Agenda 06/09/2009 Item #16D12
Agenda Item No. 16012
June 9, 2009
Page 1 of 9
EXECUTIVE SUMMARY
Recommend that the Board of County Commissioners approve and authorize the
Chairman to sign Change Order #1 to Work Order C3TS-FT-4153-08-02 for design
consultant C3TS for the Manatee Park Project (#80122.1) design in the amount of
$50,000.00 on a time & material, not.to-exceed basis to provide the Site
Development Plan and the required SFWMD permits. The net contractual value of
services will total $243,950.00.
OBJECTIVE: Site development and the required SFWMD permits for future site
development of Manatee Park.
CONSIDERATIONS: On June 3, 2008, staff executed a work order agreement with
C3TS under Contract #07-4153 Annual Agreement for fixed term Professional
Engineering Services for Coastal Zone Management, for the professional design and
engineering services for the Manatee Park Project #80122.1. The scope of services
was for the development of a Design-Build engineering package. Staff believed that
this would be the most cost effective contracting method due to the straight forward
nature of this project. This approach developed the design enough to convey the
design intent and allow a qualified contractor to bid the balance of the design, permitting
and construction. The oriqinal work order amount was $193.950.00.
.-
Recent economic conditions and the shortfall of impact fees will delay the construction
of the Manatee Park project and has thus caused a change in the design engineering
contracting approach. Staff is recommending that the design and permitting process be
completed by the design consultant C3TS through the Site Development Plan (SDP)
process for the site infrastructure, park features, and community center facility.
Approximately 30% of the design is currently completed. The balance of the design and
permitting phase is expected to take approximately 18 months to complete. At the
completion of the design and permitting phase, construction timing and accrued
construction funding will be further evaluated. All outstanding issues regarding the
acquisition of property ownership with the School Board along with the existing SFWMD
permitting conditions have been fundamentally resolved.
An additional sum of $50,000.00 is now required to complete the Site Development Plan
and permitting processes. The net contractual value for the total scope of services will
be $243,950.00.
FISCAL IMPACT: The source of funding for this project has been previously allocated
and budgeted within FY 08-09 Capital Improvement Funds, Project #346-80122.1.
GROWTH MANAGEMENT IMPACT: This project is consistent with the objectives of
Policy 1.1.4 of the Growth Management Plan for new capital improvements for new park
sites in areas where major population growth is expected.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office. This item is not quasi-judicial, and as such ex parte disclosure
is not required. This item requires majority vote only. This item is legally sufficient for
Board action. - CMG
RECOMMENDATION: That the Board of County Commissioners approve Change
Order #1 to Work Order C3TS-FT -4153-08-02 for the design consultant, C3TS for
Manatee Park Site Development Plan and the required SFWMD permits for the future
site development, and authorize the Chairman to execute the Change Order after
County Attorney approval.
PREPARED BY: J. Gary McAlpin, P.E. Director, Coastal Zone Management
Department
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Page 1 of2
Agenda Item No. 16012
June 9, 2009
Page 2 of 9
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16012
Recommend that the Board of County Commissioners approve and authorize the Chairman
to sign Change Order #1 to Work Order C3TS-FT-4153-08-02 for design consultant C3TS for
the Manatee Park Project (#80122.1) design in the amount of $50,00000 on a time &
material, not-to-exceed basis to provide the Site Development Plan and the required SFWMD
permits The net contractual value of services will total $243,950.00.
