Agenda 06/23/2009 Item #16D 9
Agenda Item No. 1609
June 23, 2009
Page 1 of 26
EXECUTIVE SUMMARY
Recommend that the Board of County Commissioners approve and authorize the
County Manager or his designee to execute Change Order #1 Contract # 08.5134
for the Caxambas Boat Dock Expansion Project # 80057.1) in the amount of
$28,394.00 for the installation of a Boat Lift for the City of Marco Island Fire
Department's Rescue Vessel. Also, approve the necessary budget amendment to
recognize $42,155.85 in reimbursement fees from the City of Marco Island to
cover portion of the improvement cost. The net contractual value of services will
total $160,534.00.
OBJECTIVE: Provide and install one 20,000 Ib Boat Lift for the City of Marco Island
Fire Rescue Vessel as per the terms and conditions of the Sublease Agreement
between the City of Marco Island and the Board of County Commissioners dated June
26, 2007.
CONSIDERATIONS: On June 26,2007, the Board of County Commissioners entered
into a Sublease Agreement with the City of Marco Island to sublease specific premises
at the Collier County Parks & Recreation Caxambas Marina for the installation of a Boat
Dock & Boat Lift. Article six (6) of the Sublease Agreement authorizes the City of Marco
Island's Fire Department exclusive usage of a section of the marina for a Boat Dock &
Boat Lift. The "First Amendment" to the Sublease Agreement indicates that the process
and installation of the Boat Dock & Boat Lift will be executed exclusively by the Collier
County Coastal Zone Management Department.
On December 16, 2008, the Board of County Commissioners authorized and approved
the award of bid #08-5134 to Williamson Brothers Marine Construction, Inc. for the
construction of the Caxambas Boat Dock Expansion Project. The scope of work
included changes to the existing site conditions by expanding the docks, adding a new
floating ramp access, installing a new floating dock, fishing pier, and a boat dock
exclusively for the City of Marco Island Fire Department's rescue vessel. However, the
City of Marco Island's specifications and details for the Boat Lift portion of the project
were not initially included in the bidding documents. Subsequent to the award of
contract, the Boat Lift specification details were issued to the contractor for the cost of
the material & labor to install the Boat Lift.
This change order #1 in the amount of $28,394.00 covers the cost for the installation of
the Boat Lift as required per Article 6 (six) of the Sublease Agreement. For further
consideration, according to Article 5 (Five) the Sublease Agreement all costs in
connection with the Boat Dock & Boat Lift is the sole responsibility of the City of Marco
Island. Staff is currently in the process of executing an invoice to the City of Marco
Island for the reimbursement of all fees and costs associated with the scope of work for
the Boat Dock & Boat Lift in the amount of $42,155.85.
-
Agenda Item No. 1609
June 23, 2009
Page 2 of 26
FISCAL IMPACT: The initial source of funding for this project has been previously
allocated and budgeted within FY 08-09 Parks and Recreation Capital Improvement
Fund 306, in the Caxambas Dock and Seawall Improvement Project No. 80057. A
budget amendment is needed to recognize the City of Marco Island's reimbursement
fees in the amount of $42,155.85 and to increase the Caxambas Dock and Seawall
Improvement Project 80057.
GROWTH MANAGEMENT IMPACT: This project is consistent with the Growth
Management Plan Objective 1.3, Policy 1 .3.2, to ensure that access to waterways
remains available to the general public.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office. This item is not quasi-judicial, and as such ex parte disclosure
is not required. This item requires majority vote only. This item is legally sufficient for
Board action. - CMG
RECOMMENDATION: Recommend that the Board of County Commissioners approve
and authorize the County Manager or his designee to execute Change Order #1
Contract # 08-5134 for the Caxambas Boat Dock Expansion Project # 80057.1 in the
amount of $28,394.00 for the installation of a Boat Lift for the City of Marco Island Fire
Department's Rescue Vessel. Also, approve the necessary budget amendment to
recognize $42,155.85 in reimbursement revenue from the City of Marco Island to cover
portion of the improvement cost. The net contractual value of services will total
$160,534.00.
PREPARED BY: Clint L. Perryman, CGC, Project Manager, Coastal Zone
Management Department.
.-
Page lof2
Agenda Item No. 1609
June 23, 2009
Page 3 of 26
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1609
Recommendation that the Board of County Commissioners approves and authorizes the
County Manager or his designee to execute Change Order #1 Contract #08-5134 for the
Caxambas Boat Dock Expansion Project #80057.1 in the amount of $28,394.00 for the
installation of a boat lift for the City of Marco Island Fire Departments Rescue Vessel. Also,
approve the necessary budget amendment to recognize $42,155.85 in reimbursement
revenue from the City of Marco Island to cover portion of the improvement cost. The net
contractual value of services will total $160.534.00.
Meeting Date: 6/23/2009 9:00:00 AM
Approved By
Clinton Perryman Project Manager Date
Public Services Coastal Zone Management 6/5/20093:58 PM
Approved By
Gary McAlpin Costal Project Manager Date
Public Services Coastal Zone Management 6/5/20094:10 PM
Approved By
Kathy Carpenter Executive Secretary Date
Public Services Public Services Admin. 6/5/20094:31 PM
Approved By
Marla Ramsey Public Services Administrator Date
Public Services Public Services Admin. 6/8/200912:40 PM
Approved By
Colleen Greene Assistant County Attorner Date
County Attorney County Attorney Office 6/8/20094:26 PM
Approved By
Kelsey Ward Contract Administration Manager Date
Administrative Services Purchasing 6/9/2009 8:48 AM
Approved By
OMB Coordinator OMB Coordinator Date
County Manager's Office Office of Management & Budget 6/10/2009 1 :36 PM
Approved By
Jeff Klatzkow County Attorney Date
County Attorney County Attorney Office 6/11/20095:18 PM
Approved By
Susan Usher Senior ManagemenUBudget Analyst Date
County Manager's Office Office of Management & Budget 6/15/20092:12 PM
Approved By
Leo E. Ochs, Jr. Deputy County Manager Date
Board of County
file://C:\AgendaTest\Export\ I 32-June%2023,%202009\ 16.%20CONSENT%20AGENDA \ I... 6/1 7/2009
Page 2 of2
Agenda Item No. 1609
June 23, 2009
Page 4 of 26
Commissioners
County Manager's Office
6/15/2009 4: 11 PM
file://C:\AgendaTest\Export\ 132-June%2023,%202009\ 16.%20CONSENT%20AGENDA \ 1... 6/17/2009
FIRST AMENDMENT
SUBLEASE AGREEMENT FOR BOAT LIFT AND DOCK
AT CAXAMBAS MARINA
I
Agenda Item No. 1109
June 23, 2 09
Page 5 0 26
I
I
This First Amen~ent to the Sublease Agreement for Boat Lift and Dock at Caxambas
Marina. made this .JY!rday of O~bel( :..... 2008, (hereinafter "First Amendment"), is
entered into by and between Collier ounty (heremafter "COUNTY"), and the Ctty of Marco
Island (hereinafter "MARCO ISLAND").
