Lely Beautification MSTU Agenda 06/20/2019
Page 1 of 1
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
PROJECTOR PJECTOR PROJECTOR
AGENDA
JUNE 20TH, 2019
I. CALL TO ORDER
II. ATTENDANCE
Tony Branco - Chair (10/1/21)
Kathleen Dammert - Vice Chair (10/1/22)
Linda Rae Jorgensen (10/1/21)
Jackie Lowry (10/1/22)
Kathleen Slebodnik (10/1/21)
Michelle Arnold - Director, PTNE Division
Dan Schumacher - PTNE Division
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES – MAY 16TH, 2019
V. CHAIRMAN’S REPORT – TONY BRANCO
A. Community Assessment.
VI. CONTRACTOR REPORTS
A. Landscape Architect’s Report – McGee & Associates
B. Landscape Maintenance Report – Commercial Land Maintenance
VII. PROJECT MANAGER’S REPORT – DAN SCHUMACHER
A. Budget Report.
B. Lighting Inspection Report.
C. Irrigation – Quote(s).
D. Plant & Tree Replacements.
E. Traffic Signs – BidSync RFQ.
VIII. OLD BUSINESS
A. Refurbishment of St Andrews Entryway Monuments – BidSync Award.
IX. NEW BUSINESS
X. COMMITTEE MEMBER COMMENTS
XI. PUBLIC COMMENT
XII. ADJOURNMENT
NEXT MEETING:
JULY 18TH, 2019 AT 2:00 PM
Collier County Library
East Naples Branch
8787 Tamiami Trail East
Naples, FL 34113
(239) 775-5592
LELY MSTU
FUND 152
June 20, 2019
FY-19 Vendor Item PO# Budget Commitments Expenditures
Budget
Remainder
1 CUR AD VALOREM TAX (271,100.00)$ -$ (256,457.43)$ (14,642.57)$
2 DEL AD VALOREM -$ -$ -$ -$
3 OVERNIGHT INTEREST -$ -$ (1,700.85)$ 1,700.85$
4 INVESTMENT INTEREST (1,000.00)$ -$ (4,143.42)$ 3,143.42$
5 INTEREST TAX COLLECTOR -$ (116.44)$
6 INS CO REFUNDS -$ -$ -$ -$
7 REVENUE STRUCTURE (272,100.00)$ -$ (262,418.14)$ (9,681.86)$
8 TRANS FROM PROPERTY APPRAISER -$ -$ -$ -$
9 TRANS FROM TAX COLLECTOR -$ -$ -$
10 CARRY FORWARD GEN (393,400.00)$ -$ -$ (393,400.00)$
11 CARRY FORWARD OF ENCUMB (5,074.30)$ -$ -$ (5,074.30)$
12 NEG 5% EST REV 13,700.00$ -$ -$ 13,700.00$
13 TRANSFERS & CONTRIB (384,774.30)$ -$ -$ (384,774.30)$
14 TOTAL REVENUE (656,874.30)$ -$ (262,418.14)$ (394,456.16)$
15 ENG. FEES & OTHERS McGee & Associates Landscape Architect 4500190501 15,000.00$ 5,975.00$ 8,725.00$ 300.00$
16 INDIRECT COST REIMBURSE Collier County Indirect Cost Direct Pay 6,500.00$ -$ 6,500.00$ -$
17 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals 4500190846 25,000.00$ 14,087.77$ 10,912.23$ -$
Florida Land Maintenance Grounds Maintenance 4500190846 22,615.00$ 62,385.00$
LYKINS SIGNTEK & DEVELOPMENT Traffic Signage 4500192876 2,995.00$
Florida Land Maintenance After the Fact payment 4500195135 -$ 7,924.50$
Annat, Inc-Municipal Supply/Signs Replacement of street signs 4500186938 1,666.00$
18 OTHER CONTRACTUAL 88,281.00$ 22,615.00$ 74,970.50$ (9,304.50)$
19 ELECTRICITY FPL Electricity 4700003771 5,000.00$ 2,322.03$ 2,267.97$ 410.00$
20 WATER AND SEWER Collier County Utilities Water Usage 4700003794 15,000.00$ 3,402.70$ 6,761.21$ 4,836.09$
21 RENT EQUIPMENT J.M. Todd Shared Copier Lease 4500191080 300.00$ 133.06$ 133.06$ 33.88$
22 INSURANCE GENERAL Collier County Insurance General Direct Pay 500.00$ 250.00$ 250.00$ -$
