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Backup Documents 03/26/2019 Item #16D 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP i6 D TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO .. THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the Comy Attorney Office no later than Monday preceding the Board meeting. i 3©4r� c4!1 **NEW** ROUTING SLIPIdelr4iniri Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information �eis already Complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward t the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office Cqt U 3. • Ic 4. BCC Office Board of County '' 0\ 5i 11 Commissioners Jt} S l 3' c) • 15 5. Minutes and Records Clerk of Court's Office (VW /4 icl 3'.5.14h4 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Matt Catoe—Parks and Recreation Contact Information 239-252-4059 Contact/ Department Agenda Date Item was 3/26/2019 Agenda Item Number 16.D.4 Approved by the BCC Type of Document Agreement to Purchase Vended Meals Number of Original 2 Attached Documents Attached PO number or account 710-156319 number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable c _,whichever is - Yes N/A(Not appropriate. (Initial) Applicae) 1. Does the document require the chairman's original signature TAMP 0 )4C I 2. Does the document need to be sent to another agency for addition sign es? If yes, MGL provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. TT�� 3. Original document has been signed/initialed for legal sufficiency. (All documents to be MC signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Ala- �\ Office and all other parties except the BCC Chairman and the Clerk to the Board ,`� 5. The Chairman's signature line date has been entered as the date of BCC approval of the MC document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MC si:nature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. A 14 Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 04/4842.4.8 and all changes made during the meeting have been incorporated in the attached document. The County R '< ,:, Attorney's Office has reviewed the changes,if applicable. 3•)kQ • n , ,; 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the ( i Chairman's signature. a'Js For additional signatures please route to: 160 4 Kandy Messenger Field Supervisor/Trainer Nutrition Services 5775 Osceola Trail Naples FL 34109 Office Number 239-377-0304 Email: Messenka@Collierschools.com 1 60 4 MEMORANDUM Date: June 14, 2019 To: Matt Catoe, Operations Analyst Parks & Recreation From: Martha Vergara, Senior Deputy Clerk Boards Minutes & Records Department Re: Agreement w/School District to Purchase Vended Meals Attached is a copy of the recorded document referenced above (Item #16D4), approved by the Board of County Commissioners on Tuesday, March 26, 2019. The original is being held in the Minutes & Department as part of the Board's Official Records. If you have any questions, please contact me at 252-8411. Thank you. Attached 1 6 0 4 MEMORANDUM Date: April 1, 2019 To: Matt Catoe, Operations Analyst Parks & Recreation Cc: Kandy Messenger, Field Supervisor/Trainer Nutrition Svcs Collier School District From: Martha Vergara, Senior Deputy Clerk Boards Minutes & Records Department Re: Memorandum of Understanding w/SW FL Workforce Development Board, Inc. "Miracle" by 21st Century Community Learning Centers Program Attached are two (2) originals of the referenced above (Item #16D4), approved by the Board of County Commissioners on Tuesday, March 26, 2019. Kandy: Please forward a fully executed Original to the Minutes & Records Department (envelope included) to be kept as part of the Board's Official Record. If you require a copy of the recorded let me know. Matt: Once an original has been returned and recorded our office will forward a copy to you via e-mail. If you have any questions, please contact me at 252-7240. Thank you. Attached AGREEMENT TO PURCHASE VENDED MEALS FROM ANOTHER APPROVED SCHOOL FOOD SERVICE FACILITY This agreement is made and entered into by and between Collier County Public Schools ,(herein referred to as the"VENDOR") and Collier County Parks and Recreation ,(herein referred to as the"SPONSOR"); WHEREAS the VENDOR agrees to supply unitized meals inclusive/exclusive of milk to SPONSOR with and for the rates herein listed: MEAL TYPE EST.It SERVINGS EST.It SERVING DAYS UNIT PRICE CONTRACT TOTAL x o n x z m o r m (DAILY) (PROGRAM TOTAL) ! (FIXED) (ESTIMATE) 0 F M o a BREAKFAST 550 39 $2.01 $43,114.50 IV m o o J LUNCH 580 39 $3.53 $79,848.60 0 0 77 77 o W N SNACK $ z m rn w SUPPER $ (+) x