Agenda 06/09/2009 Item #16E 4
Agenda Item No. 16E4
June 9, 2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to Award Bid #09-5250, Furniture Relocation Services for the
New Collier County Courthouse Annex, to Office Furniture and Design Concepts,
Inc. in the amount of $64,100.00.
OBJECTIVE: To obtain approval for the award of a $64,100.00 contract to Office Furniture and
Design Concepts, Inc. for furniture moving services to disassemble, relocate, and reassemble
the existing Clerk of Courts' systems furniture and relocate/move the existing Clerk of Courts'
case goods (desk, chairs, file cabinets and all other non-system furniture) to accomplish moving
the Clerk of Courts functions from their present location, in the Courthouse (Bldg. L) and in the
Administration Building (Bldg. F), to their programmed new locations on the first through fourth
floor of the new Annex, Project 52533.1. The departments moving into the Annex are Traffic,
Cashiering, CollecUons, Recording, Administration & Training, Criminal, and Civil.
CONSIDERATIONS: On April 30, 2009 Collier County Purchasing posted the solicitation for
bids to relocate and reconfigure the existing systems furniture for the Clerk of Circuit Courts for
the new Courthouse Annex project.
,.-
Electronic notifications were sent to one hundred and thirty six (136) registered firms with fifty
(50) firms downloading the bid document. A mandatory pre-bid conference was held for
overview and clarification of the bid package, in which four (4) firms participated. On the due
date, May 21, price submittals were received from three (3) firms with Office Furniture and
Design Concepts being the lowest responsive and responsible bidder meeting the
specifications. A copy of Purchasing's bid comparison is attached.
FISCAL IMPACT: The cost for this recommended award was anticipated and sufficient funds
were budgeted within the project's approved, capital budget.
LEGAL CONSIDERATIONS: This item is not quasi-judicial and as such ex parte disclosure is
not required. This item requires majority vote only. This item is legally sufficient for Board
action. - CMG
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves the award of Bid#
09-5250, to Office Furniture and Design Concepts, Inc. for moving service to disassemble,
relocate, and reassemble the existing systems furniture and relocate/move the existing case
goods (desk, chairs, file cabinets and all other non-system furniture) in the amount of
$64,100.00 to support the programmed move of the Clerk of Courts functions into the newly
completed Courthouse Annex.
PREPARED BY: Michael F. Hauer, CPPO-CPPB, Purchasing Department and Hank Jones,
Principal Project Manager, Department of Facilities Management
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Page 10f2
Agenda Item No. 16E4
June 9, 2009
Page 2 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E4
Meeting Date:
Recommendation to Award Bid #09-5250. Furniture Relocation Services for the New Collier
County Courthouse Annex, to Office Furniture and Design Concepts,lnc. in the amount of
$64,100.00.
6/9/2009 9:00:00 AM
Prepared By
Hank Jones
Senior Project Manager
Date
Administrative Services
Facilities Management
5/28/200911 :21 :59 AM
Approved By
Mike Hauer
Acquisition Manager
Date
Administrative Services
Purchasing
5/29/20099:14 AM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Date
Administrative Services
Facilities Management
5/29/2009 1 :25 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/29/2009 4:31 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/29/20094:31 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
6/1/20098:42 AM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
6/1/20099:39 AM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/1/20099:48 AM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/1/2009 1 :39 PM
Approved By
file://C:\AgendaTest\Export\131-June%209,%202009\16.%20CONSENT%20AGENDA\16E... 6/3/2009
Page 2 of 2
Agenda Item No. 16E4
June 9, 2009
Page 3 of 4
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/1/20092:27 PM
file://C:\AgendaTest\Export\13l-June%209.%202009\1 6.%20CONSENT%20AGENDA \ 16E... 6/3/2009
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