Meeting Date:
6/9/2009 9:00:00 AM
Approved By
Lyn Wood
Purchasing Agent
Date
Administrative Services
Purchasing
5/22/2009 8:58 AM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/25/2009 9:41 AM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
5/26/20094:12 PM
Approved By
Gary McAlpin
Costal Project Manager
Date
Public Services
Coastal Zone Management
5/27/200910:24 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/27/2009 11 :32 AM
Approved By
Tona Nelson
Senior Admin Assistant
Date
Public Services
Parks and Recreation
5/28/2009 4:05 PM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
6/1/2009 11 :34 AM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
6(1/20093:53 PM
Approved By
Susan Usher
Senior ManagementfBudget Analyst
Date
file://C:\AgendaTest\Export\131-June%209,%202009\16.%20CONSENT%20AGENDA \16D... 6/3/2009
Page 20f2
Agenda Item No. 16012
June 9, 2009
Page 3 of 9
County Manager's Office
Office of Management & Budget
6/1/20096:22 PM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/2/2009 1 :53 PM
file://C:\AgendaTest\Export\I3 I -June%209,%202009\ 16.%20CONSENT%20AGENDA \160... 6/3/2009
June 9. 2009
Page 4 of 9
CONTRACT/WORK ORDER MODIFICATION
HAtSA1eE. 'P'~ CHECKLIST FORM
PROJECT NAME: ~";;N t:..~~~-4 PROJECT*: eC5Jl"2.'2...t PROJECTMANAGER:~ R!I~
BlDIRFP.: 01- '-II~D-= --1:.-Pot:"'S', 9~""'OwORK ORDER#:G.30'TS-41~...c,:)%.
DEPARTMENT: C-z. M CONTRACTORIFIRM NAME: c.. 3"- s
Revtsed ContractJWork Order Amount:
$ \'1?G\SO.oO
(Starling !=>oint)
s L '" ~. '1 S 0, W
(Last Total Amount Approved by the BeC)
$ l'\ -; '150. 00
(Inc1Uding'A11 Changes Prior To This Modification)
$ ~~. OCO ,00
$ t.-~>..qS;o,oo
(IncludIng This Change Order)
OriVlnal Contract Amount:
Current sec Approved Amount:
Current Contract Amount
Change Amount:
Cumulative Dollar Value Df Chang.. to
thl. ContractlWork Order: $ ~ 000 . DO
Date of Last BCC Approval to. "Z.-;.. 0 =t-
Agenda Item"
Percentage of the chang. over/under current contract amount ZS' 1'1 %
Formula: (Revised Amount I Last Bce approved amount}-1
CURRENT COMPLETION DATE (5): ORIGINAL: -4. \4.. ~CURRENT: ( 0, J 0 . 10
DeSCt'1be the change(s): MO.o:t:ry' ~n{'E. of ~Vc;c:..E;..S---rt:> ~ JAR.!.'CSJ.t.
RE.qu~~ Pl2.o~U)~M-DesJ:~ ~~"if:)~cJQ,.. ~~
.
Specify the reuons for the change(s) r 1. Planned or Elective C 2. Unfor....n Conditions ("', 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Spec1f1catlons or Scope of Work). 5. Value Added
(':, 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify an negative impacts to the project if this change order went not processed: u-,ss oF" V" AJ u E.
o'2-,AnJeb ~ De...S~N ~. NO ~tki;.O c;.np ~~
This change was re-quested by: ricontractor/Consultant . Owner rl Using Oepartment C COES
~ign Professional rlRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r, Yes ~o
- .
-.
Date: II. P~. 08
APPROVED BY:
REVIEWED BY:
Date: IJ- 2. -Or
Revised 11.19.2007
Agenda Item No. 16012
June ~. LUU~
Page 5 of 9
CHANGE ORDER TO WORK ORDER
CHANGE ORDER NO.1
COl'.iTRACT NO. C3TS-4153-08-02
Bee Dalc; 10.23.07
Agenda hem:
TO: ens
3996 North West 9'" Avenue
Fort Lauderdale, FI. 33309
DA TE: ~ovemhcr 26. 2008
PROJECT NA.,\1E: Manatee Park Design Critenll Packnge
PROJECT NO.: 346-1)0122.1
Under our AGREEMENT dated Octoher 23. 2007
You hereby life authorlZed and dIrected to make the following change(sj in accordance with tem-..s and
conditions of the Agreement: (See attachment)
FOR THE (AddItive) Sum of: FIfty Thousand & 00/100 ~50.000.()O.
