Agenda 04/08/2019 Cedar Hammock Community Development District
Board of Supervisors
Norman Day,Chairman
Quentin Greeley,Vice Chairman Justin Faircloth,District Manager
Fred Bally,Assistant Secretary Dan Cox,District Counsel
John Martino,Assistant Secretary Sam Marshall,District Engineer
Gene T.Bolton,Assistant Secretary
Regular Meeting Agenda
April 8,2019—2:00 p.m.
1. Roll Call
2. Approval of Agenda
3. Public Comments on Agenda Items
4. Old Business
5. New Business
A. Presentation of Bulkhead &Bridge Repair&Replacement Bids
B. Board Interviews of Bidders
6. Attorney's Report
A. Draft Letter to Master Association Regarding Use of District's Roadways
for Staging
B. Update on Claim with Tekram Services
7. Engineer's Report
A. New District Map Update
8. Manager's Report
A. Approval of the Minutes of the March 11,2019 Meeting
B. Financial Report
C. Letter from Berger,Toombs,Elam,Gaines &Frank
D. Discussion of Fiscal year 2020 Modified Tentative Budget
i. Draft Notice to Owners Regarding Public Hearing on FY2020
Budget
E. Proposed FY2020 Meeting Schedule
F. Follow-Up Items
i. FNMA Update
ii. Phoenix Roofing Cedar Hammock Circle Damage Update
iii. Cedar Hammock Circle/Sawgrass Way Paving Project Update
Cedar Hammock CDD
March 11, 2019
Page 2
iv. Camera System Install Update
v. Gatehouse Repair Update
9. Supervisors Requests
10.Audience Comments
11.Adjournment
THE NEXT REGULAR MEETING IS SCHEDULED FOR MAY 13,2019 IS
PUBLIC HEARING TO ADOPT THE FY2020 BUDGET
District Office: Meeting Location:
5911 Country Lakes Drive Cedar Hammock Clubhouse
Fort Myers,Florida 8660 Cedar Hammock Boulevard
239-245-7118 Naples,Florida
www.CedarHammockCDD.com
74,1/44'apirs Nittt6
NaptosNews com
Published Daily
Naples,FL 34110
Affidavit of Publication
State of Florida
Counties of Collier and Lee
Before the undersigned they serve as the authority, personally appeared Natalie Zollar who on oath says that she
serves as Inside Sales Manager of the Naples Daily News,a daily newspaper published at Naples,in Collier County,
Florida;distributed in Collier and Lee counties of Florida;that the attached copy of the advertising was published in
said newspaper on dates listed.Affiant further says that the said Naples Daily News is a newspaper published at Na-
ples,in said Collier County,Florida,and that the said newspaper has heretofore been continuously published in said
Collier County, Florida;distributed in Collier and Lee counties of Florida,each day and has been entered as second
class mail matter at the post office in Naples,in said Collier County,Florida,for a period of one year next preceding
the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor
promised any person, or corporation any discount, rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Customer Ad Number Copyline P.O.#
CEDAR HAMMOCK COMMUNITY 2248785 Notice of Meetings C
Pub Dates
March 14,2019
../((ttatt
(Sign ture of affiant)
N+l KAROIE KANGAS
1 ••
Notary Pubik-State of Florida
Sworn to and subscribed before me '•. '•'
..� Cann EonMGG129.2 I
•
This March 14,2019 I ' knowny ibJU Iiw.
(% t Ov Yte,
(Signature of affiant) (/
Notice of Meetings Cedar
Hammock Community
Development District
The Board of Supervisors of the
Cedar Hammock Community
Development District will
hold their meetings for
Fiscal Year 2019 at the Cedar
Hammock Clubhouse, 8660
Cedar Hammock Boulevard,
Naples, Florida at 2:00 p.m.
on the second Monday of the
following months except as
noted:
April 8,2019
May 13,2019
There may be occasions when
one or more Supervisors will
participate by telephone.
Meetings may be continued
to a date and time certain
which will be announced at
the meeting.
In accordance with the
provisions of the Americans
with Disabilities Act, any
person requiring special
accommodations at this
meeting because of a disability
or physical impairment
should contact the District
Management Company,
Inframark, Infrastructure
Management Services at
(954) 603-0033. If you are
hearing or speech impaired,
please contact the Florida
Relay Service at 7.1-1 for aid in
contacting the District Office.
Each person who decides to
appeal any action taken at
these meetings is advised
that person will need a record
of the proceedings and that
accordingly, the person may
need to ensure that a verbatim
record of the proceedings is
made,including the testimony
and evidence upon which such
appeal is to be based.
