Agenda 06/09/2009 Item #16C15
Agenda Item No. 16C15
June 9, 2009
Page 1 of 9
EXECUTIVE SUMMARY
Recommendation to authorize a budget amendment of $400,000.00 from Reserves for Capital to
Project Number 70010, Meter Renewal and Replacement; approve the sole source purchase of 3-
inches and above water meters from Sunstate Meter & Supply, Inc.
OBJECTIVE: To obtain the Board of County Commissioners' authorization for a budget amendment
of $400,000.00 from Reserves for Capital to Project Number 70010, Meter Renewal and Replacement
and approve the sole source purchase of three-inch and above water meters from Sunstate Meter &
Supply, Inc. The public purpose of this budget amendment is to make additional funds available to the
water distribution projects for funding reliability improvement projects previously deferred due to
revenue constraints. This is consistent with the Water Department's mission to meet operational and
reliability needs, to meet the demand for potable water, and to stay in compliance with regulatory
requirements.
CONSIDERATION: This multi-year project consists in replacing the large meters that have reached
the end of their useful life and have decreased accuracy in the readings. Water Department staff test all
water meters 3-inches and above annually. The meters are recalibrated and have parts replaced to
return their accuracy rating from 97% to 103%, per the American Water Works Associations standard
at the time of this annual testing. Additionally, every five years or as the meters show additional wear
and tear major overhauls are completed. The meters to be replaced as part of this project have had
major overhauls recently completed, but are still not able to achieve a consistent accurate reading.
Accurate water meters not only provide the correct water flow, but also assist to identify leaks, locate
pressure problems along the network, and identify and study periods of peak and non-peak use among
both residential and business consumers.
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Collier County Water Standards requires all meters 3-inch and above to be Neptune water products.
The only authorized distributor for the State of Florida for Neptune 'products is Sunstate Meter &
Supply, Inc. This company has given the County a proposal for the initial 40 large meters for a total
cost of $175,717.90. The remaining $224,282.10 from the FY09 budget amendment will be used to
procure all the assemblies needed to install the meters properly and in accordance with the
manufacturer recommendations. Installation will be performed by in-house staff. Invoicing of this
project will begin in FY09, but will not be completed until FYI O.
In FY08, the Public Utilities Division (PUD) deferred approximately $60 million worth of Capital
Improvement Projects, and assumed the risk of not making these improvements. The PUD is now
recommending that approximately $5 million of the deferred projects be implemented to reduce the
risk of deferral of these projects. The $400,000.00 being requested by this budget amendment is part
of the $5 million.
On June 24, 2008, Agenda Item 10(0), the Board adopted the 2008 Water Master Plan Update that
identified the requirement for performing various projects for several water distribution renewal and
replacement projects. This project were identified at that time; however, sufficient funds were not
available in the revenue-constrained amount of $250,000 budgeted for FY09. Due to aggressive cost-
containment, funds from Reserves for Capital are now available, while staying within revenue
__ constraints. The proposed scope is consistent with the 2008 Water Master Plan Update, Project 71010,
"Distribution System Renewal and Replacement," Section 8, Table 8-2, page 3 of 5, line 88. In order to
Executive Summary
Budget Amendment to Meters Renewal and Replacement, Project 70010.
Page Two
Agenda Item No. 16C15
June 9, 2009
Page 2 of 9
track better the financial portion of the large meters project, an initiative was created separately under
the new project number 70010, "Meters Renewal and Replacement"
FISCAL IMPACT: Transferring funds from Reserves for Capital to Project 70010, "Meters
Renewal and Replacement" requires a budget amendment. The source of funding is the Water User
Fee Fund (412).
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for
approval, and is otherwise legally sufficient for Board action. - SRT
GROWTH MANAGEMENT IMPACT: The project is consistent with and furthers the goals,
objectives, and policies of the Collier County Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners, as the Ex-officio Governing
Board of the Collier County Water-Sewer District, approves a budget amendment in the amount of
$400,000.00 from Reserves for Capital to Project Number 70010; approves the sole source purchase of
three-inch and above water meters from Sunstate Meter & Supply, Inc.
PREPARED BY: Diana Dueri, Project Manager, Public Utilities Division.
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Page 1 of 2
Agenda Item No. 16C15
June 9, 2009
Page 3 of 9
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16C15
Recommendation to authorize a budget amendment of $400,000.00 from Reserves for
Capital to Project Number 70010, Meter Renewal and Replacement; approve the sole source
purchase of 3 and above water meters from Sunstate Meter & Supply, Inc.
