PBSD MSTBU Minutes 04/04/2019 W PELICAN BAY SERVICES DIVISION BOARD AND THE PELICAN BAY
FOUNDATION BOARD JOINT WORKSHOP
APRIL 4,2019
The Pelican Bay Services Division Board and the Pelican Bay Foundation Board held a Joint
Workshop on Thursday, April 4, 2019, at 9:00 a.m. at the Community Center at Pelican Bay,
located at 8960 Hammock Oak Drive,Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board Nick Fabregas (absent)
Scott Streckenbein, Chairman Michael Fogg
Tom Cravens,Vice-Chairman Denise McLaughlin
Joe Chicurel (absent) Susan O'Brien
Jacob Damouni Rick Swider
Ken Dawson Michael Weir
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator (absent) Barbara Shea, Recording Secretary (absent)
Lisa Jacob, Interim Operations Manager
Also Present Tim Corcoran, Pelican Bay Foundation
Larry Baumann, Pelican Bay Foundation John Gandolfo, Pelican Bay Foundation
Charles Bodo, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation
Mike Chaffee, Pelican Bay Foundation Trent Waterhouse, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Call to order and Pledge of Allegiance
2. Each organization calls meeting to order
3. Charles Bodo to Chair discussion
4. Each organization introduces Board members and committee responsibilities
5. Discussion of PBSD infrastructure projects—scope and status
a. Pathways
b. Lake banks/ponds
c. Stormwater management system
6. Financing of PBSD projects
7. Update on Foundation projects
a. South Beach
b. Community Center
c. Design guidelines
8. Update on other projects
a. US-41 berm
b. Clam Pass Beach parking garage
c. Ritz Carlton expansion
d. Utility site development
9. Disaster recovery funding—Foundation plan and PBSD plan
10. Any other business
1
Pelican Bay Services Division Board Workshop
April 4,2019
11. Audience comments
12. Adjournment
ROLL CALL
Mr. Cravens, Mr. Damouni, Mr. Dawson, Mr. Fogg, Ms. McLaughlin, Ms. O'Brien, Mr.
Streckenbein, Mr. Swider, and Mr. Weir were present
INTRODUCTION OF BOARDS
Pelican Bay Foundation Board members, Pelican Bay Services Division Board members,
and key PBF staff including President Jim Hoppensteadt introduced themselves and discussed their
committee responsibilities where applicable.
DISCUSSION OF PBSD INFRASTRUCTURE PROJECTS
PATHWAYS
Mr. Streckenbein provided an update on the status of our proposed sidewalk replacement
project. The PBSD Board has authorized construction drawings to be completed by our civil
engineering firm, Agnoli, Barber & Brundage (AB&B) to reconstruct sidewalks throughout
Pelican Bay. The scope of work is to completely remove the multiple layers of asphalt that have
been overlaid throughout the years, regrade the sidewalk to eliminate steep grades, level the
sidewalks,make transition areas ADA compliant, and widen the sidewalks to 6-foot widths where
possible. Controlling factors of width widening will be preservation of mature canopy trees,
various utility locations, and encroachments on private property lines. It is expected that with
construction drawing time, bidding, contract award, and mobilization, this project will not likely
begin until summer 2020. The PBSD continues to evaluate material alternatives.
LAKE BANKS/PONDS
Mr. Streckenbein provided an update on PB lake banks which have experienced erosion
and destabilization over the years. The PBSD continues to work with AB&B in utilizing multiple
lake bank remediation stabilization techniques. Ms. O'Brien provided a spreadsheet,prepared by
AB&B, of the condition of the lake banks of the 45 lakes managed by PBSD. She suggested that
although some of the banks are falling into the ponds and some have slope issues, most of our
lakes are in good condition. Lake bank remediation will be a multi-year project;total project costs
have not been determined.
STORMWATER MANAGEMENT SYSTEM
Mr. Streckenbein provided an update on the PB stormwater management system. The
PBSD is troubleshooting specific problem areas and continues to sample the pipe conditions
throughout Pelican Bay. Ms. O'Brien suggested that we continue our evaluation of the 13 miles
of PB pipes. Ms. Jacob reported that we have sampled about 7% of PB pipes, and repairs have
been completed in any problem areas,mostly a result of tree root intrusions. She noted that overall
no major issues have been found.
FINANCING OF PBSD PROJECTS
Mr. Streckenbein commented on the financing of future PBSD projects, including
pathways/sidewalks, lake banks, stormwater infrastructure system, and the enhancement and
renovation of the PBSD maintenance and utility site, which will aggregate to a capital funding
need in excess of$25 million. PBSD staff has been working with Collier County's Financial &
2
Pelican Bay Services Division Board Workshop
April 4,2019
Management Services Division to evaluate the best financing option. Currently a ten-year line of
credit is being considered, along with a possible conversion into 20-year long-term debt.
UPDATE ON FOUNDATION PROJECTS
SOUTH BEACH
Mr. Bodo and Mr. Hoppensteadt provided an update on the South Beach renovation
project. The design phase has been completed, and we are now into the construction phase. The
former Sunset Café and the Beach Store interiors have been completely gutted, and the electrical
and plumbing infrastructure work for the new Take Out facility has been completed. Sand
evacuation underneath the deck has been completed. The entire South Beach Facility and
surrounding area will be fully shut down beginning April 29 throughout the completion of the
project,targeted for the end of November. The County has provided a permitting commitment for
the project.
COMMUNITY CENTER
Mr.Bodo and Mr. Corcoran provided an update on the"discovery phase"of possible future
Community Center renovations. The Strategic Planning Committee (SPC) is in the process of
gathering the requisite information and data necessary to determine the current and future needs
of the community such as wellness, fitness, meetings, etc. This work will continue through the
summer.
DESIGN GUIDELINES
Mr. Bodo and Mr. Chaffee provided an update on the new design guidelines (phase 1 —
with focus on single family homes)approved by the PBF board at its February board meeting. The
Design Review Committee has hosted two community forums during which it provided a
comprehensive overview of the design guidelines and review process. The purpose of the Design
Guidelines is to provide a series of standards for redevelopment, alterations to existing structures,
additions,new construction and site work in Pelican Bay designed to preserve the unique character
of the community. These guidelines supplement the existing County land use regulations.
UPDATE ON OTHER PROJECTS
US-41 BERM
Mr. Streckenbein reported that the PBSD Board has approved the award of the US 41 berm
restoration project to Stahlman England for $477,000, pending approval by the Board of County
Commissioners. Ms.Jacob commented that she expects the project to start sometime this summer.
CLAM PASS BEACH PARKING GARAGE
Mr. Bodo provided an update on the feasibility/discovery study by the County's Parks &
Recreation Dept. to construct a parking garage on the existing parking lot at Clam Pass Beach
Park. He provided handouts which included information on a proposed parking garage, provided
by the Parks & Recreation Dept. at recent public meetings on this study. The Parks & Rec. Dept.
is exploring the feasibility of a parking garage on the existing parking lot at Clam Pass Beach Park
as part of the Board of Collier County Commissioners consideration on how to increase beach
access. The plan includes doubling the parking capacity from approximately 200 to 400 spaces.
As part of the approval process, the project would require (1) an amendment to the deed
restrictions by the PBF for increased parking, setback reduction, and increased building height, (2)
sequential review and approval by the PBF of(a)a preliminary concept plan, (b)design proposals,
and (c) construction plans, and (3) a Collier County zoning variance for setbacks and a site
3
Pelican Bay Services Division Board Workshop
April 4, 2019
development plan amendment. The PBF has provided the County with a list of questions and
requests for additional information.
RITZ-CARLTON EXPANSION
Mr. Bodo provided an update on the Ritz-Carlton expansion plans. The PBF Board
approved the preliminary concept of an expansion of the Ritz-Carlton Hotel in June 2018. In
March 2019 the PBF Board approved their plans for a new parking garage structure, renovation of
their existing parking garage structure, and an addition of a new gatehouse. The parking garage
and gatehouse projects will precede the planned hotel expansion phase. The Ritz-Carlton plans to
begin construction in May 2019 with expected completion by December 2019.
UTILITY SITE DEVELOPMENT
Mr. Streckenbein provided an update on recent discussions with the County regarding the
enhancement and renovation of its maintenance and utility site. The PBSD's maintenance facility
(including some offices) and materials yard is within a 12-acre site owned by the Collier County's
Public Utilities Department and designated as a "utility site." The PBSD is working with the
County to develop a master plan for the site, which would include a joint administrative facility
for shared offices for 6 to 12 Public Utilities employees and PBSD administrative employees. Ms.
Jacob provided a handout which included the most recent set of plans. She noted that since the
master plan includes a joint facility, that the County would contribute funds for building
construction.
Mr. Hoppensteadt commented that this site is designated as a Homeland Security site. He
also noted that the PBF would need to approve the concept, design, and construction plans for any
site development or construction.
Ms. O'Brien commented that the PBSD Board has not seen or weighed in on these new
plans. She suggested that if this site were to be fully developed,there would be a huge impact on
neighboring communities.
DISASTER RECOVERY FUNDING—FOUNDATION PLAN AND PBSD PLAN
Mr. Streckenbein reported that the PBSD Budget Committee is reviewing and considering
the following two options for disaster recovery funding: (1) maintaining the existing policy
whereby the budget includes a "contingency reserve" of over $1 million for any unexpected
unbudgeted event, or (2) using the "accrual model" to add an accrual amount each year to a
specifically identified disaster recovery contingency fund.
Mr. Bodo summarized the parts of the PBF disaster recovery program which include (1) a
number of years ago a $1.3 million fund was established to ensure funding for continuing
operations post disaster event,(2)the PBF has a"replacement reserve fund"(partly funded through
a transfer of year-end surplus funds) of approximately $4.5 million, and (3) the PBF has a risk
management insurance program in place covering $45 million of PBF property.
FUTURE JOING MEETING PLANS
The PBSD and PBF board members agreed to schedule the next joint PBSD/PBF meeting
for November 2019.
ADJOURNMENT
The meeting was adjourned at 11:37 a.m.
4
Pelican Bay Services Division Board Workshop
April 4,2019
tAzj-`-'11
Scott Streckenbein, Chairman
Minutes approved [ las presented OR [ ] as amended ON I date
5