Justin Faircloth
District Manager
March 14,2019 No.2248785
Agenda Page21
CEDAR HAMMOCK
Community Development District
Financial Report
February 28, 2019
Prepared by:
SINFRAMARK
,e. !NI RASA LCIVRE MANAGUALN(SERVKCS
Agenda Page22
CEDAR HAMMOCK
Community Development District
Table of Contents
FINANCIAL STATEMENTS Panes
Balance Sheet 1
General Fund ' 2-3
SUPPORTING SCHEDULES
Non-Ad Valorem Special Assessments 3-4
Cash and Investment Report 5
Suntrust Bank Reconciliation 6
Valley National Bank Reconciliation 7
Check Register 8
Agenda Page23
CEDAR HAMMOCKS
Community Development District
Financial Statements
(Unaudited)
February 28, 2019
Agenda Page24
CEDAR HAMMOCK
Community Development District General Fund
Balance Sheet
February 28, 2019
ACCOUNT DESCRIPTION TOTAL
ASSETS
Cash-Checking Account $ 161,159
Investments:
Certificates of Deposit- 12 Months 206,435
Certificates of Deposit-18 Months 103,130
Money Market Account 516,583
Deposits 1,359
TOTAL ASSETS $ 988,666
LIABILITIES
Accounts Payable $ 3,510
Accrued Expenses 600
TOTAL LIABILITIES 4,110
FUND BALANCES
Nonspendable:
Deposits 1,359
Assigned to:
Operating Reserves 43,617
Reserves- Bridges 120,190
Reserves-Bulkheads 135,928
Reserves-Lakes 32,153
Reserves- Roadways 157,725
Unassigned: 493,584
TOTAL FUND BALANCES $ 984,556
TOTAL LIABILITIES&FUND BALANCES $ 988,666
Page 1
Agenda Page25
CEDAR HAMMOCK
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending February 28,2019
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest-Investments $ 2,017 $ 840 $ 5,654 $ 4,814
Interest-Tax Collector - - 143 143
Special Assmnts-Tax Collector 379,523 362,424 360,172 (2,252)
Special Assmnts-Discounts (15,181) (14,499) (13,993) 506
Other Miscellaneous Revenues - - 1,100 1,100
TOTAL REVENUES 366,359 348,765 353,076 4,311
EXPENDITURES
Administration
ProfServ-Engineering 30,000 12,500 4,560 7,940
ProfServ-Legal Services 2,000 833 4,125 (3,292)
ProfServ-Mgmt Consulting Sery 38,404 16,002 16,002 -
ProfServ-Property Appraiser 5,693 5,693 5,693 -
ProfServ-Special Assessment 2,941 2,941 2,941 -
ProfServ-Web Site Maintenance 656 273 273 -
Auditing Services 5,000 - - -
Postage and Freight 765 319 810 (491)
Insurance-General Liability 7,959 7,959 7,000 959
Printing and Binding 2,246 936 793 143
Legal Advertising 2,394 998 245 753
Misc-Bank Charges 700 292 237 55
Misc-Assessmnt Collection Cost 7,590 7,280 6,924 356
Misc-Web Hosting 239 239 239 -
Office Supplies 400 167 - 167
Annual District Filing Fee 175 175 175 -
Total Administration 107,162 56,607 50,017 6,590
Page 2
Agenda Page26
CEDAR HAMMOCK
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending February 28, 2019
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Field
ProfServ-Field Management 1,539 641 641 -
Contracts-Water Mgmt Services 7,200 3,000 3,000 -
Utility-Cameras 1,320 550 533 17
Electricity-Wells 3,000 1,250 656 594
Electricity-Aerator 2,000 833 649 184
R&M-Lake 3,000 1,250 3,113 (1,863)
R&M-Plant Replacement 3,015 1,256 - 1,256
R&M Bulkheads 8,000 8,000 8,000 -
R&M-Bridges&Cart Paths 8,000 3,333 - 3,333
Misc-Contingency 20,289 8,454 5,925 2,529
Capital Outlay 9,944 6,008 6,008 -
Reserve-Bridges 20,910 20,910 16,200 4,710
Reserve-Bulkheads 83,980 83,980 58,235 25,745
Reserve-Lakes 15,000 15,000 - 15,000
Reserve-Roadways 72,000 72,000 - 72,000
Total Field 259,197 226,465 102,960 123,505
TOTAL EXPENDITURES 366,359 283,072 152,977 130,095
Excess(deficiency)of revenues
Over(under)expenditures 65,693 200,099 134,406
Net change in fund balance $ - $ 65,693 $ 200,099 $ 134,406
FUND BALANCE,BEGINNING(OCT 1,2018) 784,457 784,457 784,457
FUND BALANCE,ENDING $ 784,457 $ 850,150 $ 984,556
Page 3
Agenda Page27
CEDAR HAMMOCKS
Community Development District
Supporting Schedules
February 28, 2019
CEDAR HAMMOCK Agenda Page28
Community Development District
Non-Ad Valorem Special Assessments
(Collier County Tax Collector-Monthly Collection Distributions)
For the Fiscal Year Ending September 30,2019
ALLOCATION,
Discount/ County Gross
Date Net Amount (Penalties) Expense Amount General Fund
Received Received Amount Amount Received Assessments
Assessments Levied For FY 2019 $379,523 $ 379,523
Allocation% 100% 100%
11/01/18 42,900 1,824 876 45,600 45,600
11/08/18 3,422 194 70 3,686 3,686
11/19/18 130,936 5,567 2,672 139,175 139,175
11/26/18 78,204 3,325 1,596 83,125 83,125
12/24/18 55,235 2,292 1,127 58,654 58,654
