The URL can be used to link to this page

Agenda 07/28/2009 Item #16F10n. 'I 6'F! C -, - rl, 9 a4 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners provides the after- the-fact approval for the attached American Recovery and Reinvestment Act (ARRA) Assistance to Firefighters Fire Station Construction Grant Application that was submitted by the Ochopee Fire Control District for the renovations to Fire Station 61 at Port of the Islands in the amount of $452,474 funded by the American Recovery and Reinvestment Act (ARRA) of 2009 and accept responsibility for the additional transparency, accountability and reporting compliance requirements of these funds. OBJECTIVE: To obtain after-the-fact approval of an American Recovery and Reinvestment Act (ARRA) Assistance to Firefighters Fire Station Construction Grant (FSC) Application to fund the renovations for Ochopee Fire Control District Station 61 at Port of the Islands. CONSIDERATIONS: On February 17, 2009 Congress passed the American Recovery and Reinvestment Act of 2009 (ARRA) and designated $210 million for this fiscal year to provide financial assistance directly to fire departments on a competitive basis to build new or modify existing fire stations in order for departments to enhance their response capability and protect the community they serve from fire and fire-related hazards. The authority for FSC is derived from the American Recovery and Reinvestment ACT (ARRA) of 2009 (Public Law 111-5). The primary goal is to help fire departments meet their firefighting and emergency response needs. FSC seeks to support organizations lacking the tools and resources necessary to effectively protect the health and safety of the public and their emergency response personnel with respect to fire and all other hazards. The program will be administered by the Department of Homeland Security (DHS) Federal Emergency Management Agency's (FEMA) Grant Programs Directorate in Coordination with the US Fire Administration by the Assistance to Firefighters Grant (AFG) Program Office. The fire station at Port of the Islands purchase was a ' pproved by the Board of County Commissioners (Board) on November 18, 2008 (Agenda Item 10K). A total of $788,000 in Ochopee Fire Control District funds were used for this purchase, nearly depleting District Fund reserves. Since that time, Architectural and Engineering fees in the amount of $53,810 have also been incurred. In order for to complete the necessary renovations required to convert the Port of the Islands Marina into a Fire Station within a reasonable time frame, the District is seeking the American Recovery and Reinvestment Act (ARRA) Assistance to Firefighters Fire Station Construction Grant in the amount of $452,474. This is a much needed facility, as it would increase effectiveness regarding emergency C) medical response to an area where the average age is 61, and would assist the community at Port of the Islands in obtaining insurance for their residences. The grant application was due July 10, 2009 at 1700 hrs EDT. Due to the Board's summer schedule and the significant amount of work involved in completing the application materials, the District was unable to prepare the documents in time for the last meeting in June; therefore, the application had to be submitted with approval of the County Manager as authorized by CMA #5330 and provided for approval of the Board after-the-fact. Special Considerations Related to the American Recovery and Reinvestment Act of 2009: Grantees are required to ensure that public funds are expended responsibly and in a transparent manner to further the job creation, economic recovery, and other purposes of the Recovery Act. The grant program guidelines and subsequent grant agreement will identify additional compliance requirements related to the ARRA, however the attached document highlights the major requirements and how Collier County will maintain compliance. FISCAL IMPACT: The total amount requested for the renovations is $452,474. The grant will provide $429,851, and Ochopee Fire Control District Fund (146) will provide $22,623 from Reserves for Capital Outlay. Following the award, a grant agreement will be presented to the Board of County Commissioners along with budget amendments to transfer funds to the ARRA Grants Fund (125). GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATION: This item has been reviewed by the County Attorney's Office. The grant agreement will be reviewed for legal sufficiency upon receipt. This item requires majority vote and is legally sufficient for Board action. — CMG RECOMMENDATION: To provide after-the-fact approval of the submittal of an American Recovery and Reinvestment Act (ARRA) Assistance to Firefighters Fire Station Construction Grant Application in the arriouriL of $452,474 to fund the renovations of the Ochopee Fire Control District Station 61 at Port of the Islands. Prepared by: Alan McLaughlin, Fire Chief Pat-,e I of I 1,;r -3 F i 0 louly Fl age 3 331 file:IIC:AAL,eiidaTest\F-xi)ortl\]')')-.Iulv('I'O2028.%202009\16.%'—)OCO'NSF,'NI'%2OA(iFNDA\I ... 7/22/2009 COLLIER COUNTY BOARD OF COUNTY C01)VIMIISSIOKIEEPS Item Number: 15F 0 Item Summary: Recommendation that the Board of County Commissioners Provides the after-the-fact approval for the attached American Recovery and Reinvestment �,ct (APRA) Assistance to Firefighters Fire Station Construction Grant Application that was submitted by the Ochopee Fire Control District for the renovations to Fire Station t,, at Part of the Islands in the amount of $452.474 funded by the American Recovery and Reinvestment Act (ARRA) of 2009 and accept responsibility for the additional transparency, accountability and repotirg compliance requirements Of these funds. Meeting Date: '12312009 9;00 A 0 AFB Approved By Colleen Greene Assistant County Attorney Date County Attorney County Attorney Office 713/2009 3:46 PhA Approved By WIlarlene J. Foord Grants Coordinator Date Administrative Services Administrative Services Admin. 7114;2D09 9:07 AM Approved By Jeff Klatzkow County Attorney Date County Attorney County Attorney Office 7/1512009 6:04 PM Approved By Dan E. Summers Eirureau of Erner-cn:y Sen ices Director County mariDger's Of ice Furcau Of Emeruenzy Services 7/16 ;'2009 F 2 A Ni Approved By 0--MB Co3rciinator CIVB Date County Wianage!`s Office Office of M�anaqeme!it & Budget 7116/201)9 9:13 AM Approved By Sherry Pryor r1anagement & Buidgat Ana;yst Date Coxity 144anager's 0"i-,e Office of r%flanagement & Eud��.;et 7 11 �, ?0 0. 9 3:4 -3 P M Approved By Leo E. 0--hs, Jr. Deputy County Man, Oer Dale Board of County Commissioners County k1anagi�r,s 7,'2 0!'20 C 9 4 :'! I P file:IIC:AAL,eiidaTest\F-xi)ortl\]')')-.Iulv('I'O2028.%202009\16.%'—)OCO'NSF,'NI'%2OA(iFNDA\I ... 