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Agenda 07/28/2009 Item #16D 4I arc I kil I Agenda llem No. 16D4 duly 28, 2009 Page 1 of 6 COLLIER COUNTY BOARD OF COUNTY COMMUSSIONEERS Item Number: 1604 Item Summary: Recommendation that the Board of County Commissioners approve and authorize the Chairman to sign an amendment to the Continuum of Care (CoC) Supportive Housing Program 'SHP) Grant Agreement FL141350-6001, between the U.S Department of Housing and Urban Development (HUD) and Collier County Board of County Commissioners. Meeting Date: 7/2812009 9:00 00 AM Prepared By Sandra Mlarrero Grants Management Coordinator Date Public Services Housing & Human Services 7110i2009 2:24:57 P1141 Approved By Kathy Carpenter Executive Gecrr-,tary Date Public Services Public Services Admin. 7113,'2009 11:17 AM Approved By Marcy Krumbine Director Date Public Services Housing & Human Services 7/13/2009 11:25 AM Approved By Colleen Greene Assistant County Attorner Date Courity Attorney County Attorney Office 7,'13!2009 2:18 P110 Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Adniln. 71141'20019 5:09 PM Approved By OME' Coordinator ON&B Coordinator late County W,;anager's Office Office- of 101anagernent & Budget 7/15,120V9 9:30 AM Approved By Jeff Kl?tzkwv County Attorney Date County AtIorney Coun-y Attorney Cffiz.e 7,"l 5! -7 0 3 S 57: 4 P V; Approved By Sherry P ry o - Mana,,,),, lent & :-,,L;dg-at A, roaKst vase County rlia;lager,s Of'f'ice Office of Wanagctmerrt & Budget 7! " 7,2 30 12:37 F1 M Approved By f4arlenr-- j. Foord Grmts Coordinator Admin;strstive Sc rv;,-.es Adrninis-cranvc- Services 6,jirrlin. 3:05 PW Approved By Leo E. Ochs, J-. .-Gunity DaiL Board of County Commissioners COLinly Njanagt-r'S Office 7/21,121�09 5:2a PM i cq-' f, -�o. jjly 28, EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approve and authorize the Chairman to sign an amendment to the Continuum of Care (CoC) Supportive Housing Program (SHP) Grant Agreement FL14B50 -6001, between the U.S. Department of Housing and Urban Development (HUD) and Collier County Board of County Commissioners. OBJECTIVE: For the Board of County Commissioners to amend the agreement FL141350- 6001 between the U.S. Department of Housing and Urban Development and the Collier County Board of County Commissioners to extend the term of the agreement until January 31" 2011 and amend the agreement scope in order to allow the use of SHP funds to pay for the installation of playground equipment for the transitional housing cottages, which are operated by the Shelter for Abused Women & Children (SAWCC). CONSIDERATIONS: At the May 27, 2003 BCC meeting, the Board gave approval for the County to become the Lead Agency and apply to HUD on behalf of the County's social service agencies for the annual Continuum of Care Homeless Assistance (CoC) grant. On May 24, 2005, the Board approved the submittal of a Continuum of Care (CoC) grant application to HUD for three projects requesting $622,521 in homeless funding. In December 2005, the County was notified that the three grants were funded for a total amount of $622,521. At the July 25, 2006 BCC meeting, the Board gave approval to accept the Continuum of Care (CoC) grant in the amount of $622,521, which included a grant in the amount of $226,266 for the Shelter for Abused Women & Children (SAWCC) for new construction of transitional housing, supportive services, operations, and administration costs. This funding is a "pass through" from the County's Housing and Human Services Department as the CoC Lead Agency. All other objectives under the scope of this agreement have been met. The unallocated funds, will apply towards the building of a playground for the participants of the transitional housing program, which is an eligible use of funds under the Continuum of Care program regulations. In addition, funds from the New Construction budget line, as well as the Operating budget line, have been shifted to the Supportive Services budget line, in order to pay for the salary of the transitional housing advocate who works with the families of the shelter. These changes along with an extension are being granted in order to allow unallocated funding from this grant to be applied towards a new and approved project by HUD. The re- allocated funding is available due to previous projects within this grant being completed under budget. This change will necessitate a reallocation between line items in the budget, but will not change the amount of the grant agreement between Collier County and the Shelter for Abused Women & Children. FISCAL IMPACT: Collier County has been receiving U.S. Department of Housing and Urban Development funding for eligible CoC -SHP projects since 2003. Approval of this amendment will not increase the grant agn-eement amount. No general funds are being utilized in this initiative. u <a It= m vo. 16 �4 }'i1y 2" 8, 2009 GROWTH MANAGEMENT IMPACT: This amendment to the grant with the Shelter of Abused Women and Children is consistent with the goals and objectives of the Housing Element of the County's Growth Management Plan. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's office and requires majority vote only. This item is legally sufficient for Board action. -CMG RECOMMENDATION: For the Board of County Commissioners to approve and authorize the Chairman to sign an amendment to CoC SHP FL14B50 -6001 agreement between the Board of County Commissioners and HUD extending the term of the agreement to January 31, 2011, and to allow for a change in the scope of the agreement and redistribution of funds between line items of the budget. Prepared by: Sandra Marrero, Grants Coordinator Housing and Human Services Department 4aenda Item No. 16D4 JuIv 28. 2009 N�.ge 4011 FLi 4850-6001 Collier County Board of Commissioners Shelter for Abused Women and Children, Inc. GRANT AGREEMENT AMENDMENT This Agreement is made this 06/15/09 day and between the United States Department of Housing and Urban Development (HUD) and Collier County Board of Commissioners. the Recipient. RECITALS 1. HUD and Recipient entered into the Grant Agreement dated 07/2 08 for project number FL14B50- 60011ocated at Naples Florida. 2. Under the terms of the Grant Agreement, Recipient received a grant from HUD in the amount of 12g§,266 to be used to carry out the project described in the Grant Agreement over a three (3) year period. The term of that Grant Agreement will end 07131/11 3 . Recipient desires to make a change in the project: The changes that the grantee is requesting are as follows: due to unforeseen circumstances they are seeking an amendment to build a playground for the children of the clients in the permanent housing for abused women, which has been determined an allowable cost under the HUD regulations. As the construction of the project progressed, and additional funding became available, the transitional housing program grew. It became evident that more funding would be necessary in order to keep the transitional housing advocate and working with the families transitioning from SHELTER, into transitional housing program, and onto Independence. For this reason, these additional funds are needed In Supportive Services. Technical Submission is attached. Category Existina Budget_ CHANGE New Budget New Construction $159,500 - $15,430 $144,070 Real Property Leasing $ -0- $ -0- $ -0- Supportive Services $13,824 +$16,432 $30,256 Operations $42,158 - $1,002 $41,166 Administration $10 774 $ -0- $10,774 Totals $226,266 -0- $226,266 1. HUD has reviewed the initial application and the proposed change and has determined that, with the change, the application ranking would have been ? m i,jo. 6 u4 IV P.%# ,e .i ill V high enough to have been competitively selected in the year the application was initially selected. 2. The need for assistance for homeless persons continues within the jurisdiction within which the project is located and the need for the project continues. 3. HUD has reviewed the project and the performance of the Recipient and has determined that the project is worthy of continuation. 4. HUD and the Recipient have agreed to amend the Grant Agreement to [as stated in paragraph 3 of this amendment] AGREEMENTS The Grant Agreement is hereby changed by The changes that the grantee is requesting are as follows: due to unforeseen for the children of they are seeking an amendment to build a playground the clients in the permanent housing for abused women, which has been determined an allowable cost under the HUD regulations. As the construction of the project progressed, and additional funding became available, the transitional housing program grew. It became evident that more funding would be necessary in order to keep the transitional housing advocate and working with the families transitioning from SHELTER, into transitional housing program, and onto independence. For this reason, these additional funds are needed in Supportive Services. Technical Submission is attached. New Construction $159,500 - $15,430 $144,070 Real Property Leasing $-0- $-0- $ -0- Supportive Services $13,824 +$16,432 $30,256 Operations $42,168 - $1,002 $41,166 Administration $10,774 -0- 10 774 Totals $226,266 -0- $226,266 2. The effective date of this/these changes is made this 6/15/09 3. All other provisions of the Grant Agreement remain un- amended. Agenda Item No. 16D4 J Page 6 of 6 EL1 4850-6001 Collier County Board of Commissioners Shelter for Abused Women.& Children, Inc. This agreement is hereby executed on behalf of the parties as follows: THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OF THE UNITED STATES OF AMERI At by the Secretary f o *g and Urban D v pelopTnent W- 1d7 2 � By: Maria Rosa Ortiz -KIII Community Planning and Development Division Director Recipient: Collier County Board of County Commissioners. Name of Organization By: Signature of Authorized Official Date Name ExecutivLD-irector Title Sandra Marrero at (252-2329 Fax (239) 252-2331 Official contact person and telephone No. and Fax No. proved as to form & legal sufficiency C �e n Greene Attorney ATTEST: DWIGHT E. BROCK C4Kk By: