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PBSD MSTBU Agenda 05/08/2019PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, MAY 8, 2019 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON MAY 8 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. F-1W=I►197-11 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 04/03/19 Regular Session meeting minutes 5. Approval of 04/04/19 PBSD/PBF joint workshop meeting minutes 6. Audience Comments 7. County's financial contribution for sidewalks and stormwater (Time certain 1:30 p.m.) Presented by Nick Casalanguida, Deputy County Manager 8. *FY2020 Budget 9. Administrator's report a. Update on sign contract b. US 41 Berm clean up and restoration award c. Beach dune Swale d. April Clam Pass aerials e. Beach rake f. Emergency repair to sewer force main break g. Lake 2-9 lake bank restoration h. April financial report 10. Committee reports a. Budget b. Clam Bay c. Landscape & Safety d. Water Management 11. Chairman's report 12. Old business 13. New business 14. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACTTHE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 4/26/2019 9:08 AM C D � [�1:7►1 t ��_'L.y�JD T��j[�D�.`i7�9 F.`jC1 ► 1 :: 1 : .. 1 ►I APRIL 3, 2019 The Pelican Bay Services Division Board met on Wednesday, April 3, 2019, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Scott Streckenbein, Chairman Tom Cravens, Vice -Chairman Joe Chicurel (absent) Jacob Damouni Ken Dawson Pelican Bay Services Division Staff Neil Dorrill, Administrator Lisa Jacob, Interim Operations Manager Also Present Sean Callahan, County Manager's Office Nick Fabregas Michael Fogg Denise McLaughlin Susan O'Brien Rick Swider Michael Weir Mary McCaughtry, Operations Analyst Barbara Shea, Recording Secretary (absent) Jim Hoppensteadt, Pelican Bay Foundation Trent Waterhouse, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1 Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 03/06/19 Regular Session meeting minutes 5. *Election of new chair and vice chair 6. Audience Comments 7. Administrator's report a. Update on sign contract b. US 41 Berm clean up and restoration award c. Beach Dune Swale d. March Clam Pass aerials e. County's financial contribution for sidewalks f. Operations Manager position g. March financial report 8. Committee reports a. Budget b. Clam Bay c. Landscape & Safety d. Water Management 9. Chairman's report 10. Old business 1 Pelican Bay Services Division Board Regular Session April 3, 2019 a. Assessment methodology (Rick Swider) , b. FYI fund balances (Susan O'Brien) 11. New business a. Environmental Specialist position (Rick Swider) 12. Adjournment ROLL CALL Dr. Chicurel was absent and a quorum was established Mr. Fabregas motioned, Mr. Dawson seconded to approve the agenda as presented. The motion carried unanimously. Mr. Cravens motioned, Mr. Dawson seconded to approve the 03/06/19 regular session meeting minutes as amended. The motion carried unanimously. Mr. Cravens motioned, Mr. Dawson seconded to nominate the current chair, Mr. Streckenbein to serve an additional term as Chairman of the PBSD Board. The motion carried unanimously. Mr. Dawson motioned, Mr. Fabregas seconded to nominate Mr. Cravens to serve as Vice -Chairman of the PBSD Board. The motion carried unanimously. AUDIENCE COMMENTS Ms. Mary Johnson commented on the PBSD's stocking of blue tilapia in PB lakes as a method of algae control. She commented that our scientific consultants have spoken against this, including Dr. David Tomasko, Mr. Tim Hall, and Ms. Kathy Worley. She stated that she transcribed comments made by Mr. Rafael Vazquez -Burney, of CH2M Hill, at the 11/2/16 PBSD Board meeting and she provided this transcription to the board via a document entitled, "Comments on introducing blue tilapia into Pelican Bay's stormwater ponds to control algae." The document was added to the record. Ms. Johnson recommended the installation of littoral plants in PB lakes as a better alternative. Mr. Hamilton Fish commented on (1) he is requesting that the PBSD initiate an engineering study of the cost of repairing existing asphalt pathways with asphalt, and to give equal consideration to this alternative versus replacement of our sidewalks with concrete, and (2) he requested that the board comment on or clarify the relationship of our proposed stormwater drainage repair project and the County's stormwater drainage plans. Ms. Tamara Richards commented on the visual effects of the mulching area at the PBSD maintenance site to Chateaumere residents and that she looks forward to the installation of tree plantings in this area. Ms. June Miller commented on her visit to Moorings Park to examine their pathways made of a porous material. She found this material to be difficult to walk on and therefore, should not be used 2 Pelican Bay Services Division Board Regular Session April 3, 2019 in Pelican Bay. She also commented that asphalt pathways create a more "park -like setting" (better aesthetics) and cited other negatives of concrete sidewalks. Mr. Ted Raia commented on the approximate $400,000 funded by PBSD for engineering costs to obtain the information that would be needed to make a final decision on sidewalk replacement. Mr. John Steckan commented that concrete sidewalks would not improve Pelican Bay. Ms. Pat Bush expressed safety concerns over increased bicyclists on six-foot concrete sidewalks which will increase bicycle/pedestrian accidents. NEW BOARD MEMBERS Mr. Streckenbein introduced and welcomed our new board members, Ms. Denise McLaughlin, Mr. Michael Fogg, and Mr. Michael Weir. Mr. Dorrill commented that a new board member orientation class will be coordinated with Assistant County Attorney Colleen Greene. This workshop will be an advertised public meeting and scheduled sometime in the next two months. ADMINISTRATOR'S REPORT UPDATE ON SIGN CONTRACT Mr. Dorrill commented that our replacement street sign project contract has been previously let. A mock-up of a prototype sign to our specifications will be provided to us on April 7. This new structural design will enable our signs to withstand future hurricanes. US 41 BERM CLEAN-UP AND RESTORATION AWARD Mr. Dorrill reported that an executive summary has been submitted for the US 41 berm re- landscaping project in conjunction with the landscape architect and the County purchasing staff. The lowest bidder was disallowed as it was determined that he was not responsive. The next lowest bidder was Stahlman England Landscaping for $477,000. Ms. O'Brien requested that a copy of the executive be provided to the board when it is finalized. IMs. O'Brien motioned, Mr. Streckenbein seconded to approve the bid for the re- I landscaninrr of the 41 berm for $477.000. The motion carried unanimously. BEACH DUNE SWALE Mr. Dorrill reported that the application for a determination as to whether we need a modification to our environmental permit has been filed, and it is hoped that no permit is necessary as this is a maintenance project. The work to be performed will recreate the original cross-section of this swale that runs through Bay Colony. Mr. Dorrill commented on the notice of violation that was filed on behalf of the Dorchester Condominium Association. Last week, Mr. Dorrill appeared at the Dorchester's annual meeting where he shared all pertinent information, which was well received. The Southwest Florida Water Management District seems to be completely satisfied with the debris removal work that we have completed and our future plans to reconstruct the swale. MARCH CLAM PASS AERIALS Mr. Dorrill commented on the March Clam Pass aerials provided in the agenda packet; overall conditions are very good. COUNTY'S FINANCIAL CONTRIBUTION FOR SIDEWALKS Pelican Bay Services Division Board Regular Session April 3, 2019 Mr. Dorrill reported that version #2 of the executive summary for the County contribution for sidewalk replacement and future sidewalk maintenance has been submitted to the County Manager's Office. When finalized, he will make copies available to the board. Mr. Dorrill believes he has the agreement of the County Manager's Office that the PBSD will not be held responsible for roadside drainage within the road right-of-way. Mr. Dorrill has briefed Commissioner Solis and other Commissioners on this issue. Mr. Dorrill stated that the engineer's probable cost for the project is $6.2 million. Ms. O'Brien commented that the probable cost is $5.9 million as the $400,000 engineering estimate was double counted. Mr. Dorrill responded that he will review the engineer's probable cost calculation. Mr. Dorrill commented that he has asked the County for $300,000/year for sidewalk replacement over the life of the debt (10 years) and an additional $50,000/year for sidewalk maintenance. Ms. O'Brien commented that the County wants the PBSD to pick up an additional responsibility for the pipes from the roads to the ponds. She noted that we do not know how many linear feet of pipe is involved nor do we know the condition of these pipes. She suggested that this issue be separated from the sidewalk issue. Mr. Dorrill explained that the County Manager's Office would like to bundle the sidewalks and stormwater conveyance pipe issues together. The County would like to memorialize its responsibility for any drainage facilities within the platted road right of way and then the first 20 feet from the road; the PBSD would be responsible for the remaining PB drainage pipes. Ms. O'Brien suggested that we unbundle these two issues as the County's contribution for the added responsibility of the PBSD to maintain additional stormwater pipes does not appear to be adequate. Mr. Dorrill commented that the PBSD has done spot checks of conveyance pies in all six drainage basins to gauge general conditions. Mr. Streckenbein suggested additional spot checks be performed to obtain a reasonable sampling to determine the general condition of these pipes. Mr. Dorrill commented that he has a meeting scheduled with the bank and the County's Budget Director to discuss what a line of credit might look like for 10 years. He suggested that as we add additional long-term projects that we bundle these projects into a bond issue and push the term out an additional 10 years. OPERATIONS MANAGER POSITION Mr. Dorrill reported that the job vacancy for the Operations Manager position has been posted on the County website, with no changes to the job description or salary range. The hiring practices of the County require that all internal County candidates and veterans are interviewed. The Human Resources Dept. pre-screens all applicants to ensure that they meet the position requirements. In the interim, Ms. Jacob is the acting Operations Manager and Mr. Alex Mumm has been promoted to a Senior Supervisor position. Mr. Cravens asked whether a PBSD Board member could participate in the selection/interviewing process for this position. Mr. Dorrill responded that this has not been the case in the past, but that he would ask County personnel whether it would be possible. Mr. Cravens motioned, Mr. Dawson seconded to accept the March financial report. The motion carried unanimouslv. COMMITTEE REPORTS 4 Pelican Bay Services Division Board Regular Session April 3, 2019 BUDGET REPORT Mr. Streckenbein reported that he will be serving as the ex -officio chair of the Budget Committee going forward. The next meeting will be held on April 9 at 9 a.m. and tentatively a second meeting will be held on April 18. He commented that the County has requested that a PBSD FY20 budget be submitted to the Budget Office by April 30; however, we have requested an extension to May 8, the date of the next monthly PBSD Board meeting, when the budget could be reviewed and approved by the board. CLAM BAY REPORT Ms. O'Brien provided her April 2019 Clam Bay update in the agenda packet. She highlighted (1) the most recent aerials of Clam Pass look very good and the tidal ratios for March continue to be above .7, (2) water quality in Clam Bay continues to be good, per last month's annual report, except for total phosphorus which we continue to monitor carefully, and (3) all of our Clam Bay annual reports are posted on the PBSD website. LANDSCAPE & SAFETY REPORT Mr. Cravens reported that the Landscape following items were discussed. & Safety Committee met on Mar. 18, and the 1. Jim Carr and Tom Barber of the engineering firm of Agnoli, Barber & Brundage gave a presentation and answered questions about the "Flexi-Pave" material that several residents wanted the PBSD to consider when replacing the current asphalt sidewalks in Pelican Bay. The following information was learned: a. An actual sample of the material was available for examination. It was extremely rough with sharp edges. b. It is a rigid material. c. Repairs would need to be made by the out of town contractor. d. Preparation of the base would be similar to concrete. e. A UV sealer needs to be applied periodically. f. The Flexi-Pave "silts" in with pore blocking sediments. This requires specialized vacuuming every 6 months. g. Tree roots will lift up this material, as it does concrete. h. The cost of using Flexi-Pave instead of concrete is 50% more expensive than concrete. These characteristics, facts, and expense preclude changing concrete as the material of choice and asking the County for a variance to their Land Development Code. 2. Mr. Dorrill informed the committee that a draft cost sharing executive summary is before the County Manager. Once a commitment is agreed to, the Collier County Board of Commissioners will be asked to approve it. The County share for retiring a line of credit debt would be $300,000 annually (indexed to inflation). A yearly maintenance contribution from the County would be $50,000. A bond issue is also under consideration. 3. Pelican Bay Blvd. line of sight problems were discussed by the committee. This is an issue that affects both pedestrians and motor vehicles. Median and crosswalk conflicts are at issue. Remediation and adherence to state requirements will be our goal. Mr. Hamilton Fish suggested that the PBSD ask our engineers to provide an estimate of cost for asphalt replacement of our pathways and then review this information before malting any final Pelican Bay Services Division Board Regular Session April 3, 2019 sidewalk decisions. Mr. Ted Raia commented that the PBSD would need to obtain a variance if concrete was not the material chosen. WATER MANAGEMENT COMMITTEE No report. CHAIRMAN'S REPORT Mr. Streckenbein provided the following report: • Mr. Peter Griffith, Mr. Bohdan Hirniak, and Mr. Mike Shepherd were thanked for their service and hard work while serving on the PBSD Board. • Based on a suggestion from Ms. O'Brien at the March PBSD Board meeting, County Attorney Klatzkow was contacted and asked whether people other than board members could serve on a PBSD sub -committee. Mr. Klatzkow responded that by definition this would not be possible. • The County may qualify to participate in an Army Corp. of Engineers feasibility study which would provide us with financial support for our beach resiliency/renourishment program. • New board members were requested to provide a list of committees that they would like to serve on, in order of preference, to the PBSD Office. OLD BUSINESS ASSESSMENT METHODOLOGY Mr. Swider indicated that the assessment methodology issue would be discussed by the Budget Committee. Mr. Streckenbein commented that the PBSD Board has not voted to make any changes to the existing PBSD assessment methodology. Ms. O'Brien suggested that we need to focus on finalizing a good FY20 budget and suggested that