7/22/2009 kdn ninistrafive Services Division Collier County Government Center 3301 East Tamiami Trail Naples, Florida 34112 III a Hell efoord(d)coIIier - rov.net (239) 252 -4768 (239) 252-8720 (faz) TO: Leo Ochs, Deputv Comity IN/lanager Jim Mudd, Colulty lvlanaL"cr CC: Alan McLaughlin, Oehopec Fire Chief FROM: Marlene Foorcl, Grants Coordinator DATE: July 8, 2009 Applications Reviewed and Approved by County PN4ana�ei,-'or des i<_ = nee, for submittal: �:' County Nianavcr After -the -Fact Approval by the BCC is required at the .h�1�28, 2(709 BCC mectinu'. SUBJL;CT: County I,ianauLr Review ,ind Approval cf the American Recovery and Reinvestment Act (ARRA) Assistance to Firefighters Fire Station Construction Grant application The Ochopee Fire District has developed a grant application to submit to the United States Department of Homeland Security/. Federal L ill ergency Management Agency for American Recovery and Reinvestment Ac:t (� ^ERR �l Assistance to l�irefiuhters Fire Statiotl Construction funds. This is a Competitive (,rant program that funds the construction, renovation ol, modification nf fire stations, The project will renovate an existim4 nlariva and boat bay fncillt} into a fire statiotl facility. The prt)ject will be 3.345 square feet which ,vill include a single bay for an engine company, dispatch. dayluonl, kitchen, sleeping clualters. full restrootrl and showers, ADA public restroom, three ofliccs, exercise room and storage area.hlhe building will be equippcd with a decontamination station, washer and dryer for station clothing and an emergency generator for 100°0 operation. A community meeting space 'Will be incorporated into the building as well. T11e grant application is due July ]0, _2009 and due 10 the summer Board of County Commissioners Schedule and 111-1 SIUllilkallt t1111OUIlt Of W01-k Involved in completing the application materials. the department was unable to prepare the documents in time for the last meeting in June. Tllerefore, your re"rievv, alld approval is ren,uested to be followed by after -tlle- fact approval at the July 28, 2009 meeting. Your appl-oval will also provide authority ibr the Grants Office and the Ochopee Fire Control District to submit the application clectronical':v, No signatures are required oil the application materials at this tinge. Once you have reviowed and signed these CIOCUMCIItS, please call me at 252 -4768 or Alan \McLaughlin at 695 -41 14 for pickup. Fhank you and please let me know if you htive any questions regarding this application. Application T uruher: EN/W- 2009 -FC- 03298 Entire Application Overview w 3 ill!{ "1 it 'S'� lI ! J `J 3 ,Are you a member, or are you currently involved in the management, of the fire department applying for this grant with this application? Yes, I am a member /officer of this applicant If you are a grant writer or otherwise not affiliated with this applicant, please complete the information below. Fields marked with an' are required. If you are a member /officer of this applicant, please do not complete the information requested below. P[eparer Information Preparer's Name Address 1 Address 2 City State Zip Enter Grant- writing fee associated with the preparation of this request. Enter 0 if there is no fee, 0 nilltrnl:lile: / /C:ADoctrntents and Seitinasls,,i,islicr I1Local Settings \Temporary Internet Files... 7/14/2009 �Pplic €anon Nt111iher: I "N "- ;O09- 1`C- 0 )8 Contact Information ° Title Prefix . First Name Middle Initial Last Name Business Phone ,^- ,Iternate Phone Number Mobile Phone /Pager Fax rEmail Title Prefix First Name rAddle Initial Last ?dame Business Phone Alternate Phone Number Mobile Phone /Pager Fax Email Alternate Contact Infoimation tJu;7�bE�r 1 Chief r'Vi r. Alan M McLaughlin 239- 695 -4114 Ext. 239 -825 -9074 Ext. 239- 825 -9074 239 -695 -3473 alanmclaughlin @colliergov. n et Alternate Contact Intonnation Nurnber 2 Admen Assistant r^rs. Linda Swishe° 239 -695 -4114 Ext. Ext, lindaswisher @oolliergov. net mhtn;l:f= alea,'C:ADocumc;nts and Settin"Svswisher_11Loca1 SettinLsUemporary Internet Files... 7/14/2009 Application Number: Applicant Information EM W- 2009 -FC -03298 Originally submitted on 07/10/2009 by Alan McLaughlin (Userid: ofcdchief60) Contact Information: Address: P.O. Box 70 City: Everglades City State: Florida Zip: 34149 Day Phone: 23969541 14 Evening Phone: Cell Phone: 2392853726 Email: AlanMcLaughlin @colliergov.net Application number is EMW- 2009 -FC -03298 Fire Department Name Type of Jurisdiction Served If other, please enter the type of Jurisdiction Employer Identification Number Wrtat is your organization's GUNS NLIfTlhor? Headquarters or Main Station Physical Address ' i'I,y. ica1 Addrv,_ 1 Ph'Ysic ;al AcfdrF>>s 2 City State Zip Mailing Address - Mailing Address 1 Mailing Address 2 City St:ato yip Account Information i the of bank accourat Bank routing raurnb::r- 9 diCilt rnrrtiher can the hotloin left hand corner of your check •Your ac:catrnt nun-ibc,,r Addition gal Information ur ibis tis:"ai ye al is your orc}arai:zriian receaiving Federal funding frorn any other grant prograrn that may duplicate the purpose and!or scope of this grant request? Ochopee Fire Control District Unincorporated Community Dependent Fire District 59- 6000558 076997790 (call 1- 866 -705 -5711 to get a DUNS number) 201 Buckner Ave iv,;rti1 Everglades City Florida 34139 - 0070 P.O. Box 70 Everglades City Florida 34139-0070 r ,eca I.aulp for .clr -1 4 Checking 067091719 1138577 No n7httill :fite:/r'C:ADocutiieiits and Settitibs",sNvi tlier_I \Loctil Settings \Temporary Internet Files... 7/I4/2009 If a:r<�ided t!ie =SC Grant, wJI your or ) iniz<,tif it expend more than 0500,000 in Federal funds dwiri t of oraani7atic,r. s f:.,:,. , e,,: in v. hick lAl FSC r ant Yes 5 (,1 f �� Ic.. -ii v r �-� th�c � was nwarded? Is the ia)plicant delinquent on any Fede al deb',` No If you answered yes to any of the additional duesiimis above; please provide an explanation in the spa: e provided below: Collier County expended $23,706,771 in Federal Funds for multiple projects for fiscal year 08. Ochopee Fire Control District is one of several agencies under the County as Dependent Districts. They share the same DUNS number vvith ether agencies'Nlthi- the County. Ocho ee Fire vvill expend "�n U r y r p p�� n u;3 I in Federal Funds from a Department of interior Assisfanre PrnliraM for fisca! year 09 for the p -wpose of wilu- I nd protective clothing. t111�tn11 :fi1e:!,C.:`,.Documet�ts an�iettinus'�;��i hvr 1'.Loc11 SettinsJs \T��nlpoiah�' Internet Files... 