Meeting Date:
6/9/2009 9:00:00 AM
Approved By
Phil E. Gramatges, P.E.
Sr. Project Manager
Public Utilities Planning and Project
Management Department
Date
Public Utilities
5/21/2009 1 :43 PM
Approved By
Pamela Libby
Water Operations Manager
Date
Public Utilities
Water
5/21/20092:12 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/21/2009 2:20 PM
Approved By
Paul Mattausch
Water Director
Date
Public Utilities
Water
5/21/20094:28 PM
Approved By
Scott Johnson
Purchasing Agent
Date
Administrative Services
Purchasing
5/22/2009 1:54 PM
Approved By
Thomas Wides
Operations Director
Date
Public Utilities
Public Utilities Operations
5/22/2009 2:09 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/22/20093:51 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/27/20092:48 PM
Approved By
_.
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/28/2009 8:55 AM
file:llc:\AgendaTest\Export\ 1 31-June%209,%202009\16.%20cONSENT%20AGENDA \16C... 6/312009
Page 2 of2
Agenda Item No. 16C15
June 9. 2009
Page 4 of 9
Approved By
James W. DeLany
Public Utilities Administrator
Date
Public Utilities
Public Utilities Administration
5/28/2009 11: 19 AM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/1/2009 9:27 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/1/200911:05 AM
file:llc:\AgendaTest\Export\ l3l-June%209,%202009\16.%20cONSENT%20AGENDA\16c... 6/3/2009
I
Agenda Item No. 16C15
June 9, 2009
Page 5 of 9
:J'.,
eoU.jer County
,....'~.-....~ "'"'"''''--'". "~f.- ~__".l<._""""O,,,
Purchasing. Sole Source
Waiver Request
L< ."rlnt fOrm. . t
To Be Submitted To Aequisitlolis Agent For Sole SourcePurchasesABOVE_~.QQ~t,;.
(PRIOR TO CREATING A REQUISITION) .
Purchases above $3000 require three quotes or format competition. The department must providej\JstificatiOfl'tofjltn'chasingto
request consideration to waive. the competitive purchasing process and purchase from a single .. vend<;Jras a . "sOle source'"
purchase. Waivers of sole source over $60;000 will require appfCval.by the Board of Caunty Commissi0f)ers. TOQualf~.fgra
waiver and a sole source purchase,bneoflllecategeries listed bEilowmust apply. . .
Sole Source must meet two(,2):tests:Proolil'cfiServiee/technology is the only one that can properly:perforrnthe.intE!@$d funcllon;
AND vendor is only one ready, willing arid ab'1e to meet County's requirements. . . .. . .' "...
Date \5-5-2009
Department Iwater Distribution
Vendor Name Isunstate Meter and Supply
Item or Service
Neptune Protectus 3 (only approved meter).Approved In Utilities Standards Appendix F under Meter/Fire Meter.
Select the category and provide rationale which supports the justification to consider waiving
the competitive process for this purchase (attach a1Lsupporting documentation)
(' Emergency: There is a public health or safety issue that requires immediate product or service (i.e. disasters).
Provide explanation I
(' One-of-a-kind: There is no competitive product (one-of-a-kind. and/or is available from only one vendor).
Provide explanation I
of research
(' CompatibllityfProprietary: There is only one product or service capable of meeting existing conditions and the service can be
obtained from only one vendor. (OEM)
Provide Explanation I
r No Substitute: A component or replacement part has no substitute and can be obtained from only one vendor.
Provide Explanation I
le Authorized Distributor. Provide a letter from the manufacturer stating single source authorized distributor(s).
What similar types of products (other companies) have you researched to find like features and operability to determine this is a
sole source purchase? Attach documentation.
It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently
specifying sole source. Florida Statute 838.22{2).
Requested by:
s.-s~) PD 1
~/P!i/'.9
I ,
Date
\
Department Director:
Date
Acquisitions Agent:
Date
Agenda Item No. 16C15
June 9. 2009
Page 6 of 9
September 2, 2008
Anthony Dimeglio
Collier County Utilities
Dear Mr. Dimeglio,
(i)
Sunstate Meter and Supply is the only Authorized Neptune Distributor for
sales, service and warranty of Neptune water products and AMR systems for
the State of Florida. Sunstate Meter and Supply has sold and supported
Neptune products for many years in the Florida Market and they provide a
high level of sales and service to the customer,
Please feel free to contact me if you have any questions or concerns. I can be
reached at 407-493-5385.
