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Agenda 06/23/2009 Item #16F 3 Agenda Item No. 16F3 June 23, 2009 Page 1 of 25 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners provides after-the-fact approval for the attached Assistance to Firefighters Grant application that was submitted to the Federal Emergency Management Agency for the purchase of a Pumper ALS Transport Vehicle for Emergency Medical ServiceslFire in the amount of $380,000. OBJECTIVE: To receive after-the-fact approval from the Board of County Commissioners to submit an Assistance to Firefighters Grant (APO) application to the Federal Emergency Management Agency (FEMA) to fund the purchase of a Pumper ALS Transport vehicle for the Collier Fire District, including remote 1-75 fire/emergency medical services response. CONSIDERATIONS: On May 18, 2009, the Deputy County Manager approved the electronic submittal of an AFG grant application, in accordance with Collier County CMA #5330 which authorizes the County Manager- to approve the submittal of grant applications with subsequent BCC action at the next available Board meeting to ratify the approval as "after-the-fact." The Assistance to Firefighters Grant program typically provides only a month for development and submittal of grant applications. This year, the program was announced on April 15th with a deadline of May 20th. Staff was unable to develop the full application in time to meet the deadline for the May 12th BCC meeting partly due to obtaining final budget numbers from the vendor and partly because the population and land use percentages for the Collier Fire District were not immediately available. -, This grant was submitted by EMS to request funding to purchase a pumper ALS transport unit for the Collier Fire District. Response times for this district are woefully inadequate; currently 70 minutes for fire or EMS to the County line and that is if the closest units are available. Staff has negotiated land use with the Florida Department of Transportation and it is anticipated that this apparatus would be located at a rest stop location on 1-75. The dual purpose vehicle, which will be staffed by current County EMS firefighter/paramedics, is a cost effective solution to the problem of response times to incidents in the remote areas of the Collier Fire District. The total funds requested for this project was $380,000, $304,000 to be funded by the grant and a match of20%, $76,000 to be funded by the County grant from the State of Florida Bureau of Emergency Medical Services. If awarded, staff will come back to the Board to request approval to accept the grant. FISCAL IMPACT: There is no Fiscal Impact at this time. LEGAL CONSIDERATIONS: This item is not quasi judicial, no ex parte disclosure required, requires majority vote only, and is legally sufficient for Board action. - CMG GROWTH IMPACT: There is no Growth Management Impact resulting from this action. RECOMMENDATION: That the Board of County Commissioners approves the after-the-fact submittal of an Assistance to Firefighters Grant application to fund the purchase of a pumper ALS transport unit for Emergency Medical Services/Fire. ,- PREP ARED BY: Artie Bay, Supervisor-Accounting, Emergency Medical Services Page 1 of 1 Agenda Item No. 16F3 June 23, 2009 Page 2 of 25 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16F3 Meeting Date: Recommendation that the Board of County Commissioners provides after-the-fact approval for the attached Assistance to Firefighters Grant application that was submitted to the Federal Emergency Management Agency for the purchase of a Pumper ALS Transport Vehicle for Emergency Medical Services/Fire in the amount of $380,000. 6/23/20099:00:00 AM Prepared By A rtie Bay Bureau of Emergency Services Senior Administrative Assistant Date EMS 6/8/2009 10:42:51 AM Approved By Marlene J. Foord Grants Coordinator Date Administrative Services Administrative Services Admin. 