various firms for activities
funded through the U.S. Department of Housing and Urban Development's
Neighborhood Stabilization Program.
OBJECTIVE: To contract with multiple firms in order to provide lawn care maintenance
as needed for properties acquired through the Neighborhood Stabilization Program.
CONSIDERATIONS: Collier County has been allocated $7,306,755 through the
Neighborhood Stabilization Program to assist with the redevelopment of abandoned and
foreclosed homes and residential properties. All properties acquired by Collier County
will require lawn care maintenance to avoid potential code enforcement violations prior
to disposition. Accordingly, it made sense on both an economic and time basis to have
an annual contract in place to cover these services. Requests for Proposals (RFP) for
this project were solicited by the Purchasing Department on June 3, 2009. Notices of
the RFP invitation were sent to 225 firms. A total of 24 firms requested the full RFP
package, and 10 firms submitted proposals by the deadline of June 24, 2009.
The Selection Committee held a meeting on July 17, 2009 to rank, review and discuss
the proposals received. By consensus, the Selection Committee wishes to contract with
5 firms from among the responding proposers, in order to have a variety of firms
available to provide lawn care maintenance services. The 5 firms are as follows:
1. Hannula Landscaping
2. Ecosystem Technologies
3. SUl2erior Landscaping
4. Caribbean Landscaping --
5. Sweeper Man of Syv Florida
When lawn care maintenance is required, quotes will be obtained from all five (5)
Contractors and the project will be awarded to the lowest, responsive Contractor.
FISCAL IMPACT: Funds for these services shall come from Neighborhood
Stabilization Program grant funds as projects are identified. Approval of this item will
have no effect on ad valorem or general fund dollars.
.-
GROWTH MANAGEMENT IMPACT: The Neighborhood Stabilization Program will
further the goals, objectives and policies of the Growth Management Plan's Housing
Element.
Agenda Item No. 16D4
September 15, 2009
Page 2 of 4
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. This item requires majority vote only. This item is legally sufficient for
Board approval. - CMG
RECOMMENDATION: That the Board of County Commissioners award RFP 09-5266,
"Lawn Care Maintenance for the Neighborhood Stabilization Program" to 5 firms, and
that the Chair be authorized to sign the standard County Attorney approved agreements
on behalf of the Board.
PREPARED BY: Frank Ramsey, Housing Manager, Housing and Human Services
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Agenda Item No. 1604
September 15, 2009
Page 3 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
1604
Item Summary:
Recommendation to award contracts for RFP 09-5266, Lawn Care Maintenance for the
Neighborhood Stabilization Program, to various firms for activities funded through the U.S.
Department of Housing and Urban Developments Neighborhood Stabilization Program.
9/15/2009 90000 AM
Meeting Date:
Prepared By
Frank Ramsey
SHIP Program Coordinator
Date
Public Services
Housing and Human Services
8/20/2009 2:25:41 PM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
8/20/2009 2:34 PM
Approved By
Marcy Krumbine
Director
Date
Public Services
Housing & Human Services
8/20/20094:44 PM
Approved By
Marlene J. Foord
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
8/21/200911:54AM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
8/21/2009 1 :23 PM
Approved By
Lyn Wood
Purchasing Agent
Date
Administrative Services
Purchasing
8/21/2009 2:21 PM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
8/21/20093:51 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
8/22/20099:11 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
8/24/200910:12 AM
Approved By
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OMS Coordinator
County Manager's Office
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Aaenda Item f"-Jo. 16D4
~September 15. 2009
Page 4 of 4
OM8 Coordinator
Date
Office of Management & Budget
8/24/2009 2:04 PM
Approved By
Sherry Pryor
County Manager's Office
Management & Budget Analyst
Date
Office of Management & Budget
8/25/200912:30 PM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
8/26/20095:34 PM
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