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Agenda 05/28/2019 Item #16F 3 (ITB #19-7513 w/Safe & Green, Inc.)05/28/2019 EXECUTIVE SUMMARY Recommendation to approve an agreement for Invitation to Bid No. 19-7513, “Pelican Bay Tree Pruning,” to Safe and Green, Inc., d/b/a Monster Tree Service of Southwest Florida, and authorize the Chairman to execute the attached agreement. OBJECTIVE: To provide an agreement for annual hardwood tree pruning services. CONSIDERATIONS: On January 17, 2019, Procurement Services Division released Invitation to Bid (ITB) No. 19-7513 for Pelican Bay Tree Pruning to four thousand ninety-nine (4,099) vendors. Interested vendors downloaded seventy-eight (79) bid packages and the County received twelve (12) bids by the February 21, 2019 deadline. The bid responses are summarized as follows: Company Name City County State Bid Amount Responsive /Responsible Johnsons Tree Service & Stump Grinding, Inc. Bonita Springs Lee FL $9,560.10 Yes/No Safe and Green, Inc. d/b/a Monster Tree Service of Southwest Florida Naples Collier FL $9,637.50* Yes/Yes ADFS, LLC Chipley Washington FL $12,759.00 No/Yes Southeast Spreading Company, LLC Fort Myers Lee FL $14,267.00 Yes/Yes Cintron Landscape Services, Inc. Fort Myers Lee FL $14,973.00 Yes/Yes Leo Jr. Lawn and Irrigation Services, LLC Naples Collier FL $16,641.50 Yes/Yes Grow, Inc. Naples Collier FL $16,881.65* Yes/Yes Professional Greencare, Inc. Bonita Springs Lee FL $18,468.00 No/Yes A Native Tree Service, Inc. Miami Miami- Dade FL $20,559.75* No/Yes Signature Tree Care, LLC Naples Collier FL $25,253.00 Yes/Yes Davey Tree Naples Collier FL $25,355.00 Yes/Yes Tree Scaping of Naples, Inc. Naples Collier FL $27,102.00* Yes/Yes *Bid total corrected. Eight (8) bidders were found to be Responsive/Responsible and three (3) bidders (ADFS, LLC, Professional Greencare, Inc. and A Native Tree Service, Inc.) were deemed non-responsive due to incomplete bid packages. Johnsons Tree Service & Stump Grinding was deemed non -responsible due to an unbalanced bid. Staff recommends the Agreement be awarded to Safe and Green, Inc. d/b/a Monster Tree Service of Southwest Florida, the lowest responsible and responsive bidder. FISCAL IMPACT: Sufficient funds are available in Pelican Bay Services Division Operating Fund 109. The Division anticipates spending $400,000 annually. GROWTH MANAGEMENT IMPACT: N/A LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote 16.F.3 Packet Pg. 1089 05/28/2019 for Board approval. -SRT RECOMMENDATION: To approve an Agreement with Safe and Green, Inc. d/b/a Monster Tree Service of Southwest Florida, for ITB No. 19-7513, Pelican Bay Tree Pruning Project, and authorize the Chairman to execute the attached agreement. Prepared by: Lisa Jacob, Interim Operations Manager, Pelican Bay Services Division ATTACHMENT(S) 1. 19-7513 NORA_Executed (PDF) 2. 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (PDF) 3. 19-7513 SafeAndGreen_dba_MonsterTreeService_Insurance_5-8-19 (PDF) 4. 19-7513 Solicitation (PDF) 5. 19-7513_Monster_Tree_Service_Proposal (PDF) 6. 19-7513 Bid Tab (PDF) 16.F.3 Packet Pg. 1090 05/28/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.3 Doc ID: 8915 Item Summary: Recommendation to approve an agreement for Invitation to Bid No. 19-7513 “Pelican Bay Tree Pruning,” to Safe and Green, Inc., d/b/a Monster Tree Service of Southwest Florida, and authorize the Chairman to execute the attached agreement. Meeting Date: 05/28/2019 Prepared by: Title: Project Manager, Associate – Pelican Bay Services Name: Lisa Jacob 05/09/2019 10:35 AM Submitted by: Title: Project Manager, Associate – Pelican Bay Services Name: Lisa Jacob 05/09/2019 10:35 AM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 05/09/2019 10:41 AM Procurement Services Sandra Herrera Additional Reviewer Completed 05/13/2019 8:49 AM Procurement Services Ted Coyman Additional Reviewer Completed 05/13/2019 11:31 AM County Manager's Office Sean Callahan Executive Director - Corp Bus Ops Completed 05/14/2019 11:05 AM Procurement Services Swainson Hall Additional Reviewer Completed 05/16/2019 2:01 PM Procurement Services Barbara Lance Additional Reviewer Completed 05/17/2019 7:39 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 05/17/2019 10:52 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/17/2019 1:19 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/17/2019 3:43 PM Budget and Management Office Ed Finn Additional Reviewer Completed 05/19/2019 12:32 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 05/20/2019 4:01 PM Board of County Commissioners MaryJo Brock Meeting Pending 05/28/2019 9:00 AM 16.F.3 Packet Pg. 1091 16.F.3.a Packet Pg. 1092 Attachment: 19-7513 NORA_Executed (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) 16.F.3.bPacket Pg. 1093Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1094Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1095Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1096Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1097Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1098Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1099Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1100Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1101Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1102Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1103Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1104Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1105Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.b Packet Pg. 1106 Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1107Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1108Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1109Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1110Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1111Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1112Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1113Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1114Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- 