we not work on changing the existing assessment methodology at this late date. FY18 FUND BALANCES Ms. O'Brien reported that we have received the FYI fund balances which show balances of approximately $4.4 million. PBSD budget worksheets had shown a carryover of $3 million into FY19. She suggested that the PBSD had theoretically collected $1.4 million from our community that may not have been needed for this fiscal year. The good news is that we have more surplus funds going into the FY20 year. ENVIRONMENTAL SPECIALIST POSITION Mr. Swider commented that the PBSD on average spends $210,000/year (as experienced over the last three years) for three environmental consultants. He suggested that staff review our cuff ent consultant expenses and explore ways to reduce these expenses by half. He suggested hiring an internal environmental specialist who would not only reduce our consulting fees but would also provide additional environmental focus to our community. Mr. Streckenbein suggested that we look at our existing staff and explore whether we have the right personnel to "do the job." He suggested that staff provide recommendations. He also requested that the Clam Bay and Water Management Committees weigh in on Mr. Swider's suggestion. ADJOURNMENT Pelican Bay Services Division Board Regular Session April 3, 2019 II The meeting was ad.iourned at 2:58 p.m. II Scott Streckenbein, Chairman Minutes approved [] as presented OR (] as amended ON i 1 date 7 PELICAN BAY SERVICES DIVISION BOARD AND TIIE PELICAN BAY FOUNDATION BOARD JOINT WORKSHOP APRIL 4, 2019 The Pelican Bay Services Division Board and the Pelican Bay Foundation Board held a Joint Workshop on Thursday, April 4, 2019, at 9:00 a.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Scott Streckenbein, Chairman Tom Cravens, Vice -Chairman Joe Chicurel (absent) Jacob Damouni Ken Dawson Pelican Bay Services Division Staff Neil Dorrill, Administrator (absent) Lisa Jacob, Interim Operations Manager Also Present Lary Baumann, Pelican Bay Foundation Charles Bodo, Pelican Bay Foundation Mike Chaffee, Pelican Bay Foundation Nick Fabregas (absent) Michael Fogg Denise McLaughlin Susan O'Brien Rick Swider Michael Weir Mary McCaughtry, Operations Analyst Barbara Shea, Recording Secretary (absent) Tim Corcoran, Pelican Bay Foundation John Gandolfo, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation Trent Waterhouse, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Call to order and Pledge of Allegiance 2. Each organization calls meeting to order 3. Charles Bodo to Chair discussion 4. Each organization introduces Board members and committee responsibilities 5. Discussion of PBSD infrastructure projects — scope and status a. Pathways b. Lake banks/ponds c. Stormwater management system 6. Financing of PBSD projects 7. Update on Foundation projects a. South Beach b. Community Center c. Design guidelines 8. Update on other projects a. US -41 berm b. Clam Pass Beach parking garage c. Ritz Carlton expansion d. Utility site development 9. Disaster recovery funding —Foundation plan and PBSD plan 10. Any other business 1 Pelican Bay Services Division Board Workshop April 4, 2019 11. Audience comments 12. Adjournment ROLL CALL Mr. Cravens, Mr. Damouni, Mr. Dawson, Mr. Fogg, Ms. McLaughlin, Ms. O'Brien, Mr. Streckenbein, Mr. Swider, and Mr. Weir were present INTRODUCTION OF BOARDS Pelican Bay Foundation Board members, Pelican Bay Services Division Board members, and key PBF staff including President Jim Hoppensteadt introduced themselves and discussed their committee responsibilities where applicable. DISCUSSION OF PBSD INFRASTRUCTURE PROJECTS PATHWAYS Mr. Streckenbein provided an update on the status of our proposed sidewalk replacement project. The PBSD Board has authorized construction drawings to be completed by our civil engineering firm, Agnoli, Barber & Brundage (AB&B) to reconstruct sidewalks throughout Pelican Bay. The scope of work is to completely remove the multiple layers of asphalt that have been overlaid throughout the years, regrade the sidewalk to eliminate steep grades, level the sidewalks, make transition areas ADA compliant, and widen the sidewalks to 6 -foot widths where possible. Controlling factors of width widening will be preservation of mature canopy trees, various utility locations, and encroachments on private property lines. It is expected that with construction drawing time, bidding, contract award, and mobilization, this project will not likely begin until summer 2020. The PBSD continues to evaluate material alternatives. LAKE BANKS/PONDS Mr. Streckenbein provided an update on PB lake banks which have experienced erosion and destabilization over the years. The PBSD continues to work with AB&B in utilizing multiple lake bank remediation stabilization techniques. Ms. O'Brien provided a spreadsheet, prepared by AB&B, of the condition of the lake banks of the 45 lakes managed by PBSD. She suggested that although some of the banks are falling into the ponds and some have slope issues, most of our lakes are in good condition. Lake bank remediation will be a multi-year project; total project costs have not been determined. STORMWATER MANAGEMENT SYSTEM Mr. Streckenbein provided an update on the PB stormwater management system. The PBSD is troubleshooting specific problem areas and continues to sample the pipe conditions throughout Pelican Bay. Ms. O'Brien suggested that we continue our evaluation of the 13 miles of PB pipes. Ms. Jacob reported that we have sampled about 7% of PB pipes, and repairs have been completed in any problem areas, mostly a result of tree root intrusions. She noted that overall no major issues have been found. FINANCING OF PBSD PROJECTS Mr. Streckenbein commented on the financing of future PBSD projects, including pathways/sidewalks, lake banks, stormwater infrastructure system, and the enhancement and renovation of the PBSD maintenance and utility site, which will aggregate to a capital funding need in excess of $25 million. PBSD staff has been working with Collier County's Financial & F) Pelican Bay Services Division Board Workshop April 4, 2019 Management Services Division to evaluate the best financing option. Currently a ten-year line of credit is being considered, along with a possible conversion into 20 -year long-term debt. UPDATE ON FOUNDATION PROJECTS SOUTH BEACH Mr. Bodo and Mr. IIoppensteadt provided an update on the South Beach renovation project. The design phase has been completed, and we are now into the construction phase. The former Sunset Cafe and the Beach Store interiors have been completely gutted, and the electrical and plumbing infrastructure work for the new Take Out facility has been completed. Sand evacuation underneath the deck has been completed. The entire South Beach Facility and surrounding area will be fully shut down beginning April 29 throughout the completion of the project, targeted for the end of November. The County has provided a permitting commitment for the project. Mr. Bodo and Mr. Corcoran provided an update on the "discovery phase" of possible future Community Center renovations. The Strategic Planning Committee (SPC) is in the process of gathering the requisite information and data necessary to determine the current and future needs of the community such as wellness, fitness, meetings, etc. This work will continue through the 61n"I[I)NM DESIGN GUIDELINES Mr. Bodo and Mr. Chaffee provided an update on the new design guidelines (phase 1 — with focus on single family homes) approved by the PBF board at its February board meeting. The Design Review Committee has hosted two community forums during which it provided a comprehensive overview of the design guidelines and review process. The purpose of the Design Guidelines is to provide a series of standards for redevelopment, alterations