Agenda 06/23/2009 Item #16B 4
Agenda Item No. 16B4
June 23, 2009
Page 1 of 7
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve one (1) Adopt-A-Road
Program Agreement for Vanderbilt Beach Road from 1-75 heading East to Logan Blvd.,
with two (2) recognition signs at a total cost of $150.00 for the volunteer group, Naples
Parrot Head Club.
OBJECTIVE: To approve for execution by the Board of County Commissioners an agreement
signed by the volunteer group, Naples Parrot Head Club of a certain adopted roadway (Vanderbilt
Beach Road from 1-75 heading East to Logan Blvd.) under the Collier County Adopt-A-Road
Program.
CONSIDERA TIONS: That the volunteer group so named be recognized as the sponsors of the
particular segment of roadway named in the agreement to perform litter removal in accordance
with instructions contained in the agreement.
FISCAL IMP ACT: The County is responsible for acquiring and erecting recognition signage at
either end of the roadway segment. The cost of each sign is S75.00. Staff expects to install two
(2) new signs at a total cost of $150.00. Program expenses are budgeted in the Transportation
Services Fund 101.
LEGAL CONSIDERATIONS: The County Attorney's Office has reviewed this item for legal
sufficiency and there are no outstanding legal considerations. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDA TION: That the Board of County Commissioners recognize the volunteer
group: Naples Parrot Head Club as the sponsor of Vanderbilt Beach Road from 1-75 heading East
to Logan Blvd., and that the Board of County Commissioners authorize its Chairman to execute
one (1) Agreement on behalf of Collier County.
Prepared by: Erin M Hall, NS, A-A-R Coordinator, Road & Bridge Maintenance Department
Attachment: Agreement (1)
Page I of 2
Agenda Item No. 1684
June 23,2009
Page 2 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1684
Recommendation that the Board of County Commissioners approves one (1) Adopt-A-Road
Program Agreement for Naples Parrot Head Club with two (2) roadway recognition signs at a
total cost of $150.00.
Meeting Date:
6/23/2009 90000 AM
Prepared By
Erin Hall
Administrative Secretary
Road Maintenance
Date
Transportation Services
6/4/2009 1 :41 :01 PM
Approved By
Jeff Klatzkow
County Attorney
County Attorney
County Attorney Office
Date
6/4/2009 4:39 PM
Approved By
Rookmin Nauth
ManagemenUBudget Analyst
Transportation Engineering and
Construction
Date
Transportation Services
6/5/20094:10 PM
Approved By
Therese Stanley
Transportation
Grants Coordinator
Date
Transportation Administration
6/8/20092:06 PM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Transportation Services Admin.
Date
Transportation Services
6/9/2009 1 :51 PM
Approved By
Travis D. Gossard
Vegetation Management Supervisor
Road Maintenance
Date
Transportation Services
6/10/2009 11 :01 AM
Approved By
John Vliet
Roads Maintenance Superintendant
Date
Transportation Services
Road Maintenance
6/10/200911:24 AM
Approved By
Pat Lehnhard
Executive Secretary
Transportation Services Admin
Date
Transportation Services
6/10/2009 1 :20 PM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
6/10/20091 :28 PM
Approved By
Mark Isackson
Budget Analyst
Office of Management & Budget
Date
County Manager's Office
6/11/20094:21 PM
Approved By
Winona W. Stone
Assistant to the County Manger
Date
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Page 20f2
Agenda Item No. 16B4
June 23, 2009
Page 3 of 7
Board of County
Commissioners
County Manager's Office
6/15/2009 1 :00 PM
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Agenda Item No. 16B4
June 23,2009
Page 4 of 7
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions 4
THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into ~3 day
of ~?7JL-- , 2a!}~ by and between Collier County (hereinafter the "COUNTY"),
and'the volunteer group, NAPLES PARROT HEAD CLUB, (hereinafter the "GROUP"),
whose address is 20835 Country Barn Drive, Estero, Florida 33928.
WITNESSETH:
WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as, Vanderbilt Beach Road from 1-75 East to Logan Blvd.,the "Adopted Roadway"),
acknowledges the hazardous nature of picking up litter, and agrees to the following terms and
conditions:
A. THE GROUP SHALL:
I. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
Transportation Design Roadway and Standard Index 601 and 602 (610 for interstate), all of
which by this reference are incorporated herein.
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY, and attend a
Agenda Item No. 16B4
June 23, 2009
Page 5 of 7
safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only, in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY.
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission,
be retained by the GROUP during the term of this Agreement.
')
Agenda Item No. 1684
June 23,2009
Page 6 of 7
B. THE COUNTY SHALL:
1. Provide safety vests. trash bags. pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash bags as soon as possible after the pickup.
4. Remove litter from the Adopted Roadways only under unusual circwnstances. Le., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free oflitter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause, on 30 days written notice to the other party. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the termination of this Agreement by either
party, the GROUP will immediately return all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers. agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
or by any person performing litter removal as part of the GROUP during the performance of the
Agreement, whether direct or indirect, and whether to any person or property to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County. and its offi~
'l
Agenda Item No. 16B4
June 23, 2009
Page 7 of 7
employees or agents.
E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
part without the prior written consent of Collier County.
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties, and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties, either oral or written., with respect to the matters
set forth above, have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. 'Ibis Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of
the date ~ritten above.
ATIEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLffiR COUNTY, FLORIDA
By:
By:
Donna Fiala, Chairman
Deputy Clerk
APprovek as to form
and legtJ..__.s.u.f..f iciency:
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