16.F.3.bPacket Pg. 1115Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_VendorSigned (8915 : Recommendation to approve an Agreement for ITB # 19- ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTRINSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD SAFEA-1 OP ID: CD 04/30/2019 William H. Kuhlman, CPCU, ARM Insurance and Risk Management Services, Inc. 8950 Fontana Del Sol Way #200 Naples, FL 34109-4374 William H. Kuhlman, CPCU, ARM 239-649-1444 239-649-7933 Evanston Insurance Company Southern-Owners Insurance Co.Safe and Green, Inc. dba Monster Tree Service 3710 3rd Avenue Southwest Naples, FL 34117 A X 1,000,000 X Y 3AA308191 10/17/2018 10/17/2019 100,000 5,000 1,000,000 2,000,000 Included 1,000,000B X Y 5207201400 11/30/2018 11/30/2019 X X Collier County Board of County Commissioners, OR, Board of CountyCommissioners in Collier County, OR, Collier County Government, OR, CollierCounty included as an additional insured under the captioned CommercialGeneral Liability and Automobile Liability policies on a primary and non-contributory basis if and to the extent required by written contract. COLLBO2 Collier County Board of County Commissioners 3295 Tamiami Trail E Naples, FL 34112 239-649-1444 35378 10190 16.F.3.c Packet Pg. 1116 Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_Insurance_5-8-19 (8915 : Recommendation to approve an Agreement for ITB # Date HOLDER CODE INSURED'S NAME PAGENOTEPAD: For any and all work performed on behalf of Collier County. Notice ofcancellation applies, as required by Florida Statute. COLLBO2 2 Safe and Green, Inc.04/30/2019 SAFEA-1 OP ID: CD 16.F.3.c Packet Pg. 1117 Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_Insurance_5-8-19 (8915 : Recommendation to approve an Agreement for ITB # 16.F.3.c Packet Pg. 1118 Attachment: 19-7513 SafeAndGreen_dba_MonsterTreeService_Insurance_5-8-19 (8915 : Recommendation to approve an Agreement for ITB # COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR Pelican Bay Tree Pruning Services SOLICITATION NO.: 19-7513 BARBARA LANCE, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252- 8998Barbara.Lance@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.F.3.d Packet Pg. 1119 Attachment: 19-7513 Solicitation (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 19-7513 PROJECT TITLE: PELICAN BAY TREE PRUNING SERVICES LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112 DUE DATE: February 21, 2018 at 3:00 pm PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Pelican Bay Services Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specificat ions or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. Historically, PBSD has spent approximately $300,000 annual for tree pruning services; however, this may not be indicative of future buying patterns. BACKGROUND The Pelican Bay Services Division Municipal Service Taxing and Benefit Unit of Collier County, Florida was established by Col lier County Ordinance 1990-111 and Ordinances 2002-27, 2006-05, 2009-05, 2013-19, 2013-61 and 2018-12 as amended, to provide quality street lighting, water management, and streetscape beautification services exclusively to the resi dents of Pelican Bay. A major part of PBSD’s streetscape beautification services is annual hardwood trees, palm trees, and Seagrape pruning activities. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewals Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing s tructure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written not ice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in ef fect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VEND OR. AWARD CRITERIA ITB award criteria are as follows: ➢ The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation. ➢ It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County. • The bid will be award based on the lowest bid total. 16.F.3.d Packet Pg. 1120 Attachment: 19-7513 Solicitation (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) ➢ For the purposes of determining the winning bidder, the County will select the vendor with the lowest price. ➢ Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: • Identify a Single Awardee ➢ The County reserves the right to issue a formal contract, standard County Purchase Order, or utilize the County Purchasing Card for the award of this solicitation. DETAILED SCOPE OF WORK I.Scope of Work To provide all labor, supervision, equipment, services, and expertise necessary to perform landscape tree maintenance work on specified trees in Collier County property as specified herein. Since this work is of a potentially dangerous nature, and req uires special expertise, it is to be performed by a contractor that derives a majority of its annual income from arboricultural work and whose employees are highly trained and skilled in all phases of tree service work. Contractors must have been in business for at l east five years. Collier County will require proof of Contractor's involvement in tree service work. The contractor has the responsibility to: II.Definitions A. ANSI A300: The ANSI A300 Series comprises the Standard Practices for Trees, Shrubs, and Other Woody Plant Maintenance. B. ANSI Z-133: American National Standard of Tree Worker Safety. C. Certified Arborist: A certified arborist is defined as an individual who possesses a valid Certified Arborist credential, or a valid Board Master Arborist credential from the International Society of Arboriculture. D. Collier County Administrator: Marion Bolick or his designated representative will administer the technical aspects of this tree pruning and removal contract. E. Contractor: A company that earns the majority of its annual revenue from pruning and maintaining trees. Contractor must employ or have a contract with an ISA Certified Arborist and/or a Board Master Arborist, who is on each job site at all times providing direct supervision. F. DBH: DBH is the diameter measurement of the tree at 4.5 feet above grade. If there is a swelling at 4.5 feet the tree should be measured at smallest point on the trunk