Vanderbilt Beach MSTU Agenda 05/02/2019 Vanderbilt Beach M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
MAY 2, 2019 3:00 P.M.
Naples Park Community Center
654 104th Ave N, Naples, FL
I. Call to order and Pledge of Allegiance
II. Attendance
Advisory Committee Bruce Forman – Chairman (11/13/2019)
Bill Sjostrom – Vice Chairman (11/13/2020)
Mark Weber (11/13/2021)
Gabriella R. Miyamoto (11/13/2019)
William Harris (11/13/2020)
Staff Harry Sells – Project Manager
Landscape Aaron Gross, Ground Zero
III. Approval of the minutes of April 4, 2019
IV. Landscape Maintenance Report-Aaron Gross, Ground Zero Landscape.
V. Project Manager Report Harry Sells
A. Budget report for 4/4/2019
B. General status of burial project
C. Status of Phase IV
D. Conner Park Discussion
VI. Old Business
VII. New Business
A. Possible new projects
• Refurbishment of Vanderbilt Drive Landscape
• Sidewalks east and west side of Gulf Shore Drive
• Lighted street name signs at intersections along Gulf Shore Drive and Vanderbilt Drive
VIII. Public Comment
IX. Adjourn
NEXT MEETING DATE: SEPTEMBER 5, 2:00 PM
NAPLES PARK COMMUNITY
654 104th Ave N, Naples, FL
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VANDERBILT MSTU
FUND 143
May 2, 2019
FY19
``Vendor Item PO#Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX (1,345,200.00)$ -$ (1,237,675.88)$ (107,524.12)$
2 DEL AD VALOREM -$ -$ -$ -$
3 OVERNIGHT INTEREST -$ -$ (9,585.92)$ 9,585.92$
4 INVESTMENT INTEREST (7,500.00)$ -$ (16,755.16)$ 9,255.16$
INTEREST TAX COLLECTOR (497.25)$
5 REIMB FOR PRIOR YEAR EXPENDITURE -$ -$ (8,000.00)$ 8,000.00$
6 REVENUE STRUCTURE (1,352,700.00)$ -$ (1,272,514.21)$ (80,185.79)$
7 TRANSFERS FROM PROP APP -$ -$ -$ -$
8 TRANSFERS FROM TAX COLL -$ -$ (10,146.17)$ 10,146.17$
9 REIMBURSEMENT -INTERDEPT.-$ -$ (2,733.00)$ 2,733.00$
10 CARRY FORWARD GEN (1,530,329.74)$ -$ -$ (1,530,329.74)$
11 CARRY FOR OF ENCUMB AMT (1,231,470.26)$ -$ -$ (1,231,470.26)$
12 NEG 5% EST REV 67,700.00$ -$ -$ 67,700.00$
13 TRANSFERS & CONTRIB (2,694,100.00)$ -$ (12,879.17)$ (2,681,220.83)$
14 TOTAL REVENUE (4,046,800.00)$ -$ (1,285,393.38)$ (2,761,406.62)$
15 SURVEYING FEES 10,000.00$ -$ -$ 10,000.00$
16 INDIRECT COST Collier County Indirect Cost Direct Pay 8,500.00$ -$ 8,500.00$ -$
Ground Zero Landscape Incidentals 4500189935 33,585.00$ 7,415.00$
TreeTop Products (2) Benches w/Plaques VISA 2,138.17$
17 LANDSCAPE INCIDENTALS 100,000.00$ 33,585.00$ 9,553.17$ 56,861.83$
Reimbursement from PUD Locate Holdings invoice - Dec. to Apr. IGC -$ (26,628.00)$
Ground Zero Grounds Maintenance 4500189935 28,120.00$ 23,880.00$
Hole Montes CEI Utility Conversion 4500152314 278,981.91$ 32,663.00$
Mastec North America, Inc.FPL Util. Aerial to Underground Conversion 4500163308 573,553.20$ 268,295.03$
Harts Electric Install new power 4500166205 5,449.76$ 4,234.01$
Locate Holdings Inc.Locate services for buried utilities 4500181800 70,709.00$ 6,288.00$
BONNESS INC Installation of curbing & sidewalks 4500191775 33,926.57$ -$
Hole Montes Finger street entrance widening 4500184583 64,146.35$ -$
Harts Electric Provide Temporary power - underground Project 4500194493 1,640.00$
McGee & Assoc. Landscape Architecural Service 4500186398 14,270.00$ -$
RWA Inc.Surveying 4500193144 7,476.25$ 4,523.75$
18 OTHER CONTRACTUAL 3,710,100.00$ 1,078,273.04$ 313,255.79$ 2,318,571.17$
19 POST FREIGHT UPS 100.00$ -$ -$ 100.00$
20 ELECTRICITY FPL Electricity 4700003640 200.00$ 65.84$ 64.16$ 70.00$