7/14 i?009 Application Number: Ei\- W- 21)09 -iC -0 )295 P e?af:3 Fire Department Characteristics (Part I) • Are you a member of a Federal Fire Departrent or contracted by the Federal government and solely No responsible for suppression of fires on Federal property? - What kind of fire department do you represent? Combination If you answered combination, above, what is the 76% percentage of career members in your organization? If you answered volunteer or combination or paid on- call, how many of your volunteer Firefighters are paid 0 members from another career department? What type of community does your organization Rural serve? What is the square mileage of your first -due 1100 response area? What percentage of your response area is protected 3% by hydrants? In what county /parish is your organization physically located? If you have more than one station, in vrhat Collier county /parish is your main station located? 4200 • Does your organization protect critical infrastructure Yes of the state? � How much ref yourjrlrisdiction's land use is for agriculture, wild land, open space, or undeveloped 97 % properties? What percentage of your jurisdiction's land usc. is for commercial, industrial, or institution -31 purposes? 1 '0 What percentage of your jurisdiction's Innd is used for residential purposes? - Now many occupied structures (comn 'tercial, industrial, residential, or institutiomil) in your jLlriSdiCt 011 are more than four stori >s tall? Do not 0 include structures which are not regularly occupied such as silos, towers, steeples, etc. T What is the permianerrt r sidcnt populJJtiol °� Of your Primarffirst -Due Response Area orJurisdiction 4200 s l -Ved? . f low many active firefighters does your department � have who perform firefighting duties -,? 9 How many fire stations does your department 2 currently operate? ' Do you currently report to the National Fire Incident Yes Deporting System (NFIRS)? If you answered yes ahove, plcr se eater your 640"i 1 FDIMMID What services does your organization provide? nlhtinl:tlie: //C;:ADocuments and Settirags',,swislicr_l\Local Settings \T'emporar -, Internet Files... 7 /14/2009 Application Numbcr: Structural Fire Suppression Medical First Response Wildland Fire Suppression Basic Life Support Airport Rescue Firefighting (ARFF) Occasional Fire Prevention Program Ra Flazrnat Operational Level Rescue Operational Level 1711t111i::i1e:/ /C:1DocII s and Setti]ILs,�.Svvisher ],,Local Internet Files... 7/ 4/2009 Application NuMbor:L3\�\\�2UUY-F(�U�29@ Fire Department Characteristics (Part U) / axes / 06.596 Grants? O% Donations? 0Y6 FunddriveaY 096 Fee for Snrvice? 1 % Other? 23 % U you en\exsdava|ueinb, Other he|d (other LhaxU) p|aaae Miscellaneous Revenues/ explain ' Interest/Misc. Revenue from EMS transfers How many vehicles does your or(ianization have in cach of the types of class of vehicle listed below? YOU must include vehicles that are leased or on long-term loan as well as any Vehicles th�t have beei) oj dered or uthenwioeouxenUyundarcontrao\b/purchaseor lease byyourorOanza\k/n but not yetinyourpoeyexyion Type or Class of Vehicle Total NUmber Total Number of Riding Positions Engines or Pumpers (pumpingoop�cityni750gpmorgnsohu/and water capacily Of 300 gatforis ) pvmr*/.pompc//ranxrr, .Fonmpum oxpSn*`po/,o,ox 3 Q (Au^ml^zvice of !ess Umn76�y) Tyro | Enowe Type U E'wine.Tvvc |N|/ vwk|vn(!/Uxmomerfaos Taoke/s (pumping capacity o( less than 75UgaUona per minu\e (glom) and water capacity of 1, 000 Ua||oos ormnre): O O lnmer,Tun:�r,Tovuern:rda/ Aerial Apparatus. xenaLoumerTnm:. is plNfo"^.Tmm O O Ladder nvc*.ouim (Aerial ocmp,'xro feet o,o�n/ej Brush/Quick aUack(punV�nyoapa��of|�os1hnn7SD0pn): mvsxTmck,putw| Unit Ulicxu,,x Skid Unit) ouirxmu,:ovit mioi-px"vnpr 1 4 Rescue Vehicles oi[itu,,!:1711e://C:UOocuouoot,s and Sxtti shcr_D-oculSoUiogxY[mn»ncar7loioonet Files... 7/]4/2U09 2008 2007 2006 ' Wiut is the total [lumber offire-related civilian he<e||Uea in Your jurisdiction years? 4 O O -VVha|iathetoba|numbernf fire-related civilian injuries inyour jurisdiction over the last three years? 2 1 2 ' VVhcd is the total number ofline ofduh/ member fatalities in your jurisdiction over the last three years? U O O ` What is the total numberof line o( duty member injuries inyour jurisdiction over- the last three years? O 1 2 ` Over the last three years, what was your fire departnan[a average Operating budget? 1797854 `V0hut percentage of your TOTAL budget indedicatadto Veruonnn| uoato (oa|ory, overtime and �ioQe benefits)? 48Y6 ` What percentage of your annual operating budget is derived from: Enter numberson!y. sumup1o1UO�� / axes / 06.596 Grants? O% Donations? 0Y6 FunddriveaY 096 Fee for Snrvice? 1 % Other? 23 % U you en\exsdava|ueinb, Other he|d (other LhaxU) p|aaae Miscellaneous Revenues/ explain ' Interest/Misc. Revenue from EMS transfers How many vehicles does your or(ianization have in cach of the types of class of vehicle listed below? YOU must include vehicles that are leased or on long-term loan as well as any Vehicles th�t have beei) oj dered or uthenwioeouxenUyundarcontrao\b/purchaseor lease byyourorOanza\k/n but not yetinyourpoeyexyion Type or Class of Vehicle Total NUmber Total Number of Riding Positions Engines or Pumpers (pumpingoop�cityni750gpmorgnsohu/and water capacily Of 300 gatforis ) pvmr*/.pompc//ranxrr, .Fonmpum oxpSn*`po/,o,ox 3 Q (Au^ml^zvice of !ess Umn76�y) Tyro | Enowe Type U E'wine.Tvvc |N|/ vwk|vn(!/Uxmomerfaos Taoke/s (pumping capacity o( less than 75UgaUona per minu\e (glom) and water capacity of 1, 000 Ua||oos ormnre): O O lnmer,Tun:�r,Tovuern:rda/ Aerial Apparatus. xenaLoumerTnm:. is plNfo"^.Tmm O O Ladder nvc*.ouim (Aerial ocmp,'xro feet o,o�n/ej Brush/Quick aUack(punV�nyoapa��of|�os1hnn7SD0pn): mvsxTmck,putw| Unit Ulicxu,,x Skid Unit) ouirxmu,:ovit mioi-px"vnpr 1 4 Rescue Vehicles oi[itu,,!:1711e://C:UOocuouoot,s and Sxtti shcr_D-oculSoUiogxY[mn»ncar7loioonet Files... 7/]4/2U09 AppHcMimi 2'009-i-C-03298 �,pi5j(�r � ( ey 001, J31 I V 20, ON 12 !mane ;r, u; lwycuc 1 mmomn Mau ow All OUmr EM,", Chase Vuhi-le, AiiLigilit Ullit, Units, BoriI5 Unit slipp')Ft (Command OP�rallOfl-,Il SUf)pOlUSijppIy), Hose Tender, Salvage Truck. ARFF (Aircraft Rescue Firofighlir,.g), Cnrinmrid/f,Auuib Ummmumbum VcWd. Opwr vOude and WholswOu-BLocal Set(ii,,Iis",,'Fei-il)oi--,i:-), Intel,lict Fil,Cs... 7/14/2009 Application Number; L-NIW- 2009 -1 -C- 01298 e 33 Fire Department Call Volume How many times does your organization receive 4 22 16 mutual /automatic aid? How many times does your organization provide mutual /automatic aid? (Please indicate the number of times 10 16 8 your department provides or receives mutual aid. Do not include first -due responses claimed above.) nihtnll:file:1 /C:ADocuments alid Sett1ngslsvvisher ]\Local SettingsV "hemporary Internet Files... 7/14/2009 2008 2007 2006 How many responses per year by category? r -.r•tc v,4 o!