6/8/2009 1 :29 PM Approved By Jeff Page EMS Chief Date Bureau of Emergency Services EMS 6/8/20094:53 PM Approved B~' Colleen Greene County Attorney Assistant County Attorner County Attorney Office Date 6/8/20094:54 PM Approved By Jeff Klatzkow County Attorney County Attorney County Attorney Office Date 6/10/20099:49 AM Approved By Dan E. Summers County Manager's Office Bureau of Emergency Services Director Bureau of Emergency Services Date 6/11/20098:12 AM Approved By OMB Coordinator County Manager's Office OMB Coordinator Office of Management & Budget Date 6/11/200910:06 AM Approved By Sherry Pryor County Manager's Office Management & Budget Analyst Office of Management & Budget Date 6/11/200912:45 PM Approved By Leo E. Ochs, Jr. Board of County Commissioners Deputy County Manager Date County Manager's Office 6/11/20096:25 PM file://C:\AgendaTest\Fxnort\ 11?-JlInp%?O?i %')O')OOQ\ 1 h %?OrnN\:;FNT%?OAliPNnA \ 1 ,,/1 7/? ()OQ Pre parer Information Agenda h'~q..fu.ot61r3 June 23,2009 Page 3 of 25 Overview -Did you attend one of the workshops conducted by DHS's regional fire program specialist? Yes, I have attended workshop 'Are you a member, or are you currently involved in the management, of the fire department or non-afflliated EMS organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you are a grant writer or otherwise not affiliated with this applicant, please complete the information below. If you are a member/officer of this applicant, please do not complete the information requested below. After you are finished press the Save and Continue button below. Preparer Information . Preparer's Name . Address 1 Add ress 2 . City - State , Zip https://portal. fema.gov/firegrantljsp/fire2009/applicationlnew overview .jsp ?view=print&p... 5/18/2009 Contact Information Contact Information Agenda R~9f6F3 June 23, 2009 Page 4 of 25 . Title Prefix . First Name Middle Initial · Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax *Email . Title Prefix . First Name Middle Initial . Last Name * Business Phone "Home Phone Mobile Phone/Pager Fax *Email Alternate Contact Information Number 1 Supervisor - Accounting N/A Artie R Bay 239-252-3740 Ext. 239-252-3740 Ext. 239-252-6730 ArtieBay@colliergov.net Alternate Contact Information Number 2 County Manager N/A James V Mudd 239-252-8383 Ext. 239-252-8383 Ext. JamesMudd@colliergov.net https:/Jportal. fema.gov/firegrant/jsp/frre2009/ application/contact info.j sp?view=print&pri... 5/1812009 -~'''';.,~".,_",,,,,,,, T IU ,_""",';'-,", Applicant Information Applicant Information Agenda iPt:ag(Nbof61='3 June 23, 2009 Page 5 of 25 . Organization Name . Type of Applicant . Type of Jurisdiction Served If other, please enter the type of Jurisdiction . EmpJQyer Identification Number . What is your organization's QJJ.f'.IS_NumQ~r? Headquarters or Main Station Physical Address . Physical Address 1 Physical Address 2 . City . State 'Zip Mailing Address , Mailing Address 1 Mailing Address 2 , City , State 'Zip Account Information . Type of bank account . Bank routing number - ~.lligj1 number on the bottom left hand corner of your check -Your account number Additional Information , For this fiscal year (Federal) is your organization receiving Federal funding from any other grant program that may duplicate the purpose and/or scope No of this grant request? 'If awarded the AFG grant, will your organization expend more than $500,000 in Federal funds during your organjzation's fiscal year in which this AFG grant was awarded? Collier County EMS/Fire Fire DepartmenVFire District County 59-6000558 076997790 (call 1-866-705-5711 to get a DUNS number) 3301 Tamiami Trail E. Naples Florida 34112 - 3969 ~~~gJ)_~!(;LfQL~IP+-41 8075 Lely Cultural Parkway Suite 267 Naples Rorida 34113 - 9005 Need help- for ZIP+4? Checking 067091719 1138577 Yes . Is the applicant Q..~HD..Q..uent on a-DY.. Federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: In 2008 Collier County expended $23,706,771 in federal funds. It is reasonable to expect that Collier County will continue to expend more than $500,000 each subsequent fiscal year. https:llportal.fema.gov/firegrantljsp/fire2009/application! applicant info.j sp?print=true&vi... 5/18/2009 Fire Department Characteristics (Part 1) Department GtulfIIi..rtstles (Part I) Agenda J?~pf6lF3 June 23, 2009 Page 6 of 25 * What is the permanent resident population of your Primary/First-Due Response Area or wrisdiction served? 1719 . How many active firefighters does your department have 39 who perform firefighting duties? . How many stations are operated by your organization? 