21 WATER AND SEWER Collier County Util.Water & Sewer 4700003601 40,000.00$ 24,025.32$ 5,974.68$ 10,000.00$
22 RENT BUILDINGS Naples Park Assocciation Facility Agreement Check payment -$ -$ 910.00$ (910.00)$
23 RENT EQUIPMENT J.M. Todd Copier Lease (shared)4500191080 300.00$ 133.06$ 133.06$ 33.88$
24 INSURANCE GENERAL Collier County Insurance General Direct Pay 800.00$ 400.00$ 400.00$ -$
25 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500189925 10,000.00$ 2,608.97$ 4,891.03$ 2,500.00$
26 MULCH TBD 2,500.00$ -$ -$ 2,500.00$
27 LICENCES AND PERMITS Collier County IGC 2,000.00$ -$ 50.00$ 1,950.00$
28 CLERKS RECORDING FEES TBD 300.00$ -$ -$ 300.00$
29 LEGAL ADVERTISEMENTS Naples Daily News Legal Advertising VISA 400.00$ -$ 77.35$ 322.65$
30 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Serv.4500189802 2,000.00$ 757.53$ 1,089.22$ 153.25$
31 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 300.00$ 163.46$ 36.54$ 100.00$
32 COPYING CHARGES JM Todd Monthly CPC (shared)4500191081 300.00$ 176.68$ 123.32$ -$
33 FERT HERB CHEM TBD 4,000.00$ -$ -$ 4,000.00$
Taylor Rental Rented Easels VISA -$ 31.20$ (31.20)$
Home Depot Mis. Supplies irrigation VISA 20.95$
Home Depot Mis. Supplies irrigation VISA 9.95$
Home Depot Mis. Supplies irrigation VISA 8.98$
34 OTHER OPER SUPPLIES 200.00$ -$ 71.08$ 128.92$
35 OTHER TRAINING 200.00$ -$ -$ 200.00$
36 OPERATING EXPENSE 3,892,200.00$ 1,140,188.90$ 345,129.40$ 2,406,881.70$
37 TRANS TO 111 UNINCOR 96,500.00$ -$ 96,500.00$ -$
38 TRANS TO 112 UNINCOR 12,100.00$ -$ 12,100.00$ -$
39 Budget Trans from Appraiser 12,000.00$ -$ 7,854.78$ 4,145.22$
40 Budget Trans from Tax Collector 34,000.00$ -$ 25,003.52$ 8,996.48$
41 TRANSFERS 154,600.00$ -$ 141,458.30$ 13,141.70$
42 TOTAL BUDGET 4,046,800.00$ 1,140,188.90$ 486,587.70$ 2,420,023.40$
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance 2,420,023.40$
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent 1,140,188.90$
1,904,053,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value Estimated Cash 3,560,212.30$
2,044,186,286 FY 15 July 1 Taxable Value
2,195,715,846 FY 16 July 1 Taxable Value
2,385,578,106 FY 17 July 1 Taxable Value
2,560,181,524 FY 18 July 1 Taxable Value 3,452,688.18$
2,690,415,673 FY 19 July 1 Taxable Value
5.09%Adj. 18 to 19 Actual Cash
FY 19 FY 18
Millage 0.5000 0.5000 Millage Cap = .5000
Extension 1,345,208 1,280,091
Property Tax Limitation Impact
FY 19 Gross Taxable Value 2,690,415,673
Minus: New Const. Annex.13,029,337
Plus: Amendment #1 TV Component 0
Adj. Taxable Value 2,677,386,336
Prior year FY18 Levy (Proceeds)1,280,093 1,280,091 DR 422 Levy
Rolled Back Rate (less Amend. One)0.4781
Estimated Cash Less
Uncollected Ad Valorem Taxes
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Vanderbilt Beach M.S.T.U
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
APRIL 4, 2019
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Bruce Forman called the meeting to order at 3:00 P.M. A quorum of five was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman – Chairman
William Sjostrom – Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Staff: Harry Sells - Project Manager
Others: Aaron Gross – Ground Zero Landscaping
Wendy Warren - Premier
III. APPROVAL OF AGENDA
Mr. Harris moved to approve the Agenda. Second by Ms. Miyamoto. Carried unanimously
5 - 0.
IV. APPROVAL OF MINUTES OF MARCH 7, 2019
Mr. Sjostrom moved to approve the minutes of the March 7, 2019 Vanderbilt Beach M.S.T.U.
meeting as presented. Second by Ms. Miyamoto. Carried unanimously 5 - 0.
