Agenda 06/09/2009 Item #16E 2
Agenda Item No. 16E2
June 9, 2009
Page 1 of 3
EXECUTIVE SUMMARY
Recommendation to award Bid # 09-5187 "On-Call Mechanical Contractor" to Piping
Unlimited and Retro, Inc. as primary; Conditioned Air Corporation as secondary; Hill York
Corporation as tertiary; and Page Mechanical Group, Inc. as quaternary, for mechanical
contractor services.
OBJECTIVE: To obtain approval from the Board of County Commissioners to award Bid # 09-5187 "On-Call
Mechanical Contractor" to Piping Unlimited and Retro, Inc. as primary; Conditioned Air Corporation as
secondary; Hill York Corporation as tertiary; and Page Mechanical Group, Inc. as quaternary, for mechanical
contractor services.
CONSIDERATION: The Oepartment of Facilities Management is responsible for the maintenance, repair,
and replacement of all air-conditioning equipment used throughout the County in various County facilities.
The Oepartment outsources major mechanical air-conditioning equipment repairs and plumbing
improvements.
On March 9, 2009, the Purchasing Oepartment solicited bids to contract for the purchase, repair,
maintenance, engineering, and installation of mechanical equipment. The selection of vendors was based on
a combination of a pricing formula, taking into account cost of installation labor hours for specific categories
for time and material work [(150 hours for each trade level (Supervisor, Journeyman, Apprentice) x Hourly
Rates) + ($5,000 in materials + % markup cost)] and a lump sum fee based on the specified preventative
maintenance work throughout County facilities. In addition, consideration was given for emergency response
time and on-call, non-emergency response time. A total of one hundred seventeen (117) notices were
distributed, with thirty (30) packages downloaded. A total of ten (10) bidders responded, four of which were
deemed to be non-responsive. Of the four, two (2) vendors (Johnson Controls and CNS Industries) had no
response on the preventative maintenance work. The third vendor (FRS) was contacted and after reviewing
their submission responded that they were unable to uphold their original bid submission. The fourth vendor
(Martin's Cooling and Heating, Inc.) was unable to provide rates for all required positions. Award is based on
a Primary/Secondary basis, with the ability to quote projects to all four contractors on a lump sum or time and
material basis, as outlined within the bid documents allowing for the most competitive options for the County,
throughout the life of the contract. A bid tabulation sheet is attached for review.
Staff recommends award for mechanical contractor services in the following order:
1) Piping Unlimited and Retro, Inc.
2) Conditioned Air Corporation
3) Hill York Corporation
4) Page Mechanical Group, Inc.
FISCAL IMPACT: Mechanical services average $650,000 annually, based on approved building
maintenance and capital budgets. Funds are budgeted in FY09 Oepartment of Facilities Operating Budget
001-122240-652997 and Capital Maintenance Fund 301 Project 52162.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is
not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is
otherwise legally sufficient for Board action.-SRT
RECOMMENDATION: That the Board of Collier County Commissioners approves the award of Bid # 09-
5187 "On-Call Mechanical Contractor" to Piping Unlimited and Retro, Inc. as primary; Conditioned Air
Corporation as secondary; Hill York Corporation as tertiary; and Page Mechanical Group, Inc. as quaternary,
_. for mechanical contractor services.
PREPARED BY: Oamon Gonzales, CFM, Facilities Manager, Oepartment of Facilities Management
Page 1 of 1
Agenda Item No. 16E2
June 9, 2009
Page 2 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Summary:
16E2
Recommendation to award Bid #09-5187 On-Call Mechanical Contractor to Piping Unlimited
and Retro, Inc.; Conditioned Air Corporation; Hill York Corporation; and Page Mechanical
Group, Inc., for mechanical contractor services.
Item Number:
Meeting Date:
6/9/2009 9:00:00 AM
Approved By
Damon Gonzales
Interim Facilities Manager
Date
Administrative Services
Facilities Management
5/21/20093:55 PM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Date
Administrative Services
Facilities Management
5/21/20094:07 PM
Approved By
Scott Johnson
Purchasing Agent
Date
Administrative Services
Purchasing
5/22/2009 9:40 AM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/26/2009 3:23 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/2712009 11 :44 AM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
5/27/20094:16 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/28/2009 1 :37 PM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
5/29/2009 1 : 17 PM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
5/29/2009 6:09 PM
file://C:\AgendaTest\Export\ 131-June%209,%202009\ 16.%20CONSENT%20AGENDA \ 16E... 6/3/2009
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Agenda Item No. 16E2
June 9, 2009
Page 3 of 3
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