to existing structures, additions, new construction and site work in Pelican Bay designed to preserve the unique character of the community. These guidelines supplement the existing County land use regulations. UPDATE ON OTHER PROJECTS US -41 BERM Mr. Streckenbein reported that the PBSD Board has approved the award of the US 41 berm restoration project to Stahlman England for $477,000, pending approval by the Board of County Commissioners. Ms. Jacob commented that she expects the project to start sometime this summer. CLAM PASS BEACH PARKING GARAGE Mr. Bodo provided an update on the feasibility/discovery study by the County's Parks & Recreation Dept. to construct a parking garage on the existing parking lot at Clam Pass Beach Park. He provided handouts which included information on a proposed parking garage, provided by the Parks & Recreation Dept. at recent public meetings on this study. The Parks & Ree. Dept. is exploring the feasibility of a parking garage on the existing parking lot at Clam Pass Beach Park as part of the Board of Collier County Commissioners consideration on how to increase beach access. The plan includes doubling the parking capacity from approximately 200 to 400 spaces. As part of the approval process, the project would require (1) an amendment to the deed restrictions by the PBF for increased parking, setback reduction, and increased building height, (2) sequential review and approval by the PBF of (a) a preliminary concept plan, (b) design proposals, and (c) construction plans, and (3) a Collier County zoning variance for setbacks and a site G Pelican Bay Services Division Board Workshop April 4, 2019 development plan amendment. The PBF has provided the County with a list of questions and requests for additional information. RITZ-CARLTON EXPANSION Mr. Bodo provided an update on the Ritz-Carlton expansion plans. The PBF Board approved the preliminary concept of an expansion of the Ritz-Carlton Hotel in June 2018. In March 2019 the PBF Board approved their plans for a new parking garage structure, renovation of their existing parking garage structure, and an addition of a new gatehouse. The parking garage and gatehouse projects will precede the planned hotel expansion phase. The Ritz-Carlton plans to begin construction in May 2019 with expected completion by December 2019. UTILITY SITE DEVELOPMENT Mr. Streckenbein provided an update on recent discussions with the County regarding the enhancement and renovation of its maintenance and utility site. The PBSD's maintenance facility (including some offices) and materials yard is within a 12 -acre site owned by the Collier County's Public Utilities Department and designated as a "utility site." The PBSD is working with the County to develop a master plan for the site, which would include a joint administrative facility for shared offices for 6 to 12 Public Utilities employees and PBSD administrative employees. Ms. Jacob provided a handout which included the most recent set of plans. She noted that since the master plan includes a joint facility, that the County would contribute funds for building construction. Mr. Hoppensteadt commented that this site is designated as a Homeland Security site. He also noted that the PBF would need to approve the concept, design, and construction plans for any site development or construction. Ms. O'Brien commented that the PBSD Board has not seen or weighed in on these new plans. She suggested that if this site were to be fully developed, there would be a huge impact on neighboring communities. DISASTER RECOVERY FUNDING — FOUNDATION PLAN AND PBSD PLAN Mr. Streckenbein reported that the PBSD Budget Committee is reviewing and considering the following two options for disaster recovery funding: (1) maintaining the existing policy whereby the budget includes a "contingency reserve" of over $1 million for any unexpected unbudgeted event, or (2) using the "accrual model" to add an accrual amount each year to a specifically identified disaster recovery contingency fund. Mr. Bodo summarized the parts of the PBF disaster recovery program which include (1) a number of years ago a $1.3 million fund was established to ensure funding for continuing operations post disaster event, (2) the PBF has a "replacement reserve fund" (partly funded through a transfer of year-end surplus funds) of approximately $4.5 million, and (3) the PBF has a risk management insurance program in place covering $45 million of PBF property. FUTURE JOING MEETING PLANS The PBSD and PBF board members agreed to schedule the next joint PBSD/PBF meeting for November 2019. ADJOURNMENT 11 The meeting was adjourned at 11:37 a.m. 11 Pelican Bay Services Division Board Workshop April 4, 2019 Scott Streckenbein, Chairman Minutes approved " as presented OR L_] as amended ON ( j date Agenda item #7 Page 1 of 3 Office of the County Manager �: Corporate Business Operations .. 3299 Tamiami Trail East, Suite 202, Naples, FL 34122-5746 TO: Interested Parties FR: Sean Callahan, Executive Director, Corporate Business Operations DT: May 6, 2019 RE: Draft PBSD Executive Summary — for discussion purposes only Executive Summary Attached is a draft executive summary for discussion at the May 8, 2019 Pelican Bay Services Division (PBSD) Regular Session Board Meeting. This draft was developed between PBSD and County Manager's Office staff and is intended for discussion purposes only. Final terms will ultimately be subject to approval by the Office of Management and Budget, Finance Committee, and Board of County Commissioners. Deputy County Manager Nick Casalanguida will be attending the meeting on Wednesday and will be available to answer any questions from the PBSD Board. Agenda item #7 Page 2 of 3 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners authorize a capital contribution of up to $500,000 for a period of ten years to replace and transfer maintenance of sidewalks, and certain drainage outfalls in perpetuity, to the Pelican Bay Services Division. OBJECTIVE: To authorize Pelican Bay Services Division ("PBSD") to assume responsibilities for the replacement of existing county sidewalks and stormwater maintenance within Pelican Bay with a finite County capital contribution for construction and maintenance. CONSIDERATIONS: The Pelican Bay Services Division ("PBSD")1�Iunicipal Service Taxing and Benefit Unit ("MSTBU") of Collier County, Florida was established by Collier County Ordinance 2002- 27, as amended, for the purpose of providing street lighting; water management, beach renourishment, ambient noise management, extraordinary law enforcement service and beautification, including but not limited to beautification of recreation facilities, sidewalk, street and median real, identification markers, the maintenance of conservation or preserve areas including the restoration of the mangrove forest preserve and to finance the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road. Historically, Collier County Road and Bridge Maintenance Division has maintained th phalt sidewalks in Pelican Bay. The current budget is insufficient to replace the existing sidewalks and provide Pelican Bay residents a higher level of service than other parts of the County that is desired by the community. Due to aging infrastructure and tree roots intrusions, the existing sidewalks, that were originally built in the early 1980's have reached the end of their service life and can no longer be repaired adequately to the desired standards of the community. An engineering analysis of probable cost for sidewalk replacement in Pelican Bay is approximately $6 million dollars. Additionally, the County prepared an inventory of Pelican,Bay roadway or public drainage facilities and easements and identified 86,055 linear feet of pipes and culverts throughout the Pelican Bay community. Of