WITNESSETH:
WHEREAS, the COUNTY and MARCO ISLAND entered into a Sublease Agreement
for Boat Lift and Dock at Caxambas Marina dated June 26, 2007 (the "Agreement"); and
WHEREAS, the COUNTY and MARCO ISLAND desire to further amend the tenns of
the Agreement.
NOW, THEREFORE, in consideration of valuable consideration and the premises and
mutual covenants hereinafter set forth, the parties agree as follows:
1. Article 6 of said Agreement is hereby deleted in its entirety retroactively to the effective
date of the Agreement. The following provision shall replace Article 6.
Collier County, Coastal Zone Management, shall be responsible for the design,
permitting, and construction of the boat dock improvements to be constructed in
conjunction with the existing Caxambas Boat Dock expansion project, the boat dock
plans and specifications shall be reviewed by the Sublessee for adequate sufficiency.
2. Except as provided herein, the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
by their duly authorized officers and their official seals, hereto affixed the day and year first
written a~'>;iJ'. .
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A~'~g-Jgtt~SSEE:
DATED:ger "\2~g
CITY OF MARCO ISLAND
Approved as to form and legal
sufficiency:
D~AAJL-
Colleen M. Greene
Assistant County Attorney
1-6elitJ~tE1~ N<i. 1609
Lr...JJtme 2~, 2009
Page 6 of 26
File #
SUBLEASE AGREEMENT FOR BOAT LIFT AND DOCK
AT CAXAMBAS MARINA
THIS SUBLEASE AGREEMENT FOR BOAT LIFT AND DOCK AT CAXAMBAS MARINA
C Agreement') made this ,.;( b~ day of "3 LA.. Y\. -e.-. , 2007, by and
between COLLIER COUNTY, a political subdivision of the State of FLORIDA, whose mailing
address is 330] East Tamiaml Trai], Naples, Florida 34] 12, hereinafter referred to as
SUBLESSOR, and the City of Marco Island, hereinafter referred to as SUBLESSEE.
WITNESSETH
In consideration of the mutual covenants contained herein, and other valuable
consideration, the parties a!,'Tee as follows:
AR TICLE 1.
Demised Premises
SUBLESSOR hereby Subleases to SUBLESSEE and SUBLESSEE hereby subleases
from SUBLESSOR the property described as a portion of submerged land located at Caxambas
Marina located at 909 Collier Court, Marco Island, Florida, as shown on the attached Exhibit
'A,' which is attached to and made apart of this Agreement, for the sole purpose of installing,
operating and maintaining a boat lift and dock for the CITY'S fire rescue and police vessels,
hereinafter referred to as Demised Premises. This A!,'Tcement is subject to the Lease described in
Article 4 below.
SUBLESSOR hcreby !,'Tants to SUBLESSEE a non-exclusive access easement,
throughout the life of this Lease, for free access to the Oemised Premises seven (7) days a week,
twenty-four (24) hours a day. SUBLESSOR shall provide SUBLESSEE with any key or codes
required to access the Demised Premises after SUBLESSOR'S normal hours of operation.
SUBLESSEE covenants and agrees not to use, occupy, suffcr or permit said Demised
Premises or any part thereof to be used or occupied for any purpose contrary to the terms of this
agreement, law or the rules or regulations of any public authority.
AR TICLE 2.
Term of Sublease Agreement
SUBLESSEE shall have and hold the Demised Premises for a term of twenty (20) months
commencing on August 1,2007 and ending April 6. 2009.
This Agreement shall automatically renew for one (1) additional term of two (2) years.
following the initial twenty (20) month term, provided that SUBLESSEE is not in default of any
terms and conditions herein, unless temlinated before the initial twenty (20) months as provided
for herein.
SUBLESSOR, however, reserves the right to terminate this Agreement, with reasonable
cause, upon ninety (90) days prior written notice of such termination to SUBLESSEE at the
address set forth in ARTICLE 12 of this Af,'Teement. Said notice shall be effective upon actual
receipt by SUBLESSEE.
ARTICLE 3. Rc;m
SUBLESSEE hereby covenants and agrees to pay as rent for the Oemised Premises the
sum of One Dollar and 00/100 Cents ($1.00) per annum upon the anniversary date of the
execution of this Af,'Teement.
ARTICLE 4. Approval ofSUBLESSEE"S Use by State
This Sublease Agreement shall be in effect only after SUBLESSOR'S receipt of written
acknowledgment of the SUBLESSE'S intended uses from the Board of Trustees of the Internal
Improvement Trust Fund of the State of Florida Sovereignty Submerged Lands Sublease
"-----------.--.----. -----.------.-
Sublease Agreement Caxambas Marina
Page 2 of6
Agenda Item No. 1609
16 U'") 3 Jjl...ne ~3, 2009
'fags 7 of 26
Agreement Renewal ('Trust') Agreement (hereinafter referred to as 'Submerged Land Lease')
between the Trust and SUBLESSOR, dated April 6, 2003 and terminating April 6, 2008.