_ n r77!,c r., CI i , ;L; �; � r.w �r, .. ,�, r .iny �)t tr,e o; Working Structural Fires 3 6 8 False Alarms /Good Intent Calls 7 41 26 Vehicle Fires 35 38 46 Vegetation Fires 41 94 65 EMS -BLS Response Calls 261 271 256 EMS -ALS Response Calls 0 0 0 EMS -BLS Scheduled Transports 0 0 0 EMS -ALS Scheduled Transports 0 0 0 Vehicle Accidents w/o 263 249 256 Extrication Vehicle Extrications 16 22 18 Other Rescue 2 2 3 Hazardous Condition /Materials Calls 3 6 8 Service Calls 0 4 2 Other Calls and incidents 31 4 1 Total 662 737 689 What is the total acreage of all 662 737 689 vegetation fires? How many times does your organization receive 4 22 16 mutual /automatic aid? How many times does your organization provide mutual /automatic aid? (Please indicate the number of times 10 16 8 your department provides or receives mutual aid. Do not include first -due responses claimed above.) nihtnll:file:1 /C:ADocuments alid Sett1ngslsvvisher ]\Local SettingsV "hemporary Internet Files... 7/14/2009 Application 1%lulllher: E M'W- 20O9 -F( - (`3298 Request Details The activities for program Fire .: Wtion CoMtruction are listed in the table below. Activity Fire Station Construction Project Renovate /rehabilitate an unsafe /uninhabitable station. Number of Entries Total Cost Total Applicant Share 1 $ 452,474 $ 22,523 Fire Station Construction '0 What is the plUtwse of yaw request? .., . .-+f 71 Total Federal Share $ 429,851 Cost ApPlicant Share Federal Shm-e �' Action 5 5 22,623 $ 429,851 View_ Details 4,52,474 View Project Qudget '2. If yaw request I to Mace or W h Wate an itloafe> of rlrtinhabiAble StE?tlom L"'ilat is tllc rE ^scn for your re(!uts p 2a. If you have health -o_7M vlr)kohns or orr {,ys to t acme your e.:;i:=tN NO s tatian Mt S the OR of that ordor and wh„t nr:: +r;;) u011Clltl7n un,i: f'y' hi'_tl ti'C- old;e! v.' Sti :d? 3, 4 your ic.'; uest is to (;('wWrts! Mil ad(1lUonal hie Wation At ofd r to hettel SE'IVE' yal.lr comri umly, JKI YOU COndUCt a fat WEil Survey to i'leltify the 1v;: ^tlDn of your{1H:' ✓d fiic Sic3tl0fl? a. if yes" ":licit pelt elitc+g vi y!.)uf flirt- ::IU: "tSI:)UIISe areEi can MM Ontly he pIZ)to ed within a We I711rub I ":' pansy time (bon, UW time of ckps 'tr:h), vAkhoul itle ricn. sarllicrl? Renovate /rehabilitate an unsafe /uninhabitable station. Tile existing structure is in need of repairs that the department cannot afford to implement. Date: ('mmicid /yyyy) Yes 100% b. If yes, Ghat ryncenmge of your WhAs impmme nma v-N by protected within a five mirnule response titim (from the ti ne of 100110 dl lfr,il) once iile rrr :`? stcltl )n IS n „ "rC tl`)Il "1 n. Regwi -Jhess of locai balldlnCl CElcl° f :Citllr l`l 'Ills, Will V011r ilcVd station or your nllo: ification project he dFesiTled awl built according to the ITlost rec ;ntly approved rer_luiranents and coE.i; =s developed by the hlt0lrlatl0MA We Counnil as well as NFPA .tmdnrCls Umt invNve. fire station tr�r cons cdon inch linfi es 4:pHnhler systems On accordiumc with loft' 1, ch,Aer 13) and fire al£ mis and vehicic exhl ill'-3t cxtrz'lciton Systems Oil a- .cordance with NFPA '1500, cimpl-cr 0)? 5. vVill your Inavidn for . { 1 ")i!i9 �JLMI,c;rs and oth.,r t . + 11 r Yes _.o, ,C;O�i+i+i[i�ic�c / -i!r U..l,llf)cil ll�y. m11tr,1Lf71e: / /C:`,,Doctullents and Settings`,,s «:skier himcal Set WI. S\Rllporary Internet Files... 7/14/2009 Application NuMbcr: t t3 ' f_ _6a. F las your department obtained formal cost estimates for your project from a contractor, engineering firrn, architectural firm, or Yes some other, industry source? 6b. If so, please provide the estimated cost obtained. If not please provide your best estimates for the cost necessary to $430,000 complete your project. 3c. What is the source of the estimated cost (e.g., general construction contractor, engineering firm, construction cost Architectural /engineering estimate tables such as Marshall and Swift, R S. Means, etc.)? 6d. /Vhat is the total square footage of the modification to your facility or your riew facility? 3856 ' 6e. There are no cost -share requirernents under this program, but is your department willing to contribute to the cost of the project? Yes -how much? $22,623 7. Do you own the land on which the construction will occur? Yes t 8. Is the land on which the construction Will riccur already zoned for the planned fire station? Yes 0. The land on which you plan to build the new fire station, N/A, our project is a renovation project. ` 10. Has your department already obtained all the necessary local j�° I`r'IlltS for 'y'Gill' pl �niled 0011' truGUO(I pl uject? No 11. Flas your department already conducted an environnrontal assessrnent (EA) for your planned construction project? NIA (we are modifying an existing station). If applicable, explain what work has been done on the EA: 12. If your project is for a re�novrtion of an existing structrxe, have you already receiv ^;J clejrarjcr::s frr)rrl the. Strltc Nist()ric No, clearance was sought but is not Preservation Office (SHPO) to plocced I'vith the project? necessary. 13. Are utilities alreaady at or adjaccent to the land on vrtricl-1 the Yes, the utilities are readily available to construction will occur? the site. ' 14. Is your community a participant in the National Flood Yes insurance Program anci In good standing (i.e, not sanction:dp nzhtmi :file: / /C:ADocuments and Settin�slswisher_11Locr�l Settint;s\Teml)oraly Internet Files... 7/14/2009 lhhlicMion Nluiawr: E N N'-AK&R C }'_ S 15. ?Not was the t;nenip!oyment -tor your county or city in De-comber 2008 We to the "whAe wAded ,ruder the help button to the right)? ' 16. What was the unemployment rate for your county or city in December 2007 (coo to the welosite provided under the help button to the right)? IT 1rVInt is the population of the county or city for which you Ave pmvMod the unemployment statistics above? 8. How long will it take to conliJlete your fire station after the cornpletion of the environmental assessment and receipt of Federal approval to begin %Ywk? "19. How long has your departri w Wen ready A start the construction of Your fire station (liar., long have you had your "20. f icw much has your dept +rtmerd spent an your project to date? ` 21. Is your depaarnent rest,onsible for i le provision of EmoMcmy Wical r 11 /ICa6 in addillon to fll° su?press;orl? i"tlil-lt W Yom d .ii u fl ?r`dghters ineets the training le"lu r r rilent ; w; d"'! '2a Wit tilt 'it,w A a SAW I! q i1e ymy rhp artmenf s abity 1 allect nil Ojai aid? BUDGET INFORMATION - Construction Programs Pioiect Ccst Fsri,r,�t OMAN de 15 J 1 4.8 s 7.9 '/ 325000 7 Months 3 Months 28860 for design (architects) 8738 for permits 811950 other (explain) Purchase of building, engineering costs Yes 100 c0 Yes If yes, explain It will be first due to East Nalies Fire District on there eastern border through mutual aid and auto cad dispatch and second due to the western side of the district_ Item Cost (;:ant Unit Unlit of unit Cost Namle Classification 6udgct Quantity Measure Cost Estimate CW.--;s (v) (J) ��g Building contrustlor' Construction Construction :,85a Square 83 � � 320048 Foot Design, planning, and Architectural and Construction 60 Hour 415 24900 iahtmLlile: /C;`..Docunlellts and Settirigs!swishcr ,ALocal SettinllslTemporary Internet Files... 