Backup Documents 03/26/2019 Item #16A10 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 n
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received the�ounty Attorney Office no later
than Monday preceding the Board meeting. J q
**NEW** ROUTING SLIP ,t,�
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the d um tis already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 3/26/19
4. BCC Office Board of County �`-'\
Commissioners -\ /9 3-\2.,ave
5. Minutes and Records Clerk of Court's Office
ent
PRIMARY CONTACT INFORMATION 3S-1 �•iZ
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Robert Wiley,Capital Project Planning, Phone Number 252-2322
Contact/Department Impact Fees d Program Management /
Division
Agenda Date Item was 3/26/19 Agenda Item Number 16-A-10 \
Approved by the BCC
Type of Document Amendment#1 SFWMD-4600003762 Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N//'A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this JAK
routing slip should be provided to the County Attorney Office at the time the item is
input into MinuteTraq. Some documents are time sensitive and require forwarding
to Tallahassee within a certain time frame or the BCC's actions are nullified. Be
aware of your deadlines!
8. The document was approved by the BCC on 3/26/19 and all changes made during the JAK N/A is not
meeting have been incorporated in the attached document. The County Attorney's an option for
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the K ;, is not
1 BCC,all changes directed by the BCC have been made,and the document is ready f the 'an tion for
Chairman's signature. \X this 1 e.
I -�L, 5��/t'
' [04-C0A-01081/1344830/1]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30!12
1 6 A 10
MEMORANDUM
Date: April 1, 2019
To: Lisa Koehler, BDB Administrator
South Florida Water Management
From: Martha Vergara, Senior Deputy Clerk
Minutes & Records Department
Re: Agreement #4600003762 (West Goodlette-Frank Road Area
Stormwater and Septic Tank Replacement)
Between SFWMD & BCC of Collier County
Attached is one (1) original of the document referenced above,
(Item #16A10) approved by the Board of County Commissioners on
Tuesday, March 26, 2019.
Please e-mail or send a copy of the fully executed original for the Board's
Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you
Attachment
1 6 A 1 0
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� ► SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4600003762-A01
AMENDMENT NO.01
TO AGREEMENT NO.4600003762
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA
MAY Q 2019
This AMENDMENT NO.01,is entered into on' . 'to that Agreement dated
January 8, 2018, between "the Parties," the South Florida Water Management District
(DISTRICT),and Board of County Commissioners of Collier County, Florida(COUNTY).
Background
I. The Governing Board of the District, at its December 14,2018 meeting, approved
entering into this Agreement with the Parties for West Goodlette-Frank Road Area Stormwater
and Septic Tank Replacement.
2. The term of the Agreement is Nineteen (19)months.
3. The Parties wish to amend the Agreement to extend the period of performance,
amend the Terms and Conditions, revise the Statement of Work, and revise the Payment and
Deliverable Schedule of the Agreement.
Terms and Conditions
4. The term of the Agreement is hereby extended by eighteen(1 8)months and the expiration
date, as amended, is January 31,2021. This AMENDMENT NO.01 shall be effective upon the
date of execution by the Parties.
5. This AMENDMENT NO. 01 shall be at no additional cost to the DISTRICT.
6. The Statement of Work,attached as Exhibit "A" to the Agreement, is hereby amended by
revising the Work Breakdown Structure as set forth in Exhibit "A 1", attached hereto and made a
part of this AMENDMENT NO.01.
Page 1 of 2,Amendment No.01 to Agreement No 4600003762
02-26-2018
bAlD
` !''i SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
7. Article 7 is hereby revised to read as follows:
"All work to be performed under this AGREEMENT" is set forth in Exhibit "A I",
Statement of Work, which is attached hereto and made a part of this AGREEMENT. The
COUNTY shall submit quarterly progress reports detailing the status of work to date for each task.
The work specified in Exhibit"Al"shall be under the direction of the COUNTY but shall be open
to periodic review and inspection by either party. No work set forth in Exhibit "A I" shall be
performed beyond January 31,2021 unless authorized through execution of an amendment to this
AGREEMENT to cover succeeding periods."
8. The Payment and Deliverable Schedule is also hereby revised in accordance with Exhibit
"Bl",attached hereto and made a part of this AMENDMENT NO.01.
9. The Project Manager for the DISTRICT is amended to be Bradley Jackson,located at 3301
Gun Club Road, West Palm Beach, FL 33406,telephone number(239)263-7615 X7619.
10. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO.01 on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
By: 1112,-Xdielk
Candida Heater,Acting Director
Administrative Services Division
SFWMD PROCUREMENT APPR
_r.. m��>
BY:
DATE. : .`����
COLLIER COUNTY BOARD OF COUNTY
COMMISSIONERS, FL
ATTEST:
CRYSTAL K. KINZEL, CLERK ___._-
'''t'est as to Chaim+ nIDeputY Clerk ��
By:
':,11'‘iit'cre 014 William L. McDaniel,Jr.