V. LANDSCAPE MAINTENANCE REPORT – AARON GROSS, GROUND ZERO LANDSCAPE
Mr. Gross reported on landscape and irrigation maintenance as follows:
• Pruned entire roadway.
• Rebuilt one section of the irrigation system including repair of four lateral breaks, four
heads and rebuilding of one valve.
• Reset the faulty irrigation clock.
• Irrigation was restored to one of the three wash out areas.
• Mitchell and Stark, the Public Utilities contractor, kept irrigation system functioning.
Mr. Sells noted Collier County does not have water restrictions at this time.
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VI. PROJECT MANAGER REPORT – HARRY SELLS
A. BUDGET REPORTS for 4/4/2019
Mr. Sells provided an overview of the “Vanderbilt MSTU Budget Report on Fund 143” FY19
and FY19 Unaudited Adjusted Balance Sheet dated April 4, 2019 highlighting:
• FY19 Ad Valorem property tax revenue budget is $1,345,200.00, an increase of 5.09%.
• Total revenue FY18 is $4,046,800.00 including investment interest, transfers and
contributions (minus a 5% reserve of $67,700).
• The Millage rate remains constant at 0.5000.
• Operating Expense Budget is $3,892,200.00 of which $1,417,636.60 is committed;
$63,261.82 expended.
• Unencumbered Operating Expense funds available are $2,411,301.58.
• An invoice from MasTec in the $240K range was received for repair service to date
including the washout locations. An additional invoice of $50K is anticipated within
thirty days.
• Public Utility reimbursement from Mitchell & Stark Construction for damage to
M.S.T.U. property will be in the $100,000.00 range, exclusive of the five remaining
finger streets.
• Fiscal 2019 Cash Balance as of March 6, 2019 (unaudited) is $3,806,045.37.
MasTec’s contract expires December 21, 2019. Mr. Sells will consult with Public Utilities to
determine if a contract extension is prudent.
B. BUDGET FY20 PLAN
Mr. Sells distributed the Vanderbilt Beach M.S.T.U. FY-20 Preliminary Budget Plan outlining the
FY18 actual budget, FY19 forecasted expenditures and FY 20 proposed budget noting:
• Adjusted Taxable values FY19 vs. FY18 reflect an increase of 5.1%.
• Projected M.S.T.U. income FY20 is $1,352,700.00, an increase of $67,400.00.
• Budget funds unspent will roll over to the “Other Contractual” category for FY20.
• Fund 111 plan is reduced from $96,500.00 FY19 to $80,200.00 due to formation of a new
M.S.T.U.
• All other budgeted expenses remain neutral.
Millage Rate
The M.S.T.U. is provided two options for the millage rate, currently assessed at 0.5000, as follows:
• Lower the current millage rate to establish a Revenue Neutral Policy, maintaining the FY 19
income level.
• Maintain the current millage rate, increasing revenue to $1,352,000.00, providing
opportunity to fund future projects.
The Advisory Committee elected to maintain the current millage rate of 0.5000.
C. GENERAL STATUS OF BURIAL PROJECT and DELAYS
Phases II and III Network Electrical Activation
Mr. Sells distributed a “Time Line” spread sheet for April 2019 to April 2020 detailing the
schedule for Vanderbilt Beach M.S.T.U. projects. Categories include Vanderbilt Phase IV Burial
Project, Vanderbilt Beach MSTU Phases II and III and Conner Park and VB Drive Landscape.
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• Public Utilities extended Mitchell & Stark’s contract for one month. Estimated date of
project completion is October 2019.
• MasTec has work to complete on five finger streets and a portion of Vanderbilt Drive.
• Utility conversion for the five remaining finger streets and a section of Vanderbilt Drive will
commence August 1, 2019 with an estimated time frame for completion of 1 to 1-1/2 months.
New Irrigation Line
The irrigation line installation on Vanderbilt Drive consisting of new lines encased in plastic
conduit and wiring for control zones is complete. The new system will extend the line 150 feet
to accommodate irrigation of Conner Park.
The Committee recommended the Board of County Commissioners approve Stahlman- England
Irrigation, Inc’s “Bid Schedule 19-7515 Vanderbilt Beach Irrigation” in the amount of $94,773.00
to connect the new irrigation system to the existing main line in a motion at the January 3, 2019
meeting.
Mr. Sells has purchased the new controller and new electric service has been built by Hart’s
Electrical.
The contract will be submitted to the Board of County Commissioners for approval at the
April 9, 2019 meeting. Estimated time frame for completion of the actual work is three months.