21 " Do you currently report to the National Fire Incident Reporting System (NFIRS)? If you answered yes above, please enter your FQIN/FDIO. . What services does your organization provide? Medical First Response Basic Life Support Advanced Life Support . Are you a member of a Federal Fire Department or contracted by the Federal government and solely . responsible for suppression of fires on Federal property? " What kind of organization do you represent? If you answered combination, above. what is the percentage of career members in your organization? If you answered volunteer or combination or paid on-call, how many of your volunteer Firefighters are paid members from another career department? . What type of community does your organization serve? . What is the square mileage of your first-due response area? . What percentage of your response area is protected by hydrants? "In what county/parish is your organization physically located? If you have more than one station. in what county/parish Is your main station located? . Does your organization protect critical infrastructure of the state? . How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? . What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? "What percentage of your jurisdiction's land is used for residential purposes? . How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? Wildland Fire Suppression No All Paid/Career % Suburban 587 1% Collier No 91 % 0% 9% o No Hazmat Operational Level Hazmat Technical Level Rescue Operational Level Rescue Technical Level https://porta1.fema.gov/firegrant/jsp/fire2009/application/ gen ques.j sp?view=print&l'rint=t... 5/20/2009 Department Characteristics (Part II) Department Characteristics (Part II) Agenda Ifmg~b.of6F3 June 23, 2009 Page 7 of 25 · What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? . What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? . What is the total number of line of duty member fatalities in your jurisdiction over the last three years? . What is the total number of line of duty member injuries in your jurisdiction over the last three years? . Over the last three years, what was your organization's average operating budget? . What percentage of your TOTAL budget is dedicated to personnel costs (salary, overtime and fringe benefits)? . What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? Grants? Donations? Fund drives? Fee for Service? 2008 o 2007 o 2006 o o o o o o o o o o 24938833 80 % 65 % 0% 0% 0% 35 % Other? 0 % If you entered a value into Other field (other than 0). please explain . How many vehicles does your organization have in each of the types or class of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. Enter numbers only and enter 0 if you do not have any of the vehicles below. Type or Class of Vehicle Engines or Pumpers (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): Pumper, PumperfTanker. Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of less than 76 feet), Type I Engine, Type II Engine, Type II/III Wildland/Urban Interface Tankers (pumping capacity of less than 750 gallons per minute (gpm) and water capacity of 1,000 gallons or more): Tanker, Tender, TankerfTender Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers. Platform, Tiller Ladder Truck, Quint (Aerial device of 76 feet or greater) Brush/Quick attack (pumping capacity of less than 750 gpm and water carrying capacity of at least 300 gallons): Brush Truck. Patrol Unit (Pick up w/ Skid Unit). Quick Attack Unit, Mini-Pumper, Type III Engine, Type IV Engine, Type V Engine. Type VI Engine, Type VII Engine Rescue Vehicles: Total Number of Total Number Riding Positions o o o o o o o o https://portal.fema.gov/firegrant/jsp/fire2009/applicationJ org char .jsp?view=print&print=t... 5/1812009 Department Characteristics (Part II) Agenda f~~.of6l:3 June 23, 2009 Page 8 of 25 Rescue Squad. Rescue (Light, Medium. Heavy). Technical Rescue Vehicle, Hazardous Materials Unit 35 140 Other: EMS Chase Vehicle, AlrlLlght Unit. Rehab Units, Bomb Unit, Technical Support (Command. Operational Support/Supply), Hose Tender. Salvage Truck, ARFF (Aircraft Rescue Firefighting). Command/Mobile Communications Vehicle, Other Vehicle 11 55 https://portal.fema.gov/firegrantljsp/fire2009/application! org char .jsp?view=print&print=t... 5/18/2009 Department Call Volume Agenda Iret8CN~.