Regards,
7 ~ z:>. tJ<<ttett
Terry Gullett
Territory Manager
Neptune Technology Group Inc.
NE?TUNE
TECHNOLOGY GROUP INC.
1600 Alabama Highway 229, Tallassee, AL 36078 . 334.283.6555 . www.neptunetg.com
I
Agenda Item No. 16C15
June 9, 2009
Page 7 of 9
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SUNSTATE METER & SUPPLY, INC.
14001 w. NEWBERRY RD.
NEWBERRY, FLORIDA 32669-2710
August 29, 2008
Mr. Anthony DiMeglio
Supv. AMR Operations
4370 Mercantile Ave.
Naples, PL 34104
Subject: Neptune Large Meters
Dear Mr. DiMeglio:
Please see pricing listed below for Neptune large meters we surveyed on Augw;t 27,
2008. All Meters are NSF 61. All meters are supplied with Neptune Absolute Encoders
and Itron Pigtail and connector. Meter pricing piggybacks The City of Pompano Beach
Bid#H-41-07.
I Quantitv Location Desc~E.~_ Price
...._~._~.
1 Marco Towers Neotunc 4" Protectus III $4901.96
1 Four Fountains Neptune 4'" Protectus m $4901.96
12-__. Manor Care Neptune 4_" Protectus III $4901.96
I Lake San Marino Neptune 4" Protectus lL1 $4901.96
..~ Catribean Park Neptune 4" Protectus III $4901.96
1 Perdido Bay I Neptlme 4" Protccrus II I $4901.96
, 1 BlueBill I Neptune 4" Protectus In $4'90 1.96
i 1 BlueBill II Neptune 4" Protectus HI $4901.96
I 1 BlueBill III Neotune 4" Protectus HI $4901.96
r 1 Barcelona Neptune 4" Protect us III $4901.96
Cl) Mansions Neotune 4" Protectus III $490 L 96
r I I Gulf Cove Neptune 4" Protectus III $4901.96
I 1 10420 Gulf Drive NeDtlme 4" Protectus III $4901.96
1 I 9890 LaPlava Neptune 4" Prote(.1:us HI $4901.96
1 LaPlava i Neptune 4" Protectus III $4901.96
1 Sea Watch Neptune 4" Protectus III $4901.96
- Neptune 4" Protectus HI
1 Vanderbilt Bayside $4901.96
;;;c) Vanderbilt Hideawav Neptune 4"Protectus III $4901.96
1 Stonebridge Ashton ~tunc 4" Protectus IU $4901.96
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1 StoneBridl!e Brnebum Neptune 4" Protectus III $4901.96
J Augusta Woods \ Neptune 6" 1~!.01cctus III $6401.96
In Florida Toll Free:1-800-342'3409 · Local & Outside Florida (352) 332.7106 . Fax: (352) 332-5604
Agenda Item No. 16C15
June 9, 2009
Page 8 of 9
~
1 Willou~hs at Naples Neptune 6" Protectus In $6401.96
1 Sunshine Ace Neptune 6" Protectus TIT $6401.96
Hardware
i 1 Surf Colony II-Bluebill Neptune 6" Protectus J 1I $6401.96
h ] 5 !
10951 Gulfshore Neptune 6" Protectus III $6401.96
r;--- Barefoot Pelican Neptune 6" Protectus III $6401.96
1
I Vanderbi It Y neht Club Neptune 6" Protectus III $6401.96
1 Marco Interconnect Neptune 8" Protectus III $8151.96
~w.; Vanderbilt Country Neptune 3" 'fru-Flo $1801.96
Club 2082 Compound Meter
~:r-- Imperial Neptlme 3" Tru-Flo $1801.96
I Compound Meter
V- Wiggins Bay Tarpon Nepnme 3" Tru-Flo $1801.96
1 Cove Compound Meter
! 1 Yacht Club Dockside Neptune }" Tru-Flo $1801.96
L. Compound Meter
1 I Naples Walls Neptune 3" Tro-Flo $1801.96
Compound Meter
I Wiggins Pass Neptune J" Tru-Flo $1801.96
Compound Meter
i 1 I Seville Neptune 3" Tru-Flo $1801.96
I Compound Meter
11 I Inn at Pelican Bay , Neptune 3" Tru-Flo $1801.96
J I - r Compound Meter
1 I BeachMoor Neptune 3" Tru-Flo $1801.96
, Compound Meter
i
l i ' Grand Total $175,717.90
, -- !....-.--
Sincerely.
ay II. Meyers
Sunstat.e Meter and Supply, Inc.
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