ARTICLE 5.
Other Exoenses and Charges
SUBLESSEE shall pay all expenses for the installation, permitting, maintenance and
operation of the boat lift and dock and, if applicable, any utility charges pertaining to water,
sewer, electric and trash collection rendered upon the Demised Premises for SUBLESSEE'S use.
ARTICLE 6.
Modifications to Demised Premises
Prior to making any changes, alterations, additions or improvements to the Demised
Premises, SUBLESSEE will provide to SUBLESSOR all proposals and plans for alterations,
improvements, changes or additions to the Demised Premises for SUBLESSOR'S prior written
approval, specifying in writing the nature and extent of the desired alteration, improvement,
change, or addition, along with the contemplated starting and completion time for such project.
SUBLESSOR or its designee will then have sixty (60) days within which to approve or deny in
writing said request for changes, improvements, alterations or additions. SUBLESSOR shall not
unreasonably withhold its consent to any alterations, improvements, changes or additions
proposed by SUBLESSEE. If after sixty (60) days there has been no written rejection delivered
by SUBLESSOR to SUBLESSEE regarding said proposals or plans, then such silence shall be
deemed as an denial to such request of SUBLESSEE.
SUBLESSEE covenants and agrees in connection with any maintenance, repair work,
erection, construction, improvement, addition or alteration of any authorized modifications,
additions or improvements to the Demised Premises, to observe and comply with all then and
future applicable laws, ordinances, rules, regulation, and requirements of the United States of
America, State of Florida, County of Collier, and any and all governmental agencies having
jurisdiction over the Demised Premises.
All alterations, improvements, and additions to said Demised Premises shall at once,
when made or installed, be deemed as attached to the freehold and to have become property of
SUBLESSOR. Prior to the termination of this Agreement or any renewal term thereof, or within
thirty (30) days thereafter, if SUBLESSOR so directs, SUBLESSEE shall promptly remove all
such additions, improvements, alterations, fixtures and installations which were placed in, on or
upon the Oemised Premises by or on behalf of SUBLESSEE, and which are designated in said
notice, and repair any damage occasioned to the Demised Premises by such removal and in
default thereof. If after notice to LESEE, SUBLESSEE fails to timely undertake and complete
said removal, SUBLESSOR may complete said removals and repairs at SUBLESSEE'S expense.
SUBLESSEE acknowledges that a contractor will be chosen according to the
SUBLESSEE'S purchasing policy through the bid process for the installation of the boat lift and
dock. SUBLESSEE understands that SUBLESSEE is required to obtain all necessary local,
State, Federal permits, whichever is/are applicable in order to install the boat lift and boat dock.
SUBLESSEE'S contractor shall be required to provide SUBLESSOR'S Risk Management
Department with proof of insurance as follows:
1. Amount of coverage required:
a. Workers' Compensation - The SUBLESSEE'S contractors shall maintain in force for the
duration of their contract statutory workers' compensation benefits as defined by Ch. 440, Fla.
Stat., encompassing all operations contemplated by their contract or agreement to apply to all
employees regardless of the number of employees. Owners, partners and or corporate officers
may be exempted per State Law. Employers' liability will have minimum limits of:
$100,000 per accident
$500,000 disease limit
$100,000 disease limit per employee
2
Sublease Agreement Caxambas Marina
Page 3 of6
lAj3e?-c;;Ia Item NO.. 1609
o U )the 2~, 2009
~ge 8 of 26
b. Commercial General Liability - The contractor shall maintain in force for the duration of this
contract commercial general liability coverage and shall apply to premises andJor operations,
products and/or completed operations, independent contractors, contractual liability exposures
with minimum limits of:
$500,000 bodily injuries per person (BI)
$500,000 bodily injury per occurrence (BI)
S I 00,000 property damage (PO) or
$1,000,000 combined single limit (CSL) ofB! and PD
c. Maritime Remedies (if a vessel is used in the operations) - The SUBLESSEE'S contractors
shall maintain in force for the duration of their contract a minimum limits of liability of 5500,000
per occurrence for General Maritime Laws, including but not limited to:
Maintenance & Cure;
Unseaworthiness;
Wrongful Death;
Jones Act;
Death on the High Seas Act;
Longshore and Harbor Workers' Act;
Protection and Indemnity;
d. Business Auto Liability - The vendor shall maintain in force for the duration of this contract
business automobile liability. Coverage shall apply to all owned, hired and non-owned vehicles
use with minimum limits of:
$100,000 bodily injury per person (BI)
5300,000 bodily injury per occurrence (B!)
$100,000 property damage (PO) or
$300,000 combined single limit (CSL) of BI and PD
2. Verification of Coverage:
a. Ten (l0) days prior to the commencement of any work under this contract a certificate of
insurance will be provided to the SUBLESSOR'S Risk Management Department for review and
approval. The certificate shall provide for the following:
I. "ColJier Cowlty. City of Marco Island, and their agents, employees, and public
officials" will be named as an "Additional Insured" on the SUBLESSEE'S contractors General
Liability po licy.
2. Collier County will be given thirty (30) days notice prior to cancellation or
modification of any stipulated insurance. Such notification will be in writing by registered mail,
return receipt requested and addressed to the Collier County Purchasing Department (3301
Tamiami Trail East. Building G, Naples, FL 34112).
3. Special Requirements:
a. The SuBLESSEE'S Conlractors wiii provide appropriate "Indemnification"
clause shall be made a provision of the contract.
b. It is the responsibility of the general contractor to insure that all subcontractors
comply with all insurance requirements.
