Agenda 06/09/2009 Item #16C10
Agenda Item No. 16C10
June 9,2009
Page 1 of 11
EXECUTIVE SUMMARY
Recommendation to approve a Work Order under Contract 08-5011 "Underground
Utilities Contracting Services" in the amount of $573,362.70 to Quality Enterprises
USA, Inc.; Projects 73307 and 73972.
OBJECTIVE: The public purpose is to structurally restore and enhance the
performance of the County's wastewater collection system at Wyndemere and Kings
Lake developments by repairing and upgrading the wastewater pumping stations.
CONSIDERATIONS: As part of the County's continuing effort to maintain its
wastewater pumping stations and to upgrade those stations that are below standards, the
County has contracted with Hole Montes for professional engineering services to
evaluate the existing pump stations in six different developments as follows: Wyndemere,
Lely, Lely Barefoot, Kings Lake, Willoughby Acres, and Riviera Estates. In all, twenty-
six (26) pumping stations were evaluated with regard to compliance with County
standards, controls and telemetry, general condition, neighborhood concerns, property
issues, and odor generation.
-
The most significant deficiency identified was that each station has only one pump
(simplex station), which does not provide the reliability required by current County and
State standards. Another deficiency is the lack of telemetry at some stations, thus
preventing the County's remote monitoring ofthe station's pump conditions.
The Scope of Work under this work order comprises structural, piping and electrical
modification to the six (6) existing pump stations in the Wyndemere development and
two (2) existing pump stations in the Kings Lake development.
This project is consistent with the 2008 Wastewater Master Plan Update as adopted by
the Board on June 24, 2008, Agenda Item lOG, and is listed on Table 8-2 page 3 of 5, and
line 103 and line 116.
The County posted an Invitation to Quote under Fixed Term Contract 08-5011,
"Underground Utilities Contracting Services," on May 1, 2009, and distributed it to
registered vendors via the Purchasing Department electronic bid process. All vendors
under this contract were notified. Five (5) vendors downloaded the solicitation and four
(4) quotes were received by the May 15, 2009, deadline. The bids received are
summarized in the table below.
~
Agenda Item No. 16C10
June 9, 2009
Page 2 of 11
Bidders Bid
Quality Enterprises USA, Inc. $573,362.70
Haskins Inc $631,869.00
Douglas N. Higgins, Inc. $679,000.00
Mitchell Stark Company, Inc. $1,018,000.00
As describe on the bid tabulation the bids amount include allowance for Florida Power &
Light (FPL) costs associated with new electrical service and transformers and allowance
for unforeseen conditions and conditions relating to material testing, landscaping, all
appurtenances, and maintenance of traffic, paving and restoration.
Staff found Quality Enterprises USA, Inc.'s submittal to be the lowest responsive and
responsible bid and therefore recommends award. Quality Enterprises quotation is below
the Engineer's estimate of probable construction cost and is recommended issuance of the
construction contract by the Engineer. Attached for reference is the Evaluation of
Quotations letter from the Engineer of Record. The selected contractor has satisfactory
performance records on previous projects involving similar work.
FISCAL IMP ACT: These funds are available in the FY09 Capital Budget approved by
the Board of County Commissioners on September 18, 2008. Funds are budgeted in the
Wastewater Department Projects 73307 and 73972 for County Sewer Capital Projects
under Fund 414, Wastewater User Fees.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure,
requires only a majority vote for approval, and is otherwise legally sufficient for Board
action.-SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth
Management Plan standards to ensure the adequacy and availability of viable public
sanitary sewers and pump stations.
RECOMMENDA TION: That the Board of County Commissioners, as the Ex-Officio
Governing Board of the Collier County Water-Sewer District, approve a Work Order
under Contract 08-5011 "Underground Utilities Contracting Services" in the amount of
$573,362.70 to Quality Enterprises USA, Inc. to complete the rehabilitation of pump
stations in Wyndemere and Kings Lake developments; Projects 73307 and 73972, and
authorize its Chair to execute the work order.
PREPARED BY: James Sainvilus, Project Manager, Public Utilities Planning and
Project Management Department
_.
