Agenda 06/11/2019 Item #16C 2 (Budget Amendment - Bldg H Floor HVAC Replacement)06/11/2019
EXECUTIVE SUMMARY
Recommendation to authorize Budget Amendments for the Facilities Management Division in the
amount of $1,644,417 to reallocate Infrastructure Sales Surtax Funding associated with the
Building H, 3rd Floor HVAC Replacement (Project 50164).
OBJECTIVE: To provide necessary funding to replace the HVAC (heating, ventilation, and air
conditioning) at the Health Building (H), 3rd floor in the amount of $1,644,417 and to authorize the
necessary budget amendment.
CONSIDERATIONS: Voters approved an additional penny sales tax in November 2018. Collection of
the surtax began on January 1, 2019. Projects outlined in Exhibit A within County Ordinance 2018-21
are eligible to receive funding from the Surtax. Projects must also be compliant with S ection 212.055(2),
Florida Statutes. In Exhibit A, there are 3 main categories of projects identified: Transportation Projects,
Facilities & Capital Replacements, and Community Priorities. The Building H, 3rd Floor HVAC
Replacement is identified within the Facilities & Capital Replacement category under line item HVAC,
Roofing and Capital Equipment Replacements at Sheriff’s & County Facilities.
On May 1, 2019, Agenda Item 8.B.1, the Infrastructure Surtax Oversight Committee validated the
funding for the Health Building (H), 3rd Floor HVAC Replacement in the amount of $1,644,417.
FISCAL IMPACT: A budget amendment is necessary to reallocate funding in the amount of
$1,644,417 within the Infrastructure Sales Tax Fund (318) to the Health Building (H), 3rd Floor HVAC
Replacement Project (50164).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners authorizes a budget amendment in
the amount of $1,644,417 to allocate infrastructure sales surtax funding associated with the Health
Building (H), 3rd Floor HVAC Replacement.
Prepared By: John McCormick, P.E., Principal Engineer, Facilities Management Division
ATTACHMENT(S)
1. Replacement of the HVAC System at Building H. 3rd Floor - 50164 - 05_01_2019 Signed
(PDF)
2. Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (PDF)
16.C.2
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06/11/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.2
Doc ID: 9031
Item Summary: Recommendation to authorize Budget Amendments for the Facilities
Management Division in the amount of $1,644,417 to reallocate Infrastructure Sales Surtax Funding
associated with the Building H, 3rd Floor HVAC Replacement (Project 50164).
Meeting Date: 06/11/2019
Prepared by:
Title: Manager - Facilities – Facilities Management
Name: Miguel Carballo
05/20/2019 9:38 AM
Submitted by:
Title: Director - Facilities Management – Facilities Management
Name: Damon Grant
05/20/2019 9:38 AM
Approved By:
Review:
Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 05/20/2019 10:04 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 05/20/2019 10:53 AM
Public Utilities Department Dan Rodriguez Additional Reviewer Completed 05/23/2019 6:01 PM
Facilities Management Damon Grant Director - Facilities Completed 05/24/2019 2:40 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 05/24/2019 2:46 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 05/24/2019 3:17 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/24/2019 3:49 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 05/27/2019 1:05 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/29/2019 7:46 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/02/2019 11:01 AM
Board of County Commissioners MaryJo Brock Meeting Pending 06/11/2019 9:00 AM
16.C.2
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16.C.2.bPacket Pg. 1192Attachment: Replacement of the HVAC System at Building H. 3rd Floor - 50164 - 05_01_2019 Signed (9031 : Budget Amendment to allocate
Prepared By: John McCormick, Principal Project ManagerReplacement of Building H, 3rdFloor HVAC SystemProject #50164Replacement of Building H, 3rdFloor HVAC SystemPublic Utilities Department18.B.1.aPacket Pg. 48Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1193Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Project HistoryThe Health Department Building, Building H, was constructed in 1988.The 3rdfloor of Building H is approximately 29,000 square feet; and houses the offices of Public UtilitiesEngineering, Finance, Solid and Hazardous Waste Administration, Pollution Control Laboratory and theHealth Department.The current HVAC system is not efficient, there are inconsistencies in performance, with hot and cold areasthroughout the offices with a lack of proper ventilation and humidity control.Since 2016, 35 work orders to repair the system have been entered, representing a total