ARTICLE 7. Access to Demised Premises
SUBLESSOR, its duly authorized agents, representatives and employees, shall have the
right after reasonable oral notice to SUBLESSEE, to enter into and upon the Demised Premises
3
Sublease Agreement Caxambas Marina
Page 4 of6
A9fnjla Item No. 1609
J. 0 ~~ 1'(J, 2009
Pa'g~ ~ 26
or any part thereof at all reasonable hours for the purpose of examining same and making repairs
or janitorial service therein, and for the purposes of inspection for compliance with provisions of
this Sublease Agreement.
SUBLESSEE shall have unrestricted non-exclusive access to all pubic areas on the
Demised Premises for purposes of accessing the Demised Premises and for the parking of
SUBLESSEE'S Fire and Rescue and Police vehicles.
ARTICLE 8.
Assignment and Subletting
SUBLESSEE covenants and agrees not to assign this Sublease Agreement or to sublet the
whole or any part of the Demised Premises, or to pennit any other persons, other than another
agency under the SUBLESSEE'S jurisdiction, to occupy same without the prior expressed
written consent of SUBLESSOR. Any such assignment or subletting, even with the consent of
SUBLESSOR, shall not relieve SUBLESSEE from liability for payment of rent or other sums
herein provided or from the obligation to keep and be bound by the terms, conditions and
covenants of this Agreement. The acceptance of rent from any other person shall not be deemed
to be a waiver of any of the provisions of this Agreement or to be a consent to the assignment of
this Agreement or subletting ofthe Demised Premises.
ARTICLE 9.
Indemnity and Insurance
"Each party shall be liable for its own actions and negligence and, to the extent permitted by law,
Marco Island shall indemnify, defend and hold harmless Collier County against any actions, claims
or damages arising out of Marco Island's negligence in connection with this Agreement, and
Collier County shall indemnify, defend and hold hannless Marco Island against any actions,
claims, or damages arising out of Collier County's negligence in connection with this Agreement.
The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the
limits set forth in Florida Statutes, Section 768.28, nor shall the same be construed to constitute
agreement by either party to indemnifY the other party for such other party's negligent, willful or
intentional acts or omissions."
ARTICLE 10.
Maintenance
SUBLESSEE shall, at its sole cost and expense, keep the Demised Premises clean at all
times. If said Demised Premises are not kept clean in the opinion of SUBLESSOR,
SUBLESSEE will be so advised in writing. If corrective action is not taken within thirty (30)
days of the receipt of such notice, SUBLESSOR will cause the san1e to be cleaned and corrected
and SUBLESSEE shall assume and pay all necessary cleaning costs and such costs shall
constitute additional rent which shall be paid by SUBLESSEE within thirty (30) days of receipt
of written notice of costs incurred by SUBLESSOR.
ARTICLE II. Default
SUBLESSEE shall, in no event, be charged with default in the performance of any of its
obligations hereunder unless and until SUBLESSEE shall have failed to perform such obligations
within thirty (30) days (or such additional time as is reasonably required to correct such default)
after notice to SUBLESSEE by SlJBLESSOR properly spe;:ifying wherein SUBLESSEE has
failed to perform any such obligations.
Failure of SUBLESSEE to comply with any provision or covenant of this Agreement
shall constitute a default, SUBLESSOR may, at its option, terminate this Agreement after sixty
(60) days written notice to SUBLESSEE, unless the default be cured within the notice period (or
such additional time as is reasonably required to correct such default).
SUBLESSOR shall in no event be charged with default in the performance of any of its
obligations hereunder unless and until SUBLESSOR shall have failed to perform such
obligations within thirty (30) days (or such additional time as is reasonably required to correct
4
Sublease Agreement Caxambas Marina
Page 5 of6
A91"'cJ' Item No. 1609
J. 0 Jun~21l., 2009
Pi=l~~ of26
such default) after notice to SUBLESSOR by SUBLESSEE properly specifying wherein
SUBLESSOR has failed to perform any such obligations.
Failure of SUBLESSOR to comply with any provision or covenant of this Agreement
shall constitute a default, SUBLESSEE may, at its option, terminate this Agreement after sixty
(60) days written notice to SUBLESSOR, unless the default be cured within the notice period (or
such additional time as is reasonably required to correct such default).
ARTICLE 12.
~otices
Any notice which SUBLESSOR or SUBLESSEE may be required to give to the other
party shall be in writing to the other party at the following addresses:
SlJBLESSOR:
Board of County Commissioners
c/o Real Estate Services
Administration Building
3301 Tamiami Trail East
Naples, Florida 34112
SUBLESSEE:
City of Marco Island
50 Bald Eagle Drive
Marco Island, Florida 34145
Attention: City Manager
ec: Office of the County Attomey
Director, Parks and Recreation Dept.
ARTICLE 13. Surrender of Premises
SUBLESSEE covenants and agrees to deliver up and surrender to SUBLESSOR possession of the
Demised Premises upon expiration of this Ab'Teement, or its earlier termination, broom clean and in
as good condition and repair as the same shall be at the commencement of the term of this Agreement
or may have been put by SUBLESSOR or SUBLESSEE during the continuance thereof. ordinary
wear and tear and damage by fire or the elements beyond SUBLESSEE'S control excepted.
ARTICLE 14.
General Provisions
SUBLESSOR and SUBLESSEE fully understand that the police and law enforcement security
protection provided by law enforcement agencies to the Demised Premises is limited to that provided
to any other business or agency situated in Collier County, and SUBLESSEE acknowledges that any
special security measures deemed necessary for additional protection of the Demised Premises shall
be the sole responsibility and cost of SUBLESSEE and shall involve no cost or expense to
SUBLESSOR.
SUBLESSEE expressly agrees for itself, its successor and assigns, to refrain from any use of the
Demised Premises which would interfere with or adversely affect the operation or maintenance of
SUBLESSOR'S standard operations.
SUBLESSOR shall provide SUBLESSEE with a copy of SUBLESSOR'S Submerged Land Lease
with the Trust and SCBLESSEE shall bc required to adhere to all of the conditions for conducting its
operation and watercraft operations as specified in the Submerged Land Lease.
ARTICLE IS.