this piping approximately 51,630 linear feet is owned and maintained by the County, and 34,425 linear feet is owned by Pelican Bay. PBSD and other County staff identified 7,696 linear feet of pipe that exists outside of the right of way that should be assumed by PBSD maintenance to avoid conflicts with community property. In anticipation of obtaining long-term financing for a Capital sidewalk replacement project and assumption of drainage outfalls defined in this agreement, the project as currently conceived would be implemented in three phases to be constructed over three fiscal years beginning in Fiscal Year 2020. This proposal provides Pelican Bay the certainty they desire in achieving the level of service the community expects with respect to sidewalks. It also allows the PBSD to handle encroachments in the drainage easements between homes with a higher level of discretion than the County allows. While the cash infusion from the County toward these objectives place a strain on our resources during the finance period, it does provide relief in the long term by eliminating these assets from the County maintained inventory in perpetuity. The Director of Corporate Finance and Management Services provided loan options for up to $20 million to be paid back by way of debt service. Collier County would contribute $500,000 per year over the amortized life of the debt, not to exceed 10 years. Collier County would also contribute an additional Agenda item #7 Page 3 of 3 $20,000 per year in perpetuity to be utilized for maintenance or enhancements to make the sidewalks compliant with ADA standards and to reduce liability. FISCAL IMPACT: Collier County would provide a maximum of $5 million over the life of the amortized debt, not to exceed $500,000 per year over a ten-year period. County funding would also be provided at a rate of $20,000 per year in perpetuity for ongoing infrastructure maintenance. GROWTH MANAGEMENT IMPACT: This item complies with the Collier County Growth Management Plan. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - RECOMMENDATION: That the Board of County Commissionersauthorize a capital contribution of up to $500,000 a year for a period of ten years to replace and4ransfer maintenance of sidewalks, and certain drainage outfalls in perpetuity, to the Pelican Bay Services Division. Prepared by: Lisa Jacob, Interim Operations Manager, Pelican Bay Services Division,,", r' I' I C O L d 0 0 0 0 0 0 o vaoo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l of h D\ O O N rn T d' N V b O hIn MO vi N gib" NNg N3 69 69 d' 69 69 � 6M9 � 69 69 69 Vi 69 0 0 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 0000 00 ovio 6969 bnoE9 vi F rn N om+ o N .. 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U ani ] �° .o u gg Y •� a o 0 69 �° vgCg� yy ti a' CG F, A aq a .' u O o °a' O >, O 0.1 d'So. z N aui O rn A H ayp •.a v o a 0 u dw ww lP, Hw 3a�UN3a� co w� W 9 w 14 w O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 O � 0 o ko iF w 0 h o N o" o 6A Vt O O o" vi v� •�t o N tCj�'' .-� N W O o� •oe 6M9 .moi N V 7 G� UI 6l 9 69 F9 � f9 f9 � fA f9 69 .. 69 s9 69 �a 69 m rn f9 0 0 0 0 0 O O M O •cY � OM N N 6N9 V3 69 Vi 69 O O O O O O O O O O O O 609 609 O O O O O o 'd' h O f9 0V cr 6M9 o V 7 G� 43 69 vi N .. 69 s9 69 �D 69 69 f9 O O O O O O O O O O O O O O O O O O O O O O 'd' h O f9 0V 6M9 vNi o 000 � o � 69 Vi Vi N 69 s9 69 0 0 0 0 O O O O O O 00 69 69 69 O O O 'd' h O 69 W M 60 O V 69 Vi Vi N 69 s9 69 0 0 � cn O yr� 6N9 � N fn 6M9 O a O y, W O N O� b6 W y {tpi W ypj � C7 � '�•N p 7 O L N p• � M 1.. 4 y w a' vv 3a"bv QUAw H cn a�u v•�OUQk. v, 0)_S 0,`a�� W as 0.1 U,k��'�'�'�'� V U� W WFWPO a o Agenda item #8 Page 4 of 6 Fund Detail Proforma Summary Grouped By Account Minor Collier County Government Fiscal Year 2020 GovMax 1 51312019 FY 2018 FY 2019 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 Adopted Actual Adopted Amended Forecast Current Expanded Budget %Change 109 Pelican Bay Beautification MSTBU Expenditures 500 Personal Services 1,431,172 1,639,700 0 1,701,000 1,856,000 73,800 1,929,800 17.69 600 Operating Expense 1,814,107 2,377,300 0 2,241,900 2,385,600 0 2,385,600 0.35 610 Indirect Cost Reimburs 119,200 119,100 0 119,100 119,300 0 119,300 0.17 700 Capital Outlay 195,481 214,900 0 130,500 168,000 2,300 170,300 -20.75 855f Trans to Property Appraiser 59,816 71,000 0 62,000 71,000 0 71,000 0.00 855h Trans to Tax Collector 78,354 125,800 0 114,900 145,300 0 145,300 15.50 961 Trans to 408 Water/Sewer Fd 13,600 17,200 0 17,200 17,200 0 17,200 0.00 981g Trans to 506 IT Capital 5,500 0 0 0 0 0 0 0.00 991 Reserves for Contingencies 0 385,000 0 0 115,100 0 115,100 -70.10 993 Reserves for Capital 0 200,000 0 0 200,000 0 200,000 0.00 995e Reserve for Disaster Relief 0 0 0 0 684,500 0 684,500 0.00 998 Reserves for Cash Flow 0 420,000 0 0 291,300 0 291,300 -30.64 999 Reserves for Attrition 0 -25,700 0 0 -29,000 0 -29,000 12.84 Revenues 307 Delinquent Ad Valorem Taxes 147 0 0 0 0 0 0 0.00 325a Special Assessments 3,918,172 4,176,200 0 4,009,100 4,845,700 0 4,845,700 16.03 340 Charges For Services 3,145 1,500 0 0 0 0 0 100.00 360 Miscellaneous Revenues 26,071 0 0 12,100 0 0 0 0.00 3611nterest/Misc 38,612 6,900 0 27,500 7,300 0 7,300 5.80 392d Trans frm Property Appraiser 38,072 0 0 0 0 0 0 0.00 392h Trans frm Tax Collector 31,903 0 0 31,900 0 0 0 0.00 413u Trans fm 320 Clam Bay Cap Fd 0 34,500 0 34,500 36,900 0 36,900 6.96 499u Carry Forward 1,385,800 1,534,400 0 1,724,700 1,377,100 76,100 1,453,200 -5.29 499z Less 5% Required By Law 0 -209,200 0 0 -242,700 0 -242,700 16.01 Fund Total Expenditure: 3,717,230 5,544,300 0 4,386,600 6,024,300 76,100 6,100,400 10.03 Fund Total Revenue: 5,441,922 5,544,300 0 5,839,800 6,024,300 76,100 6,100,400 10.03 Fund Balance: 13724,693 0 0 1,453,200 0 0 0 0.00 111 Unincorp General Fund Expenditures 600 Operating Expense 116,967 150,000 0 193,600 150,000 0 150,000 0.00 Fund Total Expenditure: 116,967 150,000 0 193,600 150,000 0 160,000 0.00 Fund Total Revenue: 0 0 0 0 0 0 0 0.00 Fund Balance: -116,967 -150,000 0 -193,600 -150,000 0 •150,000 0.00 GovMax 1 51312019 Agenda item #8 Page 5 of 6 Fund Detail Proforma Summary Grouped By Account Minor Collier County Government Fiscal Year 2020 FY 2010 FY 2019 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 Adopted Actual Adopted Amended Forecast Current Expanded Budget %Change Revenues 320 Clam Bay Restoration Expenditures 325a Special Assessments 325a Special Assessments 154,702 225,100 600 Operating Expense 146,756 181,400 272,404 272,500 150,100 0 150,100 -17.25 855f Trans to Property Appraiser 2,183 3,800 3,800 3,800 3,300 0 3,300 -13.16 855h Trans to Tax Collector 3,094 6,100 6,100 61000 6,000 0 6,000 -1.64 903 Trans to 109 PB MSTUBU Fd 0 34,500 34,500 34,500 36,900 0 36,900 6.96 Revenues 322 Pelican Bay Irr & Lndscp Expenditures 325a Special Assessments 325a Special Assessments 154,702 225,100 225,100 216,100 198,600 0 198,600 -11.77 3,464,991 3611nterest/Mlsc 1,175,000 2,424 500 600 1,600 100 0 100 -80.00 0 392d Trans frm Property Appraiser 2,040 0 0 0 0 0 0 0.00 64,000 392h Trans frm Tax Collector 1,260 0 0 0 0 0 0 0.00 873z Advance/Repay to 778 Pel Bay 499u Carry Forward 98,200 11,500 102,503 106,600 7,500 0 7,500 -34.78 0 4992 Less 5% Required By Law 0 -11,300 -11,300 0 -9,900 0 -9,900 -12.39 0 300,000 Fund Total Expenditure: 162,032 225,800 316,804 316,800 196,300 0 196,300 -13.06 310,700 0 Fund Total Revenue: 258,626 225,800 316,803 324,300 196,300 0 196,300 -13.06 -39,400 -76.39 Fund Balance: 106,693 0 -1 7,600 0 0 0 0.00 Fund Total Revenue: Revenues 322 Pelican Bay Irr & Lndscp Expenditures 325a Special Assessments 716,516 3,333,700 3,333,700 3,200,400 788,000 0 788,000 600 Operating Expense 637,153 1,666,100 3,464,991 3,423,300 1,175,000 0 1,176,000 -29.48 700 Capital Outlay 207,456 390,000 