cost of $79,000that includes a temporary 20 ton AC unit to supplement the laboratory area.The new HVAC system and controls are designed in compliance with the Florida Building Code, the CollierCounty Vertical Standards and compliant controls.The New HVAC System will be a Variable Air Volume (VAV) work will consist of:A New Outdoor Air Unit serving the South Wing ( similar to newer existing unit serving West Wing)A dedicated Laboratory RTU with Humidity and Contamination Control design criteriaThe removal of the abandoned existing RTU located in Central WingIn addition, both AHUs located within the 3rdfloor Mechanical Rooms in the South and West Wings are to bereplaced as wellAll work to be executed during off-shift and weekend hours to minimize impact to the public and staff.Public Utilities Department Replacement of Building H, 3rdFloor HVAC System28.B.1.aPacket Pg. 49Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1194Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Building H, 3rd Floor HVAC Replacement 3Public Utilities Department Replacement of Building H, 3rdFloor HVAC System1238.B.1.aPacket Pg. 50Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1195Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Building H, 3rd Floor HVAC ReplacementPublic Utilities Department Replacement of Building H, 3rdFloor HVAC System412 38.B.1.aPacket Pg. 51Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1196Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Project Site LocationPublic Utilities Department58.B.1.aPacket Pg. 52Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1197Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Project Site Location6Public Utilities Department Replacement of Building H, 3rdFloor HVAC System8.B.1.aPacket Pg. 53Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1198Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Project Summary / Financials•7-Year Sales Tax in Sub Category HVAC, Roofing, and Capital EquipmentReplacements at Sheriff’s & County Facilities•Total Projects: $39MThe seven-year allocation from the Local Infrastructure Sales Tax is $39.0M forHVAC, Roofing and Capital Equipment Replacements at Sheriff’s & CountyFacilities sub-category in Exhibit A.•Project Estimate:•Estimated Cost Building H, 3rdFloor HVAC system replacement: $1,644,4177Public Utilities Department Replacement of Building H, 3rdFloor HVAC System8.B.1.aPacket Pg. 54Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1199Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Project Summary /FinancialsReplacement of HVAC System at Building H, for the 3rdFloorDesign/MEP * $ 81,417Permitting $ 3,000 (estimate)Construction: $ 1,500,000 (estimate)ConstructionEngineering Inspection: $ 60,000 (estimate)TOTAL $ 1,644,417* Only costs incurred after January 1, 2019. 8Public Utilities Department Replacement of Building H, 3rdFloor HVAC System8.B.1.aPacket Pg. 55Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1200Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Project Schedule /Status9Public Utilities Department Replacement of Building H, 3rdFloor HVAC SystemQ1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4DESIGNAug-18 Feb-19PROCUREMENTMay-19 Aug-19PERMITTINGApr-19 May-19CONTRACTAWARD (BCC)Sep-19 Oct-193RD FL HVAC REPLACEMENTOct-19 Jul-202020ACTIVITY START FINISH2018 20198.B.1.aPacket Pg. 56Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1201Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Fiscal Impact10Public Utilities Department Replacement of Building H, 3rdFloor HVAC System8.B.1.aPacket Pg. 57Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1202Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
Project Funding Estimate11Public Utilities Department Replacement of Building H, 3rdFloor HVAC System8.B.1.aPacket Pg. 58Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1203Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to
RecommendationTo validate the expenditures for the design, constructingengineering services and Construction of the HVAC systemreplacement at Building H, 3rdFloor to ensure that this projectmeets the requirements of F.S. 212.055, conforms to the definitionof Infrastructure, and is an eligible project in line with CountyOrdinance 2018-21 and the ballot language within; to make afinding that the project expenditures are a valid use ofInfrastructure Sales Surtax Funding.12Public Utilities Department Replacement of Building H, 3rdFloor HVAC System8.B.1.aPacket Pg. 59Attachment: PUD-FM One-Cent Surtax Projects - Building H 3rd Floor HVAC Replacement (002) (8709 :16.C.2.cPacket Pg. 1204Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.1 5-01-19 (9031 : Budget Amendment to