Radon Gas
In compliance with Section 404.056, Florida Statutes, all panics are hereby made aware of the
following:
Radon is a naturally occurring radioactive gas that, when it has accwnulated in a building in
sufficient quantities, may present health risks to persons who arc exposed to it over time. Levels of
radon that exceed federal and state guidelines have been found 111 buildings in Florida. Additional
infonnation regarding radon and radon testing may be obtained from your County Public Health
Department.
ARTICLE 16.
Effective Date
5
Sublease Agreement Caxambas Marina
Page 60f6
~~dP! I~~o. 1609
~O : I ~3, 2009
F5age 11 of 26
This Sublease Agreement shall become effective upon execution by both SUBLESSOR and
SUBLESSEE.
ARTICLE 17. Governing Law
This Sublease Agreement shall be governed and construed in accordance with the laws of the State
of Florida.
IN WITNESS WHEREOF, the parties hereto have hereunder set forth their hands and seals.
AS TO THE SUBLESSOR:
DATED:~
ATTEST: .,f! .. ~:1r't
DWIGH.l';'E. BR()CK,':~lerk
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BYlYI~~
DePuty CleJ;k , .~ .
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S 19nat.er!l o~ 1.;. "
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
BY U4I
JAM~OLETT A, Chairman
AS TO THE SUBLESSEE:
DATED: 4~ ZL,-Dl
.-----: .
CITY OF MARCO ISLAND
By:4.tJ~
A. WILLIAM MOSS, City Manager
LA
Approved as to form and legal sufficiency:
(I (f(fCCl..01r'7!f1k'C 1t....Y-.
Colleen M. Greene, Assistant County Attorney
~v.~
Richard D, Yov ich, City Attorney
Item # l(CDa~
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INVOICE
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY COURTHOUSE COMPLEX
FINANCE DEPARTMENT
PO BOX 413016
NAPLES, FLORIDA 34101-3016
Agenda Item No. 1609
June 23, 2009
Page 14 of 26
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TOTAL AMOUNT
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MAKE CHECKS PAYABLE TO:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONER~#'~('~ii~)f~"
DETACH AND MAIL THIS PORTION WITH YOUR CHECK TO:
FINANCE DEPARTMENT
PO BOX 413016
NAPLES, FLORIDA 34101-3016
( f
ft~ M c Ci.Jp.~ t{ ~ j if r
REVENUE ACCOUNT
COST CENTER OBJ.IREV. CODE
i'XI....' I r7 33 73(;,1)
I PROJECT
!?,y,;;:,:"I Ii
t..)'__'-' lill
Invoice:
No. 44206
Amt. Ene!.:
NRNo.:
CUSTOMER
INVOICE;
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY COURTHOUSE COMPLEX
FINANCE OEPARTMENT
PO BOX 413016
NAPLES. FLORIDA 34101-3016
Agenda Item No. 16D9
June 23, 2009
Page 15 of 26
Invoice:
No.44206
15/ C), 9/01
I-
Date:
TO:
n -----
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Department: C...:z. tv\
Phone: ;)..6~~. k: 139 ~9 t ~
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DUE AND PAYABLE UPON RECEIPT
[BOARD DEPARTMENTS ONLY - CHARGES EXPENSED
UPON RECEIPT OF YELLOW COPY IN FINANCE]
DESCRIPTION
AMOUNT
~N
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o . ;2}-J ~ ,'7tr
3CZ 0 1'3, 10
~aTE '. ~EE ~\\
N( JOC. 'I ENTS
TOTAL AMOUNT
$1~
"lg5
MAKE CHECKS PAYABLE TO:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS J ~ fVJ c. ~ 'Iq,fOi
DETACH AND MAil THIS PORTION WITH YOUR CHECK TO:
FINANCE DEPARTMENT
PO BOX 413016
NAPLES, FLORIDA 34101-3016
~ Mc:~ ~(41(jr
REVENUE ACCOUNT
COST CENTER OBJJREV CODE
i004 j'7 . ~a
Invoice: No. 44 20 6
Amt. Enel.:
NRNo.:
CUSTOMER
, ; II\.
eUntonPerryman
From:
Sent:
To:
Cc:
Subject:
Attachments:
::::~4 ~~ ~
Friday, April 06,200710:50 AM
'dblalock@cityofmarcoisland.com'
McAlpinGary; 'Peggy Granr
Boat Dock Expansion for Fire & Rescue Vessel
Additional Design fees for City's Fire Vessel Baot Dock.pdt
Agenda Item No. 16D9
June 23, 2009
Page 16 of 26
Don.
In an effort to reduce the complicated processing of dual agency roles, we will continue the initiative
of making the changes to the Caxambas Boat Dock ExDansion Proiect to accommodate the City's
reouest for a Fire & Rescue Vessel boat SliD. However, as previously discussed there are additional
design fees from Johnson Engineering to facilitate this request in the amount of $5.096..75. We will
coordinate the changes with JE and process the required compensation for services with a "Change
QrQ.t.( under our existing contract. Therefore, the City of Marco Island will be required to
compensate the County directly for the associated cost.
To reduce the overall Rnet costR to the City of Marco Island we will apply the credit in connection with
the required application fees in the amount of $1.854.00 that the City has agreed to waive. Thus, the
difference in the amount required from the City will be $3.242.75 respectively. Please consider this
alternative solution to finalize this matter so that we can continue moving forward with the completion
of this project. Please feel free to contact me with any questions or comments regarding this matter.
Also, I have attached the document from JE regarding the cost for the additional design services for
the convenience of your review. Thank you.
Clinton L. Perryman, CGe, PMP
Project Manager
Coastal Zone Management Department
3300 s.nta Barbara Blvd. Naples, Fl. 34116
PH 239.304.4245 Fax 239.530.6531
clintont'JfHf'lm1antll.co/lieraov. net
CONFIDENTIALITY NOTICE: Please be adVised this email message IS for the sole use of the intended recipient(s). Any
unauthorized usage. disclosure, or distribution is strictly prohibited. If transmitted in error please acknowledge the
transmission, discard and disregard.
