Minutes 04/11/2019 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A continued meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Thursday April 11, 2019 at 2:00 p.m. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice-Chairman
Fred Bally Assistant Secretary
John Martino Assistant Secretary
Gene T. Bolton Assistant Secretary
Also present were:
Justin Faircloth District Manager
The following is a summary of the discussions and actions taken at the April 11, 2019 Cedar
Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Mr. Faircloth called the meeting to order.
SECOND ORDER OF BUSINESS Approval of Agenda
o Agenda was approved at the April 8, 2019 meeting.
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
o None.
FOURTH ORDER OF BUSINESS Old Business
o Mr. Faircloth discussed the request made by the Board which was approved at the April 8,
2019 meeting to initiate discussion with a financial advisor. Mr. Faircloth obtained revised
pricing from PRAG. Further discussion ensued regarding this.
o Mr. Day mentioned Kip Schulties will be putting together a whole scope as far as the impact
of the cap rock option and how it would work out, size of lakes and movement of materials,
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etc. It was suggested the Board probably should consider hiring him as an architect to put it
all together so they can go out to bid. Aside from him being a golf course designer, he is an
engineer so he could handle the whole project.
o Extensive discussion ensued regarding the financial aspect of this project.
o During discussion it was requested to report back at the May meeting regarding what will he
involved with the proposed cap rock option and outline the potential scope, at which time the
Board would better know whether a financial planner will be required to help obtain
financing for the project.
On MOTION by Mr. Day seconded by Mr. Martino with all in
favor to rescind the prior motion to move forward with the basic
scope of service with the financial advisor made at the April 8,
2019 meeting was approved.
o The Board discussed in extensive detail assessments, the project and having Kip Schulties
prepare a presentation for the Board to review.
o The purpose of the April 23, 2019 meeting is to give the public an opportunity to provide
their comments prior to the Board making a decision.
o Discussion ensued regarding the May meeting. Mr. Faircloth called the attorney to discuss the
issue of May 13, 2019 being the public hearing and the possibility of not having a Board
quorum for this meeting.
o Mr. Faircloth stated the public hearing for May 13, 2019 at 2:00 pm had been advertised and
Inframark was getting ready to send out a letter tomorrow letting the public know of the
hearing. However, the Board has indicated they will not have a quorum present for May 13,
2019. Mr. Faircloth noted he may be able to stop the letter from going out and change the
letter to reflect a meeting date to May 14, 2019.
o The attorney was called via phone.
o Mr. Greeley asked when does the resolution have to be passed. He asked if it can be passed at
any time after the public hearing. Mr. Faircloth stated it had to be done at least when they do
the budget otherwise they will not be able to approve the budget.
o Mr. Cox said it had to be done before the budget and Mr. Faircloth stated it could be done at
the May meeting.
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o Mr. Faircloth stated as Mr. Cox said you can pass the resolution, but that does not mean you
have to charge the full assessments.
o Mr. Day stated he is hoping at the April 23 meeting they could tell the membership they will
not be assessing the $2,300 in July because the project is being put off for a year. Mr.
Greeley questioned if the funds collected have to be accounted for to the membership if there
is an excess at the end. Mr. Cox explained what occurs if there is an excess of funds.
o After further discussion it was decided to move the May 13, 2019 meeting to May 14, 2019
since there will be no quorum available for the May 13, 2019 meeting. Mr. Faircloth stated
for the record that the public hearing for Cedar Hammock will be on May 14, 2019 at 2:00
pm.
FIFTH ORDER OF BUSINESS New Business
A. Presentation of Bulkhead &Bridge Repairs&Replacement Bids
o Discussed at the April 8, 2019 meeting.
B. Board Interviews of Bidders
o Discussed at the April 8, 2019 meeting.
SIXTH ORDER OF BUSINESS Attorney's Report
A. Draft Letter to Master Association Regarding Use of District's Roadways for Staging
o Not discussed at todays' or April 8,2019 meeting
B. Update on Claim with Tekram Services
o Update provided at the April 8,2019 meeting.
SEVENTH ORDER OF BUSINESS Engineer's Report
A. New District Map Update
o None
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of March 11,2019 Meeting
B. Financial Report
C. Letter from Berger,Toombs,Elam,Gaines & Frank
D. Discussion of Fiscal Year 2020 Modified Tentative Budget
i. Draft Notice to Owners Regarding Public Hearing on FY2020 Budget
o Items A, B, C, Di were discussed at the April 8, 2019 meeting.
E. Proposed FY2020 Meeting Schedule
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April 11,2019 Cedar Hammock CDD
On MOTION by Mr. Greeley seconded by Mr. Day with all in
favor the FY2020 Meeting Schedule was approved, and the public
hearing was changed from May 13, 2019 to May 14, 2019 at 2
P.M. with Resolution 2019-07.
F. Follow-up Items
i. FEMA Update
ii. Phoenix Roofing Cedar Hammock Circle Damage Update
iii. Cedar Hammock Circle/Sawgrass Way Paving Project Update
iv. Camera System Install Update
v. Gatehouse Repair Update
o All the follow-up items were discussed at the April 8, 2019 meeting.
NINTH ORDER OF BUSINESS Supervisor Requests
o Mr. Greeley mentioned he sent out an email regarding having a written report to provide to
the Master Board.
o It was discussed that the Master Board allows people to make comments prior to the meeting
and a representative from each Board provided a written statement giving a status of what the
Board is doing. No questions or answers are provided during this presentation as it is for
informational purposes only. During the annual membership meeting questions arose
regarding the CDD and their ongoing projects and the President, Jake Jacobson indicated the
date of the CDD meeting and informed them if they had questions they should attend the
CDD meeting to obtain the answers.
On MOTION by Mr. Greeley seconded by Mr. Martino with all in
favor Mr. Greeley will make a summary of the CDD meetings and
provide it to the Master Board which will be read by a Supervisor
at future Master Association meetings was approved.
TENTH ORDER OF BUSINESS Audience Comments
o None.
ELEVENTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Day seconded by Mr. Martino with all in
favor the meeting was adjourned.
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