523,451 512,500 0 0 0 100.00 855f Trans to Property Appraiser 10,110 66,000 56,000 56,000 64,000 0 64,000 14.29 855h Trans to Tax Collector 14,328 93,000 93,000 93,000 23,400 0 23,400 -74.84 873z Advance/Repay to 778 Pel Bay 0 1,000,000 1,000,000 0 0 0 0 100.00 Light 496z Trans fm 778 Pel Bay Lighting (H. 0 0 1,000,000 0 0 0 0 992 Reserves for Debt Service 0 0 0 0 300,000 0 300,000 0.00 Revenues 325a Special Assessments 716,516 3,333,700 3,333,700 3,200,400 788,000 0 788,000 -76.36 360 Miscellaneous Revenues 161,711 0 0 0 0 0 0 0.00 3611nterest/Misc 18,742 5,000 5,000 11,800 3,100 0 3,100 -38.00 392d Trans frm Property Appraiser 30,213 0 0 0 0 0 0 0.00 392h Trans frm Tax Collector 5,834 0 0 5,800 0 0 0 0.00 405k Trans fm 111 Unlncorp Gen Fd 0 0 0 0 500,000 0 500,000 0.00 496z Trans fm 778 Pel Bay Lighting (H. 0 0 1,000,000 0 0 0 0 0.00 Irma) 499u Carry Forward 1,113,500 33,300 965,641 1,177,600 310,700 0 310,700 833.03 499z Less 5% Required By Law 0 -166,900 -166,900 0 -39,400 0 -39,400 -76.39 Fund Total Expenditure: 869,047 3,205,100 5,137,442 4,084,800 1,562,400 0 1,562,400 -51.26 Fund Total Revenue: 2,046,614 3,206,100 6,137,441 4,395,600 1,562,400 0 1,662,400 -51.26 Fund Balance: 1,177,467 0 -1 310,700 0 0 0 0.00 GovMax 2 51312019 Agenda item #8 Page 6 of 6 Fund Detail Proforma Summary Grouped By Account Minor Collier County Govemment Fiscal Year 2020 FY 2018 FY 2019 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 Adopted Actual Adopted Amended Forecast Current Expanded Budget %Change Revenues 778 Pelican Bay Light 306 Ad Valorem Taxes 543,550 Expenditures 0 561,600 608,800 0 608,800 4.07 307 Delinquent Ad Valorem Taxes 32 500 Personal Services 151,480 127,200 0 125,400 121,200 0 121,200 -4.72 600 Operating Expense 179,357 290,900 0 270,000 272,800 0 272,800 -6.22 610 Indirect Cost Reimburs 11,000 11,200 0 11,200 10,000 0 10,000 -10.71 700 Capital Outlay 0 0 0 0 1,000 0 1,000 0.00 855f Trans to Property Appraiser 0 11,900 0 2,100 9,100 0 9,100 -23.53 855h Trans to Tax Collector 10,914 14,900 0 13,900 14,900 0 14,900 0.00 993 Reserves for Capital 0 1,338,500 0 0 1,625,200 0 1,625,200 21.42 998 Reserves for Cash Flow 0 160,000 0 0 150,000 0 150,000 0.00 Revenues 306 Ad Valorem Taxes 543,550 585,000 0 561,600 608,800 0 608,800 4.07 307 Delinquent Ad Valorem Taxes 32 0 0 0 0 0 0 0.00 360 Miscellaneous Revenues 4,253 0 0 0 0 0 0 0.00 361 InterestiMisc 20,654 2,500 0 14,900 7,300 0 7,300 192.00 392h Trans frm Tax Collector 4,444 0 0 4,500 0 0 0 0.00 462w Adv/Repay fm 322 Pel Bay Cap 0 1,000,000 0 0 0 0 0 100.00 499u Carry Forward 1,240,300 386,500 0 1,460,600 1,618,900 0 1,618,900 318.86 499z Less 5% Required By Law 0 -29,400 0 0 -30,800 0 -30,800 4.76 Fund Total Expenditure: 362,751 1,944,600 0 422,600 2,204,200 0 2,204,200 13.35 Fund Total Revenue: 1,613,233 1,944,600 0 2,041,600 2,204,200 0 2,204,200 13.35 Fund Balance: 1,460,462 0 0 1,618,900 0 0 0 0.00 OovMax 3 51312019 PBSD Projects Update Agenda item #9 Page 1 of 1 May 1, 2019 Street signs replacement (265 street signs to be replaced and I entrance monument to be repaired Sample sign was installed on 4/8/19. Staff authorized the installation of all concrete foundations and posts. Contractor is finalizing shop drawings of the "skirt" and c -clamp to be used to fasten the sign backers to the posts. Solar aeration systems repairs (9 Lakes: 2-6, 2-7, 4-3, 4-4, 4-5, 4-6, 4-7, 4-8, 4-9) This project is at substantial completion. U.S. 41 Berm Re -Landscaping Contract is being prepared to be awarded to Stahltnan-England Irrigation and recommendation for approval by Board of County Commissioners is anticipated for May 28. Contractor to start project immediately thereafter in June starting at the north end at Barrington Club and work their way south. Other capital improvements Sidewalks The engineers have been tasked to collect topographic survey data for engineering sidewalk design purposes. The engineer is currently surveying the sidewalks to provide physical boundaries such as trees, utilities and other structures from the existing curb to the adjacent properties; and locate right-of- way lines along the proposed corridor. Water management Bay Colony "Beach Dune Swale" restoration Application was submitted to South Florida Water Management District and is under review. A site visit with the engineer and SFWMD is scheduled for 5/23/19. Grosvenor Channel stabilization and planting plan for the north side of property is under review by condo association. Upon approval bids will be obtained and work expected to be completed in May. Ridgewood Park Lake to Bobwhite Ln Pipes were cleaned, perforated roots cut, and video -evaluated and engineer is reviewing damage report for upcoming repairs. Six additional manholes were discovered and mapped for inclusion in PBSD drainage inventory map. This work is substantially complete; however, there are two manholes that still need to be brought to grade elevation to ease future maintenance. Georgetown Contractor was hired to clean and evaluate pipes under Thomas Jefferson Ct and connect lakes 2-4 and 2-5. The work is to be scheduled as soon as the Contractor can perform it. Lake 2-9 (St. Thomas/St. Maarten lake) The permit modification application was submitted to SFWMD and is under review. Prepared by Lisa Jacob, 5/1/19 Agenda item #9b Page 1 of 1 Recommendation to award a Construction Agreement for Invitation to Bid No. 19-7536 for the Pelican Bay U.S. 41 Berm Landscape Restoration to Stahlman-England Irrigation, Inc., in the amount of $477,000.00 and authorize the Chairman to execute the attached agreement. To restore landscape damaged by Hurricane Irma on the Pelican Bay U.S. 41 berm. CONSIDERATIONS: The Community of Pelican Bay is a dependent Municipal Services Taxing and Benefit Unit district within Collier County and oversees the operations of the Pelican Bay Services Division ("PBSD") as per Collier County Ordinance No. 2002-27, as amended, to provide quality street lighting, water management, and streetscape beautification services exclusively to the residents of Pelican Bay. As part of the PBSD's streetscape beautification and services it maintains the Pelican Bay U.S. 41 Berm from Pelican Bay Blvd South to Pelican Bay Blvd North. On January 24, 2019, Procurement Services Division released Invitation to Bid No. 19-7536 for construction of the Pelican Bay U.S. 41 Berm Landscape Restoration project. The County sent notices to 16,896 prospective vendors and interested contractors downloaded eighty-seven (87) bid packages. The County received four bids by the February 26, 2019 deadline, as follows: Company Name City County Bid Amount Responsive/Responsible Stahlman- Naples Collier $477,000.00 Yes/Yes England Irrigation, Inc. Hannula Fort Myers Lee $484,496.15 Yes/Yes Landscaping and Irrigation, Inc. Arazoza Brothers Homestead Broward $559,855.00 Yes/Yes Corp. Heritage Naples Collier $315,527.00 No/No Utilities, LLC Staff reviewed the bids received and determined that the apparent low bidder, Heritage Utilities, LLC was non-responsive for failing to hold the required licenses. Staff recommends that that Invitation to Bid No. 19-7536 be awarded to Stahlman-England Irrigation, Inc., as the lowest responsible and responsive bidder for a total contract amount of $477,000. FISCAL IMPACT: Sufficient funds are available in Pelican Bay Services Division Capital Fund 322. GROWTH MANAGEMENT IMPACT: N/A LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. —SRT RECOMMENDATION: To award Invitation to Bid No. 19-7536 award Invitation to Bid No. 19-7536 for the Pelican Bay U.S. 41 Berm Landscape Restoration to Stahlman-England Irrigation, Inc. in the amount of $477,000.00 and authorize the Chairman to execute the attached agreement. Prepared by: Lisa Jacob, Interim Operations Manager, Pelican Bay Services Division 1[ lull l l� f t f 1 5 � �I{'I � � I•i y �I /A it I �+y...Yr I I, Amil., L I; M !T yrr'1, 3i 1n ti3�H,y.. r + I Y: t t 74, 4 13 ,1 m 0 0 N 1: N 1? I I VIII 7� 1 q. I r 1 ,1 m 0 0 N 1: N 1? N N 0 N rq N Q i I,- Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Property Appraiser Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Accrued Wages Payable Goods Received/Inventory Recv'd Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet -April 30, 2019 Operating Fund 109 - FY 2019 (Unaudited) Assets $ 3,558,234.06 728,494.82 $ 4,286,728.88 $ 4,286,728.88 Liabilities and Fund Balance $ 83,515.35 30,661.52 $ 114,176.87 $ 1,675,963.50 2,496,588.51 $ 4,172,552.01 $ 4,286,728.88 Agenda item #9h Page 1 of 17 N N O " m m 'c 7 'aN V ' m � _ Lu � d E aC O V c V CO O qN N N dm.' 