D. STATUS OF PHASE IV
Underground Facilities Conversion Agreement – GAF Waiver
The Florida Power & Light Company (FPL) final contract for the “Applicant-Installed Facilities
Agreement for Underground Conversion” (WR #5686943) with minor modifications to enable the
M.S.T.U. to assume responsibility as a sub-contractor for burying the utilities for the Vanderbilt
Drive Phase IV Project, encompassing the section from 111th Avenue to the north side of the third
bridge, was approved by the Board of County Commissioners on March 12, 2019.
Mr. Sells reported:
• He will prepare a “Scope of Work” and distribute Invitations to Bid (IBD) for burial of
conduit and placing of equipment for Florida Power & Light, Comcast cable and Century
Link installations and networks, Excavation and CEI (Construction Engineering and
Inspection) services to qualified contractors in accordance with County procedure.
• FPL will provide a final material list and Comcast updated prints.
• One pole on the north side of 111th Avenue was taken down. Remaining pole stays.
• Project initiation anticipated for June or July 2019 with an estimated time frame of six
months for completion.
E. CONNER PARK DISCUSSION
A meeting is scheduled April 5, 2019 with the Parks and Recreation Department to secure
approval for the landscape design plan.
Mr. Sells will:
• Develop a “Scope of Work” for the project for an Invitation to Bid (IBD) distribution to
qualified contractors.
• Apply for building, ROW and sign permits.
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• Direct Mitchell & Stark to raise the sanitary sewer manhole to ground level. The mound
will be landscaped once repositioning is complete.
• Arrange to have the Coconut Palms removed.
• Schedule grubbing the bank 180 feet.
• Request a Quote (RFQ) for fence installation.
• Request a Quote (RFQ) from Ground Zero Landscaping for Clusia hedge purchase and
planting.
Project time schedule is contingent on availability of Clusia hedge for installation.
VII. OLD BUSINESS
Vanderbilt Beach Residents Association Annual Meeting
A list of thirteen suggested projects proposed by residents at the annual meeting on January 31,
2019 was distributed.
Upon Committee review the following projects, numerically coordinated to the original list, were
deemed to be outside the scope of the MSTU:
2. Gulf Shore Drive – better drainage.
2.1 Repave Gulf Shore Drive.
5. Traffic Light at the intersection of Vanderbilt Beach Road and the Ritz. 1/2 outside
MSTU boundaries.
8. Valet Clothing (need lighter or reflective).
9. Sidewalk from Vanderbilt Beach to the Pavilion.
12. Vanderbilt Lagoon restoration: Reconnect Vanderbilt Lagoon with Clam Pass, or other.
Outside MSTU boundaries.
13. Additional no wake signage. The State authorizes installation of water way signs.
VIII. NEW BUSINESS
A. SUMMER SCHEDULE
The Committee agreed meetings will not be held in June, July, August or September 2019.
B. POSSIBLE NEW PROJECTS
Mr. Sells reported Commissioner Andy Solis’s office requested the M.S.T.U. participate in the
Gulf Shore Drive sidewalk project. Joint projects with the County can be undertaken with
Committee approval.
Future improvements to the Vanderbilt Beach M.S.T.U. for Committee consideration include:
• Refurbishment of Vanderbilt Drive Landscape
This project will be considered upon completion of Public Utility construction and the
underground utility project.
• Sidewalks east and west side of Gulf Shore Drive
Project pending direction from the Road Maintenance Department. Design and fund
allocation are required; sidewalks must conform to County code and be ADA compliant.
Property owners are responsible to install and maintain sidewalks in the Right of Way
(ROW). Drainage would have to be redesigned to accommodate sidewalk installation.
• Trees in ROW Finger Streets
This item is not under consideration and will be removed from the Agenda.
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• Lighted Street Name Signs at Intersections
Mr. Sells met with Transportation Solutions & Lighting for solar lighting options for
traffic and street signs on February 8, 2019. The scale of the signs proposed by the
contractor is not compatible for residential application.
Additional projects for consideration presented at the March 7th meeting included:
• Solar lighting embedded in roadway crosswalks for nighttime illumination.
• A commemorative bench for former Vanderbilt Beach M.S.T.U. Chairman Charles
Arthur near the Dunes of Naples.
• Benches on Vanderbilt Drive.
IX. PUBLIC COMMENT
None
X. ADJOURN
There being no further business for the good of the County, the meeting was adjourned
by order of the Chair at 4:25 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
______________________________________
Bruce Forman, Chairman
The minutes approved by the Board/Committee on , 2019
“as submitted” [___] or “as amended” [___].
NEXT MEETING DATE: MAY 2. 2019 3:00 P.M.
NAPLES PARK COMMUNITY CENTER
654 104TH AVENUE, NAPLES, FL
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Packet Pg. 721 Attachment: Vanderbilt Beach MSTU Meeting Agenda - May 2, 2019 (9153 : Vanderbilt Beach Beautification MSTU -- May 2, 2019)