Agenda 07/28/2009 Item #16D 6Agenda Item No. 16D6
July 28, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve, and authorize the
Chairman to sign, an amendment to project number FL14B50 -6001 Continuum of Care
(CoC) Supportive Housing Program (SHP) Subrecipient Agreement with the Shelter for
Abused Women & Children (SAWCC) for the Construction and Services for the
Transitional Housing program.
OBJECTIVE: For the Board of County Commissioners to amend project number FL141350-
6001 CoC subrecipient agreement with the Shelter for Abused Women & Children to extend the
term of the agreement until January 31 't 2011 and amend the scope to allow use of SHP funds to
pay for the installation of playground equipment.
CONSIDERATIONS: At the May 27, 2003 BCC meeting, the Board gave approval for the
County to become the Lead Agency and apply to HUD on behalf of the County's social service
agencies for the annual Continuum of Care Homeless Assistance (CoC) grant. On May 24,
2005, the Board approved the submittal of a Continuum of Care (CoC) grant application to HUD
for three projects requesting $622,521 in homeless funding. In December 2005, the County was
notified the three grants were funded. for a total amount of $622,521.
At the July 25, 2006 BCC meeting, the Board gave approval to accept the Continuum of Care
(CoC) grant in the amount of $622,521, which included a grant in the amount of $226,266 for the
,., Shelter for Abused Women & Children (SAWCC) for new construction of transitional housing,
supportive services, operations, and administrative costs. This funding is a pass through the
County's Housing and Human Services Department as the CoC Lead Agency.
All other objectives under the scope of this agreement have been met. The unallocated funds,
will apply towards the building of a playground for the participants of the transitional housing
program, which is an eligible use of funds under the Continuum of Care program regulations. In
addition, funds from the New Construction budget line, as well as the Operating budget line,
have been shifted to the Supportive Services budget line, in order to pay for the salary of the
transitional housing advocate who works with the families of the shelter. These changes along
with an extension are being granted in order to allow unallocated funding from this grant to be
applied towards a new and approved project by HUD. The re- allocated funding is available due
to previous projects within this grant being completed under budget. This change will
necessitate a reallocation between line items in the budget, but will not change the amount of the
grant agreement between Collier County and the Shelter for Abused Women & Children.
FISCAL IMPACT: Collier County has been receiving U.S. Department of Housing and Urban
Development (HUD) funding for eligible COC -SHP projects since 2003. Approval of this
amendment does not increase the dollar amount, and no general funds are being utilized in this
initiative.
GROWTH MANAGEMENT IMPACT: This amendment to the grant will benefit low income
residents in Collier County which is consistent with the goals and objectives of the Housing
Element of the County's Growth Management Plan.
Agenda Item No. 161D6
July 28, 2009
Page 2 of 5
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's office
and requires majority vote only. This item is legally sufficient. for Board action. -CMG
RECOMMENDATION: That the Board of County Commissioners approve and authorize the
Chairman to sign an amendment to the project number FL14B50 -6001 CoC subrecipient
agreement with the Shelter for Abused Women & Children which will extend the agreement
through January 31, 2011 and to approve a change in the scope of the agreement and shift of
funds between line items.
Prepared by: Sandra Marrero, Grants Coordinator
Housing and Human Services Department
Page 1 of I
Agenda Item No. 16D6
July 28, 2009
Page 3 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16D6
Item Summary: Recommendation that the Board of County Commissioners approves and authorizes the
Chairman to sign an amendment to project number FI-141350 -6001 Continuum of Care (CoC)
Supportive Housing Program (SHP) Subrecipient Agreement with the Shelter for Abused
Women & Children (SAWCC) for the Construction and Services for the Transitional Housing
Program.
Meeting Date: 7/28/2009 9:00:00 AM
Prepared By
Sandra Marrero
Grants Management Coordinator
Date
Public Services
Housing & Human Services
7/1012009 2:35:11 PM
Approved By
Marcy Krumbine
Director
Date
Public Services
Housing & Human Services
7/13/2009 11:30 AM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
7/13/2009 1:59 PM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
7/1312009 2:26 PM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
7/1512009 11:12 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
7/1512009 1:35 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
7/15/2009 5:37 PM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
7/16/2009 3:58 PM
Approved By
Lyn Wood
Purchasing Agent
Date
Administrative Services
Purchasing
7/16/2009 4:49 PM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
7/16/2009 6:06 PM
file: / /C: \AgendaTest \Export\ 133 -July %2028, %202009\ 16. %2000NSENT %20AGENDA\ 1... 7/22/2009
Agenda Item No. 16D6
July 28; 2009
Page 4 of 6
EXHIBIT A -I Contract Amendment 4 1
"The Shelter for Abused Women & Children Inc."
This amendment, dated , 2009 to the referenced agreement shall be by
and between the parties to the original Agreement, The Shelter for Abused Women & Children Inc. (to be
referred to as Sponsor) and Collier County, a political subdivision of the state of Florida, (to be referred to
as "County ").
Statement of Understanding
RE: Contract 4 FL14B50 -6001 "The Shelter for Abused Women & Children Inc, Construction and Services."
In order to continue the services provided for in the original Agreement document referenced above, the Sub -
Recipient agrees to amend the above referenced Agreement as follows:
Note: Words ` ^ ^'ugh have been deleted; words underlined have been added.
AMEND Section I Scope of Work, Part F - Term
Delete:
HUD SHP Grant funds to be expended
870% ef l2widing Expended June 30,
100-% of Ftiffding &Epended Attggttst 31, 2009
Add: The time frame for 100 % completion of all outlined activities defined in Section 1, Scope of Work, part F is
extended to January 31, 2011.
AMEND Section I Scope of Work, Part C - Budget
Delete: Operations:
equipment,
Add: Operations:
Maintenance, repair, utilities, equipment, supplies, insurance, food, transportation and all costs associated with the
installation of playground equipment. Updated budget provided below reflects shifting of funds between line items.
Shelter for Abused Women & Children Inc.
Original Line Item
Original Budget
New Budget
Supportive Services
$ 13,824.00
$ 30,256.00
Operations
$ 42,168.00
$ 41,166.00
New Construction
$ 159,500.00
$ 144,070.00
Grant Administration
Total
$ 10,774.00
$ 226,266.00
Remain the same at $5,387.00 for Shelter and 5,387.00
for Housing and Human Services for a total of
$10,774.00
$ 226,266.00
Agenda Item No. 161D6
July 28, 2009
Exhibit A -1 Contract Amendment #I Page 5 of 5
FL141350 -6001
Shelter for Abused Women & Children Inc.
Page 2 of 2
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Sub - Recipient and the Owner have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST:
Dwight E. Brock, Clerk
M
Accepted:
COUNTY:
2009
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
IN
Donna Fiala, Chairman
Sub - Recipient:
The Shelter for Abused Women & Children DEPARTMENT DIRECTOR
Inc.
By: tt�� G. ".- -- ° %)� L (1'Y` By: ---'
Linda Oberhaus, Executive Director �,l f �{ = C. Marcy Krmnbi e
WITNESS :',
By;
Print Name and Title
Approved as to form and
Legal Sufficiency:
Assistant County Attorney
coI leer eroerl -p_
Printed Name
DIV
CONTRACT.,SPECIALIST
By: f , 177711 / f
Lyn Wood
GRANTS VOORDINATOR
By: ---�- -'C'- -'�
Sandra Marrero