7/14/2009 Application Nuint)cr: > -ltt� "ft09 -FC' -O n?t)ff engineering expenses Vehicle exhaust extraction systems ADA compliance Gear racks, storage, and shelving for gear /equipment Internet cabling Kitchen appliances Site preparation Sprinklers or other fire suppression systems Building construction Engineering Fees Equipment .� ..� " a �1�e` Construction 1 Unknown 4100 4100 Construction Construction 1 Square 3450 3450 Foot Equipment Construction 12 Linear 540 6480 Foot Construction Construction 5 Unknown 2100 10500 Equipment Equipment 3 Unknown 900 2700 Demolition and Removal Construction 310 Foot 60 18600 Construction Construction 3856 Square 12 46272 Foot Administrative Expenses Other 3856 Square 4 15424 and Legal Expenses project Foot managment Total Cost Estimate $452474 Applicant Share $22623 1 5.00% Federal Share 6429851 P5.0D °ro Fire Station Construction '1. Select an item from the- drop -down menu. Building construction °2 Sel -ect a grant blidg M class for e�ich ii0rri s,�lc�cted. Construction '3. Select a cost classification for each item ,�racscto -'d. Construction, "4. Select unit of Me<astiree for tlae cost classification item selected Square Foot in C1,11-tion 3. 5. Provide Unit qu3111ity 3856 6. Provide a unit cost. $83 '7. BUdge;t Item Narrative. Fire Station Construction '1. Select a(, item froria the camp -clown menu, '2. Select a grant lurdget class for each itcein selected. `3. F-dect a cost classification for each item selected, '-1. Select unit of Me&suie for trae coat clLlSsific«tion item selected To complete this section, refer to the requirements outlined in the help link located below right. t. Estimated construction cost per square foot based on current rates and construction bids. Design, planning, and engineering expenses Construction Architectural and Engineering Fees mhtmlai(e: % /C:ADoc>aments and Settinus \sNN�i slier _l \Local SettinosUernporaiy Internet Files... 7/14/2009 iun��uznhtcL��'2U09'��C'U�2 C,U inquesfion3. ^5. Provide Unit quantity G. Provide unit cost. '7.DudOs{|iemNanaiv& Fire Station Construction I. Select endemhom tile drop-down msnoL -2. Select o grant. budget class fornaoh item ae(oded `J Sek�ciocnst dassihcai.on 6zr uh iiem se|ccbzd JHF 4�f�� +g*' cd�3 Hour 60 8415 To complete this section, refer Vo the requirements outlined in the help link located below right. EnOineeiingcooba Vehicle exhaust extraction systems Construction `4. Se|ed m`d of Measune for the uxs� classiU:adun ilam c�|�"oied ill queaUon3. Unknown ^6 Pnovae Unit q 1 ntdy 1 °8. Provide a MIA cos| `7 8udyet|ieooNarcshv ea. Fire Station, Co:sdr:ction 1 Se|ec\au ik:mhvm \ha d/up'dm/o x.enu ^2 Sdecto Oxun\ budget doss b/ eac!/ ik^m s*|eu�ed `3. So}ec u cosi�osnihc�|km (o/ oach i\cm sc|e�od To complete this ae�ction, refer to the nsqu|ementeouUinedin the help link located below right. Irs'aPation of vehicle exhaust sysem �DAcom�iance ConstruCtion Conatru--iion `4. S eduss��i�eo( u:iiu[ hs »o i(em se|ocie,� inqueSino3. Square Foot `5PmvideUniiqu:oJ�y 1 -6 Pmvide o "oi1�os\ 34 50 -7 8u��e< |iem Nnna{�e To complete this section, refer to the r:qu|renxents outlined in the help link located be|mwright. ADA bathroom and entrance ramp cost Fire Station Construction 1 �,,e|ec|en hem 5o/nthe drop'dono Gear racks, oto:age, and shelving for gear/equipment `2 Se|mJa (if lilt buJge|daarforsaoh/kzn'se|e�� odUoz|��lc��[�\Do:urncu�oud _|\[ocn)ScUix s\'[rnnpurm-ylntcrnc1Files— 7/14! 009 Application Number: EMW- 2009- FC -0329S P of :}3 Construction '3. Select a cost classification for each item selected. Equipment '4. Select unit of Measure for the cost classification item selected Linear Foot in question 3. °5. Provide Unit quantity 12 '6. Provide a unit cost. $540 "7. Budget Item Narrative. Fire Station Construction 1. Select an item from the drop -down menu. `2. Select a grant budget class for each item selected '3. Select a cost classification for each item selected. To complete this section, refer to the requirements outlined in the help link located below right. Gear lockers for 12 personnel Internet cabling Construction Construction "4. Select unit of Measure for the cost classification itsnr selected Unknown in question 3. '5. Provide Unit quantity 5 '6. Provide a unit cost. '7. Budget Item Narrative_ Fire Station Construction 1. Select an item frorn the drop -down menu. '2. Select a grant hudget class for each item selected `3. Select a cost classification for each item selected. S2100 To complete this section, refer to the requirements outlined in the help link located below right. Cost of IT to run internet and install servers with VPN routers to County Dispatch Kitchen appliances Equipment Equipment 4. Select unit of fvleasure for the cost classification item selected Unknown in question 3. 5. Provide Unit quantity 3 `6. Provide a unit cost. $000 "7. Budget stern Narrative. To complete this section, refer to the requirements outlined in the help link located below right. Dishwaher, stove with hood, refrigerator, nihtml: file: / /C:ADocunicnts and Settings\swisher_M -ocal Settings \Temporary Internet Files... 7/14/2009 Application M11116:r: ?r; .7?c;-: Fire Station Construction 1. dell',, ,an item 1,ow the drop -dov.n rilc:n11. °2. Select a grant budget cuss for each item selected -'3 Select a cost classification for e lcin item, selected Site preparation Construction Demolition and Removal CA '4. Select ;snit of Mteasure for the cost classification item sebscted in question 3. Foot J. Pl -OVIde Unit quantity '10 6. Provicie a unit cost 360 '7. BLIOgr:t ltern Narrative. To complete this section, refer to the requirements outlined in the help fink located below right. Removal of wall and planters, for bay door Fire Station Construction °1. Select rin item from the drop -down rrlenu. '2. Scacct a grant hudCret class for each ilen7 selec;tr�d 3. Sr pact c;o "" ssiticatbn for each itc,nl .,. 1 -,. ,�1d Sprinklers or other fire suppression systems Construction Construction iU( lilt:: 1, t is -, in uc C'Slion 3 Square Foot F�rc;viciE, Unit qurar;tity 3856 '6 F'rovide El unit cost $12 ...,ud lei Item Narrative. To complete this section, refer to the requirements outlined in the help link located below right. Fire Sprinkler System Installation Fire Station Construction `1. S.iiect all i"elll ':Ian_r the drop -down nic tnl. Building construction 2. S l(X-t r: grant budget it :rn s :iccic-1 Other project managment 3. SSelect a cost cla��5J ion i' 1 -..: cic l,. =r+ P,ds -n;nistrative Expenses and Legal Expenses Project managment in riuestion 3 Square Foot 5 IOVI" Uriit qu,:niiiy �� G. P 10 ,1 I.-. , < , � unit co: >t 7. 'tjudcFrt ii In Piur<::iiv. S4 To complete this section, refer to the illhtm1:FiIL: 1C:1Docu1) Ients and Settin s'!s��,isher_1`�,Lacrll Settiir� \Ternporary Internet Files... 