1
\ .
."-';~~ ';'#
1 (") 1-1 N ~(~) N
SIHtE 1946
_.
ENGINEERING
April 6, 2007
Mr. Ointon L. P~ COC, PMP
Project Manager
Coastal Zone Management Department
Comer County Public Services
3300 Santa Barbera Boulevard
Naples, FL 34116
Roe: Caxambu Park Dock ExpanIion
Proposal for additiODll Design and Ensineerins Services related to
City of Marco bland Fire and ReIcue Modifications to Cout Gum'd Dock
Dear Mr. Perryman:
This letter illUbmitted to provide ID outlino of the additicmal Deaign and PermittiDa Services
for the referenced project in accordance with the direction received in your e-mail to Peggy
Grant dated April 3. 2007. It is our undentaDdiDg that the proposed supplemental DeIip
Engineering Services is to accommodate one additioDal boat slip. Sued on the identified
need. we are pleased to offer the following services:
Site Plan ~ - CONSULTANT will meet and coordinate with CLIENT to discuss
cbugee to the existiD8 Coast Guard Dock It Caxalr'hu Put to accommodate an extra bolt
slip. CONSULT ANT will modify the Cv.mhu Dock drawiDg .. pnMouIly submitted to
and cooceptuaUyippl'Ovecl by Florida Department ofEnviroamenttl Protection (mEr - File
No. 11-191321..0(3) and the drawing set pnMoualy IUbmitted to the U.S. Army Corps of
Engineers (ACOE - File No. SA12006-1270) to incorpcnte site plan cbaDaes neceSlll'Y to
accommodate the extra boat slip.
Fee Esti..te: S4,23fi.75
............ ...,....._ ..DE, aDd ACOJ: - CONSULTANT will aJbmit the nMsed drawin8
set to IDEP and ACOE with letter of explanation regard.iDa modifiClltions of the Coast Guard
dock for City rn aad B.eIeue veuel. Iftbe submiual oftbe modificltionuo the Coast Guard
dock (for Fire and Rescue boat slip) re8Ult in requests.for lIdditional information from FDEP
or the ACOE, or, if it is determined that the Public Notice issued. by the ACOE on February
23, 2007 needs to be re-issued. CONSULTANT will provide CLIENT with a contract
addendum to oow:r additional scope of work related to theBe items.
Pee .........: S480.oe
2350 Stanford Court . Naplea. Florida H 112
(239) 434-0333. Fax (239) 43-4-9320
. ..
Agenda Item No. 16D9
June 23, 2009
Page 18 of 26
"
Mr. Clinton L. Perryman, COC, PMP
April 6, 2007
P.2
ScwIPftitnt 8alun~ undll- - CONSULTANI' wiD revile the draft ~
IICMlnIip IUbmerpd 1aadI Ieae drawins to iDdl_ the modific:Idoas to die Coat Guard
Dock to ~ate tile City'. Fire aDd lleecuo w.eI.
F.. &-. -tft S4a.1O
Total F..'...... S5.eN. 75
We appreciIa ~ oppodUIIity IDd look b waaI to work:iDa with :JOU 011 daiJ pR)jecl If }IOU
haw my CG..lln6~" or Q1*tionI 011 the ICOpe aDd .w. DOted herein. pi.. ooraet me at
239-434-0333.
SiDcInly.
IOIINSON I'.NGINIZJUNG, INC.
;!~ $ 41J;
Alan S. EI-UrtiW, P.E.
PRJjoct Director
B;I:alIO:!S'73V ~ v -,. Ala 1D ~.......... ~ .......
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Agenda Item No. 1609
June 23, 2009
Page 19 of 26
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Agenda Item No. 1609
June 23,2009
Page 20 of 26
-,_..*-....--_.._,-_.~~-~--,....,,'-~-_.._. ~.....-...__._---..~.._.,...--."'---
From: Don Blalock [mallt:o:zoning@cityofman:olsland.com]
Sent: Tuesday, September 12, 2006 2:07 PM
To:~ate.J
Cc: Peggy Grant; Chris Hagan; Bryan Milk; Chris Byrne
SubJ-ct: Re: Caxambas Park
Joe,
I just wanted to let you know that Peggy Grant of Johnson Engineering (JEr) is correcting
one last item on sheet four (4) for submittal of the dock extension perm it, however the bulk
of it looks great. I have reserved a place on the Planning Board's agenda for their October
20th meeting. All Planning Board meetings are held at Mackel Park (1361 Andalusia
Terrace ).
Please either have your staff or JEI fill out our Boat Dock Extension Petition and either fax
it, or email to me so that we can start the notification process rolling. The link for the petition
applications is:
http://www.cityofmarcoisland.com/Public Documents/FOOOOF7D 1/
Once you are at that web page select application number PF-11 Boat Dock Extensions. It
is in MS Word format so your staff should be able to type in all of the responses.
In addition, I spoke to Chief Byrnes and Bryan Milk today regarding the proposed dock at
Caxambas Park. Unfortunately. I was not in attendance at the last meeting, however Mr.
Milk stated that the plans did not show enough detail for review purposes, and indicated that
the plan set needed revisions to show the shift of the Fire/Police dock (due to DEP riparian
line requirements) and dock details. Mr. Milk was not aware that there would be a charge for
revising these drawings in order to show each of our facilities on one plan. Deputy Fire
Chief Byrnes told me that Safety Services (FireJPolice) agreed to pay for the actual
construction costs of their portion of the project, but no mention was made about additional
cost for the designlpennitting portion of the FirelPolice dock.
For your information, the City is waiving the $1,854 permitting and review fee for the
County's extension request, which the County would have paid if they were submitting their
own dock extension request In addition, City staff is in full support of the County's 64-foot
extension request and will state so in their staff report to the Planning Board and City
Council.