23 SPRINKLER SYSTEM FIS Pumps & related items 4500190729 5,000.00$ 1,103.33$ 896.67$ 3,000.00$
24 MULCH Forestry Resources Mulch 4500190741 10,000.00$ 5,000.00$ -$ 5,000.00$
Solar Illuminating Purchase of Solar Lighting Visa 157.84$
Hart's Electrical Electrical Services 4500183630 745.14$ 1,048.16$
Hart's Electrical Electrical Services 4500192297 1,577.35$ 422.65$
25 LIGHTING MAINTENANCE 11,793.30$ 2,322.49$ 1,628.65$ 7,842.16$
26 LICENSE & PERMITS 4,000.00$ -$ -$ 4,000.00$
Premier Staffing Transcriptionist 4500189923 1,686.82$ 1,813.18$
Whited Holiday Holiday Decorations 4500191204 400.00$ 2,600.00$
27 OTHER MISCELLANEOUS 6,500.00$ 2,086.82$ 4,413.18$ -$
28 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 300.00$ 163.46$ 36.54$ 100.00$
29 COPYING CHARGES J.M. Todd Copier CPC 4500191081 300.00$ 176.68$ 123.32$ -$
30 FOOD OPERATING Perkins Food for Award Ceremony - Bob S. Visa 163.68$ (163.68)$
Howard Fertilizer Fertilizer Visa 1,344.00$
Florikan Fertlizer 4500190735 1,276.00$ 1,224.00$
31 FERT HERB CHEM 3,500.00$ 1,276.00$ 2,568.00$ (344.00)$
Golden Gate Trophy Award Placque - Bob S. Visa -$ -$ 45.85$
Sunshine Ace Hardware Store Adhesive No's for light poles Visa -$ -$ 84.96$
32 OTHER OPERATING 200.00$ -$ 130.81$ 69.19$
33 OTHER TRAINING 200.00$ -$ -$ 200.00$
34 OPERATING EXPENSE 197,374.30$ 60,914.34$ 120,480.82$ 15,979.14$
35 IMPROVEMENTS GENERAL 230,100.00$ 47,062.00$ -$ 183,038.00$
36 CAPITAL OUTLAY 230,100.00$ 47,062.00$ -$ 183,038.00$
37 TRANS FROM 152 FUND TO 111 FUND Reimbursement for Staff Support 43,500.00$ -$ 40,600.00$ 2,900.00$
38 TRANS TO 112 FUND 26,600.00$ -$ 26,600.00$ -$
39 Budget Trans from Appraiser 2,500.00$ -$ 1,568.28$ 931.72$
40 Budget Trans from Tax Collector 6,800.00$ -$ 6,129.15$ 670.85$
41 TRANSFERS 79,400.00$ -$ 74,897.43$ 4,502.57$
42 CATASTROPHE/HURRICANE RESERVE 50,000.00$ -$ -$ 50,000.00$
43 Reserves for Insurance 100,000.00$ -$ -$ 100,000.00$
44 RESERVES 150,000.00$ -$ -$ 150,000.00$
45 TOTAL BUDGET 656,874.30$ 107,976.34$ 195,378.25$ 353,519.71$
119,917,030 FY 10 Final Taxable Value Total Available Balance 353,519.71$
104,325,032 FY 11 Final Taxable Value Plus Commited And Not Spent 107,976.34$
95,871,609 FY 12 Final Taxable Value
92,697,303 FY 13 Final Taxable Value Estimated Cash 461,496.05$
95,718,423 FY 14 Final Taxable Value
99,596,489 FY 15 Final Taxable Value 446,853.48$
106,888,467 FY 16 Final Taxable Value
116,823,687 FY 17 July Taxable Value
127,802,080 FY 18 July Taxable Value
135,547,690 FY 19 July Taxable Value
6.06% Adj. 18 to 19
FY 19 FY 18
Millage 2.0000 2.0000 2.0 mill cap
Extension 271,095 255,604
FY 19 Gross Taxable Value 135,547,690
Minus: New Const. Annex. 197,142
Plus: Amendment #1 TV Component 0
Adj. Taxable Value 135,350,548
Prior year FY18 Levy (Proceeds) 255,604
Rolled Back Rate (less Amend One)1.8885
91% of Rolled Back Rate 1.7185
Estimated Cash Less
Uncollected Ad Valorem Taxes
1/6
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
May 16, 2019
I. Call to Order
Chairman Branco called the meeting to order at 2:03 PM. A quorum was established.