Page 1 of 2
Agenda Item No. 16C10
June 9, 2009
Page 3 of 11
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16C10
Meeting Date:
Recommendation to approve a Work Order under Contract 08-5011 Underground Utilities
Contracting Services in the amount of $573.362.70 to Quality Enterprises USA. Inc.; Projects
73307 and 73972 (Modifications to wastewater pumping stations in Wyndemere and Kings
Lake)
6/9/20099:00:00 AM
Item Summary:
Prepared By
Public Utilities
Engineering Tech
Public Utilities Planning and Project
Management Department
Date
James Sainvilus
5/1/2009 1 :31 :25 PM
Approved By
Donald Edwards
Operations Manager
Date
Public Utilities
Wastewater
5/19/2009 12:23 PM
Approved By
Public Utilities
Principal Project Manager
Public Utilities Planning and Project
Management Department
Date
William D. Mullin, PE
5/20/2009 2:58 PM
Approved By
Phil E. Gramatges, P.E.
Sr. Project Manager
Public Utilities Planning and Project
Management Department
Date
Public Utilities
5/20/20093:37 PM
Approved By
G. George Yilmaz
WasteWater Director
Date
Public Utilities
WasteWater
5/21/200911 :06 AM
Approved By
Dianna Perryman
Contract Specialist
Date
Administrative Services
Purchasing
5/21/20093:40 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/21/20094:08 PM
Approved By
Thomas Wides
Operations Director
Date
Public Utilities
Public Utilities Operations
5/22/20092:12 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
file:/IC:\AgendaTest\Export\13l-June%209,%202009\16.%20CONSENT%20AGENDA\16C... 6/312009
Page 2 of2
Agenda Item No. 16C10
June 9, 2009
Page 4 of 11
County Attorney
County Attorney Office
5/26/200911 :52 AM
Approved By
James W. DeLony
Public Utilities Administrator
Date
Public Utilities
Public Utilities Administration
5/27/2009 9:33 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/28/20098:25 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/28/2009 10:32 AM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
5/31/20096:07 PM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/1/200910:31 AM
file:llc:\AgendaTest\Export\13l-June%209,%202009\ 16.%20cONSENT%20AGENDA \ l6C... 6/3/2009
Vendor Company: Quality EcJYttrpriHs USA., Inc.
Vendot U......".""', IIUD
Agenda Item No. 16C10
June 9, 2009
Page 5 of 11
$lS,OOO.OO Lump
Sum
S/lS{2009
10:54:03
AM
,'1 m"l ~i ' i'i; . '':; V, 1 ,t, ~,(.I' ,1'J~f,:", . r 'I,' I" , I ( r [ I~\':.-l''-' ,c ',.1 j:i!.-1Jtlft.fl.f,~ ;'" l:1i . 1;" r ~ ~,'''I r, J/~Jt i
iItilDerl,~~~!lJ#W~" ~,' ,:' " ": I '" , ' , ,~~tI'I.Y ~lllllil'\'l;-c ,~~ ,~~' " flpl5, ,T~~ ." ;F'{'
~lobilization, Bo nds and Submittals
Wyndemere: f~aintenance' Modifications to Six Existinll Pump Stations
including piping, structural modificatillns, one new pump, modifications to
five pumps, coati nilS, electriCllI work, e-Iectricel seNlce, cCQrdif\lltian with
FPL, coordination with Wyndemere homeowners assoCiation through the
County, coordination with County Wastewater Collections Dej)llrtment,
control panels, temporary facllrties, materials testing, landscaping, all
appurtenances, maintenance of traffic, paving, restoratitm, and all other
reqUired Contract Work.
Kings Lake: Maintenance Modifications ta Twa Existing Pump Stations
including piping, structural modifications, two new pumps, coatings,
electrical work, electrical service, coaniinatilln with Fl'L, coordination with
Kings Lake homeowners association through the County, coordination
With County Wastewater Collections Department, control panels,
temporary facilities, materials testing, landscaping, all appurtenances,
maintenance of In!ffic, paving, restl>ratio.n, and all other required
Conln!ct Work.
4
Allowance for FPL Costs associated with Ne... Electrical service and
Treln.formers
AIIl>wance for unfores~n conditions and conditions relating to material
testing, landscaping, llll appurtenances, maintenance of traffic, paving
and restoratian
6 Tt}tal Pricder items 1-3
$lS,OOO.OO
5306 03~.80 Lump
, Sum
5/15/2009
10:54:03
AM
$305.039.80
$137 322.90 Lump 5/15{2009
10:54:03 $137,322.90
, Sum AM
Time&. 5115/2009
$50,000.00 Material 10 :54:03 $50,000.00
AM
Time&. 5/15/2009
$65,000.00 Material 10:54:03 $65,"000.00
AM
Lump 5/15/2009
$458.352.70 Sum 10:54:03 $458.362.70
A~'
.'''.''''''',-..';!.J?[..' .;;., '",-. .';?.;;..