below 4.5 feet. G. Deadwood removal: Removal of all dead branch tissue from the tree without injuring the collar. If the branch is small or severely decayed, you might be able to simply break the dead branch from the tree. This often allows you to remove more of the dead tissue inside the edge of the collar. Do not break the dead branch if this could injure the collar. See ANSI A -300 (part 1) for more information. H. Reduction cut: A reduction cut (also referred to as a drop-crotch cut) shortens a branch by removing a stem back to a lateral branch that is large enough to resist extensive disfunction and decay behind the cut. This is generally interpreted as cuttin g back to a lateral branch that is at least one-third the diameter of the cut stem. Sprouts commonly follow a reduction cut. In most cases these should not be removed because they help the retained portion of the branch retard decay. See ANSI A -300 (part 1) for more information. I. Stub Cuts, Topping Cuts, Heading Cuts: When a cut is made between lateral branches or where the branch that remains is less than about one-third the diameter of the cut stem, the cut is considered a stub cut, topping cut, or heading cut. These cuts are not considered appropriate in most instances in the landscape. Heading cuts are sometimes necessary when attempting to restore trees following storm damage. See ANSI A-300 (part 1) for more information. III.Work Procedures A. Equipment: All bidders must have in their possession or available to them by formal agreement at the time of bidding: trucks, devices, chippers, hand tools, aerial and other equipment, and supplies which are necessary to perform the work as outlined in these specifications. Collier County may inspect such equipment or agreements prior to the awarding of a contract. B. Tree Location: Work is limited to trees located on Collier County PBSD managed property. Pruning and removal operations will commence no later than fifteen (15) days after the contract has been awarded. The Contractor will be responsible for notifying the appropriate utility authorities before working on trees growing in or near utility wires. Contractor will be responsible for any damage to utilities during the removal or pruning process. C. Supervision: Contractor should consult with the Collier County representative concerning details of scheduling of all work. Contractor must have a competent person in charge of their work at all times to whom Collier County may issue directives and who shall accept and act upon such directives. Failure for the supervisor to act on said directives shall be sufficient c ause to give notice that the Contractor is in default of contract unless such directives would create potential personal injury of safety hazards. Collier County requires an ISA Certified Arborist or Board Master Arborist on the job site and directing the work at all times, and requires the Arborist’s ISA certification number in this bid. D. Inspections: Collier County will inspect work at its discretion. Immediate correction of any work not done to industry 16.F.3.d Packet Pg. 1121 Attachment: 19-7513 Solicitation (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) standards as noted by Collier County will be communicated to the contractor and will be performed by the contractor at no additional expense to Collier County. E. Tree Damage: Climbing irons, spurs, or spikes are not to be used on trees or palms to be pruned. Any tree damage caused by Contractor must be repaired immediately at no additional expense to the satisfaction of Collier County. Trees damaged beyond repair, as judged by Collier County, are removed at no expense to Collier County and replaced by a tree of size and species designated by Collier County at no additional expense to Collier County or the dollar value of such damaged trees, as determined by Collier County, is deducted from the monies owed the Contractor. F. Traffic Control: The contractor shall be solely responsible for pedestrian and vehicular safety and control within the work s ite and shall provide the necessary warning devices, barricades, and personnel needed to give safety, protection, and warning to persons and vehicular traffic within the area. MOT (maintenance of traffic) shall adhere to Collier County standards. G. Utility Agencies: Utility agencies will be contacted by Contractor any time assistance is needed to work safely around overhead or underground installations. Tree trimming and removal operations may be conducted in areas where overhead electric, telephone, and cable television facilities exist. The Contractor shall protect all utilities fro m damage, shall immediately contact the appropriate utility if damage should occur, and shall be responsible for all claims for damage due to his operations. The Contractor shall make arrangements with the utility companies for removal of all necessary limbs and branches that may conflict with or create a personal injury hazard in conducting the operations of this contract. All worker s engaged in work activities where overhead powerlines are present shall be EHAP Trained. Proof of individual EHAP training shall be provided upon request. H. Safety: Work shall conform to the latest revision of American National Standards Institute Standard Z -133.1 (Safety Requirement for Pruning, Trimming, Repairing, Maintaining, Removing Trees, and for Cutting Brush). I. Clean Up: Clean-up procedures are completed within two hours after debris has been placed around the site of each tree requiring pruning or removal. The work site is to be left equal to or cleaner than pre -work conditions. It shall be the responsibility of the Contractor to remove and dispose in a proper and acceptable manner all logs, brush, and debris resulting from the tree maintenance operations. Wood may be left for residents at the residents’ request, but wood not taken must be disposed of in a timely manner. J. Damages: Damage done by the Contractor to any person or property, public or private, are the total responsibility of the Contractor and are repaired or compensated for by the Contractor to the satisfaction of both injured party and Collier County at no cost to Collier County. IV.Work Specifications and Procedures A. Hardwood Tree Pruning Specifications: 1. Pruning shall conform to latest revision of ANSI A-300 (part 1). 