II. Attendance
Committee Members: Tony Branco, Chair; Kathleen Dammert, Vice-Chair; Linda Jorgensen;
Jacalyn Lowry; Kathleen Slebodnik
County: Michelle Arnold, PTNE Director (Excused); Dan Schumacher, Project Manager
Others: Michael McGee - McGee & Associates
Gary Gorden - Superb Landscape Services
Wendy Warren - Premier Staffing Source
III. Approval of Agenda
Ms. Dammert moved to approve the May 16, 2019 Agenda of the Lely Golf Estates
Beautification M.S.T.U. as amended:
Add: Item V. Chairman’s Report - B. Homeowner Association Meeting; C. Status Review
April 2019 Meeting Action Plan.
Item VIII. Old Business – B. Lely Monument Entry Sign Renovation Approval Letter
Second by Ms. Lowry. Carried unanimously 5 - 0.
IV. Approval of Minutes – April 18, 2019
Ms. Jorgensen moved to approve the minutes of the April 18, 2019 Lely Golf Estates Beautification
M.S.T.U. meeting as presented. Second by Ms. Lowry. Carried unanimously 5 - 0.
V. Chairman’s Report – Tony Branco
A. Community Assessment
Significant progress has been made on landscape maintenance.
Median replacement trees and plantings look good and colorful.
Palm fronds should be removed expeditiously from the medians.
Trimming of Palm fronds and pods on Valley Stream Circle is scheduled for May 17th.
A failed light at the Pinehurst entrance is not under warranty. A replacement light has been
identified and can be purchased on the Internet.
Golf course maintenance crews trimmed the Pinehurst entry monument; vegetation is still too
high.
Irrigation:
o A break in the effluent water line upstream of the pump station & mixing station on
Warren Street was repaired.
o A proposal to replace the valve and gate valve at Pebble Beach Boulevard is pending.
Repair will need to be made when Hibiscus golf course is not pumping water.
MINUTES
May 16, 2019 LELY GOLF ESTATES MSTU 2/6
Mr. Schumacher will acquire two lights for the Pinehurst entry monument fixtures, referenced in
the link supplied to him by Mr. Branco, at a cost of $149.00 each.
B. Homeowner Association Meeting
Mr. Branco updated HOA meeting attendees on M.S.T.U. projects and future ideas for the County
owned property located at 343 St. Andrews Boulevard including:
A. Traffic Calming on St. Andrews Boulevard
A rendering was distributed depicting decorative crosswalks with pavers and stop signs
located at two intersections on St. Andrews Blvd. (Warren and Wildflower Streets), to
be installed by the County.
A speed monitoring device installed in the vicinity of the Presbyterian church was
requested of Sheriff Rambosk.
B. Street and Traffic Signs
A Request for Quote (RFQ) for signage has been advertised on to BidSync.
C. Hurricane Irma Tree Replacements in Medians
Tree replacement is ongoing.
D. Plans for Lift Station Property
The M.S.T.U. supports establishment of “Green Space” for the lot which will be sold
to the Lely HOA, or its designee, by the County.
Attendees present at the meeting expressed preference for residential development.
The HOA will inform the M.S.T.U. of the ongoing status of the land.
E. Front Entrance Monument Design
HOA members endorsed the final design of the Entry Monuments Refurbishment.
C. Status Review April 2019 Meeting Action Plan
Mr. Schumacher distributed a “Master List” recap of landscape items and respective quotes based
on McGee & Associates Summary Report dated April 18, 2019. The quotes were reviewed under
the Project Managers Report, Section VII. E.
VI. Contractor Reports
A. Landscape Architect’s Report – McGee & Associates
Mr. McGee summarized the “Lely Golf Estates Landscape Observation Report FY18-19” dated
May 7, 2019.
Modifications to the report include:
“Committee Approved” indicator in the Additional Comments box to confirm a plan of
action.
A “red circle” under the R column heading to highlight new items.
Specify recommendation to flush cut versus removal by excavation. Stumps should be
removed if replacement planting is intended.
Mr. Schumacher will:
Compile a list of phone numbers to enable Committee members to contact the appropriate
entities when issues arise impacting the M.S.T.U.
Notify the Road and Bridge Department of broken curbing requiring repair.
Direct flush cut of Washingtonia stump on Median #6, Saint Andrews Boulevard.
MINUTES
May 16, 2019 LELY GOLF ESTATES MSTU 3/6
B. Landscape Maintenance Report – Commercial Land Maintenance (CLM)
Summary Comments
Mr. Gorden updated the Committee on landscape maintenance noting:
Mahogany trees on Forest Hills Boulevard were pruned.