<mF3 June 23, 2009 Page 9 of 25 Department Call Volume < 2008 2007 2006 . How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0) Working Structural Fires 0 0 2 False Alarms/Good Intent Calls 0 0 0 Vehicle Fires 1 2 2 Vegetation Fires 0 1 1 EMS-BLS Response Calls 0 0 0 EMS-ALS Response Calls 54 73 73 EMS-BLS Scheduled Transports 0 0 0 EMS-ALS Scheduled Transports 0 0 0 Vehicle Accidents w/o Extrication Vehicle Extrications Other Rescue Hazardous Condition/Materials Calls Service Calls Other Calls and Incidents Total 34 44 74 53 60 55 0 1 2 0 0 0 0 0 0 3 4 0 145 185 209 2300 0 0 What is the total acreage of all vegetation fires? In a particular year, how many times does your organization receive mutual/automatic aid? In a particular year, how many times does your organization provide mutual/automatic aid? (Please indicate the number of times your department provides or receives mutual aid. Do not include first-due responses claimed above.) 195 245 174 o o o https:/ /portal.fema.gov /firegrant/jsp/fire2009/applicationlresponse.j sp?view=print&print=tr... 5/18/2009 Request Information Agenda lfetgtNh.omF3 June 23,2009 Page 10 of 25 Request Information . 1. Select a program for which you are applying. You can apply for as many activities within a program as you need. If you are interested in applying under both Vehicle Acquisition and EMS Operations and Safety, and/or regional application you will need to submit separate applications. Program Name Vehicle Acquisition . 2. Will this grant benefit more than one organization? No If you answered Yes to Question 2 above, please explain. .3. Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 https:llportal.fema.gov/firegrantlj sp/fire20091 applicationlrequestdetails/requestInfo.jsp?pri... 5f18/2009 Request Details Agenda ,ImglNlJ.~J:3 June 23, 2009 Page 11 of 25 Request Details The activities for program Vehicle Acquisition are listed in the table below. Activity Number of Entries Total Cost Additional Funding Action View Det9h 1 $ 380,000 $ 0 View Vehicle Inventory View Additional Funding Vehicle Acquisition Grant-writing fee associated with the preparation of this request. $0 https :llportal.fema.gov Ifiregrantljsp/fire2009/applicationlrequestdetails/activitySummary .js... 5/18/2009 Budget Agenda iI?~tNb.of6l=3 June 23, 2009 Page 12 of 25 Budget Budget Object Class a. Personnel b. Fringe Benefits c. Travel d. Equipment e. Supplies f. Contractual g. Construction h. Other i. Indirect Charges Federal and Applicant Share Federal Share Applicant Share Federal Rate Sharing (%) . Non-FederatResQYrce~ (The combined Non-Federal Resources must equal the Applicant Share of $ 19,000) a. Applicant b. State c. Local $0 $0 $0 $ 380,000 $0 $0 $0 $0 $0 $ 361,000 $ 19,000 95/5 $0 $ 19000 $0 $0 d. Other Sources If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. The State of Florida Bureau of Emergency Services has approved the match for this vehicle. Funds from State of Florida Bureau of EMS are non-federal funds. Total Budget $ 380,000 https:llportal. fema.gov/firegrantljsp/fire2009/applicationlbudget tota1.jsp?view=print&pri... 5/18/2009 Narrative Statement Agenda 1~'-J~.~;3 June 23,2009 Page 13 of 25 Narrative Statement Project Description * Please indicate which ofthese Target Capabilities your request outlined in this application will satisfy. Check all that apply: Firefighting Operations/Support Emergency Medical Services * Please provide your narrative statement in the space provided below. Include in your narrative, details regarding (1) your project's description and budget, (2) your organization's financial need, (3) the benefit to be derived from the cost of your project, and (4) how the activities requested in your application will help your organization's daily operations and how this grant will protect life and property . Our system has detennined that you are a Rural community while you have entered that you are a Suburban community. In addition to your narrative statement, please explain why you feel that you arc a Suburban community. Collier County EMS/Fire provides emergency medical services for all of Collier County, Florida, which is the largest county geographically in the state, encompassing 2025 square miles. In addition, this agency is also responsible for fire protection for a dependent MSTU district within the County which includes many miles of the 1-75 corridor know as "Alligator Alley." Collier County is located on the southwest coast of Florida with a permanent population of251,000 (based on the 2000 census). Approximately 20,000 workers increase the population each day. In addition, the moderate climate, miles of beaches, three airports and numerous marinas attract a multitude of visitors each day, swelling the population level to an estimated 420,000 (Collier County Planning Department estimate for 2009) during peak season. This agency responded to 34,495 calls in FY 2008 and provided 22,884 transports. Emergency medical services are provided to the County via 145 full-time Paramedics and EMTs, including 39 dually certified Firefighter/Paramedics, and 11 Fire Certified field supervisors. Project Description and Budget: This grant request is respectfully submitted to provide $304,000 for the procurement of a pumper ALS transport. Collier County will match 20% ($76,000) of the total $380,000 necessary to fund the purchase of this apparatus. We expect a turnaround time of approximately seven months to order and deploy this vehicle. It is anticipated that the project could be completed within eight months of an award of grant funds. Collier County has ten fire districts. There are five independent fire districts, two municipal fire departments and three MSTU (dependent) fire districts managed by the County. One of these MSTU districts, known as Collier County Fire, is the second largest in land area in the county. This district borders Interstate 75 (Alligator Alley) which connects the west coast of Florida in Collier County to the east coast (Broward County). Because this district is sparsely populated, very little in the way of ad valorem taxes and impact fees are being generated and consequently it has not been feasible to construct either fire or EMS stations in this district. Even though the County is responsible for this district, with no current fire apparatus, fire protection is being provided through formal mutual aid agreements with adjoining fire districts. This grant offers us the ability to purchase our first fire apparatus and thus drastically reduce the response time and delays due to reliance on other agencies. The Collier County Fire District and the 1-75 corridor are home to the Big Cypress Swamp, The Florida Panther National Wildlife Refuge and the Alligator Alley Reservation of the Miccosukee Tribe. https:/ /portal.fema.gov/firegrant/jsp/fire2009/applicationlnarrati ve.jsp?view=print&print=t... 5/18/2009 Narrative Statement Agenda l~'-l~" qt~3 June 23, 2009 Page 14 of 25 During FY08, there were 513 responses for 229 incidents within the Collier County Fire District There were 671 responses for 319 incidents during FY07. Approximately hal f of these responses were for motor vehicle accidents, with medical and fire accounting for the balance of the responses. Since Collier County is registered with the State of Florida as a Fire Department, and employs qualified Firefighter Paramedics to staff a pumper transport, this would be an effective use of resources, combined with the other two dependent districts to provide medical and fire service to this area. Collier County EMS/Fire currently has no fire apparatus, having served the County in an Emergency Medical Services capacity only since its inception. Collier EMS/Fire serves the entire County and is the only agency within the County with a Certificate of Public Convenience and Necessity (COPCN), which allows for the pre-hospital transport of patients. Consequently, the service of a pumper transport would need to be provided and staffed by EMS/Fire. In a recent risk/needs analysis it was determined that the high volume of emergency calls to remote locations on 1-75 warrants a vehicle that can respond both for fire and emergency medical services. The rural portion of 1-75 is comprised of slightly over 50 miles. Currently incidents occurring along remote locations of 1-75 are being responded to primarily by EMS and one of the dependent districts located approximately 20 miles from the closest point of 1 -75. Collier County has negotiated with the State of Florida Department of Transportation to obtain land use at one of the rest areas to place a response vehicle to better serve the area. Beginning October 2008, the State of Florida Administrative Code 69A-62 requires a minimum ISO-9 classification. The proposed apparatus will be the first of its kind in the nation. It meets not only the ISO-9 