2. In general, trees are pruned to allow for development or maintenance of the trees’ natural growth habit. 3. All cuts shall be made as close as possible to the trunk or parent limb, without cutting into the branch collar or leaving a protruding stub. Stub cutting or topping cuts are only permitted with permission of County officials, on damaged trees where pruning as described above would remove an inordinate amount of wood from the tree. 4. Bark at the edge of all pruning cuts should remain firmly attached. 5. All branches too large to support with one hand shall be precut to avoid splitting or tearing of the bark. 6. Where necessary, ropes or other equipment should be used to lower large branches or stubs to the ground. B. General Pruning Objectives: Reduce potentially hazardous conditions in trees and improve tree structure by: Removing dead branches, Reducing the weight of branches or stems that have weak attachments (included bark), Reducing the weight toward the ends of all but one codominant stem to encourage growth in the central leader. Provide access clearance over and near roads, sidewalks, and signage. 1. General Pruning Procedures A properly pruned tree is one that looks like it was not pruned at all. i. Each tree should be evaluated prior to pruning to determine the fewest number of 3 to 6 inch diameter cuts to accomplish the intended pruning goal for that tree. ii. Pruning techniques: Pruning cuts on trees and palms shall be in accordance with ANSI A300 (Part 1) Pruning standards. iii. Remove no more than 20 percent of live foliage from the tree unless indicated below iv. No young trees less than 10 inches trunk diameter (measured at DBH) shall be pruned with exception of required elevation pruning over roads, sidewalks, and signage clearan ce. v. Live branches less than 1.5 inches diameter (measured at the smallest point near base of the branch) should not be removed. vi. No live branches greater than 8 inches diameter shall be removed from the tree without authorization from Collier County vii. Dead branches greater than 1 inch in diameter (measured at the smallest point near base of the branch) shall be removed from the canopy of all trees. viii. All trees and palms, regardless of size, growing proximal to roads and sidewalks and regulatory signage shall be pruned to provide 16 feet of clearance over all roads and 8 feet of clearance over sidewalks and provide clear visibility to all regulatory signage. 16.F.3.d Packet Pg. 1122 Attachment: 19-7513 Solicitation (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) 2. Specific Hardwood Tree Pruning Procedures i. Weight on main scaffold limbs with included bark shall be r educed by approximately one-third by removing some secondary branches toward the ends of the limbs and/or by removing the end of the branch using a drop-crotch cut. ii. If a medium-aged tree (less than 30 inches trunk diameter) divides into two or more codominant leaders of about equal size in the bottom two -thirds of the tree, reduce the end weight by approximately one -third (you can adjust this percentage depending on the size hole in the canopy) using drop -crotch and thinning cuts on all stems but the one that you believe could become the strongest and most dominant leader. To accomplish this, remove branches growing toward the center and leave those that are oriented outward. Use mostly thinning cuts, not drop-crotch cuts, on larger trees. This process can take several years of repeated pruning’s to accomplish. (Note: On many trees, you may not be able to perform all of this because you cannot remove more than 20 percent of the foliage. Make a note of this on the site map). iii. Identify those trees that have included bark in the crotches between codominant stems. Make a note of these on the site map. These trees will be evaluated by another arborist for possible rodding. Rodding will be performed under separate contract. Identify limbs and trunks with vertical cracks. Make a note of these conditions on the site map. Make a note of trees with obvious circling roots. These will be further evaluated and repaired in a separate contract. iv. If less than 20 percent of the foliage was removed on a mature tree following procedures 1 and 2 above, reduce the canopy to allow more light to reach the ground under the tree. The foliage removed shall be taken from the outer edge of the canopy, not from the interior. Interior branches shall be left on the tree. Do not remove water sprouts from the interior of the tree. v. Crowns of trees that were storm damaged or topped will be restored to improve structure and form. Remove or shorten all sprouts except one, which will become the dominant stem at that point. You may remove up to 30 percent of the foliage when performing this restoration work. vi. Remove, or abate with weight reduction, defects on branches that may lead to failures. Examples include: cracked branches, rubbing branches, branches weakened by disease, abrupt bends, and more. 3. Palm Pruning i. Palms shall be pruned to remove brown or browning fronds only. No green fronds should be removed. All flower or fruits stalks shall be removed with a hand saw when encountered. Do not pull or tug on fronds to remove them. All fronds shall be sawn off cleanly with a hand saw or small chain saw. Cabbage palm fronds shall be removed several inches outside the “Y” attachment. Canary Island Date palms shall be pruned only with a small chain saw or a new hand saw only. Pursuant to Collier County Code at no time shall any palm be pruned higher than 9 and 3 o’clock position regardless of frond color. 