o m (Meals per day) x (Program days) x (Meal price) = ,122,963.10 o 0 Q° 73 —INco o n W m It is further agreed that VENDOR will provide meals that meet or exceed the minimum meal pattern requirements as to nutritive D o K m value and content, maintain full and accurate records to the extent needed by SPONSOR to meet Program requirements, and xl D co co otherwise perform in accordance with the following provisions: z m ow 1. VENDOR shall comply with all applicable rules and regulations of the Florida Department of Agriculture and Consumer o `-) Services(FDACS)and the United States Department of Agriculture (USDA),including Title 7 CFR Parts 210,215,220, 225, 3245, 250,3016, 3019 and FDACS Division of Food, Nutrition, and Wellness policies. 2. "loth Parties will retain meal records, delivery tickets, purchase orders,production records,or any other records that are o =• (:"` •material to the accounting and verification of payments and claims under this Agreement. m N. 2VENDOR must submit to the SPONSOR all costs incurred pertaining to the SPONSOR's food service operation within 30 di so n :of the last day of each month or the final day of the program. c4. o oth Parties agree to retain all records required under the preceding paragraph for a period of three years after the end of the fiscal year to which they pertain;and upon request,to make all accounts and records pertaining to the program ►- ?, E available to representatives of the U.S. Department of Agriculture, Florida Department of Agriculture and Consumer 0-Services,and the and the General Accounting Office for audit or administrative review at a reasonable time and place. S. Service shall be discontinued immediately if an invoice has not been paid by the SPONSOR organization within forty-five calendar days of the invoice. 6. Service shall be discontinued immediately if the VENDOR delivers meals unfit for human consumption. 7. PARTIES SHALL ACT IN COMPLIANCE WITH SECTION 768.28, FLA.STAT. The effective dates for this Agreement are June 3,2019 through July 26,2019 . Either Party may terminate this Agreement by giving the other Party notice in writing not less than 60 days prior to the date designated in the notice for termination j of the Agreement. ]],,,, IN WITNESS WHEREOF,The Vendor and the Library have caused this Agreement to be executed this l.Jc day of 1 iThL.1- '3 1 , in the yeadU 19 . SPONSOR VENDOR 9-rne la \q tor William L.McDaniel Jr C p th(r C oo n4 Y '(k.bI I C S` Jl ttv/5 (NAME)PLEASE PRINT (NAME)PLEASE PRINT h 'r• r o ' C vQfr •t►, --t-,8_,I- C. � M� TITLE ATAlilir G/i/" r / CRYSTAL::. K �` (J '� SIGNATURE !, SIGNATURE DATE CA, • BY: 1 : QW 1 bAte�; ` i d a si rzat re ori!y. 1604 SCHEDULE A SITE INFORMATION LIST SPONSOR NAME Collier County Pats& Recreation Department ADDRESS: 15000 Livingston Rd,Naples FL,34109 Kyle Bregena:r 239-252-7377 SITE NAME BEGIN DATE END DATE TOTAL MEAL TYPE AVERAGE. TOTAL DELIVERY TIME ADDRESS DAYS MEALS/DAY MEALS FOR EACH MEAL PHONE (1) (2) OP. TYPE (3) (4) (5) (6) (7) Eagles Lakes 6/3/2019 7/26/2019 39 BREAKFAST 45 1,755 8:00am 11565 E. AM SUPPLEMENT Tamiami Trail Naples FL 239-252- 3527 REFRIG ALL LUNCH 40 1,560 11:00am MEALS YES NO PM SUPPLEMENT 0 X SUPPER East Naples 6/3/2019 7/26/2019 39 BREAKFAST 40 1,560 8:00am 3500 AM SUPPLEMENT . Thomasson Naples FL 239-793- 4414 REFRIG ALL LUNCH 60 2,340 11:00am MEALS YES NO PM SUPPLEMENT 0 X SUPPER East Naples 6/3/2019 6/28/2019 20 BREAKFAST 55 1,100 8:00am Baptist AM SUPPLEMENT Church 1967 Shadowlawn Naples Fl , 239-287- 8524 REFRIG ALL LUNCH 55 1,100 11:00am MEALS YES NO PM SUPPLEMENT 0 X SUPPER Golden Gate 6/3/2019 7/26/2019 39 BREAKFAST 120 4,680 8:00am Comm. AM SUPPLEMENT Center 4701 Golden Gate Naples FL 239-252- , _ - cr- ., 1604 418039 REFRIG39 ALL LUNCH 120 4,680 11:00am MEAL39S YES NO PM SUPPLEMENT X SUPPER Immokalee 6/3/2019 7/26/2019 39 BREAKFAST 120 4,680 8:00am Comm. Park AM SUPPLEMENT 321 N. 1 S` St Immokalee FL 239-657- 4449 REFRIG ALL LUNCH 120 4,680 11:00am MEALS YES NO PM SUPPLEMENT X SUPPER Immokalee 6/3/2019 7/26/2019 39 BREAKFAST 70 2,730 8:00am South Park AM SUPPLEMENT 418 School Dr. Immokalee FL 239-252- 4977 REFRIG ALL LUNCH 70 2,730 11:00am MEALS YES NO PM SUPPLEMENT X SUPPER River Park 6/3/2019 7/26/2019 39 BREAKFAST 45 1,755 8:00am Rec. AM SUPPLEMENT 301 11th St. N. Naples I 4 FL 239-213- 3037 REFRIG ALL LUNCH 60 2,340 11:00am MEALS PM SUPPLEMENT YES NO X SUPPER Avalon 6/3/2019 7/26/2019 39 BREAKFAST 55 2,145 8:00am Elementary AM SUPPLEMENT 3300 Thomasson , Dr. Naples I FL 34112 239-377- 6200 REFRIG ALL LUNCH ' 55 2,145 11:00am MEALS PM SUPPLEMENT YES NO X SUPPER C9©