7/1=x/2009 Application Nuinbei-: Budget �gen�a requirements outlined in the help link located below right, Project monagment from construction bo completion Bud�t��e�C�as 2, Personnel $0 U. Fringe $8 � cT�vo{ $O d . Equipment $2,700 e. Supplies $O [Conbociva| $D g � Construction $434,350 h Other $ 15.424 i Indirect Charges $O Federal and Applicant Share Federal Share $ 42B.8S1 Applicant Sho/a 22.633 Federal Rote Shahng ('& ) 95�� -Nu]'Fede[aLReSDiVCI'r�s|r�roonu��mz'��/r/F�;n':zu�x�e�v��o4�bzu3ossv��c�) a. Applicant 22.G23 b State $O o Local $0 d D1ha/ Sou�ee $O |fyou entered a ns|ua in Other Sources other than zero (0), include your explanation below, You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. Total Budget 452.474 nJitnuLfi|ezYC:\Dnuun1cn1s and 3�U(o�u�uvixb�r_[J.uca| Sok[ucsY]eouporury lnleru:t Files... 7/14/2009 Appiicrrti rn MW- 21,)09 -1 .0 o3'11): 9 u Narrative Statement Proj.ct t�cacril,tion Please indicate which of these Target Capabilities your request outlined in this application will satisfy. Check all that apply: Responder Safety and Health Firefighting Operations /Support Hazardous Materials Response Search and Rescue Emergency Medical Services Communications Project Description " Please provide your narrative statement in the space provided below. Include in your narrative, details regarding your fire station project as detailed above. Project Description The Ochopee Fire Control District is a dependent fire district located in eastern Collier County, Florida encompassing 1100 square miles of rural county, state, and federal lands- The major population areas include Everglades City comprising 52% of the population and one residential development, Port of the Isles, comprising 38% of the population. The remaining population is spread throughout the District. The District presently operates one station located in Everglades City, which provides service to the entire district. The residential development, which comprises 38% of the Districts population, is 14.5 miles from the existing station, making provision of emergency services to tnis area difficult. To expand fire and EMS service and provide better response times to this residential development, the District has purchased an existing building to renovate into a fire station facility. Since there is no existing fire station in this area and no other vacant land available for construction of a public service facility, it was decided that the best option is to purchase and renovate this structure. The structure is a existing marina and boat bay facility and it will he renovated into 3.856 square foot facility that will include a single bay for an engine company, dispatch, dayroom, kitchen, sleeping quarters, full restroom and showers. A.DA public restmom, three of flces, exercise room , storage area and a community meeting place. The building will be equipped with a decontamination station, washer and dryer, for station clothing and an emercemw _generator for 100 operation. The Dilstrict : us expel is edv�41.810 to date on iand aCriuicifior architectural drawing5, engineering Qnd permitting. The renovation project is estimated to cost 8452,474. Permitting is underway and is expected to be completed by the end of the fiscal year. Financial Need Due to a significant decline in property rates and an increase in the number of foreclosures, ad valorem revenues within the District are anticipated to fall below budget amounts by as much as 11 4 %. As a result, all County departments are required to contain spending in FY2nn9 and reduce b- dgets fll ther for FY2010. The district spent $605,000 out of reserves and $183,000 from impact fees to purchase property for this project. The District has also expended 824,050 and S28,860 for architectural and engineering fees. The District for the last five year has made an effort to fund this project by rolling four ✓ard monies into reserves. Unfortunately anticipated revenue for roiling forward reserves to fund this proiect will not be available. The District is covering daily operations and above that, only emergency expenditures are allowed. The District is now employing a grant effort to help finish this project. No ether grants or alternative funding sources have been identified and traditional fund raising efforts are not allowed under County policy. The District has never been in a situation where a partial grant was obtained but lost due to inability to fund the balance of the project. The local community's economic situation varies th!'oughOUt ifle district Everglades City is primarily a lovder middle class working community and the residential development comnlun,ity is predominately retired living on ri ed incomes. The District unemployment is 12% the poverty level is ?.n °!o based on 2008 Census. Cost- Benefit I he expardad service viii iniprove Districr iespc, ,ise capabilities to the residential development area reducing it by 82 %. Presently the average response time to the residential area is 22 minutes. All occupancies serviced by the new facility will be within a 4 rninute response. The new facility will allovv for expanded services to include a medical transport unit and shift supervisor. Failure to fund this project vvill result in continued lack of available r��htn�l :file:;' %C' :`,Ducuri�ents and Setup, s'vsw;shcr I',Locza Seriin��,sV "t'eniperary Interact Files— n/l4/2009 Application Number: ISM \��- ?009- I�CO3?98 Riiy 4s, ICT.9 homeowner's insurance for residents. The area that would have been serviced will continue to see fire and emergency medical response times in excess of 20 minutes. The local contribution to this project is presently $841,810 this contribution was expended to secure the property and an additional a 5% match of $21,500 will be afforded by the district. The new facility will respond to structure fires, brush fires, aircraft incidents, vehicle fires, hazardous materials incidents, vehicle accidents, emergency medical calls, water rescue calls, and public service calls. The new facility will have incorporated into its design "green" elements as required by County and State Building code as well as any elements recommended by engineering and those listed in the grant requirements. Effect on Daily Operations If awarded this grant the District will see an improved daily operational service for an area currently 14.5 miles from the nearest fire station. Being embedded within the community provides for a response to fire and medical emergencies in less than four minutes. This will also reduce the present Insurance Services Offices rating to afford the residents a better insurance rate and also allows for the non emergency functions such as prefire planning, company inspections, hydrant maintenance and district training to be greatly enhanced. A staffed engine company is presently in service at the station in Everglades City will be moved to the new facility. This engine company is presently used to service the residential development and will not reflect a reduction of service to the district. The new facility will be incorporated into the County auto dispatch system and will provide 1 st due coverage to the adjoining East Naples Fire District and will be available for mutual aid to service the City of Marco Island and Goodland. nlhtml:file: / /C:'vDoctimeiits and Settings \svvisher I'tLocal Settings \Temporary Internet Files... 