Agenda 06/09/2009 Item #16C 6
Agenda Item No. 16C6
June 9, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to approve a budget amendment of $82,227.00 from Reserves for Capital to
Project Number 73964, Wastewater Supervisory Control and Data Acquisition System
Improvements.
OBJECTIVE: The public purpose is to make additional funds available for funding a reliability
improvement project previously deferred due to revenue constraints. This is consistent with the
Wastewater Department's mission to meet operational and reliability needs, to meet the demand for
irrigation-quality (IQ) water, and to stay in compliance with regulatory requirements.
CONSIDERATION: The ten Supervisory Control and Data Acquisition (SCADA) systems at the
North County Water Reclamation Facility (NCWRF) are nearly obsolete. Eventually, all ten SCADA
systems will need to be replaced according to the Public Utilities Divisions' long-range SCADA plan.
Spare parts are becoming increasingly more expensive, and inventories are very low. The Wastewater
Department plans to upgrade one of ten SCADA systems to the latest technology, and to use the old
system for spare parts instead of purchasing near-obsolete parts at a premium price. This project will
yield $75,000 of badly needed spare parts for use in the remaining nine systems. This action is
required now because spare parts must be purchased in anticipation of the approaching storm season.
_.
The Planning and Project Management Department plans to purchase the equipment directly and
install it through a fixed-term contract in FY09. Spare parts will be stored and installed as needed by
department personnel. Total estimated cost: $82,227.00 (May 22,2009 quotes from Rexel-Mader and
EMA, Inc.)
In FY08, the Public Utilities Division (PUD) deferred approximately $60-million worth of Capital
Improvement Projects, and assumed the risk of not making these improvements. The PUD is now
requesting that approximately $5-million of the deferred projects be implemented to reduce the risk of
deferral associated with these projects. The $82,227.00 requested by this budget amendment is part of
the $5-million.
The Planning and Project Management Department plans to procure under fixed-term contracts and
bids previously approved by the Board of County Commissioners (Board) because of the relatively low
dollar amount of each purchase. Board approval is not required due to the dollar level; however, each
purchase must comply with the terms and conditions of applicable Board-approved purchasing
methods.
On June 24, 2008, Agenda Item 10(0), the Board adopted the 2008 Wastewater Master Plan Update
that identified the requirement for Capital Improvement Projects. This project was known at that time;
however, sufficient funds were not available in the revenue-constrained amount of $50,000 budgeted
for FY09. Due to aggressive cost-containment, funds from Reserves for Capital are now available,
while staying within revenue constraints. The proposed scope is consistent with the 2008 Wastewater
Master Plan Update, Project 73964, "Wastewater Facilities SCADA Network Improvements for
Plants", Section 8, Table 8-2, page 3 of 5, line 97.
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FISCAL IMPACT: Transfer funds from Reserves for Capital to Project 73964, Wastewater SCADA
Improvements requires a budget amendment. The source of funding is the Wastewater User Fee Fund
(414).
Executive Summary
Wastewater SCADA Improvements, Project 73964
Page Two
Agenda Item No. 16C6
June 9, 2009
Page 2 of 5
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is not quasi-judiCial and requires no ex parte disclosure, requires only a majority vote for
approval, and is otherwise legally sufficient for Board action.-SRT
GROWTH MANAGEMENT IMP ACT: The project is consistent with and furthers the goals,
objectives, and policies of the Collier County Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners, as the Ex-officio Governing
Board of the Collier County Water-Sewer District approves a budget amendment of $82,227.00 from
Reserves for Capital to Project Number 73964 for funding a reliability improvement project at the
NCWRF (North County Wastewater Reclamation Facility).
PREPARED BY: Tom Chmelik, P.E., Senior Project Manager, SCADA, Public Utilities Division.
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Page 1 of2
Agenda Item No. 16C6
June 9, 2009
Page 3 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16C6
Meeting Date:
Recommendation to approve a budget amendment of $82.227.00 from Reserves for Capital
to Project Number 73964, Wastewater Supervisory Control and Data Acquisition System
Improvements. (NCWRF SCADA system upgrades)
6/9/2009 9:0000 AM
Prepared By
Public Utilities
Project Manager
Public Utilities Planning and Project
Management Department
Date
Tom Chmelik
5/22120093:54:19 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5125/20099:55 AM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/26/2009 8:20 AM
Approved By
Thomas Wides
Operations Director
Date
Public Utilities
Public Utilities Operations
5/26120099:36 AM
Approved By
G. George Yilmaz
WasteWater Director
Date
Public Utilities
WasteWater
51261200912:17 PM
Approved By
Phil E. Gramatges, P.E.
Sr. Project Manager
Public Utilities Planning and Project
Management Department
Date
Public Utilities
5/2612009 1: 12 PM
Approved By
James W. Delony
Public Utilities Administrator
Date
Public Utilities
Public Utilities Administration
512712009 8:58 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/2812009 9:42 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/28/2009 11 :00 AM
Page 2 of2
Agenda Item No. 16C6
June 9,2009
Page 4 of 5
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/1/2009 10:04 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/1/200911 :49 AM
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