Vendor Company: Mitch4!!l15urkCompBny, Inc.
Vendor U""""Bme: BRlANPENNER
Agenda Item No. 16C10
June 9, 2009
Page 6 of 11
r-1abilizatlOr., Bonds and Submittals
Wyndemere: ~'lllntenance Modi'lcabon" to SIX ExISting Pump Stations
Including piping, s.tructural moMications, one new pump, modifications ro
five pumps, coatings, electncal won;, electncal service, coordination with
FPL, coordination with Wyndemere homeowners association through the
County, coordination with County Wastewater Collections Oepartment,
cont,ol panels, temporary facilltte.s, matenals testtng, IMdscapmg, all
appurtenances, maintenance oftraff,c, oaving, restoration, and all other
reqUired Co ntract Work.
Kings Lake: MaintenancE Modifications to Two Existing Pump Station>.
including piPing, structural modifications, two ne'" pumps, coatings,
electrical work, electrical service, coordination with FPL, coordination with
Kings Lake homeowners aSSOCiation through the Courcty, coordinatiorc
with County Wastewater CQllections De,'artment, oontroi panels,
temporary facilities, materials testircg, larcdscaping, all appurtenances,
maintenance of traffic, paving, restoration, and all other required
Contract Work.
4
4110wance for FFL Costs assOCiated wTth New Electnc,,1 Service and
T,ansformers
5
Allowance for unforeseen conditions and conditions relating to matenal
testing, landscaping, all appurtenances, maintenance of traffic, paving
and restoration
6
Total P'lce for Item, 1-3
5/15/2009
10:27:51
4M
534,000.00
Lump
$34,000,00 Sum
5628,000.00 sLump
urn
Si15J2009
10:27:51
AN
$628,000,00
5241,000.00 ~ump 5115:2009
10:27:51 $241,000.00
um AM
Time" 5.J 15/2009
SSO,OOO.OO ~latenal 10:27:51 S50,000.00
Ar~
Time "' 5/15/2009
$65,000.00 ~laterial 10:27:51 $65,000.00
Ar~
Lump 5fl5/2009
5903,000.00 Sum 10: 27:51 5903,000,00
,q~
Agenda Item No. 16C10
June 9,2009
Page 7 of 11
. ; ~telil;DesitjptiDIl ,: ':' '::: ,',:' ; , ',1, .. /: :~tJt~y'~nlt;~~ ,~~~~J 1~~':, ~'.,:,,~~i~~~: '::'L:?:
,,~r "~,' "c' '{ ~,' ',~' , :, '" . ,I) ,~",',~~:I I\~I ,l~~~.~~~".:t 11k':'~"i"Cj "J"I,~'!l\'i'1
vendor tompa"Y' Haskms Inc
VendorU5em_'~
:1
~lobilization, Bonds and Submittals
520,000.00 Lump
Sum
~/15/2009
9:05:59 AM
$20,000.00
4
Wyndemere: Maintenance Modifications to six Existing Pump Stations
including piping, structural modifications, one new pump, modifications to
five pumps, coatings, electrical work, electrical service, coordination witl1
FPL, coordination witl1 Wyndemere homeowners ass:ociation tI1roUg!l the
County, 1:oordination with County Wastewater OJllections Department,
control panels, temporary facilities, materials te~ing, landscaping, all
appurtenances, maintenance of traffic, paving, restoration, and ali other
required Contract Work,
Kings Lake: Maintenance Modifications to Two Existing Pump Stations
including piping, structural modifications, two new pumps, coatings,
electrical work, electrical service, coordination with FPLr coordination with
Kings Lake homeowners association through the County, coordination
with County Wastewater Collections Department, control panels,
temporary facilities, materials testing, landscaping, all appurtenances,
maintenance of traffic, paving, restoration, and all other required
Contract Work,
Allowance for FPL Costs assocrated with New Electrical Service and
Transformer;
Allowance for unforeseen conditions and cDnditions relating to material
testing, landscaping, all appurtenances, maintenance of traffic, paving
and restoration
$430,723.00 l.JJs mp
urn
5/15/2009
9:05:59 AM
$430,723.00
5
: 6 Total Price for items 1-3