Title: _ Chairman
Appratdias.to form and legality
Jeffrey A.Klatzkow,County Attorney
Page 2 of 2.Amendment No 01 to Agreement No.4600003762
02-26-2018
1 6 A 1 0
EXHIBIT"Al"
STATEMENT OF WORK
COLLIER COUNTY
West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement
1.0 INTRODUCTION AND BACKGROUND
The South Florida Water Management District(DISTRICT) has allocated funding in Fiscal Year
2017-2018 to local governments for construction and implementation of stormwater management,
alternative water supply,and water conservation projects which meet objectives of the Big Cypress
Basin Strategic Plan.
This is a joint project with Collier County and the City of Naples for storrnwater improvements
and conversion of residential properties from septic to a sanitary sewer system. The project is
located within unincorporated Collier County and within the City of Naples Sewer Service Area.
It includes residential properties on individual septic tanks that experience seasonal flooding. The
project area is located between Goodlette-Frank Road and US 4I,north of Creech Road and south
of Cypress Woods Drive. Collier County(COUNTY) has identified streets within this area that
need stormwater improvements in conjunction with the City's replacement of the septic tanks with
a sanitary sewer system improving the overall water quality of stormwater prior to discharge into
the Gordon River with eventual outfall to Naples Bay,an Impaired Water Body.
Collier County has determined that a treatment train BMP (Best Management Practice)approach
will improve flooding and stormwater quality. This approach includes roadside swales overlaying
a storm sewer system within Areas 4 and 5 of the City of Naples' Unsewered Master Plan and
identified on the attached map(Exhibit 1). These stormwater improvements will provide improved
flood protection for properties within Areas 4 & 5 and provide a treatment train combination of
stormwater facilities that can include, but not be limited to, grassed swales, underground piping
and storage, filters and inlet devices to improve the receiving waters in the Gordon River.
This agreement is for Collier County's stormwater improvement component of the project. The
City of Naples'component of septic-to-sewer conversion is addressed under a separate agreement.
2.0 OBJECTIVE
General project objectives,which align with the mission of the DISTRICT, include managing and
protecting water resources of the region by balancing and improving flood control, water quality,
and natural systems. The project specific objective is to improve flood protection and water quality
by installing a stormwater management system within Areas 4 and 5 of the project identified above,
including swales overlaying a storm sewer system withassociated_appurtenances.
3.0 SCOPE OF WORK
The COUNTY shall install a stormwater management system serving approximately 99 acres
along streets within Areas 4 and 5 identified in the City's 2006 Unsewered Master Plan in
accordance with design plans, project specifications, and applicable permits. The stormwater
Page 1 of 4,Amendment No. I to Agreement No.4600003762
CPEO
management system will consist of, but not be limited to, a combination of grassed swales,
stormwater pipes, catch basins, inlets and other associated appurtenances. The DISTRICT shall
reimburse the COUNTY $800,000 or 40% of eligible expenses, whichever is less, based on the
final plans. The plans shall clearly indicate existing and proposed stormwater appurtenances. An
amendment to the Agreement may be necessary depending on the final plans. Eligible expenses
consist of new components of the stormwater management system that improve flood protection
and water quality for the area. Ineligible costs include, but are not limited to, permits,as-builts,
videos,early completion bonus.bonds and insurance,etc.
The COUNTY will be responsible for satisfactory completion of the scope of work and may retain
consultants, contractors, and/or vendors to provide the professional and construction services
required. The COUNTY will also be responsible for project management, budget management,
quality control, and public outreach.
4.0 WORK BREAKDOWN STRUCTURE
The work breakdown structure is presented below.
4.1 Task 1
Submit design plans, project specifications, bid amount documentation, and Notice to Proceed
(NTP)to the DISTRICT Project Manager via e-mail.
Initiate construction activities per design plans, project specifications,and applicable permits.
4.2 Task 2
Continue construction activities per design plans,project specifications,and applicable permits.
Submit quarterly status reports(Exhibit"C")to the DISTRICT Project Manager via e-mail which
provide a narrative of construction activities completed to date; a discussion of project status; an
explanation of conflicts or issues, if any, which may affect construction progress or project
performance;and a description of other pertinent information attached to the quarterly status report
such as project oversight/management documentation,results from applicable inspections or field
tests, addendums or revisions to design plans or project specifications, and relevant project
correspondence.
4.3 Task 3
Complete thirty percent (30%) of the construction activities per design plans, project
specifications,and applicable permits.