requirements, but is fully compliant with all KKK and NFP A requirements for emergency response vehicles. All firefighters within the agency are fully certified and compliant with NFP A 1001 per Florida Statute 633 - Minimum Standards Firefighter Training. All drivers and officers assigned to fire apparatus receive 40 hours in fire hydraulics training and 40 hours in pump operations training in compliance with NFP A standards and will be Florida State certified pump operators. In addition all officers and drivers will receive 40 hours of formal EVOC training for this apparatus. The agency has a formal SOP requiring all vehicle occupants to wear seatbelts and that drivers obey all traffic signals, signs and laws (Collier County CMA #5202). All training will be completed in house by state certified instructor/trainers at no additional cost. All firefighters within the agency, upon assignment to a fire apparatus, are required to pass a physical in compliance with NFPA 1582. Our agency is also fully compliant with Chapter 6 ofNFP A 1500 Standard on Fire Department Occupational Safety and Health Program, including pump operations. Financial Need: Nearly 80% of the Collier County EMS/Fire budget is to cover personnel costs. The remaining 20% is utilized to cover operating costs and capital purchases to replace worn equipment. The budget is largely dependent on revenue. With the majority of the county being agricultural, there is a large influx of both a migrant population and indigent patients. As such, Collier County experiences a high volume of write-offs for ambulance services. In addition, ambulance fee collections are taking a negative turn due to the trend by insurance companies to short-pay claims (payments substantially less than that billed), unemployment and people's loss of group insurance, and the economy in general. Most individuals will choose to keep their lights on and feed their families before paying for an ambulance ride. As the revenues decrease, the offsetting funds must come from ad valorem taxes, which are already strained due to the growth of the area and demands on the infrastructure of the County. Especially significant is the passage of a referendum in the State ofPlorida to reduce property taxes that will cripple COWlty agencies from obtaining necessary funding through ad valorem taxes. In fact, the budget for FY09 https:/ /portal.fema.gov/firegranVjsp/fire2009/applicationlnarrati ve.j sp?view=print&print=t... 5/18/2009 Narrative Statement Agenda ~~~.ofet3 June 23,2009 Page 15 of 25 required a two percent reduction over the FY08 budget and it is anticipated that even further reductions (at least 15%) will be required for FYlO. This in itselfwill seriously hamper any efforts to replace worn and unsafe equipment, let alone expand resources. Collier EMS/Fire has been unable to identify alternative funding for this project and believe that the only way we will be able to fund this project is through outside financial assistance, such as the AFG program. Once received, this apparatus will be maintained through line item budgeting and staffed 24/7 by existing dual certified firefighter paramedics. While our operational budget currently provides adequate resources to staff this new apparatus, we lack the funds to purchase it. Cost/Benefit: The funds requested will allow us to benefit both the nearly 10 million vehicles that traverse 1-75 in Collier County annually (Florida Transportation Statistics Office), as well as the citizens of this district with faster response to fires, emergency medical services and motor vehicle accidents. Currently there is a 70 minute response time for fire or EMS to the County line, and that is if the closest units are available. Utilizing a dual purpose vehicle, providing both frrefighting and emergency medical transport capability, will be an economical solution to servicing this area by providing a first response unit dedicated to this district. Should this project not be funded, we would continue to expect long response times and continued reliance on mutual aid from other districts. Effect on Daily Operations: Currently, service to this district is severely lacking. A pumper transport would provide a dual service, staffed by existing EMS Firefighter Paramedics, and positioned in an area within the district that would afford faster response