7/14/21009 Application Number: FIv1W- '2009- IBC'- 03`Q5 Assurances and Certifications Form SF -424D You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an ' are required. AssurElnces for Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project costs) to ensure proper planning, management and completion of project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accountina standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acc'uired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project. 4. 'Mil: comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using 'their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S C. § §4728 -4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of GPtvl's Standards for a Merit System of Personnel Administration (5 G.F.R. 900, Subpart F). 9 Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §;4801 et sec.) ;trhir nr� ihits fhe „ce of land -bayed o in i truc'iGn ^ h . f sid e which ,.. h' Na, .n con.�u � .., rc abili�a� ion o. residence structures. 10. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education nilitsnl:ile:! /C:1Doc.irmcnts and Setting >sls«�isiler_I \Local Settiugs\Temporary Internet Tiles... 7/14/2009 Application Number: 14 r Wr� i4 "Ie 5 of ,Amendments of 1972, as amended (20 U.S.C. § §1681 1683, and 1685 - 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C, § §6101 - 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) § §523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. § §290 dd -3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § §3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statue(s) under which application for Federal assistance is being made; and Q) the requirements of any other nondiscrimination statue(s) which may apply to the application. 11, Will comply, or has already complied, with the requirements of Titles 11 and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally- assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Will comply with the provisions of the Hatch Act (5 U.S.C. § §1501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. W ll comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C, § §327- 333) regarding labor standards for federally- assisted construction subagreements. 14. 'dill comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection .Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15. VAI comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988, (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of Federal actions to State (Clean Air) implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93 -523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93 -205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. § §1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 17, Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § §469-9-1 et seq). 18. V, ll cause to be performed the required financial and compliance audits in accordance with the Sinale Audit Act Amendments of 1996 and OMB Circular No. ,^ -133, "Audits of Staies, Local Governments, and Non - Profit Organizations." 19. Will comply with all applicable requirements of all other Federal laws, executive orders, r11111 MI: f`ile: / /C:'vDOCL1 men ts and Seftings\swisher_I'�Lacal SettingslTemporary Internet Files— 7/14/2009 /\pp]icuUionBumt�cc E&1Y�-2009-FC'0��9D Signed by Alan McLaughlin on 0710112009 ends Page 25 of 17, udi:uL0u://C:D]ocuinco1sand Set ngssn/is MCA Load 3c8iogt[eroporaqInternet Hcz— 7/14/20O9 Application Number: EIIMI- 2009- 1'C- 03W19S' Form SF -424B You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug -Free Workplace Requirements. Note: Fields marked with an « are required. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this fond. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government -wide: DE- harment and Suspension (Non- proctn-errrent) and Goveinrrierit -wide Requiierrients for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHIS) deteirnines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or empioyee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities ", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549; Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 1,'.510 -A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three -year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or connimission of embezzlef-i<erit, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity iii ,i trnl:file: / /C:ADocunaeuts and Settings \s1 Fisher 1 \L.ocal Settin,slTenaporary, Internet Files... 7/14/2009 'plicatlon I'NunINCP: 11,1%1%V-2f)0"_ Ui.i��J�i �0 2 [i (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification: and (d) Have not within a three -year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees" �S defnod a: t iO 1 7 C a �� `, 2i� i r" i i part i i, Sections I t .J I J and 17.n (A) T he applicant certifies that it will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Flaking it a requires ne: t that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (ci ) Notifying the emp!3vee in the statement required b paragraph (a) that, as a • � ;-- ypara�ia condition of employment .alder the grant, the employee will: 11) abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no cater than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction Employers of convicted employees iiSt provide notice, including position title, 'to ` the appilCau ;? DI . J awarding office, i. a rvglGnal office or D S o=nce. (f) Taking one of the fo' :Ic:yinc actions, against such an employee, v✓ithin 30 calendar days of receiving notice undc-r subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking approprcat° personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate ncerlcy. (g) k4aking a good faith effort to continue to a drug free ;Aiorkplace throng implementation of paragraphs (a), (b), (c), (d), (e), and (f). n�htu�l :file :,'. /C :1Doctr :2lerlts and Settint�slswisher 1�Lacal Settin <�s` +Tem,x�rar ; Internet Files... 71/14,22009 Application Number: ENPAI- 2009 -FC -03298 i pa-a - 3f (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Man McLaughlin on 07/01/2009 mhtml:iile:,' /C:ADoci:rrrents and Settinvslstivisher_I \Local SettinosUempor•ary Internet Files... 7/14/2009 Application SF-LLL Complete only if applying for a grant for more then $100,000 and have lobbying activities using Non - Federal funds. If this lobbying form is not applicable, check "this form is riot Applicable." Note: Fields marked with an ' are required. 