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C = C 9 N = 1=E r o^ W c E c E V LL' o N V a I N N W G C LL O C O W� v W V ia+ 2 6 EO a Q O c 7 y1 •c v o c a M`a J U 12 o 5 d w O O 0 t 0 0 0 O O O O m O O F- N 0 h M Q LQ N 131 O O O O Ol tO O O ll1 O � � O� O N � O O O O N 0• O 0 O O vt N O N N tmlt n O O O m� l0 O Ih fr1 X 0 0 � N n H O IO+I n O N N oN0 M eI H 'i a ri N O O O 0 0 0 O O O O O O O O O O OO O O O O O O ll1 O � � O� O O O 0• O O O O 0• O 0 O O vt N O N O O O O at N O I(1 O O 1(1 N O) N O m O VI N vi v ri ri � ri o ri v N m �y N 6 h O O O O O O O O O 0 0 0 O O O O O O O O O O O O O O O O O N O 0 0 O 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O m o M m M N Ol O (V ei IY1 e Oi vl M vi (V vl e-1 N N N r rl N O O O W h Ili O O O V .-i rri r; o vi u C � •E � E v .oq a ,n 071 n m 1= N Cf 0 y m n o 0 {mN� y� 0E-3 u U V F n O Lb 0 3 c t G o0 a .tea` v v o m ¢ c o - O CS Y 3 O Y r C C N W Ln G li a Ul O C o O c u u LL LL LL V C0 U �- C E E m IL 11 t- V .14 m o o m o v m o m m m m m N o o m m o mN O O .� 0 Ih luvlll OO O r'1 ' mO ' ' 00 t00 N N .i vl a m w N M V w N N d m M O VY N m n 0 O N O V n O O N N N n o O O 6 O oo O o m m M N Q O O m O O m 61 ' m O m n m Vi -I N n N y m O N N a} troll O M N N cl � O1 r1 .-1 N l6 O O O O O 0 0 0 0 O O O O O O O O O 0 0 0 0 0 0 0 0 O O O 0• O' O O O O' O O O O O O O Il O O O O Yl O O O YI Oi M M N N v1 n tD N N Ol n O O O O O O O O O 0 n 0 0 n 0 0 0 n 0 0 O O O O O O O O O O O 0 O O O O O O O O O O O O O O O O O 0 0 0 O o 0 0 0 0 0 0 0 0 O vl M O N O Ol O vl M N N N O C M m M N l(1 � O V1 N m N N rl H N W Of •i Ill l0 m a O c N jp 0 O ~ O c • m o r c w•m � o o+� E 0 Q c v w WC w O N 6 mm o. w p� o a o •g v a a3 „ v'l m ao o U O c W W o E v ivO `'vEO • i'C o w� 0 V v T O w o m a OJ M w m m N ti m N N N L T O m m m N N •i Ill l0 m a d m M O m a M m N O O O O O O O O V1 O o m n m M h Cat a N O O O O O O O O O nj O O O O M N n M Ill yl O M N N VF O O O O O O O O �M O O Lr;rl N vl N VF i N C 10- 0 a 0 0 0 0 0 0 O O O O O 0 0 0 0 0 O a T O O 0 0 0 0 0 0 O O O O O O O 0 0 0 N O O 0 0 0 0 0 0 0 0 0 6 O O O O O O O 0 6 0 Q O O E O O O S O O O O O O O O O O a Ut w O N N w T N M .i .i vl O V V t0 3 N V1 n a m e-1 e-1 N N tD vl N N t0' a N N I(1' N V h ll m N c 4 w 0 0 ui m v w w w o 0 o ao a .� w M io lO n N 0 0 O M .-i ti o w w .-i o n m m N m fV O Ih m IV M O O yy�� m IO Yl m O n m OO OO f� f+'1 a-1 N� m V �-i w Ol m N m N m N w m M w H n O m M w N N H w H m m n N O N v1 �.• � '-1 y '-I rl lD m tp NN N 0 0 0 0 w m O V t0 n v1 O m b OI N tp M N n m 0 0 0 m ei .i O N N o0 Of M N a n w n b O O 66 W O n m ttl tl1 ei w t(1 O w O N O w w to N V O ei YI T w t0 N w N p� N N l w N n w w�y} ltl N n w N N M N H N N b of N vnt N W V N V N O O 0 0 0 0 0 0 O O O O O 0 0 0 0 0 O 0 0 0 O O 0 0 0 0 0 0 O O O O O 0 0 0 0 0 O 0 0 0 N O O 0 0 0 0 0 0 0 0 0 O O O O O O O 0 6 0 Q O O 0 0 0 0 0 0 O O O S O O O O O O O O O O Ut w O N N w T N M .i .i vl O V V t0 w N V1 n a m e-1 e-1 N N tD vl N N t0' Owp' N N I(1' N V h ll m N 4 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 O O O O O O O 0 0 0 0 6 6 0 OO O O O OO O O O O O OO O OO O O 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O N t0 t0 �/f v1 n m m b v1 O O M m w O n O N O O1 O V M .i 4!1 N M O' r- .6 a N' L e -I ei ri N n O lO m N d' V N N M M N H 0 0 0 0 0 0 O O O O O 0 0 0 0 0 O O 0 O O O O vl N t0 ttf m I/1 O O Oa O N m N am0 � �~/1 yOt00 m Q O �vn y/)u>hh VT v/'VF l? N N pQ N N C N N C V E a m m a a ~ 12 9 �Cp N q U N V c @ y Q V 'Cp w y ' 12 wo @ O y a u ER E v t2 a h E a a o c m v w E F 12 C m a v n w€ ov a fl w W" 01 m m m w O- v m '^ 12u > c€ U Y' .0 3 v @ E In ¢ f0 0. v E .n c; o. m 1° Y a v „a.. a .`n m a o n `o j '� t w C 5 t5 C L° v c u 12 cc_ .mac c E- G U W w G 6 A oo, IN 1? h IYP V�VY IN VAI NI v� '+h Y1 VI O n M M W M n ei m N V O V tD �O O" m m m m o m m m v « v y a N I ~ o I a m m � m^ a o rq m co m a a n m n o a K rtl ei' V1 N M aT N' 00 W M n n O N N YI N W M n V N I� N N OU n M O d N N N rl N N tJ N N N C U d d— N M 4Y VA Vl YI VV V1 N i/4 i/� 11� l? N O O O O M 0 m a IN 1? h IYP V�VY IN VAI NI v� '+h Y1 VI O n M M W M n ei m N V O V tD �O O" m m m m o m m m v « v y a y W co m W m m �o ca M m � m ry m o m N .i h m m co m a a n m n o a K rtl ei' V1 N M aT N' 00 W M n n O N N YI N W M n V N I� N N OU n M O d N N N rl N N tJ N N N C U d d— N M 4Y VA Vl YI VV V1 N i/4 i/� 11� l? N O O O O O O O O O O O O O O n O O 0 O O O O C O o O o O O O O O O 0 0 0 O O 6 C o O O O O O O O O o o O O O O O ei O o ao vl N t0 N N O V R t0 N M m H M m N 06, Of m1 vl 00 1e N N fv N f�1 OO n O O O 0 0 0 0 O n O O O O n O O O O O O O O O O O O O O O O O O Ci N O O Ci O 6 O c1 c1 H O O O O ei ' O o O N 0 0 m M o 0 O m O in o M o �p t0 m O M m 0 0 0 M o o O 00 ao n 0 n N N ei N N O V N N vj Y1 Y1 N M N N M 0 m a a c 'ai w V v v « v y a y W a C d d c m x n w E w v E W C m C u• d Q w d O 'Z tJ o Z N C U d d— Z Id- M 0 m a Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenue (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - April 30, 2019 Street Lighting Fund 778 - FY 2019 (Unaudited) Assets $ 1,826,885.09 48,457.50 Liabilities and Fund Balance $ 4,926.46 7,531.47 Agenda item #9h Page 7 of 17 $ 1,875,342.59 $ 1,875,342.59 $ 12,457.93 $ 1,460,962.89 401,921.77 $ 1,862,884.66 $ 1,875,342.59 0 d @ Y � c @ N �a � c E m E Q O O U i m N 000 +_+ U 00 VI O m m e — N C Q � l0 OA Q LL W I "i w C I X Y 00 m6 N O wH 0o I� _ m lD Y CA U pOp t' 'O > ou 'O 7 an w\ LL c `�° m 00 3 tw m c m 00o u @ w t v a E on L c O umi cn +n O r •F- K C m L @ d w N E = v 3 ~ c a � m c H m U Y w 000 00 VI O m m m 0 Q � W I "i I I I m6 N O ' 00 lD ' a ' H `�° m vi U � C o m 00o L c O umi cn +n O r •F- K N H 7 m N N ~ N H m U x w a v c w w o F on c W' @ E Ln O '-i w m O O O w CL w O 00 mm w 0 0 m H o m ui 0 m of h o o 14 ni ' vi o co m .-i M m m o m H H o N N 'd' 00 m N N N O N Ote Y •Y VI 14 O @ 00 N H H N d m U 01 L C O � L n •Z E a LT v v VF V} LT vv m O O m 00 O O O c• Oq C O O O O U O O 00 O O O cvml O O O I I O Ot O O O O O 0 0 w O 0 w 00 O O O O O N m m N r� M N N O h N LOO N > R C) n. v m m c -i ri LO 0 0 0 m O o 0 0 00 0 0 0 0 0 0 0 0 0 0 0 00 0 0 m O ' O O of O O O O O O O O W O O O 00 O O O O O O O O N O a m M dt m N m N m H V V' m 0 N N M ti LD Lr 1 <D N N m ti m N 0 m ti U Y w 000 VI 0 0 0 Q � H N E O vi U � C m L c O cn +n O r •F- K m C ~ C w U x w a v c w w o F on c W' @ E �= @ L 0) W w CL @ O p 0 D U F H C C 000 0 0 0 H N O m cn +n v* m o O 0 M @ N p l/T C O C O Y •Y VI L @ y N E >U>_ U L C O � L n •Z E a v v F - vv Q � c c• Oq C vwi o2i U .n C cvml 2 w Y w U Z 0 4 u 't'j U •In N N N > R C) n. C W E E O u C m L h d' m O LD m H V w F, V O N O 00 H M m lD O H 0 cn ' .-� Oo v n n �D n o0 d' 1l O O m M 01 O0 6 N c -I N da tD N M I!1 M LO h ul N h M h tD W 00 Ot tD d' O) N N 1� t H C N N N 00 M M lD H M N M V d' 14,O l-1 M' In H W n V N NF H li :I I'1� I: 2 I� lO n O '* H M to O 0 d' I' to O 00 H M O m o 00 m� 0 M O o 00 00 In n N m O O O O t0 'd' O N O O h H' h 00 M h M M N M h N V' 00 to M M 00 H m M M h O m H 00 lD 1l N 00 d' H lD H M N M 14,O hci n V N NF N VP V? O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O t M M 0 0 0 0 0 O 111 00 w N m m O m M v H m M M m h 14,O n 'd' N NF d' u➢ O O 00 0 0 0 0 0 00 o 0 o 0 0 0 0 M o M 0 O 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 o O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 ai o of O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m O Oo W V W O m tO 00 O 00 O O0 I, m m H m m w N N t0 Lr (Y o m .