In closing, staff believes the additional engineering and permitting expenses under
consideration will be outweighed by costs incurred by City staff for review, preparation, and
notification to contiguous multi-family condominium owners.
1/19/2007
Agenda Item No. 1 EHS9
June 23, 2009
Page 21 of 26
Thank you for your help in this matter.
Donald R. Blalock, Jr.
Zoning Administrator/GIS Manager
City of Marco Island
50 Bald Eagle Drive
Marco Island, Florida 34145
239-389-5013
db Is 10ck@cityofl1':'-~I(;oisland. com
Latitude: 2556' 17" N I Longitude: 81 42' 55" W
"delate.J" <.J.oseRh~~.t~!.e@.collieraov.net> on Tu..dey, September 12, 2006 at 7:51 AM -OSOO wrote:
Peggy,
Our previous discussion was that the City was going to enter into a contractual relationship with JEI
for any more work that was not in the County's current work order with JEI. In other words. the
designJ permitting work required for their Emergency Operations Dock. Please discuss this issue
with the City and resolve accordingly.
Thanks,
Joe
From: Peggy Grant [IDQilto_:Qgrant@joJ:!n~Qneng.c:om]
Sent: Monday, September 11, 20064:59 PM
To: delate.J; Don Blalock
Cc: Chris Hagan
Subject: Caxambas Park
Hi Joe and Don,
Attached for your review I comment are the Caxambas Park dock plan view drawings that show the
Emergency Operations Dock Modification (per our August 11, 2006 meeting) along with the previously
proposed modifications. The drawing set has been revised to include only the pertinent drawings with the
pertinent information necessary for the City of Marco Dock Extension request (setback and dock protrusion
dimensions). Please review and comment as necessary.
Please note the work associated with the Emergency Operations Dock Modification was not part of our original
scope with Collier County regarding the Caxambas facility. Please advise on which party (ColUer County or
City of Marco) will cover the cost associated with the additional services and I will prepare a contract
addendum (if County) or proposal (if City) accordingly
Thank you.
Peggy
1/19/2007
Agenaa ITem 1\l0. IOU::1
June 23, 2009
~ I.' Page 22 of 26
n c..-C>NSTI2-Uc.-,~~
,
COLLIER COUNlY
COLLIER COUNTY DIVISION OF PUBLIC SERVICES
COASTAL ZONE MANAGEMENT
3300 Santa Barbara Boulevard · Naples, Florida 34116-6601
(239) 213-2966. Fax; (239) 353-4061 · http://www.colliergov.net
May 14, 2009
Deputy Chief Chris Byrne
1280 San Marco Rd.
Marco Island, Fl. 34145
Re: Cost for City of Marco Island Fire Rescue Boat Dock & Lift (Caxambas Marina)
Dear Deputy Chief Byrne, {2e vr:se.o Itmo~ iJ ~/ 91 ~ I j ()
In regards to the abov~enced subject matter, please find attached herewith
the cost in the amount of $a( 7-96.46 associated with the installation of the City of Marco
Island Fire Department's Rescue Vessel Boat Dock & Boat Lift. Pursuant to Article 5 of
the Agreement between the City of Marco Island and Collier County dated June 26,
2007, the cost associated with this scope of work is borne by the City of Marco Island.
The scope of services has been contracted with Williamson Brothers Marine
Construction and is currently being scheduled for commencement in May 2009. Collier
County will oversee the construction of the work along with Johnson Engineering the
design consultant of record. If you shoulcl have any questions or comments regarding
this matter please feel free to contact me at your convenience.
Sincerely,
~CGC,PMP
Project Manager
C l~~" C
---~---'~--~~
~ y
..
Williamson Brothen Marine CA>nstroction, Inc.
5100 Pine Island Road SuiLc B
Bokeelia, FL :13922
Office: 239-283-2013 Fax: 239-282-004..'i
williamsonbros@yaJlOO.coln
.~
Agenda Item No. 1l:5lJf:I
June 23, 2009
Page 23 of 26
Date: May 11, 2009
Reference Project: Caxambas Boat Dock
Contract No. 08-5134
The following is a price breakdown for Area 1 of the Caxarnbas Project.
$11,402.46 - Removal and Installation of Pilings and Dock
'- ee~. ),-:;;z..t...e.'S5 ~o pr;l~.s Nor ~oelSP
$28,394.00 - Additional Cost for 20,000 Ib Boat Lift
~.D W-pq..\.-: ct( sg/ql~.(O
---
If you have any questions please call.
Thank Yau,
Jimmy Williamson
Williamson Bros.
o~~
~err6rr~OOJ 9
June 2~3~2~
Page ~
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: C4trJ NJtf*S ~ iW..k. PROJECT #: ~ ~ .1 PROJECT MANAGER: ~ P~~VM~
BIDIRFP #: O~'~;"OD #: ~ PO#: l/~-robbL5 WORK ORDER #:~
DEPARTMENT: C-z..t.1 CONTRACTOR/FIRM NAME: ~s6! ~
Original Contract Amount: $ I ~z,. t4o. oj)
(starting Point)
$ l~., , \ 1"0. () 0
Current BCC Approved Amount: 7 t..- ~ ""1"
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ \. "1-, t 40. cJO
<Including All Changes Prior To This Modification)
$ """dJ ~d.lI.OO
Change Amount: V'Of 7-"'"
Revised ContractJWork Order Amount: $_l (pO, 5 ?4. 0'0
(Including This Change Order)
Cumulative OollarValue of Changes to $ A 1'.1., ~L:lt ,l.Di)
this ContractlWork Order: - V?7.. -v- \-r
Date of Last BCC Approval I 1-. l ~. D0 Agenda Item # / ~ D 3 S-
Percentage of the change over/under current contract amount 1.,1. t.J.e, %
Formula: (Revised Amount / Last BCC approved amount}-1
CURRENT COMPLETION DATE (5): ORIGINAL: C\ _ \ .oct CURRENT: q _~. OGf
Describe the change(s): :CN~T~~ oF ~ Bo4=rL.:t:;fi\n> ~Ly'
c..o.JSTJe.U~ ~.4\ 'P~4=.