1. Type of Federa' A,;ii:;n 2. 'Status of Federal Action 3. c rxxt Type SF -I-LL: Disclosure of Lobbying Activities Grant Bid /Offer /Application Initial filing This subsection is for Material Change only Year 2009 Quarter 2 Date of last report: 4. N ,,rune, and Addiess of Fn',it %.,: Reporting Entity Type E rime Tier (if known) Congressional District, if known 25 Name Ochopee Fire Control District Street 201 Buckner Ave North -City Everalased City State Florida `Zip 34139 - 0070 Ll..,.., ht;!u i�, �Ir •. ti) If Fyepwting Entity iii I'�J 4 is �Ui)'J.: u(�l .',, rill': +I n_Irll'� c;'� c.,,�.7i�..: :;i F1 rlt11c Name Street State zip 0. ° F .clergy f3 r,a [rru (tt +'f ,� rc;:� Department of Horne!and Securi`Y 7. ' Federal Program Name /Descriptio.l ARRA Assistance to Firefighters Fire Station Construction Grarts B. Federal Ac'ir)n NlunO)ei if 9. Avr�ari Arnnt,nt if I:rr °vv�ar Oa N,,!- e -in,! l � 1 ' :rat ,if i„r,i iu, I�ti�.�� -ust IJar�� l) ., � al L �t c ! I Na;: o _ _ J-ll i la lCda Wood 1311111111 :file: /X:'1,Doct: III el-It s anci Settinos'�s�visher_k1L.ocal Settim,sUcinporaty Internet Files... 7/14/2009 Application Number: E,1M- 2009 -FC -03295 Street 1130 Connecticut Ave, Suite 300 City Washington State District of Columbia Zip 20036- 10b. Individuals Performing Services: (include address if different frorn No,10a) (Last Name, First Name, Pill) Name Amanda Wood Street 1130 Connecticut Ave Suite 300 City Washington State District of Columbia Zip 20003 Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi- annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signed by Alan McLaughlin on 07/08/2009 nihtFrnl:fle: / /C:ADocuments and Settings \s «,islier_llLocil Settings \Temporary Internet Files... 7/14/2009 Special Considerations Related to the American Recovery and Reinvestment Act (ARRA) of 2009 American Recovery and Reinvestment Act Assistance to Firefighters Fire Station Construction Grant (SCG) CFDA 97.115 Since the source of funds for this program is the American Recovery and Reinvestment Act (ARRA), additional considerations are necessary to ensure the use of funds properly implements the purpose of the Act. Generally, grantees are required to ensure that the public funds are expended responsibly and in a transparent manner to further the job creation, economic recovery, and other purposes of the Recovery Act. The following table indentifies the general requirements, including reporting requirements and an indication of how each requirement will be met. General ARRA Considerations Consideration Timely Use of Funds Compliance Requirement _...__.._.----- - - -- The period of performance for SCG Grants is 36 months from the date of award. Within 90 days after the end of the period of performance, grantees must submit a final closeout report detailing all accomplishments throughout the project. The grantee is responsible for returning any funds that have been drawn down but remain un- igtlidated 1., _ oraistec fi%aitCial records. After the closeout report has been reviewed and approved by DNS, a close out notice will be emailed to the grantee to acknowledge the official Close out of the grant. Reporting Quarterly Reports must be submitted starting with the 1" Calendar quarter after the award. The recipient must submit a report to DNS who will in turn post the information to Recovery.gov. The Reports must contain: 1. The total amount of the ARRA funds under this award 2. The amount of ARRA funds received under this award that were obligated & expended to project or activities. 3. The amount of unobligated award balances. 4. A detailed list of all projects or activities for which ARRA funds uL[lder this a%uard were obligated & expended. 5. Detailed information on any subcontracts or sub- grants awarded by the grant recipient to i iiiclude the data elements required to comply with the federal Fundinp, Accountabilitv and Collier County Preparations and Ability to Maintain Compliance Ochopee Fire Control District will use a contractor to manage this grant. The contractor will monitor fund usage and notify the Department Director with in a timely manner when funds are to be allocated. They will also handle the close out report to finalize the grant. Ochopee Fire Control District will monitor the activities of the contractor. The reporting responsibilities will be handled by a hired contractor, which will be monitored by Ochopee Fire Control District. JL"s j 28. 2009 Pa,-'e 33 of :13 Transparency Act of 2006. 6. All sub - awards less than $25,000 or to individuals may be reported in the aggregate, as prescribed by DNS. 7. Recipients must account for each ARRA award and sub -award separately. Recipients will draw down funds on an ARRA award by ARRA award basis. Pooling or commingling of ARRA award funds with other funds for drawdown or other purposes is not permitted, B. Recipients must account for each ARRA award by referencing the assigned CFDA number for each award. The definition of terms and data elements, as well as any specific instructions for reporting, including required formats, will be provided in subsequent guidance issued by FEMA. Transparency Make grant files, books, and records available, if Collier County will maintain and requested, for inspection to ensure compliance with any records and follow through Prevention of requirement of the grant program. Grantees are with the established Fraud required to maintain and retain backup documentation procurement process and will such as bids, quotes and cost /price analyses on file for ensure that the firm Federal auditors. The required documentation for contracted to perform grant federally funded purchases includes specifications, management maintains solicitations, purchase orders, invoices, cancelled records as necessary and checks, copies of competitive quotes or proposals and follows Collier County policy. basis for selection. Grantees who fail to fully document their purchases may find their expenditures questioned I and subsequently disallowed. I Reporting Any sub - awards equal to $25,000 or larger the The firm contracted to I Sub - Awards following will apply: perform grant management a) The name of the entity receiving the sub- will report any sub - awards award should they occur and b) The amount of the sub -award Ochopee Fire Control District c) The Transaction Type will make this a contract d) The North American Industry Classification requirement and will follow - System code or catalog of Federal domestic up to ensure any subawards Assistance (CFDA) number are reported. e) Program source f) An award title descriptive of the purpose of each funding action; g) The location of the entity receiving the award and of the parent entity of the recipient, should the entity be owned by another entity. j I All sub - awards less than $25,000 or to individuals may f be reported In the aggregate, as prescribed by DHS.