5162 500,00 Lump
, Sum
5/15/2009
9:05:59 AM
$162,500.00
$50,000.00 Time & 5/1512009 $50,000.00
r~aterial 9:05:59 AM
$65.000.00 Time & 5/1512009 $65,000.00
Material 9:05:59 AM
$516,869.00 ~ump 5/15/2009 $516,869.00
urn 9:05:59 AM
~ . '~~~~r' f\g t t~ lolH'" ~}ii;if\l'l': ~l~";"::,, ,j~),~ 1'1..1," ~l t' , , ~I ~ ' ~ ,'], r.t{ 111 ~~,' .,~~!' r,,~;'~"~\1<!ilr.j I"~~,\,{i( ~~"~? ,1~ ':I,/\i~'1c1-,q~;.r.~i,}t~~~\~~~~i~~~;;y!: /_),1 nr",!?,~ljl' f;}1,6~;~"~
, !~~~ 1/~ P0J,/t " :,1~ ~'; ",> ,/,~t ~/. , ~ ; ",,~! :~ lJ. ~~ i\ ~ ' It, "~Jlf,' 1, ~f~~,?" f A1 :4~ ,...) :1'i:1.'1~ 14~ ~~~Ia>:ll:~~ ~"'t!,hj:~~:JI\,~f'~;'1(/'~!r"~11 l'~ r\J"'~ I..,"tt.., q,q7\-ttk(ijtl~j
Performance Bond
Quote Sheet
RFQ Response Form
W'mdernere & KL PS
Wvndemere & KL PS
Wvndemere &. KL PS
. "-'ii!'--_'~-.-.'_ .,- ';;,i,"'"~'r,- ~',r._"5_'~'liiM'",-'"'''' '~"''''~<P.''; -
Vend.... Company: O",,!!las N. H;ggins, Inc.
Vendor Username: dnhiOlliM
Agenda Item No. 16C10
June 9. 2009
Page 8 of 11
Wyndemere: ~1~inten~nce ModinClltions to SIX Exlsling "ump S\:!ltions
mcludlng [}iping, structural modifications, one new pump, modifications to
nve pumps, coatings, electncal work, electnl:a. service, coordination with
FPL, coordination with Wyndemere homeowners aSSllciation through the
County, coordination with County Wastewater Ccl1ections Department,
control panels, temporary facilitie;, materials testing, landscaping. all
appurtenances, maintenance of traffic, paving, restoration, and al! other
required Contract Work.
Kings Lake: ~'aintenance ~Iodifications to Two EXisting Pump Stations
including piping, structural modifications, two new pumps, coatings,
ele.ctrical work, electrical service, coordination with FPL, coordination with
Kings Lake homeowners association through the County, coordination
with County Wastewater Collections De[}arrment, control panels,
temporary facilities, materials tesling, landscaping, all appurtenances,
maintenance of traffic, paving, restoration, and all other required
Contract Work.
AllowanCE far FPL Costs aSS<Jciated with New Eiectrical Service and
Transformers
Allowance for unforeseen condrlmns and conditions relalino to matenal
testing, landscaping, all appurtenances, maintenance of traffiC, paving
and re&taratJan
Total Pnce for Items 1-2
$379,000.00 Lsump
um
5/15/20Q1.l
9 :30:48 AM
$379,000.00
$180 000,00 Lump 5/1512009 $180,000.00
, Sum 9:30:46 A~l
$50,000.00 Time & 5/:.5/2009 $50,000.00
Matenal 9:30:48 AM
$65.000,00 Time & 5/15/2009 $65,000.00
r'laterial 9:30:48 AM
$564,000.00 ~ump 5/:5/2009 $564,000.00
unl 9:30:48 AM
RFQ Respons~ Form
RFO ReslXlnse Form
HM
HOLE MONTES
ENGINEERS, PLANNERS. SURVEYORS
950 Encore Way. PO. Box 111629 . Naples, Florida 34108' Phone: 239.254.2000' Fax: 239.254.2098
Agenda Item No. 16C 10
June 9, 2009
Page 9 of 11
May 20, 2009
James Sainvilus, Project Manager
Collier County PUPPMD
3301 East Tamiami Trail
Bldg H
Naples, FL 34112
RE: EVALUATION OF QUOTATIONS FOR CONSTRUCTION
MAINTENANCE MODIFICATIONS
WYNDEMERE & KINGS LAKE PUMP STATIONS
HM File No.: 2007.122
Dear James:
We have completed an overview of the four quotations received by the Collier County on May
15 for the above referenced project. An electronic summary of the quotations as received from
the County was used for our review. The low quotation was approximately 13% lower than the
second quotation and 23% below the third quotation. However, we note this project contains
significant complexity so a price variation of this magnitude should not be problematic unless the
low contractor expresses concern.