4. Strangler Fig Trees and Dodder Vine Removal i. Strangler fig trees and dodder vine shall be removed from all trees and palms when encounter ed. Strangler figs should be pulled or cut out if wrapping around tree parts. Dodder vine should be removed by removing the limb in which it is attached. Dodder vine may not be disposed of at the 6200 Watergate Way facility. 5. Seagrape Maintenance i. All seagrape trees shall be reduced to about 10 feet in height and 15 feet of spread in using naturalistic drop crotch and reduction pruning cuts. Do not hedge seagrape trees to achieve the size objectives. 6. Tools and equipment Climbing spurs shall not be used when climbing trees, except to climb a tree that is to be removed or to perform an aerial rescue of an injured worker. Equipment and work practices that damage bark or cambium should be avoided. Rope injury from loading out heavy limbs should be avoided. i. Use of aerial lift bucket truck or directly climbing trees with rope and saddle are the only acceptable methods of gaining access to trees. ii. If, while pruning a tree, a problem which suggests that the tree should be removed is discovered, Contractor shall notify Collier County of the problem and waits for Collier County decision before resuming work on that tree. iii. Tree wound dressing shall not to be used. All pruning tools are to be cleaned thoroughly with alcohol, hydrogen peroxide, or chlorine bleach before working on a tree and, on trees known to be infected with diseases such as ceratocystis, hypoxylon canker, or verticillium wilt, after each and every cut. iv. Equipment that will damage the bark and cambium layer shall not be used on or in the trees. For e xample, the use of climbing spurs (hooks or irons) is not an acceptable work practice for pruning operations on live trees. Sharp tools shall be used so that clean cuts will be made at all times. v. All cut limbs shall be removed from the crown upon completio n of the pruning. Clean-up of branches, logs, or any other debris resulting from any tree pruning shall be promptly and properly accomplished. The work area shall be kept safe at all times until the clean-up operation is completed. C. Stump Grinding In the event that stumps are created or discovered, all stumps will be ground out to a depth of 6 inches below the normal surface level including all surface roots. Immediately after grinding each stump, the grindings must be removed from the work area. Adjacent sidewalks, lawns, streets, and gutters will be cleaned. Holes in the ground are not to be left open 16.F.3.d Packet Pg. 1123 Attachment: 19-7513 Solicitation (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) overnight without barricades. Holes will be filled by Collier County. D. Disposal of debris. All debris, with the exception of Dodder Vine, shall be chippe d and taken to 6200 Watergate Way and unloaded. Dodder Vine shall be taken off Pelican Bay property and properly disposed. *** All hardwood and palm fronds should be chipped and unloaded at 6200 Watergate Way. No dodder vine shall be disposed of o n Pelican Bay property. *** Any other Collier County departments using this contract will need to make their own arrangements with the contractor for disposal *** Contractors shall adhere to Collier County MOT *** All Material and equipment mark-ups will not exceed 10 percent. *** All Subcontractor mark-ups will not exceed 15 percent. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor Check List): The Solicitation Submittal has been signed. The Solicitation Pricing Document (Bid Schedule/Quote Schedule/Proposal Pricing/etc.) has been completed and attached. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and included. Affidavit for Claiming Status as a Local Business, if applicable. Division of Corporations - Florida Department of State – http://dos.myflorida.com/sunbiz/ (If work performed in the State). E-Verify/Immigration Affidavit (Memorandum of Understanding). 16.F.3.d Packet Pg. 1124 Attachment: 19-7513 Solicitation (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) 16.F.3.e Packet Pg. 1125 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1126 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1127 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1128 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1129 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1130 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1131 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1132 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1133 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1134 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1135 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1136 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1137 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 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19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1159 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1160 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1161 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1162 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1163 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1164 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.ePacket Pg. 1165Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 1 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS ARTICLE I PURPOSE AND AUTHORITY E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, “Employment Eligibility Verification” and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE II RESPONSIBILITIES A. RESPONSIBILITIES OF THE EMPLOYER 1.The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system: a.Notice of E-Verify Participation b.Notice of Right to Work 2.The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives’ contact information changes. 3.The Employer agrees to grant E-Verify access only to current employees who need E-Verify access. Employers must promptly terminate an employee’s E-Verify access if the employer is separated from the company or no longer needs access to E-Verify. 