Specify the reasons for the change(s). 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity
Adjustmentsr 4. Correction of Errors (Plans, Specifications or Scope of Work). 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: c...o~~
\ ~
vr~,.1S DF CSlA.~_ ~....r...t-1aJ'\ ~6t?A ~o.&fPJ""~
A-~ c..o:---s - ~../'" ... ___
This ~e was requested by: ~ontractor/Consultant I Jot'"Owner n Using Department r COES
~ign Professional r1Regulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes ~
This fonn is to be signed and dated.
APPROVED BY: . ~ ~ ~
Proj~r
REVlEWEDBY: ~ jf)1 ~)tJffi
~ S'pecialist
Date:
&:'.501
(, Ii /09
, I
Date:
Agenda Item No. 16D9---
~ne 23, 2009 .
age 25 of 26
TO:
WiIIemIon BraIhers ConatruaIIcln Inc
MOO Pine IIiIIII'Id RDlId 8uIe B
....... Fl. 33822
~Ord8r~1
FROII:
Ibrd dCculty ~
CclMaIIZaneMgm'~
3300...... ...... aw.
...... Fl. 34118
JlIQjMt flaw: ('........8cNd Dock Exp.
CanhctDallld: AprI 17.2001
Chlmge 0RJ.r No: 1
ChMIe Older Dellcriplon:
"'.chenge 0IlW ia l8QUiNId end necIIlIlNlJY .,.COIlIp8I.... ~ far
the 0CIlIt ..,....'""<<1 ., .... irMItIIIIItion d. BciIIt lift 10 be InIIIIId lift .. NIWly
ClOI1ItruGlIIId 80lIt Doc:* _ per the 1IlNms 8Ild CDIlIdllIclM 01. SubI.I.1 ~
WiIb .. Citr' d MMlo IIIend dIItlIcI ..... 21. 2001. n. IrlIiIlIClllplt 01 Wl:lfk
Included Clhengee to tle exleting ... candItIona by tIllpIII'lding .. dodIs adding .
... tIcIIlfng .... .... inIWInO . new ftcNdIng cIoc:Ic, tllhlrlG pier. and . boIlt
dodc -*1IiwIlr t'l:lr .. CIly of tMmo IIIInd FInI ~. .... veaMI.
~. the ~ of MlIrco 1IIIenct. ~. end cIItaIIa far the 80IIt Uft
parIfon of the project ... nat i'lllIaIIy IncIudect In the bidding dooumenta.
....... IICIbMquent to tha INIlIRI d canlract lie .. lit ...... ....
_leIued to the conInIcIDr for tie ~ oI1ha l'IIlIIiIriIl & I8bor lD inetallhe 80IIt
lift. ". ct-. Older "" In the MI1OUI1t of S28,3M.OO CCIWIW U. ~ far the
IIlItlIIation d the IaeIt UIt . required per AIticIe II (lIilc) of U. 8'lbll..
AgnMlmenl ThII dwIge order will not ~ theducallon d eonIract tine.
ProjeCt No. "'.t
Conbcllll (JI,61lM.
(p.O.'45-1l:11825)
Originet ContrIMllIUnount .... .-....... ... ........ ............... ......... .........$132.140.00
ThIs Chenge 0RIIr 11 Amount... ... .., .......................... ...... ...... .....$28.304.00
,...".." 0M*lIclt AInorInt...,. .... ..._....... ........................ .... '''N$1ICt.D<<.a'J
0f1IiNII cantrlIcttlrne In ~r. ............................................120 cay.
Thill ot.nge orct.r adjuated tine II............... ......................................0_
~~.",..III ~.,........................................ 120 dayI
0rigInel NoIiae to PrUClIIICI data ... ...........- ...... ........................ ....May 4, 200&
CoII~I'" *--' lift arigInaI oontT.:t time.................. 8Iptember 1, 200Q
IttwIiIIIf/llUlJlr.fIlM ..... eo.... GIllfw..__....._.S...~ f, ..
Yaur IlCClIpIIlnCe d .. CMJve Ordw IhaII CXJrIlltilulIl . modification to our
0filJInII....1l M1 wllbe pedoJmed In IlCOMIance to ..,.~ IIIrm8 and
condlIana ..... In the 0rigtI-.I AgIwnIlIl of rwcx'lRI ., Include ltdI
~ and rnodIiclItion. The edjultment to thII ~ IlWI oonIIlIutII
. U allllnal IlIIIiIII'llInt d III'IY and .. clakna alil/ng out 01, << nIIIdIIC:t to the
~ .. forth heMln,lm:Iudlng oI8Inw for Impact end deIIly COlD.
PIep&nId ~ Pn:.;Id MlIIllIger Dlde: t:-~s:; 0'
CoaIIIII Zane MInagernant ~
Accepted bV:e/ . ON: ~ s- .oi
WIIIIImIon, P..-:Ient
Bnlawa w.nne ConIIruetion. Inc.
AppnNed b)':~/14 "!:If
. P.E.,
CoeItlIt Zone Mlmllgement CepIlr1mIInt
0aW:~
"
J . ., ..... ~ ;~,1~.... lbt
to,.: ..
Agenda Item No. 16D9
I. Ino?':l ?onQ
Page 26 of 26
Williamson Brothen Marine Construction, Inc.
.5400 Pine Island Road Suite B
Hokeclia. FL 33922
Office: 239-283-201.3 Fax: 239-282'()()43
williamsonbros@}'alloo.com
.;
Date: May 11. 2009
Reference Project: Caxambas Boat Dock
Contract No. 08-5134
The following is a price breakdown for Area 1 of the Caxambas Project
$11.402.46 - Removal and Installation of Pilings and Dock
$28,394.00 - Additional Cost for 20,000 Ib Boat Lift
If you have any questions please call.
Thank You,
Jimmy Williamson
Williamson Bros.
.
I