Paroutis Palms on Valley Stream Circle will be pruned May 17, 2019.
Plants were treated for caterpillars.
Most of the eighteen landscape maintenance items on the worksheet dated April 18, 2019
have been accomplished.
A wet check was conducted May 16, 2019.
VII. Project Managers Report - Dan Schumacher
A. M.S.T.U By Laws - Signing by the Advisory Committee Members
The Lely Golf Estates Beautification Municipal Service Taxing Unit (M.S.T.U.) By Laws, updated to
denote officer positions, were signed by the Advisory Committee members.
Mr. Schumacher will email a fully executed copy to each member.
B. Budget Report
Mr. Schumacher summarized the “Lely MSTU Fund Budget 152 dated May 16, 2019” for
information purposes and provided an overview of the budget noting:
FY19 Ad Valorem Tax revenue is $271,100.00, an increase of 6.06% over FY18.
The Millage Rate remains constant at 2.0000.
Total revenue FY19 is $656,874.30 including investment interest, transfers and contributions
(minus a 5% reserve of $13,700).
Current Operating Expense budget is $197,374.30 of which commitments total $82,931.99
and $100,116.68 is expended.
Uncommitted Operating Expense funds available are $14,325.63. Funds can be reassigned
between categories if necessary.
Balances highlighted in red represent closed Purchase Orders; funds will be rolled over to the
FY-2020 budget.
Improvements General funds of $230,100.00 will be accessed to fund the Lely Gateway
Monument Refurbishment project.
Reserves for Insurance and Catastrophic/Hurricane funds total $150,000.00. Consolidation
of the two categories into a single “fixed” dollar amount titled Reserves for Insurance is
recommended for the FY-20 budget. The Committee requested clarification regarding
M.S.T.U. flexibility to access funds from this category for purposes other than insurance
claims.
Total available balance, less committed expenses, is $398,989.37.
Mr. Schumacher noted the Catastrophic/Hurricane Reserves decreased by 16.2% from FY-18 to
FY-19 for these reasons:
Line 44 Reserves in the MSTU budget report of May indicates total FY-19 reserves. This is
the sum of the Line 42 Catastrophic/Hurricane $50,000 and the Line 43 Insurance $100,000.
Line 42 reserves are variable from year to year depending on expenditure requirements
throughout the MSTU budget.
Line 43 reserves are fixed year to year, with a BCC imposed minimum of $100,000.
To attain a higher fixed total in Line 44, the MSTU can request that Line 42 be deleted from
the budget and the corresponding $50,000 be added into Line 43, resulting in a minimum
$150,000 Line 44 Reserves total.
MINUTES
May 16, 2019 LELY GOLF ESTATES MSTU 4/6
At the direction of the committee, Mr. Schumacher will incorporate the $50,000 ‘Catastrophe/
Hurricane’ funds into the Reserves for Insurance budget line item, resulting in $150,000 Reserves
for Insurance. Additionally, the Budget Office will be consulted for guidelines on how these funds
may be accessed.
C. Lighting Inspection Report
The “backordered” Doral entrance sign light is the single outage for May 2019.
Mr. Schumacher will research alternative sources for purchase of the backordered lamp.
D. Irrigation – Review Quote
A proposal in the amount of $10,322.79, materials only, from FIS Outdoor to convert the Motorola
irrigation system to the HydroPoint Data System on the Saint Andrews and Pebble Beach Circle
medians was presented.
The Committee requested additional information to consider a retrofit option for the irrigation
system.
Mr. Schumacher will:
Solicit a quote to convert the irrigation system for Saint Andrews, Pebble Beach Circle and
Doral Circle to HydroPoint.
Request a Quote (RFQ) for system installation and electrical panel activation.
Ascertain the annual service fee affiliated with system use.
E. Plants & Tree Replacements – Review Quotes
Four estimates from Superb Landscape Services, totaling $23,720.00 for plants and trees were
presented for Committee consideration.
During Committee discussion the following was noted:
Descriptions included duplication and/or completion of some items listed.
Trees and container material should be detailed in individual quotes.
Site prep should be done first.
Landscape renovation should be staged to ensure work is completed in the required thirty
(30) day time frame.
Mr. Schumacher will:
Clarify items to be deleted from the quotes such as removal of a fifty (50) foot tall Royal
Palm and plantings behind the Monument Sign on Estimates #E1105603 and #E1105606.
Confirm quantity of Palms with Ganoderma to be removed and number of Sabal Palms to
be replaced as noted on Estimate #E1105604.