01/24/19 22,501 677 459 23,637 23,637
02/18/19 6,058 114 124 6,295 6,295
TOTAL $ 339,256 $ 13,993 $ 6,924 $ 360,172 $ 360,172
% COLLECTED 95% 95%
TOTAL OUTSTANDING $ 19,351 $ 19,351
Report Date:3/13/2019 Page 4
Agenda Page29
CEDAR HAMMOCK
Community Development District All Funds
Cash and Investment Report
February 28, 2019
General Fund
Account Name Bank Name Investment Type Maturity Yield Balance
Checking Account-Operating SunTrust Bank Public Funds NOW n/a 2.17% $ 21,180
Checking Account-Operating Valley National Bank Gov't Interest Checking n/a 1.99% 139,979
Certificate of Deposit-8030(1) BankUnited 12 month CD 2/13/19 1.55% 206,435
Certificate of Deposit-6089 BankUnited 18 month CD 9/9/19 1.80% 103,130
Money Market Account BankUnited Public Funds MMA n/a 1.75% 516,583
Total $ 987,308
Note(1)-Funds from matured CD were deposited into Bank United MMA account in March.
Report Date:3/19/2019
Page 5
Cedar Hammock CDD Agenda Page30
Bank Reconciliation
Bank Account No. 9995 SunTrust-GF
Statement No. 2/19
Statement Date 2/28/2019
G/L Balance(LCY) 21,180.16 Statement Balance 21,599.28
G/L Balance 21,180.16 Outstanding Deposits 0.00
Positive Adjustments 0.00
Subtotal 21,599.28
Subtotal 21,180.16 Outstanding Checks 419.12
Negative Adjustments 0.00 Differences 0.00
Ending G/L Balance 21,180.16 Ending Balance 21,180.16
Difference 0.00
Posting Document Document Cleared
Date Type No. Description Amount Amount Difference
Outstanding Checks
2/27/2019 Payment 001996 FEDEX 419.12 0.00 419.12
Total Outstanding Checks 419.12 419.12
Page 6
Cedar Hammock CDD Agenda Page31
Bank Reconciliation
Bank Account No. 2555 Valley National Bank-GF
Statement No. 02/19
Statement Date 2/28/2019
G/L Balance(LCY) 139,979.08 Statement Balance 139,979.08
G/L Balance 139,979 08 Outstanding Deposits 0-00
Positive Adjustments 0.00
— Subtotal 139,979.08
Subtotal 139,979.08 Outstanding Checks 0.00
Negative Adjustments 0.00 Differences 0.00
Ending G/L Balance 139,979.08 Ending Balance 139,979.08
Difference 0.00
Posting Document Document Cleared
Dale Type No. Description Amount Amount Difference
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cecc Berger, Toombs, Elam,
-e Gaines & Frank
Certified Public Accountants PL
600 Citrus Avenue
Suite 200
Fort Pierce,Florida 34950
772/461-61201/461-1155
FAX: 772/468-9278
March 22, 2019
To the Board of Supervisors
Cedar Hammock Community Development District
Collier C Florida a
This letter is intended to communicate certain matters related to the planned scope and timing
of our audit of Cedar Hammock Community Development District's (the "District") financial
statements as of and for the year ending September 30, 2018.
Communication
Effective two-way communication between our firm and the Board of Supervisors is important to
understanding matters related to the audit and developing a constructive working relationship.
Your insights may assist us in understanding the District and its environment, identifying
appropriate sources of audit evidence and providing information about specific transactions or
events. We will discuss with you your oversight of the effectiveness of internal control and any
areas where you request additional procedures to be undertaken. We expect that you will
communicate to us any matters you consider relevant to the audit in a timely manner. Such
matters might include strategic decisions that may significantly affect the nature, timing and
extent of audit procedures, your suspicion or detection of fraud, or any concerns you may have
about the integrity or competence of senior management.
\Ate will communicate to you, in timely manner, any fraud involvinrt senior management and
other fraud that causes a material misstatement of the financial statements, instances of
noncompliance with laws and regulations that come to our attention (unless they are clearly
inconsequential), and disagreements with management and other serious difficulties
encountered in performing the audit. We also will communicate to you and to management any
significant deficiencies or material weaknesses in internal control that become known to us
during the course of the audit. Other matters arising from the audit that are, in our professional
judgment, significant and relevant to you in your oversight of the financial reporting process will
be communicated to you in writing after the audit.
