Agenda 06/11/2019 Item #16D 7 (Student School Year Agreement - Transportation Services)06/11/2019
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute the Student School Year
Agreement with the District School Board of Collier County for transportation services for County
recreation program participants.
OBJECTIVE: To obtain cost-effective and reliable transportation services for Collier County Parks and
Recreation program participants.
CONSIDERATIONS: For the past thirty (30) years, Collier County has entered into a Transportation
Agreement with the District School Board of Collier County for the transportation of participants of
County recreation programs. Participants are typically taken from their base locations (County Parks) to
educational and recreational attractions throughout the area. Most summer program participants go on one
(1) field trip each week. One thousand seven hundred seventy -four (1,774) children were registered last
year in the full summer camp program. Once executed, the Student School Year Agreement will be
effective from July 1, 2019 until June 30, 2020 which includes the summer camp programs and school
year for 2019/2020.
The Parks and Recreation Division has determined that the School Board is the provider that can best
meet the transportation needs of the Division programs in a safe, reliable, and cost-effective manner for
the well-being of the participating children.
The Parks and Recreation Division will use the services of School Board transportation under the
provisions of Option A of the Agreement; wherein the School Board will provide buses and drivers at a
rate of $39.82 per hour plus $2.73 per mile for all programs. This rate is calculated from the time the bus
leaves the transportation barn to the time of its return.
FISCAL IMPACT: Funds are budgeted in association with each program/camp location within FY19/
20 Unincorporated Area General Fund (111) Parks and Recreation budget. The annual cost for
transportation services including summer camp is estimated to be approximately $60,000. Program fees
for each participant recover program costs including transportation.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact is associated with
this action.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality and requires majority vote
for approval. -CMG
RECOMMENDATION: To approve and authorize the Chairman to sign the Transportation Agreement
with the District School Board of Collier County for the transportation of County Parks and Recreation
program participants.
Prepared By: Matthew Catoe, Operations Analyst, Parks and Recreation Division
ATTACHMENT(S)
1. Student School Year Transportation Agreement (PDF)
2. FY19 Exemption Request 159 - District Schoold Board of Collier County (PDF)
16.D.7
Packet Pg. 1444
06/11/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7
Doc ID: 8898
Item Summary: Recommendation to approve and authorize the Chairman to execute the Student
School Year Agreement with the District School Board of Collier County for transportation services for
County recreation program participants.
Meeting Date: 06/11/2019
Prepared by:
Title: Operations Analyst – Parks & Recreation
Name: Matthew Catoe
05/08/2019 11:15 AM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
05/08/2019 11:15 AM
Approved By:
Review:
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 05/08/2019 11:19 AM
Parks & Recreation Barry Williams Additional Reviewer Completed 05/21/2019 12:33 PM
Procurement Services Opal Vann Additional Reviewer Completed 05/28/2019 8:30 AM
Procurement Services Ted Coyman Additional Reviewer Completed 05/28/2019 11:07 AM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 05/28/2019 2:39 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 05/28/2019 3:05 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 05/28/2019 3:26 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 05/29/2019 11:26 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/29/2019 3:58 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/31/2019 2:39 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 05/31/2019 3:12 PM
County Manager's Office Heather Yilmaz Level 4 County Manager Review Completed 06/03/2019 12:12 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/11/2019 9:00 AM
16.D.7
Packet Pg. 1445
16.D.7.a
Packet Pg. 1446 Attachment: Student School Year Transportation Agreement (8898 : 2019-2020 Student School Year Transportation Agreement)
16.D.7.a
Packet Pg. 1447 Attachment: Student School Year Transportation Agreement (8898 : 2019-2020 Student School Year Transportation Agreement)
16.D.7.a
Packet Pg. 1448 Attachment: Student School Year Transportation Agreement (8898 : 2019-2020 Student School Year Transportation Agreement)
16.D.7.bPacket Pg. 1449Attachment: FY19 Exemption Request 159 - District Schoold Board of Collier County (8898 : 2019-2020 Student School Year Transportation