1385183 The parties to this agreement are the Department of Homeland Security (DHS) and the Monster Tree Service (Employer). The purpose of this agreement is to set forth terms and conditions which the Employer will follow while participating in E-Verify. 16.F.3.e Packet Pg. 1166 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 2 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: 4. The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual. 5. The Employer agrees that any Employer Representative who will create E-Verify cases will complete the E-Verify Tutorial before that individual creates any cases. a. The Employer agrees that all Employer representatives will take the refresher tutorials when prompted by E-Verify in order to continue using E-Verify. Failure to complete a refresher tutorial will prevent the Employer Representative from continued use of E-Verify. 6. The Employer agrees to comply with current Form I-9 procedures, with two exceptions: a. If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218. b. If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee’s Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9. 7. The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. 8. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures. a. The following modified requirements are the only exceptions to an Employer’s obligation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 6 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly 1385183 16.F.3.e Packet Pg. 1167 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 3 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify. b. DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 9. The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. 10. The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 11. The Employer must use E-Verify for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article II.B of this MOU. 12. The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B. below) to contact DHS with information necessary to resolve the challenge. 13. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee’s perceived employment eligibility status 1385183 16.F.3.e Packet Pg. 1168 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 4 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee’s employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464- 4218 (customer service) or 1-888-897-7781 (worker hotline). 14. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound “foreign” or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 15. The Employer agrees that it will use the information it receives from E-Verify only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 16. The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify. 17. The Employer acknowledges that the information it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 18. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, which includes permitting DHS, SSA, their contractors and other agents, upon 1385183 16.F.3.e Packet Pg. 1169 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 5 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer’s use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify. 19. The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false. 20. The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 21. The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 22. The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU. B. RESPONSIBILITIES OF FEDERAL CONTRACTORS 1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2. In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any “employee assigned to the contract” (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not create a second case for the employee through E-Verify. a. An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. 1385183 16.F.3.e Packet Pg. 1170 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 6 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: b. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. c. Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. d. Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election. e. The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as: i. That Form I-9 is complete (including the SSN) and complies with Article II.A.6, ii. The employee’s work authorization has not expired, and iii. The Employer has reviewed the Form I-9 information either in person or in communications with the employee to ensure that the employee’s Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). f. The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if: i. The Employer cannot determine that Form I-9 complies with Article II.A.6, ii. The employee’s basis for work authorization as attested in Section 1 has expired or changed, or iii. The Form I-9 contains no SSN or is otherwise incomplete. Note: If Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with 1385183 16.F.3.e Packet Pg. 1171 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 7 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. g. The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer’s compliance with Federal contracting requirements. C. RESPONSIBILITIES OF SSA 1. SSA agrees to allow DHS to compare data provided by the Employer against SSA’s database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA’s database. 2. SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). 3. SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the Employer. 4. SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the employer. Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218. D. RESPONSIBILITIES OF DHS 1. DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer to conduct, to the extent authorized by this MOU: a. Automated verification checks on alien employees by electronic means, and 1385183 16.F.3.e Packet Pg. 1172 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 8 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: b. Photo verification checks (when available) on employees. 2. DHS agrees to assist the Employer with operational problems associated with the Employer's participation in E-Verify. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3. DHS agrees to provide to the Employer with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. 4. DHS agrees to train Employers on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials. 5. DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue each of the Employer’s E-Verify users a unique user identification number and password that permits them to log in to E-Verify. 7. DHS agrees to safeguard the information the Employer provides, and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements. 8. DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry. 9. DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. ARTICLE III REFERRAL OF INDIVIDUALS TO SSA AND DHS A. REFERRAL TO SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify 1385183 16.F.3.e Packet Pg. 1173 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 9 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4. The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. 6. The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. B. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the 1385183 16.F.3.e Packet Pg. 1174 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 10 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days. 5. If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee’s Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by: a. Scanning and uploading the document, or b. Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7. The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee’s documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8. DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. ARTICLE IV SERVICE PROVISIONS A. NO SERVICE FEES 1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access. ARTICLE V MODIFICATION AND TERMINATION A. MODIFICATION 1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2. Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. 1385183 16.F.3.e Packet Pg. 1175 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 11 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: B. TERMINATION 1. The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties. 2. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Employer’s participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer’s business. 3. An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees. 4. The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer is terminated from E-Verify. ARTICLE VI PARTIES A. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. B. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. C. The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer. E. The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, 1385183 16.F.3.e Packet Pg. 1176 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 12 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension. G. The foregoing constitutes the full agreement on this subject between DHS and the Employer. To be accepted as an E-Verify participant, you should only sign the Employer’s Section of the signature page. If you have any questions, contact E-Verify at 1-888-464-4218. 1385183 16.F.3.e Packet Pg. 1177 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 13 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Approved by: Employer Name (Please Type or Print) Title Signature Date Department of Homeland Security – Verification Division Name (Please Type or Print) Title Signature Date 1385183 Monster Tree Service Heather Mckenzie Electronically Signed 02/26/2019 USCIS Verification Division Electronically Signed 02/26/2019 16.F.3.e Packet Pg. 1178 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 14 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Information Required for the E-Verify Program Information relating to your Company: Company Name Company Facility Address Company Alternate Address County or Parish Employer Identification Number North American Industry Classification Systems Code Parent Company Number of Employees Number of Sites Verified for 1385183 Monster Tree Service 3710 3rd Ave SW Naples, FL 34117 COLLIER 831682034 561 5 to 9 1 16.F.3.e Packet Pg. 1179 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 15 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: 1385183 FLORIDA 1 site(s) 16.F.3.e Packet Pg. 1180 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 16 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: 1385183 Name Heather Mckenzie Phone Number (239) 207 - 1231 Fax Number Email Address heather@whymonster.com 16.F.3.e Packet Pg. 1181 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Page 17 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Company ID Number: 1385183 Page intentionally left blank 16.F.3.e Packet Pg. 1182 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.e Packet Pg. 1183 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree 16.F.3.ePacket Pg. 1184Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Reference Questionnaire Solicitation: Reference Questionnaire for: Ronnie Simpson, Certified Arborist Safe and Green Inc. DBA Monster Tree Service of SWF (Name of Individuals Requesting Reference Information) Name: Tommy Del Toro Company: Del Toro Landscaping Email: tdeltoro21@aol.com FAX: Telephone: 239-289-1436 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsa tisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the it em or form will be scored “0.” Project Description: Tree Removal Project Completion Date: 11/15/18 Project Budget: $19,800__________________________ Project Number of Days: ____6___________________ Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule (complete on-time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 10 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 16.F.3.e Packet Pg. 1185 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Scanned with CamScanner 16.F.3.e Packet Pg. 1186 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) Scanned with CamScanner 16.F.3.e Packet Pg. 1187 Attachment: 