Fort Pierce/Stuart
Member AICPA Member AICPA Division for CPA Firms Member FICPA
Private Companies practice Section
ter Berger,Toombs, Elam,
Gaines&Frank
Cervi.Palk Accountant, PL
Board of Supervisors
Cedar Hammock Community Development District
March 22, 2019
Page 2
Independence
Our independence policies and procedures are designed to provide reasonable assurance that
our firm and its personnel comply with applicable professional independence standards. Our
policies address financial interests, business and family relationships, and non-audit services
that may be thought to bear on independence. Also, if an immediate family member or close
relative of a partner or professional employee is employed by a client in a key position, the
incident must be reported and resolved in accordance with firm policy. In addition, our policies
restrict certain non-audit services that may be provided by Berger, Toombs, Elam, Gaines, and
Frank and require audit clients to accept certain responsibilities in connection with the provision
of permitted non-attest services.
The Audit Planning Process
Our audit approach places a strong emphasis on obtaining an understanding of how your
organization functions. This enables us to identify key audit components and tailor our
procedures to the unique aspects of your operations. The development of a specific audit plan
will begin by meeting with you and with management to obtain an understanding of your
organization's objectives, strategies, risks and performance.
As part of obtaining an understanding of your organization and its environment, we will obtain
an understanding of internal control. We will use this understanding to identify risks of material
misstatement, which will provide us with a basis for designing and implementing responses to
the assessed risks of material misstatement. We will also obtain an understanding of the users
of the financial statements in order to establish an overall materiality level for audit purposes.
We will conduct formal discussions among engagement team members to consider how and
where your financial statements might be susceptible to material misstatement due to fraud or
error.
The Concept of Materiality in Planning and Executing the Audit
We apply the concept of materiality in both planning and performing the audit; evaluating the
effect of identified misstatements on the audit and the effect of uncorrected misstatements, if
any, on the financial statements; and forming the opinion in our report on the financial
statements, and determining or reporting in accordance with Government Auditing Standards
and other compliance reporting requirements. Our determination of materiality is a matter of
professional judgment and is affected by our perception of the financial information needs of
users of the financial statements. We establish performance materiality at an amount less than
materiality for the financial statements as a whole to allow for the risk of misstatements that may
not be detected by the audit. We use performance materiality for purposes of assessing the
risks of material misstatement and determining the nature, timing and extent of further audit
procedures.
fit' Berger,Toombs, Elam,
A Gaines&Frank
eenhned Public�nnt R
Board of Supervisors
Cedar Hammock Community Development District
March 22, 2019
Page 3
The Concept of Materiality in Planning and Executing the Audit(Continued)
Our assessment of materiality throughout the audit will be based on both quantitative and
qualitative considerations. Because of the interaction of quantitative and qualitative
considerations, misstatements of a relatively small amount could have a material effect on the
current financial statements as well as financial statements of future periods. We will
accumulate misstatements identified during the audit, other than those that are clearly trivial. At
the end of the audit, we will inform you of all individual uncorrected misstatements aggregated
by us in connection with our evaluation of our audit test results.
Our Approach to Internal Control Relevant to the Audit
Our audit of the financial statements will include obtaining an understanding of internal control
sufficient to plan the audit and determine the nature, timing and extent of audit procedures to be
performed. An audit is not designed to provide assurance on internal control or identify
significant deficiencies or material weaknesses. Our review and understanding of the District's
internal control is not undertaken for the purpose of expressing an opinion on the effectiveness
of internal control.
We will issue a report on internal control related to the financial statements. This report
describes the scope of testing of internal control and the results of our tests of internal control.
Our report on internal control will include any significant deficiencies and material weaknesses
in internal controls of which we become aware of as a result of our understanding and testing of
internal controls consistent with the requirements of Government Auditing Standards issued by
the Comptroller General of the United States.
Timing of the Audit
We have scheduled preliminary audit field work for March 2019. Management's adherence to its
closing schedule and timely completion of information used by us in performance of the audit is
essential to timely completion of the audit.
Closing
We will be pleased to respond to any questions you have about the foregoing. We appreciate
the opportunity to continue to be of service to the District.
Ea' Berger,Toombs, Elam,
S} Gaines&Frank
CPA..PUNK PM.YnE PL
Board of Supervisors
Cedar Hammock Community Development District
March 22, 2019
Page 4
This communication is intended solely for the information and use of the Board of Supervisors
and is not intended to be, and should not be, used by anyone other than this specified party.
