Agenda 06/09/2009 Item #16C 9
Agenda Item No. 16C9
June 9, 2009
Page 1 of 5
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EXECUTIVE SUMMARY
Recommendation to approve a budget amendment of $93,388.00 from Reserves for Capital to
Project Number 73922, Collections Supervisory Control and Data Acquisition System
Improvements.
OBJECTIVE: The public purpose is to make additional funds available for funding a reliability
improvement project previously deferred due to revenue constraints. This is consistent with the
Wastewater Department's operational mission to meet operational and reliability needs, to meet the
demand for irrigation-quality (IQ) water, and to stay in compliance with regulatory requirements.
CONSIDERA TION: The wastewater collections system consists of over 750 lift stations
(wastewater pumping stations). A limited number of emergency generators are employed to maintain
lift station operation during power outages. To dispatch the generators efficiently, the Collections
personnel need to know when power is fully restored so that the equipment can be used at other lift
stations that do not have power. Today, this knowledge is gained by trial-and-error, and usually
involves many trips to and from different lift stations. This is an ineffective way to utilize both
valuable and urgently needed assets.
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The Wastewater Department plans to purchase monitoring equipment that will detect when power is
fully restored to each lift station. This equipment will also be able to verify that the power is of a
sufficient quality so that it will not damage any of the lift station equipment. The monitoring devices
communicate directly through the existing Collections radio system so that centrally-located personnel
may dispatch generators, and subsequently, lift stations may be re-started with much greater efficiency.
It is important to do this project now because implementation can start concurrently with the
approaching storm season.
The Planning and Project Management Department plans to purchase the equipment directly in FY09,
and install it using department employees. Total estimated cost: $93,388.00 (May 21-22,2009 quotes
from Mayer Electric Supply and Graybar Electric.)
In FY08, the Public Utilities Division (PUD) deferred approximately $60-million worth of Capital
Improvement Projects, and assumed the risk of not making these improvements. The PUD is now
requesting that approximately $5-million of the deferred projects be implemented to reduce the risk of
deferral associated with these projects. The $93,388.00 requested by this budget amendment is part of
the $5-million.
The Planning and Project Management Department plans to procure under fixed-term contracts and
bids previously approved by the Board of County Commissioners (Board) because of the relatively low
dollar amount of each purchase. Board approval is not required due to the dollar level; however, each
purchase must comply with the terms and conditions of applicable Board-approved purchasing
methods.
On June 24, 2008, Agenda Item 10(G), the Board adopted the 2008 Wastewater Master Plan Update
that identified the requirement for Capital Improvement Projects. These projects were known at that
,..-' time; however, sufficient funds were not available in the revenue-constrained amount of $100,000
budgeted for FY09. Due to aggressive cost-containment, funds from Reserves for Capital are now
available, while staying within revenue constraints. The proposed scope is consistent with the 2008
Executive Summary
Collections SCADA Improvements, Project 73922
Page Two
Agenda Item No. 16C9
June 9, 2009
Page 2 of 5
Wastewater Master Plan Update, Project 73922, "Wastewater Collections System SCADAlTelemetry",
Section 8, Table 8-2, page 3 of 5, line 86.
FISCAL IMPACT: Transfer funds from Reserves for Capital to Project 73922, Collections SCADA
Improvements requires a budget amendment. The source of funding is the Wastewater User Fee Fund
(414).
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for
approval, and is otherwise legally sufficient for Board action.-SRT
GROWTH MANAGEMENT IMP ACT: The project is consistent with and furthers the goals,
objectives, and policies of the Collier County Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners, as the Ex-officio Governing
Board of the Collier County Water-Sewer District approves a budget amendment of $93,388.00 from
Reserves for Capital to Project Number 73922 for funding a reliability improvement project at the
Wastewater Collections Lift Stations.
PREPARED BY: Tom Chrnelik, P.E., Senior Project Manager, Public Utilities Division.
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Page 10f2
Agenda Item No. 16C9
June 9, 2009
Page 3 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16C9
Item Summary:
Recommendation to authorize a budget amendment of $93,388.00 from Reserves for Capital
to Project Number 73922 Wastewater Collections SCADA (Supervisory Control & Data
Acquisition System) Improvements. (Acquisition/installation of power restoration monitoring
devices)
Meeting Date:
6/9/2009900:00 AM
Prepared By
Public Utilities
Project Manager
Public Utilities Planning and Project
Management Department
Date
Tom Chmelik
5/22/20093:49:09 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/25/2009 9:50 AM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/26/20098:31 AM
Approved By
Thomas Wides
Operations Director
Date
Public Utilities
Public Utilities Operations
5/26/2009 9:40 AM
Approved By
G. George Yilmaz
WasteWater Director
Date
Public Utilities
WasteWater
5/26/2009 11 :03 AM
Approved By
Phil E. Gramatges, P.E.
Sr. Project Manager
Public Utilities Planning and Project
Management Department
Date
Public Utilities
5/26/2009 1 :11 PM
Approved By
James W. Delony
Public Utilities Administrator
Date
Public Utilities
Public Utilities Administration
5/27/20099:00 AM
Approved By
OMS Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/28/2009 9:37 AM
Approved By
Jeff Klatzkow
County Attorney
Date
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Page 2 of2
Agenda Item No. 16C9
June 9, 2009
Page 4 of 5
County Attorney
County Attorney Office
5/28/2009 11: 00 AM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/1/2009 9:56 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/1/2009 11 :46 AM
file://C:\AgendaTest\Export\ 131-June%209,%202009\16.%20CONSENT%20AGENDA\ 16C... 6/3/2009
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