19-7513_Monster_Tree_Service_Proposal (8915 : Recommendation to approve an Agreement for ITB # 19-7513 “Pelican Bay Tree Pruning) Project Manager: Marion Bolick Notices Sent:4,099 Procurement Strategist: Barbara Lance Bid Packages Downloaded:78 Submittals:12 1Hours are for award purposes only Personnel Positions 1Hours Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Price Per Hour Total Supervisor 50 $ 0.01 0.50$ $ 35.00 1,750.00$ $ 55.00 2,750.00$ $ 50.00 2,500.00$ $ 55.00 2,750.00$ $ 60.00 3,000.00$ $ 60.00 3,000.00$ $ 65.00 3,250.00$ $ 24.75 1,237.50$ $ 80.00 4,000.00$ $ 80.00 4,000.00$ $ 85.00 4,250.00$ General Laborer 100 $ 55.00 5,500.00$ $ 25.00 2,500.00$ $ 35.00 3,500.00$ $ 35.00 3,500.00$ $ 40.00 4,000.00$ $ 45.00 4,500.00$ $ 45.00 4,500.00$ $ 45.00 4,500.00$ $ 78.50 7,850.00$ $ 80.00 8,000.00$ $ 80.00 8,000.00$ $ 85.00 8,500.00$ Certified Arborist 10 $ 0.01 0.10$ $ 75.00 750.00$ $ 75.00 750.00$ $ 50.00 500.00$ $ 95.00 950.00$ $ 95.00 950.00$ $ 75.00 750.00$ $ 200.00 2,000.00$ $ 43.25 432.50$ $ 80.00 800.00$ $ 80.00 800.00$ $ 85.00 850.00$ Total 5,500.60$ Total 5,000.00$ Total 7,000.00$ Total 6,500.00$ Total 7,700.00$ Total 8,450.00$ Total 8,250.00$ Total 9,750.00$ Total 9,520.00$ Total 12,800.00$ Total 12,800.00$ Total 13,600.00$ Palm Pruning EA Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price Per Palm Price to Prune one Palm Tree 1 $ 30.00 30.00$ $ 12.50 12.50$ $ 35.00 35.00$ $ 17.00 17.00$ $ 13.00 13.00$ $ 26.50 26.50$ $ 18.00 18.00$ $ 18.00 18.00$ $ 77.25 77.25$ $ 28.00 28.00$ $ 30.00 30.00$ $ 35.00 35.00$ Total 30.00$ Total 12.50$ Total 35.00$ Total 17.00$ Total 13.00$ Total 26.50$ Total 18.00$ Total 18.00$ Total 77.25$ Total 28.00$ Total 30.00$ Total 35.00$ Dodder Vine and Strangler Fig Removal 1Hours Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Supervisor 25 $ 0.01 0.25$ $ 35.00 875.00$ $ 55.00 1,375.00$ $ 50.00 1,250.00$ $ 55.00 1,375.00$ $ 60.00 1,500.00$ $ 60.00 1,500.00$ $ 65.00 1,625.00$ $ 24.75 618.75$ $ 80.00 2,000.00$ $ 80.00 2,000.00$ $ 85.00 2,125.00$ General Laborer 50 $ 38.00 1,900.00$ $ 25.00 1,250.00$ $ 19.00 950.00$ $ 35.00 1,750.00$ $ 40.00 2,000.00$ $ 45.00 2,250.00$ $ 45.00 2,250.00$ $ 45.00 2,250.00$ $ 78.50 3,925.00$ $ 80.00 4,000.00$ $ 80.00 4,000.00$ $ 85.00 4,250.00$ Total 1,900.25$ Total 2,125.00$ Total 2,325.00$ Total 3,000.00$ Total 3,375.00$ Total 3,750.00$ Total 3,750.00$ Total 3,875.00$ Total 4,543.75$ Total 6,000.00$ Total 6,000.00$ Total 6,375.00$ Seagrape Pruning 1Hours Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Price Per Hour Supervisor 25 $ 0.01 0.25$ $ 35.00 875.00$ $ 55.00 1,375.00$ $ 50.00 1,250.00$ $ 55.00 1,375.00$ $ 60.00 1,500.00$ $ 60.00 1,500.00$ $ 65.00 1,625.00$ $ 24.75 618.75$ $ 80.00 2,000.00$ $ 80.00 2,000.00$ $ 85.00 2,125.00$ General Laborer 50 $ 38.00 1,900.00$ $ 25.00 1,250.00$ $ 19.00 950.00$ $ 35.00 1,750.00$ $ 40.00 2,000.00$ $ 45.00 2,250.00$ $ 45.00 2,250.00$ $ 45.00 2,250.00$ $ 78.50 3,925.00$ $ 80.00 4,000.00$ $ 80.00 4,000.00$ $ 85.00 4,250.00$ Total 1,900.25$ Total 2,125.00$ Total 2,325.00$ Total 3,000.00$ Total 3,375.00$ Total 3,750.00$ Total 3,750.00$ Total 3,875.00$ Total 4,543.75$ Total 6,000.00$ Total 6,000.00$ Total 6,375.00$ Stump Grinding EA EA EA EA EA EA EA EA EA EA EA EA Stumps Less than 12 inches in diameter $ 1.00 $ 20.00 $ 75.00 $ 150.00 $ 20.00 $ 50.00 $ 95.00 $ 75.00 $ 65.00 $ 25.00 $ 50.00 $ 12.50 Stumps 12-24 inches in diameter $ 1.00 $ 40.00 $ 125.00 $ 250.00 $ 40.00 $ 95.00 $ 190.00 $ 125.00 $ 190.00 $ 50.00 $ 120.00 $ 12.50 Stumps 25-36 inches in diameter $ 1.00 $ 60.00 $ 174.00 $ 350.00 $ 100.00 $ 145.00 $ 240.00 $ 200.00 $ 420.00 $ 150.00 $ 125.00 $ 12.50 Stumps greater than 36 inches $ 1.00 $ 80.00 $ 150.00 $ 500.00 $ 200.00 $ 250.00 $ 290.00 $ 350.00 $ 1,200.00 $ 200.00 $ 130.00 $ 12.50 Total 4.00$ 200.00$ Total 524.00$ Total 1,250.00$ Total 360.00$ Total 540.00$ Total 815.00$ Total 750.00$ Total 1,875.00$ Total 425.00$ Total 425.00$ Total 50.00$ EA EA EA EA EA EA EA EA EA EA EA Maintenance of Traffic (for roadway work-includes equipment, set up and breakdown) per occurrence $ 225.00 $ 175.00 $ 550.00 $ 500.00 $ 150.00 $ 125.00 $ 298.65 $ 200.00 $ - $ - $ 100.00 $ 667.00 Total 225.00$ 175.00$ 550.00$ 500.00$ 150.00$ 125.00$ 298.65$ 200.00$ -$ -$ 100.00$ 667.00$ 2Bid Total 9,560.10$ 9,637.50$ 12,759.00$ 14,267.00$ 14,973.00$ 16,641.50$ 16,881.65$ 18,468.00$ 20,559.75$ 25,253.00$ 25,355.00$ 27,102.00$ 2Bid total is for award purposes only Monster Tree Ttl $8,887.50 Native Tree Ttl $21,503.41 Davie Tree Ttl $17.325.00 Tree Scaping Ttl $271,104 Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Form 7: Local Vendor Affidavit Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes No Yes Yes Yes Yes No No Yes Yes Yes Johnsons Tree Service & Stump Grinding Grow, Inc. Total Pelican Bay Services Division Tree Pruning Bid Schedule Monster Tree Service Pricing must be all inclusive. Mark up for any equipment, etc shall be 10%. Documentation of awardees' cost must be provided with actual invoice from the supplier. If a sub-contractor is required the mark-up shall be 15%. After hours will be calculated at 1 and 1/2 time. After hours are considered before 7:00 AM and after 5:00 PM. Normal business hours are considered between 7:00am and 5:00pm. The Holiday Schedule is listed under the Excel Tab as Holiday Schedule. Pruning of Hardwood Trees to include Full Pruning, Structural Pruning, Storm Damage Repair, Hazard Removal, and Elevation Pruning Please complete and include all applicable documents Form 1: Vendor’s Non-Response Statement Form 2: Vendor Check List E-Verify Form 3: Conflict of Interest Affidavit Form 4: Vendor Declaration Statement Form 5: Immigration Affidavit Certification Form 6: Vendor Substitute W – 9 Insurance Requirements A Native Tree Service, Inc.Signature Tree Care, LLC Tree Scaping of Naples, Inc.ADFS, LLC Southeast Spreading Cintron Landscape Services Leo Jr. Lawn and Irrigation Davey TreeProfessional Greencare, Inc. 16.F.3.f Packet Pg. 1188 Attachment: 19-7513 Bid Tab (8915 : Recommendation to approve an Agreement for ITB # 19-7513