Quality Enterprises USA, Inc. submitted the lowest quotation of $458,362.70 excluding two
fixed price contingency items totaling $115,000.00. The Engineer's estimate of probable
construction cost was $500,000 exclusive of contingency bid items. Quality Enterprises has
constructed and successfully completed many County projects, and we understand they are an
acceptable utility contractor on the County annual contract list. Hole Montes recommends
issuance of the construction contract to Quality Enterprises for the total amount of$573,362.70.
Please contact Ron Benson or me if you have any questions or concerns.
Sincerely yours,
perm, P.E.
roj ect Management 1 Associate
cc: Don Edwards, Wastewater Department
Steve Nagy, Wastewater Department
h:\2007\2007122\wp.....\OI-eliom COITespondence\20090520-j.-cons1r col1lrllCt award Itr.doc
Naples' Fort Myers' Venice. Englewood
To: Z38U,n02
05J1Q/09 12:21 PM
Pas- 2 01 3
Agenda Item No. 16C10
From: "Sa.invllu8James" June 9. 2009
Page 1 0 of 11
WORK ORDER
~1lIlt mr UNDERGROUND UTIU1lES CO:-rrRACTINO SER.VlCES
DatDd: May 18, 2009 (Bid: 08-'011)
Pap 1 of:?
Thi. w~ Order i$ for profWaliooal Ul1derpouDd Utilities aervioes for work kDOWII as;
Projee.t NlIrDe: Wyodemere Rebab.
Projoc:.t No: 73972.1
Projoc:.t NIIIDc; Neipborhood ~ent Program
Project No: 13307.1.2
The 'IIOIic it specified ill the propoul dared May 1 S, 2009, wbich i. attacllecl herato lad m. a J*f
oflllia Work Order. In 8CClClCdIrJce wi1h Terms and Ccaditioaa of1tae Apeemeat refetenoed above.
Work Order il usiped 10: Quality Enterprises., USA. Ine.
~o" of Work: As detailed iJI. the at1Xb.ed propoul
Schedule of Work: Comple'bl work within 120 dayc &om receipt oftM Notice to Proclcod lWith i.
IICCCIJlpaying dUl Work Order.
ComDC281ltiCID: In ueordance with Artic:le Five of1bs ~1IIt, the County will COIDpellute die
Firm m ~ with followioc mecbod(.); l8INocotiated Lump S\q DLump Sum Plllll
Reimbursable Com ~ime .I: Mdrial (Cllablilbell hourly fa>> - Scheclu1e .1\) []C:olt P1UI Fi.'IlIlCI
F... (define ~cb mllthocl wiD be ued for wbid1 am) as proviclecl ill the UbdIed JlIOpoW.
Wyadem_ 5306,039.80 LS
Kinp Lab $137,322.90 LS
Mobilizaiioa, BOIlOa IDCl Submittal, S15,ooo.00 LS
AlloWDCC fer PPL $50,000.00 T.l:M
Allowace fonmfor__ coa.ditiQDI $65,000.00 TAM
TOTAL FEE
S573.362. 70
.Any dwI.ge made JUbMqueat to final departmClllt &pptoval will be conai.d~ an additicaal urvjGe
and chacpd accordlb' to ~ "A" of dle original Contract Agr-=maIlt.
PREPARED BY; !- ~
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APPROVED BY; S" ftc t 1
d ~ WuteWaUlr 0peratiCll1 Ma.,er . Da18
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Agenda Item No. 16C10
From: "S&tnvUusJ&IIles" June 9, 2009
Page 11 of 11
WORK OllDER
A&nemeDt for UNDEROROUl\'D U11UTIES CONTRACTING SERVICES
Oa!ed: M.ay la, 2009 (Bid: 08-.5011)
Pqe2of2
ACCEPJ.t.J) BY:
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Si AUIbarized ComplllY Officer Date
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BOARD OF COUNTY COMMISSJONERS
COI..LIER. COUNTY, PLOIlDA
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Scott R.. TeKb
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