-i 1 o .-i ti of m co' lti N Ill N V V m M ei M i/F V in O m O O O 00 O O N h N O N h 00 O l0 M H N VI Y L Y1 Q C u i CO 0A y N G L n C C + 0) V CL r m 7 W •� G L (�• VI a � � Y 'L VI t O. E v v u W a = aci u � 'a u Q a c v o f w u L° v c v m v �' "' w° m v v v O 00 l7 x Li N m _ O O Y O O C C m C W F m L~ t E °p ao ( v E 'm n s c as °� m u v ° OO ao C m Y Y W pp m E nc'o in �Y`n� "' c u m° w m m c 2i m `� c c '� m m 3 v :° a 'n O v s Ei >> v .vc ° 'G m O F- M 0 O N v 00 a t r m as °a E 0 m m vD �a E E a N u° FM T r m r G a °a n a N Li ' tri a t 00 00 u m 000 000 00 N N' M 00 � � N C N of O •� Y E v N m m n m tC vi ' ' ' Y1 N I� W N c N m a m o v c o m 00 m 14 0 0000 N N Il H �O to w '6 OAN W r C LL L a O U aa •++ t O a O N O O O ' 1 1 O O m a to 0 N a N ko N' O W Ch a C 00il a 1� ti H Oi N OZ 2Z ~ v m N v a v v N n ti VF VP VT l7 H V! V1• VF a` cl� O O O O O O O O1 0 0 6 6 0 m ' 00 0 0 0 O M N mM NMN tD cai H t i ONO a N N m m c -i ri ri u C N � � L C to O •� Y E v a 0 E * c v v c �O to w '6 OAN W r C LL L U aa •++ t a N O a LL a-1 = O 'O r x a L N N a N C G. O W a U OO OZ 2Z y v m r v a v v m a U vt 5 l7 H Ic- Z Fes- a` cl� F H to Agenda item #9h Page 11 of 17 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - April 30, 2019 Capital Projects Fund 322 - FY 2019 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received Inv. Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Assets $ 3,918,376.79 2,302,956.52 Liabilities and Fund Balance $ 1,182.00 66,977.30 $ 6,221,333.31 $ 6,221,333.31 $ 68,159.30 $ 1,174,126.76 4,979,047.25 $ 6,153,174.01 Total Liabilities and Fund Balance $ 6,221,333.31 � n � � N � N C v my E �m va E u° D N 3 L_ m Q 0 N M~ O C = N L O w bbu a Q i N N o N N C O) Z w 7 y m C U Q > 0p 3 O N LL 7 y 3 � CL 'U (L 7 0 N v n a v M a Q z m E 0 u c L_ O c 1O v 'm m a a, E � 0 L � LL 0 W m O m .-+ O O m �o a O M h O O IR LQ oo n H w r 00 of w co 00 N m n m In m N I� F N V Lr 'F rl t0 ON m "'m•I m M a l0 O H N O O O O to l0 w O N O O O O h O N I I n m N M N ui M m1 u m IA a n N ~ lip N N N 111 m a ( l m v W O O O l0 N O O m w O w O O O W h O O w m O O O 1 O O 6 M 14 00 c4 M O a o O O a w rl o0 00 m O l0 I, m O a N m V) W N O In m 1p In n a^ In V r m O w m l0 M 00 m O w N O m m �. '-t m N m m O .n Vn v> o O 0 O w 0 0 0 O O O O Oa O O1 O O a OH l0 N m 0 a' O O O L6 "� o m m m m n voi m M N m a m a" N O H O O m D of O ih O00 m MN W N O On co t!� N Ont V�j 000 N O W O 'cF' 1�z b N 1-1 co W m OL. N N m U H O N 2 o O O Ln 06 Ln -- 0 v v W N h0O! O^ 0 a U o w °' O Y U N ,LO, m o m > m o v n H w v N w E m m 0 L E F0 Z m c Lo E. £� a > a `m v CL v " a°1' d o u� CML ; w a c v ¢ a c L z v M °3' u 0 a, Yn o v Z LL W— m vim- O 1p C Y N L d' Q U C 41 N w 00U J IA J a� 0' 0- u vai FL- FO 0 h )n C w E E uo M c c w c 00 vi m m m 0 N O N w 0] _ O C m C m 9 w C w w L T T M V? � a 000 V w co r H M M H3 ih rn n 00 lD M V1 M d 00 C 0o vi n iD O O O O O O O O N In tR M n 00 tD M Ln 00 ct 00 m 00 ui n iD V ri u: uIJMIK�: N N n 00 m a n 00 H C 00 E O 0 _ O m C z O U � c° w c O v G ei O Y —to rLn 'c w E C. u a0 w o W wW ri wM LO M O c N o vi <r M N o E O_ + £ m Y c LL Ev fl n M,ko .n O. u 00 a c w a v� IV ui Q w ^D c. Q m E E N N N N N. o w 0 0 G W Y U .X m12 ca > a w ac w c m UU O O 3 m M O Fm- a` O O n n w 'o c p @ p Y N Ln N a N N m M 44 fA K m Jm O m O O O 0 mm [n n O H E m Y z v � w G Y 0 N C. u a0 w o W wW ri wM LO M V c N o vi <r M N N 000 + m M LL N fl n M,ko .n O. u 00 a O1 to O N IV ui N ^D G n p o N N N n LD m m w 0 0 w a v ca v O O N rii UU O O M M O Fm- a` O O n n <n M lDO m A O M N N M 44 fA O O O O O O O N mm [n n O H N N 1/T t/T 1/T iR Y N � G Y N C. v W wW wM C, c c W c W + m M LL m p n d O. u ii a u m G Q p o c 0 w 0 0 w Z v ca v Y Z Fm- a` � = F <n Agenda item #9h Page 14 of 17 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - April 30, 2019 Clam Bay Fund 320 - FY 2019 (Unaudited) Assets $ 224,784.64 210,423.79 $ 435,208.43 $ 435,208.43 Liabilities and Fund Balance $ 115,243.51 319,964.92 $ 435,208.43 Total Liabilities and Fund Balance $ 435,208.43 Y c C� C E U in Z, mr O 0) O N O 00 N N N O1 � rn O in rn U� IR N ui of a o N N O0 0a1 V 0V N N H m m M 00 as N N N iw l0 at O O M m u) O O N ' O ' rl O O0 N V 0V N O N m V^ M h L d N d N LO 00 N m N at V in m M O O O 00 O O O1 O O O d N6 M N O 60 00 O O O 0) O O O 0 L6 N 1p N V N N M O O O 0 01 O O O O M m 00 N N N N I W u G w U w m n Y u o a w n N C X V O' aci v }m E F to w0 IL VI VI Y w m a .D o o w m � o v ¢ w a N W V N w c w Ul ? C Q V C U w CL °1 > 0 u vai F- = s r0 m o 0 0 0 0 rl o o ' u1 M lD ci O M It H m .4 rl O O m O O LO Ln O N O O ' O ' rl O O0 N V Ifl N ti m V^ w h L M O O O O goo LO Ln O O O O ' O ' O O O O d N H Ifl N ti m V^ w h L T O O O O O LO Ln O O t O O u) 00 N t0 1 O O O 00 O N 0010 m o on v w h L d N d N LO 00 N m N at V M O O O O O O O O O O O O OO O O 1 O O N 00 O W O O N at V M m M O m 0 rl N 00 N u: m an m LM O u) O u1 m tt O O N N co m m 't O d L m 0 rl N 00 N u: m FD } L E, M o N W IN O O O O N 00 Ch LILIP I00 i O1 N O Of IN O Mo 00 0O O 0O001 000 r� M O C O C O c �m M O O 0 0 ) 0 0 0 O U1 N (ll 01 L_ Y N L C r �xx Y 6 N 0 W y u0 b0 C XX W O1 N 0) b W O L n n +' o n O G 9 0 o Z 3 n m a Z H aL F0 Agenda item #9h Page 17 of 17 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - April 30, 2019 Clam Bay Ecosystem Fund 111- FY 2019 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution Total Operating Revenues Operating Expenditures: Clam Bay Ecosystem Other Contractural Services Total Clam Bay Dreging $ 150,000.00 $ 193,580.00 $ 193,580.00 $ 193,580.00 $ $ 150,000.00 $ 193,580.00 $193,580.00 $ 193,580.00 $ 150,000.00 $ 193,580.00 $ 60,000.00 $ 59,625.41 $ Capital Expenditures: Clam Bay Restoration Improvements General $ $ $ $ $ Total Capital Expenditures $ $ $ $ $ Total Clam Bay Operating Expenditf $ 150,000.00 $ 193,580.00 $ 60,000.00 $ 59,625.41 $ 374.59 374.59 374.59 Surplus/Deficit $ $ $133,580.00 $ 133,954.59 $ 374.59 Agenda item #10b Page 1 of 1 Clam Bay Update -May 2019 Clam Bay. Topics to be discussed at the May Clam Bay Committee meeting include: an update on mangrove monitoring done in March; a cost estimate to treat and/or remove scaevola, a category 1 exotic plant, in the coastal scrub; plans to reinstall canoe trail markers 10 (damaged during a wind storm in late 2018) and 12 (damaged during Irma); and plans for hand -dug channel maintenance in 2019. Clam Pass. The tidal ratio report for April shows ratios at markers 4 and 14 above .6. This means the flow into and out of Clam Pass is good. A bathymetric survey is expected to be completed soon to provide data on the sand in Clam Pass one year after Clam Pass was dredged. Key data for dredging events in Clam Pass from 1999 to the present, including data on an area adjacent to the Pass that has experienced some erosion, are expected in early July so the Clam Bay Committee can discuss the data and determine the best way to present the data to the PBSD Board and ultimately to County staff members who have expressed concerns about dredging Clam Pass. Water Quality. The first quarter Water Quality report for 2019 will be completed as soon as the January results are available from the County Lab. An update on any potential impact on water quality in Clam Bay, resulting from the recent contamination of some water management ponds in PB due to the sewage pipe break is a topic for the upcoming Clam Bay Committee meeting. Prepared by Susan O'Brien May 2, 2019