times and potentially provide better fire control and patient outcomes for medical and motor vehicle accident victims. It will also enable us to offer this service to the region in a mutual aid situation. Results will be measured in improved response times. This will be the first response unit for this area, responding to all incidents. As indicated above, there are nearly 10 million vehicles that traverse this highway each year, each of which is a potential motor vehicle accident or medical emergency. Ifawarded this grant through the assistance of the U. S. Department of Homeland Security, Collier County Emergency Medical Services/Fire will be able to assure that the citizens of and travelers through this district will be provided with efficient and effective fire and medical response. * Please describe all grants that you have received from DHS including any AFG grants received from DHS or FEMA, for example, 2002 AFG grant for vehicle or 2003 ODP grant for exercises. (Enter "N/A" if Not Applicable) 9/13/04 Emergency Management Preparedness and Assistance Grant (EMP A) - Operating 10/10/06 Emergency Management Preparedness and Assistance Grant - Program 1/1/05 Emergency Management Preparedness and Assistance Grant - Program 3/11/03 Citizens Corps Sub-Grant Program - Operating for Emergency Management 1/28/05 Assistance to Firefighters Grant Program - Fire apparatus for Isle of Capri 1/3/04 Assistance to Firefighters Grant Program -. FY03 - Firefighting equipment for Ochopee 7/1/04 State Homeland Security Grant Program (SHSGP) 2004-2005 - Program and plans 3/8/07 Assistance to Firefighters Grant Program - Equipment 1/24/06 State Homeland Security Grant Program FY 06 -Planning, training, equipment for Emergency Management 3/3/05 Law Enforcement Terrorism Prevention Program - Equipment for Water Department Security Upgrades https://portal.fema.gov/firegrant/j sp/fire2009/ applicationlnarrative.jsp?view=print&print=t... 5/1812009 Narrative Statement Agenda "~~f6f:3 June 23,2009 Page 16 of 25 1/18/08 Assistance to Firefighters Grant-Equipment 4/6/08 Assistance to Firefighters Grant-Equipment 5/20/08 Citizens Corps Sub-Grant Program - Training https:/ /portal. fema.gov/firegran~jsp/.fire2009/applicationlnarrati ve.jsp?view=print&print=t... 5/18/2009 Assurances and Certifications Agenda lfem~b.oft#:3 June 23,2009 Page 17 of 25 Assurances and Certifications Form 20-16A You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Assurances Non-Gonstruction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative. access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These indude but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (Pol. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and U) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply. or has already complied, with the requirements of Title II and III of the Uniform https :/Iportal. fema.gov/firegrantljsp/fire2009/applicationlassurances forms combined.jsp?... 5/20/2009 Assurances and Certifications Agenda 1:P4}g~.0jff#:3 June 23, 2009 Page 18 of 25 Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 1 02(a) of the Flood Disaster Protection Act of 1973 (PoL. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988: (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. https://portal. fema.gov/firegrantJjsp/fire2009/ application/assurances forms combined.j sp?.. 5/20/2009 Assurances and Certifications Signed by Marlene Foord on 05119/2009 Agenda ~~~.ofES=3 June 23, 2009 Page 19 of 25 https:llportal. ferna.gov/firegrantljsp/fire2009/ application/assurances forms combined.jsp?... 5/20/2009 Assurances and Certifications Agenda f~~.off:#:3 June 23, 2009 Page 20 of 25 Form 20-16C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Certifications Regarding lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form lLl, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract{s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise crIminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of https:/ /portal. fema.gov/firegrant/jsp/fire2009/application/assurances forms combined.jsp?.. 5/20/2009 Assurances and Certifications this certification: and Agenda It.g~~ ~€~3 June 23, 2009 Page 21 of 25 (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or focal) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees pOlicy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant. the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, I.e. regional office or DHS office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State. or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e). and (t). https:llportaI.fema.gov/firegrant/jsp/fire2009/applicationlassurances forms combined.jsp?.. 5/2012009 Assurances and Certifications Agenda l~flrgJi:J@. t?