Submit a Reimbursement Request Package to the DISTRICT Project Manager which includes a
COUNTY invoice and supporting documentation such as consultant, contractor, and/or vendor
invoices and proof of payment(s).
4.4 Task 4
Complete sixty percent(60%)of the construction activities per design plans,project specifications
Page 2 of 4,Amendment No. 1 to Agreement No.4600003762
1 641 0
and applicable permits.
Submit a Reimbursement Request Package to the DISTRICT Project Manager which includes a
COUNTY invoice and supporting documentation such as consultant, contractor, and/or vendor
invoices and proof of payment(s).
4.5 Task 5
Complete construction activities (100%) per design plans, project specifications, and applicable
permits.
Submit a final report to the DISTRICT Project Manager which provides a narrative of the project;
a discussion of project status and final punch list items; an explanation of conflicts or issues, if
any,which may affect project performance;the calculated benefits of the project and a description
of other pertinent information attached to the quarterly status report such as before and after photos,
project oversight/management documentation, results from applicable inspections or field tests,
addendums or revisions to design plans or project specifications, and relevant project
correspondence.
Submit a Reimbursement Request Package to the DISTRICT Project Manager which includes a
COUNTY invoice and supporting documentation such as consultant, contractor, and/or vendor
invoices and proof of payment(s).
Page 3 of 4,Amendment No. Ito Agreement No.4600003762
1 6 A 1 0
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'1 Collier County
Stormwater and Sewer Improvements Project ?
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Page 4 of 4,Amendment No. 1 to Agreement NOV 4600003762
16A10
EXHIBIT"BV
DELIVERABLES AND PAYMENT SCHEDULE
COLLIER COUNTY
West Goodlette-Frank Road Area Joint Stormwater and Septic Tank Replacement
The schedule set forth below is from the date of execution to July 31,2019 January 31, 2021.
All deliverables submitted herein are subject to review and acceptance by the DISTRICT Project
Manager. Acceptability of all work will be based on the judgment of the DISTRICT Project
Manager that the work is technically complete and accurate.
The COUNTY shall submit a Reimbursement Request Packages in accordance with the schedule
set forth below and payment shall be made following receipt and acceptance of the Reimbursement
Request Package by the DISTRICT Project Manager. Reimbursement Request Packages shall
adequately demonstrate completion of each Task in accordance with Exhibit"A"and shall include,
but not be limited to, a copy of the COUNTY's invoice and other documentation supporting
payment.
The DISTRICT's payment is a reimbursement of actual eligible expenditures and is therefore
subject to adequate documentation to support actual eligible expenditures within the not-to-exceed
AGREEMENT funding limitations specified below. Actual eligible expenditures less than the
estimated project cost will result in a reduced final payment per the funding limitation percentage
specified below. The COUNTY is responsible for any additional funds either through local
revenues, grants,other appropriations, and/or other funding sources.
The total DISTRICT contribution for all work completed herein shall not exceed the amount of
$800,000 or 40%of eligible expenditures for the project, whichever is less.
Page I of 3,Amendment No. l to Agreement No.4600003762
E6)
f
i6 .AiO
DISTRICT
COUNTY Not-To- Estimated
Task Deliverable(s) Due Date Share Exceed Share Project
(60%) (40%) Cost
(100%)
Design Plans,Project
1 Specifications, Bid April 30,2018 N/A N/A N/A
Amount Documentation, January 31,2019
and NTP
July 31, 2018 N/A N/A N/A
October 31, N/A N/A N/A
2018
January 31, N/A N/A N/A
2019
April 30, 2019 N/A N/A N/A
2 Exhibit "C" - July 31, 2019 N/A N/A N/A
Quarterly October 31, N/A N/A N/A
Status 2019
Report January 31, N/A N/A N/A
2020
April 30,2020 N/A N/A N/A
July 31, 2020 N/A N/A N/A
October 31, N/A N/A N/A
2020
January 31, N/A N/A N/A
2021
Complete 30% of
construction activities
per design plans, project
3 specifications,and $360,000 $240,000 $600,000
applicable permits. September
30, 2018 July
Reimbursement 30, 2019
Request
Complete 60% of
construction activities
per design plans, project
--4-----speei-fications.and ----$360,000- $24$;00 ---$600,000— -
annlicable Hermits. April 30.
2020
Reimbursement
Request
Page 2 of 3,Amendment No. 1 to Agreement No.4600003762
16A10
Final Report
5 July 31,2019 $480,000 $320,000 $800,000
Complete 100% of January 31,
construction activities 2021.
per design plans,
project specifications,
and applicable permits.
Reimbursement
Request
TOTAL $1,200,000 $800,000 $2,000,000
Page 3 of 3,Amendment No. 1 to Agreement No.4600003762