3Mt41 anthell"
BERGER, TOOMBS, ELAM, GAINES & FRANK
J.VV. GAINES, CPA
Agenda Page39
CEDAR HAMMOCK
Community Development District
Annual Operating and Debt Service Budget
Fiscal Year 2020
Approved Tentative Budget
Rev 1 •Meeting 3111119
Prepared by:
6INFRAMARK
l'OR ASTRUCTUR[ ,AA, AGIMENT STkVtCTS
Agenda PageaO
CEDAR HAMMOCK
Community Development District
Table of Contents
Page#
OPERATING BUDGET
General Fund 001 and 002
Summary of Revenues,Expenditures and Changes in Fund Balances 1 -3
Budget Narrative 4-7
Exhibit A-Allocation of Fund Balances 8
SUPPORTING BUDGET SCHEDULES
2019-2020 Non-Ad Valorem Assessment Summary 9
Agenda Page41
CEDAR HAMMOCK
Community Development District
Budget Overview
Fiscal Year 2020
Agenda Page42
CEDAR HAMMOCK
Community Development District
Operating Budget
Fiscal Year 2020
Agenda Page43
CEDAR HAMMOCK
Community Development District General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances
Fiscal Year 2020 Approved Tentative Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU FEB- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JAN-2019 SEP-2019 FY 2019 FY 2020
REVENUES
Interest-Investments $ 5,263 $ 9,400 $ 2,017 $ 4,696 9,392 14,088 $ 10.088
Interest-Tax Collector - 16 - 143 - - -
Special Assmnts-Tax Collector 279,650 379,525 379,523 353,877 25,646 379,523 158,454
Special Assmnts-Other - - - - - - 281,622
Special Assmnts-Discounts (10,283) (14,175) (15,161) (13,879) (1,026) (15,181) (17,603)
Other Miscellaneous Revenus - 5,988 - 1,100 - 1,100 -
TOTAL REVENUES 274,630 380,754 366,359 345,937 34,012 379,530 432,561
EXPENDITURES
Administrative
ProfServ-Engineering 22,806 19,768 30,000 4,560 15,208 19,768 30,000
ProfServ-Legal Services 1,413 1,593 2,000 4,125 2,000 6,125 4,249
ProfServ-Mgmt Consulting Sery 32,130 37,286 38,404 12,801 25,602 38,403 39,555
ProfServ-Property Appraiser 4,195 4,195 5,693 5,093 - 5,693 6,601
ProfServ-Special Assessment 2,855 2,855 2,941 2,941 - 2,941 3,029
ProfServ-Web Site Maintenance 617 637 656 219 437 656 676
Auditing Services 5,000 5,000 5,000 - 5,000 5,000 5,000
Postage and Freight 1,050 549 765 140 660 800 900
Insurance-General Liability 7,235 7,235 7,959 7,000 - 7,000 7,700
Printing and Binding 933 2,310 2,246 793 1,586 2,379 2,379
Legal Advertising 2,090 2,181 2,394 245 1,891 2,136 2,394
Misc-Bank Charges 656 653 700 190 465 655 700
Misc-Assesemnt Collection Cost 3,618 (1,019) 7,590 6,800 513 7,313 8,802
Misc-Web Hosting 115 47 239 239 - 239 248
Office Supplies - 33 400 - 267 400 400
Annual District Filing Fee 175 175 175 175 - 175 175
Total Administrative 84,888 83,498 107,162 45,921 53,628 99,681 112,806
Field
ProfServ-Field Management 1,450 1,494 1,539 513 1,026 1,539 1,585
Contracts-Water Mgmt Services 7,200 7,200 7,200 2,400 4,800 7,200 7,200
Utility-Cameras 1,288 1,160 1,320 425 850 1,275 1,268
Electricity-Wells 2,841 4,324 3,000 455 910 1,385 3,000
Electricity-Aerator 1,325 1,598 2,000 53D 1,060 1,590 2,000
R&M-Lake - 2,167 3,000 - 3,000 3,000 3,000
R&M-Plant Replacement 1,593 - 3,015 - 3,015 3,015 3.015
R&M-Bridges - - 8,000 - 8,000 8,000 8,000
R&M-Bulkheads - - 8,000 8,000 - 8,000 8,000
Misc-Contingency 18,529 15,966 20,289 5,925 11,850 17,775 12,243
Capital Outlay 22,875 - 0,944 6,008 3,936 9,944 9,944
Total Field 57,101 33,909 67,307 24,256 38,447 62,703 59,255
I TOTAL EXPENDITURES 141,989 117,407 174,469 70,177 92,074 162,384 172,061
Annual Operating Budget
Fiscal Year 2020 Page 1
Agenda Page44
CEDAR HAMMOCK
Community Development District General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances
Fiscal Year 2020 Approved Tentative Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU FEB- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2017 FY 2018 FY 2019 JAN-2019 SEP-2019 FY 2019 FY 2020
Reserve-Bridges - 28,840 20,910 16,200 4,710 20,910 35,000
Reserve-Bulkheads 45,332 15,412 83,980 58,235 25,745 83,980 95,500
Reserve-Lakes 442 12,400 15,000 - 15,000 15,000 25,000
Reserve-Roadways 194,370 32,141 72,000 - 72,000 72,000 135,030
Total Reserves 240,144 88,793 191,890 74,435 117,455 191,890 260,500
TOTAL EXPENDITURES&RESERVES 382,133 206,200 366,359 144,612 209,529 354,274 432,561
Excess(deficiency)of revenues
Over(under)expenditures (107,503) 174,554 - 201,325 (175,517) 25,256 -
Net change in fund balance (107,503) 174,554 - 201,325 (175,517) 25,256 -
Fund balance-audit adjustments - - - - - -
FUND BALANCE,BEGINNING 717,406 609,903 784,457 784,457 - 784,457 809,713
FUND BALANCE,ENDING $ 609,903 $ 784,457 $ 784,457 $ 985,782 $ (175,517) $ 809,713 $ 809,713
Annual Operating Budget
Fiscal Year 2020 Page 2
Agenda Page45
CEDAR HAMMOCK
Community Development District General Fund(002)