Origma.l Agreement Amount
$193.950.00
Sum of Pre\;ous Changes
$ -0-
This Change Order add
$ 50.000.llO
Present Agreement Amount
$ 243.950.00
The till1e for completion shall he (lncreased) by (:;40) calendar days due to this Change Order. Accordingly,
the Contract Time is now October, 6, 2010 (776) calendar days. The substantial completion date is Sc:ptemhcr
)0. 2010. and the final completion date is October 10. 2010. Your acceptance of this Change Order shall
constiwte a modification to our Agreement and will be performed subjecl to all the same terms and conditions as
contained in oLlr Agreement indicated above, as fully as if the same were repeated in this acceptance. Tne
adjustment, if any. to the Agreement shall constitute a full and final settlement of any and all claims of the
Contractor arising out of or related to the change set forth herein, :nc1uding claims for impact and delay costs.
Accepted: j ~]- c-e;_0./;~.L.1__. 20Rf':
CO!'<TRACTOR:
cns
OWNER:
BOARD OF COl.J!l"TY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
~
By: ~"IIl"'~
e~ man. cae, . Project Mana~er
.;:::"
By: /~~?:.._-
Jeffrey~rews, Vice President
DEPARTMENT DIRECTOR
By; ;f1~V1. M D r)!f..r:- '
J. Gary MeA/pm. P.E. DIrector
Agenda Item No. 16012
June 9, 2009
Page 6 of 9
By:
C01\ 'TRACT SPEClALIST
By:
Lyn Wood
Date:
^ TrEST:
AOARD OF cotJ1">.'l'V COMMlSSHJNERS OF
COLLIER COUNTY FLORIDA
DwIght E. Brock. Clerk
BY: ___~
BY:
Donna Fiala, Chainnan
Approved As T (j F ()nn
and Legal Sufficiency
Print Name:
ASSlliil.lInt County Attomey
~
Engineers
Architects
Planners
E80005022
AAC002142
Agenda Item No. 16012
June 9, 2009
Page 7 of 9
June 1 , 2009
Collier County
Coastal Zone Management Department
3300 Santa Barbara Blvd.
Naples, FL 34116
Attention:
Mr. J. Gary McAlpin
Director
Reference: Manatee Park
Design Criteria Package
Collier County Project No. 346-80122.1
Purchase Order No. 45-101215
Contract No. 07-4153
Work Order No. C3TS-4153-08-02
Dear Mr. McAlpin:
C3TS was asked to present a cost proposal that would allow the design team to follow
through with the project as follows:
. File and complete permitting of the Environmental Resources Permit (ERP) through
the South Florida Water Management District (SFWMD)
. File and complete permitting of the Side Development Plan SOP through Collier
County CDES.
. Suspend work on the Design Criteria package.
. Wrap up and shelve project after securing SOP and SFWMD
C3TS was asked to consider proceeding under the scenario that the Community Center
would be in the project as presented to the SOP process.
EXISTING PURCHASE ORDER
In analyzing the necessary funding for this work effort, it was necessary to first identify the
funds remaining on the current purchase order. To date, we have expended slightly less
than half the funds allocated under the above referenced work order. In moving forward,
the funds remaining that can be allocated to future efforts are $107,943.60
Additional services have been projected which would include permitting the project with the
Community Center Building. This scope is estimated to require approximately $158,000
dollars. This would result in an additional funding request of approximately $50,000 over
the existing Purchase Order.
3996 North West 9th Avenue, Fort iouderdole. Florida 33309 954.565.2113 1.800448.0227 Focsim:le 954.5674079
Web Site: www.c3ts com Equal Opportunity Emoloyer
Agenda Item No. 16012
June 9, 2009
Page 8 of 9
Manatee Park
Design Criteria Package
June 1 J 2009
Page 2 of 2
We appreciate the opportunity of working with Collier County. If you have any questions,
please feel free to contact me at (954) 565- 2113 or bye-mail aticrews@c3ts.com.
Sincerely,
Corzo Castella Carballo Thompson Salman, P .A.
~
Jeffrey S. Crews
Vice President
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June 9. 2009
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