Request Superb Landscaping submit modified proposals for Committee consideration at
the June 2019 meeting.
F. Traffic Sign – BidSync RFQ
Mr. Schumacher and Mr. Branco verified the final counts and a Request for Quote (RFQ), due
May 25, 2019 was posted on BidSync.
MINUTES
May 16, 2019 LELY GOLF ESTATES MSTU 5/6
VIII. Old Business
A. Refurbishment of Entryway Monuments – BidSync RFQ
Mr. McGee, McGee & Associates, presented the final “Color and Finish Study” for the Lely Golf
Estates entryway monument renovation plan.
Ms. Lowry motioned to approve the Lely Entryway Monuments Renovation project in
accordance with the Color and Finish Study design submitted by McGee & Associates.
Second by Ms. Jorgensen. Carried unanimously 5 – 0.
Mr. Schumacher received two vendor responses to the Lely Monument sign refurbishment full
project Invitation to Bid (ITB) package. One of the two quotes conformed to McGee & Associates
Opinion of Cost.
Mr. Schumacher will:
Re-post the Invitation to Bid (ITB) on BidSync to conform to the County’s policy when
fewer than three bids are submitted.
Secure a quote from Superb Landscaping to prune and remove plantings as directed by
McGee and Associates in the area abutting the monuments.
B. Lely Monument Entry Sign Renovation Approval Letter
The “Entry Sign Renovation Approval Letter” was signed by Mr. Branco, Chairman, Lely Golf
Estates Beautification M.S.T.U., to be notarized.
IX. New Business
Saint Andrews Entrance Flowers
Replacement of the flowers at the Saint Andrews entrance with a summer arrangement like FY-18 will
be reviewed at the June meeting.
X. Committee Member Comments
None
XI. Public Comment
None
XII. Adjournment
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 4:32 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
________________________________
Tony Branco, Chairman
The Minutes were approved by the Committee on , 2019, as presented ____,
or as amended _____.
MINUTES
May 16, 2019 LELY GOLF ESTATES MSTU 6/6
NEXT MEETING:
JUNE 20, 2019 – 2:00 PM
COLLIER COUNTY LIBRARY
EAST NAPLES BRANCH
8787 TAMIAMI TRAIL EAST
NAPLES, FL 34113
(239) 775-5592
McGee & Associates Landscape Architecture'HVLJQ
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Lely Beautification MSTU
June 2019 (FY‐19)SEE
BELOW
LIGHT DESCRIPTION JAN FEB MAR APR MAY JUN
ST. ANDREWS ENTRANCE OFF US41
Flagpole Light‐1 LED
Flagpole Light‐1 LED
Flagpole Light‐1 LED
Sign Light‐North US41 OUT OUT OUT
Sign Light‐South US41
Single Luminare‐1 LED
Single Luminare‐2 LED
Single Luminare‐3 LED
Single Luminare‐4 LED
Single Luminare‐5 LED
Single Luminare‐6 LED
Single Luminare‐7 LED
Single Luminare‐8 LED
Single Luminare‐9 LED
Single Luminare‐10 LED
Single Luminare‐11 LED
PEBBLE BEACH LIGHTING
Double Luminare‐1 LED
Double Luminare‐2
Double Luminare‐3
Double Luminare‐4
Double Luminare‐5
Double Luminare‐6
Double Luminare‐7
Double Luminare‐8
Double Luminare‐9
Double Luminare‐10 LED
Double Luminare‐11
Double Luminare‐12 LED
Double Luminare‐13
Double Luminare‐14
Double Luminare‐15
Double Luminare‐16 LED
Double Luminare‐17 LED
Double Luminare‐18
Double Luminare‐19
Double Luminare‐20 OUT OUT
Double Luminare‐21
Single Luminare‐22
Single Luminare‐23
LELY MSTU LIGHTING INSPECTIONS
Inspected by Superb Landscape Services 1/2
Lely Beautification MSTU
June 2019 (FY‐19)SEE
BELOW
LIGHT DESCRIPTION JAN FEB MAR APR MAY JUN
SOLAR LIGHT @AUGUSTA
Solar Light‐@Augusta
DORAL CIRCLE LIGHTING
Double Luminare‐D‐1
Double Luminare‐D‐2 OUT OUT
Sign Light‐DS‐1
Sign Light‐DS‐2 OUT OUT* OUT*
Single Luminare‐B1
Single Luminare‐B2
Single Luminare‐B3
Single Luminare‐B4
* backordered
Inspected by Superb Landscape Services 2/2