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2020 Approved Tentative Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
BUDGET THRU FEB- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2019 JAN-2019 SEP-2019 FY 2019 FY 2020
REVENUES
Spada!Assmnts-Tax Collector $ - $ - $ - $ - $ 1,166,613
Special Assmnts-CDD Collected - - 1,989,010 1,989,010 -
Special Assmnts-Discounts - - (79,560) (79,560) (46,665)
TOTAL REVENUES - - 1,909,450 1,909,450 1,119,948
EXPENDITURES
Administrative
ProfServ-Property Appraiser - - 29,835 29,835 17,499
Misc-Assessmnt Collection Cost - - - - 23,332
Total Administrative - - - - 40,831
Field
ProfSery-Field Management - - 450,000 450,000 -
Capital Outlay Bulkhead and Bridges - - 1,959,450 1,959,450 1,079,117
Total Field 2,409,450 2,409,450 1,079,117
TOTAL EXPENDITURES - - 2,409,450 2,409,450 1,119,948
Excess(deficiency)of revenues
Over(under)expenditures - - (500,000) (500,000) 1,119,948
OTHER FINANCING SOURCES(USES)
Loan Proceeds - - 500,000 500,000 500,000
TOTAL OTHER SOURCES(USES) - - 500,000 500,000 500,000
Net change in fund balance - - - - -
Fund balance-audit adjustments - - - - -
FUND BALANCE,BEGINNING - - - -
FUND BALANCE,ENDING $ - $ - $ - $ - $ -
Annual Operating Budget
Fiscal Year 2020 Page 3
CEDAR HAMMOCK Agenda Page46
Community Development District General Fund
Budget Narrative
Fiscal Year 2020
REVENUES
Interest Income
The District earns interest on the monthly average collected balance for their operating
accounts,money market accounts and certificates of deposits.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in
order to pay for the operating expenditures during the Fiscal Year.
Special Assessments—CDD Collected
The District will bill a Non-Ad Valorem assessment on all the assessable property within the District not
currently collected through the Tax Collector in order to pay for the operating expenditures during the
Fiscal Year.
Special Assessments-Other
The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in
order to pay for Reserves based on the study from May 2017.
Special Assessments-Discounts
Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The
budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem
assessments.
EXPENDITURES
Administrative
Prof Service-Engineering
The District's engineer will be providing general engineering services to the District, i.e.,attendance and
preparation for monthly board meetings, review invoices, etc.
Prof Service-Legal Services
The District's legal counsel will be providing general legal services to the District, i.e., attendance &
preparation for monthly meetings,review operating&maintenance contracts,etc.
Prof Service-Management Consulting Sery
The District receives Management, Accounting and Administrative services as part of a Management
Agreement with Inframark Infrastructure Management Services. These services are further outlined in
Exhibit"A"of the Management Agreement. A 3%increase is proposed.
Annual Operating Budget
Fiscal Year 2020
Page 4
CEDAR HAMMOCK Agenda Page47
Community Development District General Fund
Budget Narrative
Fiscal Year 2020
EXPENDITURES:
Administrative(cont'd)
Prof Service-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property
parcel within the District boundaries,and the names and addresses of the owners of such property. The
District reimburses the Property Appraiser for necessary administrative costs incurred to provide this
service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs
associated with personnel,forms,supplies,data processing,computer equipment, postage,and
programming. The budget for property appraiser costs was based on 1.5%of gross assessments.
Prof Service-Special Assessment
The District's Collection Agent will be providing financials services which include the collection
of prepaid assessments, maintenance of District's assessment roll and levying the annual
operating and maintenance assessments.
Prof Service—Web Site Maintenance
Inframark Infrastructure Management Services maintains the District's email accounts & updates the
web site information. A 3%increase is proposed.
Auditing Services
The District is required annually to conduct an audit of its financial records by an Independent Certified
Public Accounting Firm.
Postage and Freight
Mailing of agenda packages,overnight deliveries,correspondence,etc.
Insurance-General Liability
The District's General Liability & Public Officials Liability Insurance policy is with The Florida League of
Cities, Inc.The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental
agencies.
Printing&Binding
Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary,
envelopes etc.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings, public hearings,etc. in
a newspaper of general circulation.