~i83 June 23,2009 Page 22 of 25 (6) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations prOVide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Marlene Foord on 05/19/2009 https://portal. fema.gov/firegran1(i sp/fire2009/application/assurances forms combined.jsp?... 5/20/2009 Assurances and Certifications Agenda~~~NcP.~@F3 June 23,2009 Page 23 of 25 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an ... are required. 1. ... Type of Federal Action 2. *Status of Federal Action 3. ... Report TYQ~ Standard Form LLL: Disclosure of Lobbying Activities Grant Bid/Offer/Application Initial filing This subsection is for Material Change only 2009 1 Year Quarter Date of last report: 4. ... Name and Address of ReR-ortlDQ..Ellti1Y.-:. *Reporting Entity Type Tier (if known) Prime *Name "Street *City "State Collier Coo nty 3301 Tamiami Trail E Naples Florida 34112 - 3969 .~JlJ1.9 helP_f9.LZJP-.1:..4i "Zip 5. If Reporting Entity in No.4 is a Subawardee, enter name and address of Prime: Name Street City State Zip Need help for ZIP+4? 6. .. Federal Department/Agency 7. .. Federal Program Name/Description 8. FederaJB,ctiol] Number ifJs.IlQ~o..; 9. Award Amount if known: $ 10a. Name and address of Lobbying Registrant: (if individual, Last Name, First Name, MI) Name Amanda Wood Department of Homeland Security/FEMA Assistance to Firefighters Street City 1130 Connecticut Ave Washington https://porta1.fema.gov /firegrant/jsp/fire2009/application! assurances forms combined.jsp?.. 5/20/2009 Assurances and Certifications Agenda 1~'-J~.~t~3 June 23, 2009 Page 24 of 25 State District of Columbia Zip 20036 - 10b. Individuals Performing Services: (include address if different from No.10a) (Last Name, First Name, Ml) Name Amanda Wood Street City State Zip Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signed by Marlene Foord on 05119/2009 https://portal. fema.gov /firegrant/jsp/fire2009/application/assurances forms combined.jsp?.. 5/20/2009 ~ Administrative Services Division Collier County Government Center 3301 East Tamiami Trail Naples, Florida 34112 marlenefoordrW,colliereov.net (239) 252-4768 (239) 252-8720 (fax) Agenda Item No. 16F3 June 23,2009 Page 25 of 25 <~ ~. :\, TO: Leo Ochs, Deputy County Manager Jim Mudd, County Manager Applications Reviewed and Approved by eounty M a or e i submittal: CC: Artie Bay, Operations Analyst, EMS Jeff Page, Chief, EMS Marlene FOOf(~ants Coordinator After-the-Fact Approval by the Bee is required at the June 9. 2009 Bee meeting. FROM: DATE: May 18, 2009 SUBJECT: County Manager Review and Approval of an Assistance to Firefighters Grant Application to the Federal Emergency Management Agency Collier County EMS is submitting an application on behalf of Collier County to request funding to purchase a pumper ALS transport unit for the Collier Fire District. The total cost of the project is $380,000, $304,000 to be funded through the AFG Grant Program and $76,000 as a match, which has been approved by the State of Florida Bureau of EMS as an allowable expense of the County Grant. This grant program typically provides only a month for development and submittal of grant applications. This year the program opened on April 15th with a deadline of May 20th1h. Staff was unable to develop the full application in time to meet the deadline for the May 1 zth BCC meeting partly due to obtaining final budget numbers from the vendor and partly because the population and land use percentages for the Collier Fire District were not immediately available. This application is submitted online and does not require the submittal of any signed documents. Your approval will allow me, Marlene Foord, on behalf of Jeff Page and Artie Bay in EMS to submit this application via the FEMA online application portal. Once you have reviewed the proposal, please sign in the box above and call me for pickup at 252-4768. Thank you and please let me know if you have any questions.