Annual Operating Budget
Fiscal Year 2020
Page 5
CEDAR HAMMOCK Agenda Page48
Community Development District General Fund
Budget Narrative
Fiscal Year 2020
EXPENDITURES
Administrative(coned)
Misc-Bank Charges
Bank analysis fees that are incurred during the year.
Misc-Assessment Collection Costs
The District reimburses the Tax Collector for necessary administrative costs. Per the Florida
Statutes, administrative costs shall include, but not be limited to, those costs associated with
personnel, forms, supplies, data processing, computer equipment, postage, and programming.
The District also compensates the Tax Collector for the actual cost of collection or 2% on the
amount of special assessments collected and remitted, whichever is greater. The budget for
collection costs was based on a maximum of 2%of the anticipated assessment collections.
Misc—Web Hosting
The District incurs expenses to maintain and renew their website domain and email accounts.
Office Supplies
Miscellaneous office supplies required for the preparation of agenda packages.
Annual District Filing Fee
The District is required to pay an annual fee of$175 to the Dept of Economic Opportunity Div.
Field Services
Prof Service—Field Management
Inframark Infrastructure Management Services inspects the field and provides an annual report.
Contracts—Water Mgmt Services
Professional services for environmental permit compliance. Currently all fees associated with the
renewal of the Water Use Permit.
Contracts-Water Quality
Professional services in monitoring water quality for reporting to regulatory agencies.
Utility—Cameras
Comcast provides monitoring services for the District's gate cameras.
Electricity-Wells
FPL provides electrical services for the District's pumps at the following addresses:
• 8684 Cedar Hammock Circle-Well#4 Meter KL35128
• 3639 Cedar Hammock Court—Well#6 Meter ACD4996
Annual Operating Budget
Fiscal Year 2020
Page 6
CEDAR HAMMOCK Agenda Page49
Community Development District General Fund
Budget Narrative
Fiscal Year 2020
EXPENDITURES
Field Services (coned)
Electricity-Aerators
FPL provides electrical services for the District's pumps at the following addresses:
• 3826 Wax Myrtle Run—Meter ACD4234
• 8892 Cedar Hammock Blvd—Meter ACD4976
• 3766 Buttonwood Way—Meter ACD8387
R&M-Lake
Repair and maintenance expenses related to lakes including washout repairs and erosion.
R&M—Plant Replacement
Replace landscape plantings at pumps.
Misc-Contingency
Any current year Field expenditure that may not have been provided for in the budget.
Capital Outlay
Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure
requirements.
Capital Outlay—Bulkhead and Bridges
Renovation project consistent for Lake 11 consisting of Road Bulkhead, Island Bulkhead, Bridge 5A and
Bridge 5B.
Reserves:
Reserve-Bridges
Funds to be set aside for future bridge expenditures as determined by the BOS.
Reserve-Bulkheads
Funds to be set aside for future bulkhead expenditures as determined by the BOS.
Reserve-Lakes
Funds to be set aside for future lake expenditures as determined by the BOS.
Reserve-Roadways
Funds to be set aside for future roadway expenditures as determined by the BOS.
Annual Operating Budget
Fiscal Year 2020
Page 7
CEDAR HAMMOCK Agenda Page50
Community Development District General Fund
Exhibit"A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance-Fiscal Year 2020 $ 809,713
Net Change in Fund Balance-Fiscal Year 2020
Reserves-Fiscal Year 2020 Additions 260,500
Total Funds Available(Estimated)-FY20 1,070,213
ALLOCATION OF AVAILABLE FUNDS
Assigned Fund Balance
Operating Reserve-First Quarter Operating Capital 43,015 (1)
Reserves-Bridges
Prior Year's Reserve Funding 139,090
FY 2019 Reserve Funding 20,910
Less Actual FY19 (16,200)
FY 2020 Reserve Funding 35,000 178,800
Reserves-Bulkheads
Prior Year's Reserve Funding 141,709
FY 2019 Reserve Funding 83,980
Less Actual FY19 (58,235)
FY 2020 Reserve Funding 95,500 262,954
Reserves-Lakes
Prior Year's Reserve Funding 44,553
FY 2019 Reserve Funding 15,000
FY 2020 Reserve Funding 25,000 84,553
Reserves-Roadways
Prior Year's Reserve Funding 184,409
FY 2019 Reserve Funding 72,000
FY 2020 Reserve Funding 105,000 361,409
Subtotal 930,731
Total Allocation of Available Funds 930,731
Total Unassigned(undesignated)Cash $ 139,482
Notes
(1)Represents approximately 3 months of operating expenditures less FY2020 budget reserves.
Annual Operating Budget
Fiscal Year 2020
Page 8
Agenda Page51
CEDAR HAMMOCK
Community Development District
Supporting Budget Schedules
Fiscal Year 2020
CEDAR HAMMOCK Agenda Page52
Community Development District
2019-2020 Assessment Chart
Reserve 0&M Special
Total Prior Year
Assessment Assessment Assessment Assessment
Percent
Product Total Units FY 2020 FY 2020 FY 2020 Total 2020 FY 2019 Change
Single Family 65 $ 352.47 $ 198.32 $ 1,460.09 $ 2,010.87 $ 475.00 323.3%
2-Story 228 $ 352.47 $ 198.32 $ 1,460.09 $ 22,010.87 $ 475.00 323.3%
4-Story 330 $ 352.47 $ 198.32 $ 1,460.09 $ 2,010.87 $ 475.00 323.3%
Duplex 176 $ 352.47 $ 198.32 $ 1,460.09 $ 2,010.87 $ 475.00 323.3%
799
Annual Operating Budget
Fiscal Year 2020
Page 9
Agenda Page54
Cedar Hammock
Community Development District Phone: (239)245-7118
5911 Country Lakes Drive Fax:(239)245-7120
Ft.Myers,Florida 33905
April 12,2019
NOTICE
Dear Property Owner,
RE: Parcel ID No.
This Notice is issued pursuant to section 197.3632,Florida Statutes,and provides you with information about the Cedar Hammock
Community Development District("District"),its assessments and upcoming public hearing. As you may know,the District is a
special purpose unit of local government located in Collier County,Florida. The Cedar Hammock Community Development District
provides certain types of infrastructure for the lands within the District including your property.
Upcoming Public Hearing
The District will hold a public hearing on Monday, May 13, 2019,at 2:00 p.m.at the Cedar Hammock Clubhouse,8660 Cedar
Hammock Boulevard,Naples,Florida. The purpose of the public hearing will be to consider the adoption of the District's budgets
and assessments.
The District imposes special assessments on your property,the purpose of which is to fund the District's general administrative
and maintenance budget. The District is responsible for operating and maintaining the lakes,preserves,bridges and bulkheads,
roads,storm water drainage system,street lights and street signage.The budget is adopted each year after consideration by the
Board and after a public hearing. As in the past, this year the District will be collecting the assessments for operations and
maintenance on the Collier County Tax Bill.
All benefited lands within the District pay these assessments,including undeveloped and developed lands. Lands within the District
are assigned units of measurement in accordance with their use. Platted residential lots are considered to contain one (1)
residential unit. Unplatted residential lands and non-residential lands including commercial lands are assigned units in accordance
with the District's assessment methodology on file at the offices of the District Manager.This year,the District expects to levy no
more than$2,010.87 for Fiscal Year 2020 for operations and maintenance,reserve,and special assessments against your parcel
hosed upon the year's anticipated budget. This will represent a $1,535.87 increase in assessments from the Pr'2019 levy of
$475.00 which is needed to address current and future maintenance and capital needs. Reserves are being established for
replacement of bridges,road resurfacing and similar maintenance needs, Your parcel has one (1)unit based on the District's
assessment methodology.The assessment against each parcel is the total of the units in each parcel multiplied by the assessment
per unit; therefore the assessment on your parcel will not exceed $2,010.87. The District expects to collect no more than
$1,606,689.00 in gross revenue as a result of the operations and maintenance,reserve,and special assessments.
You have the right to appear at this public hearing and express any objections,suggestions or comments you may have.You may
also file written objections within twenty days of the date of this Notice at the office of the District Manager,5911 Country Lakes
Drive,Ft.Myers,Florida 33905,Attention:Justin Faircloth. By operation of law,the District's assessments each year constitute a
lien against your property located within the District just as do each year's property taxes.It is important to pay your assessments
since failure to do so will cause a tax certificate to be issued against the property which may result in loss of title.
I hope this information is helpful. If you have any questions,please do not hesitate to contact my office. We look forward to your
continued interest in the District.
Sincerely,
Cedar Hammock Community Development District
Justin cFairc[oth
District Manager
Agenda Page56
Notice of Meetings
Cedar Hammock
Community Development District
The Board of Supervisors of the Cedar Hammock Community Development District will
hold their meetings for Fiscal Year 2020 at the Cedar Hammock Clubhouse,8660 Cedar Hammock
Boulevard,Naples,Florida at 2:00 p.m. on the second Monday of the following months except as
noted:
October 14,2019
November 11,2019
January 13,2020
February 10,2020
March 10,2020
April 13,2020
May 11,2020
There may be occasions when one or more Supervisors will participate by telephone.
Meetings may be continued to a date and time certain which will be announced at the meeting.
In accordance with the provisions of the Americans with Disabilities Act, any person
requiring special accommodations at this meeting because of a disability or physical impairment
should contact the District Management Company, Inframark, Infrastructure Management
Services at(954)603-0033. If you are hearing or speech impaired,please contact the Florida
Relay Service at 7-1-1 for aid in contacting the District Office.
Each person who decides to appeal any action taken at these meetings is advised
that person will need a record of the proceedings and that accordingly,the person
may need to ensure that a verbatim record of the proceedings is made, including
the testimony and evidence upon which such appeal is to be based.
Justin Faircloth
District Manager