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Backup Documents 05/14/2019 Item #16E 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16E 3 i TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the 1 exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. County Attorney Office County Attorney Office 40,,e' .s ' N 11 i 2. BCC Office Board of County \... `--\--V Commissioners \e / S\kAlc\ 3. Minutes and Records Clerk of Court's Office SI( ( 3' PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Bendisa Marku Phone Number 239-252-8440 Contact/ Department Agenda Date Item was May 14,2019 ✓ Agenda Item Number C G c ' t/ Approved by the BCC Type of Document Driver's Education Number of Original ,3/ ' Attached Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. S}'R 61f 0 i(-v1 7' (Initial) Applicable) 1. Does the document require the chairman's original signature?(nRTGINAT RFQITT_RED *4es 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A* provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the Yes document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Yes signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip Yes should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on date above and all changes made during Yes the meeting have been incorporated in the attached document. The County • Attorney's Office has reviewed the changes,if applicable. q 9. Initials of attorney verifying that the attached document is the version approved by the es BCC,all changes directed by the BCC have been made,and the document is ready for the ',ra •i -,i tChairman's signature. s ' I.Forms/County Forms/BCC Forms/Original Documents Routing Slip wwS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E3 MEMORANDUM Date: May 15, 2019 To: Bendisa Marku, Sr. Operations Analyst Administrative Services Department From: Martha Vergara, Sr. Deputy Clerk Minutes & Records Department Re: Amendment No. 14 to Driver's Grant Agreement w/School Board Attached is a copy of the item referenced above, (Item #16E3) approved by the Board of County Commissioners on Tuesday, May 14, 2019. The Minutes and Record's Department has kept the original of the agreement as part of the Board's Official Record. If you have any questions, please feel free to call me at 252-7240. Thank you. Attachment 16E 3 AMENDMENT NO. 14 TO AGREEMENT BETWEEN COLLIER COUNTY AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY FOR DRIVER EDUCATION GRANT i u�Y� This AMENDMENT NO. 14,entered into this t i day of , 2019 to that Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of Florida, located at 3299 Tamiami Trail E., Naples, Florida 34112, ("COUNTY") and the District School Board of Collier County, located at 5775 Osceola Trail,Naples,Florida 34109,("SCHOOL BOARD)." WHEREAS,the Agreement specifies that it can be extended for consecutive years with project reference to each new ro'ect as identified in the Application Form for the respective fiscal year, with program changes reflected in the respective Amendment to the Agreement; and WHEREAS, renewal of the Agreement must be approved by the Board of County Commissioners and the School Board; and WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2019/2020 Driver Education Grant Program Request for Proposals that were sent to the District School Board and all non-public high schools listed in the Driver Education Grant Program; and WHEREAS, the SCHOOL BOARD agreed in Amendment No. 13 to this agreement to fully spend $29,918 from the 2017/2018 Driver Education Grant Program during the 2018/2019 Grant Program year and has done so and provided a report outlining the use of these funds; and WHEREAS,the SCHOOL BOARD continues to expend funds from the 2018/2019 Driver Education Grant Program that has an end date of June 30,2018, and the SCHOOOL BOARD has not yet submitted its final report for this fiscal year, but has submitted the required "interim project synopsis" which synopsis is determined to be sufficient by COLLIER COUNTY; and 1 1 16E3 3 WHEREAS, this Amendment Number 14 is consistent with the requirements of the Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education Grant Program. NOW, THEREFORE,the Parties agree as follows: I. AVAILABILITY OF FUNDING Total funding available in the Driver Education Trust Fund, as of February 1, 2019, was $120,500.00(Funds). Additional surcharges continue to be collected and will be available for the 2019 Driver Education Grant Program cycle. H. USE OF FUNDS The SCHOOL BOARD has requested$120,500.00 of the available funding and agrees that:(1)the SCHOOL BOARD will use the $120,500.00 solely for eligible direct education expenses, which includes purchase of goods and services including driver education course materials, vehicles to be used exclusively for driver education programs, driver simulators, and salaries of driver education instructors; (2) the SCHOOL BOARD will not use the Funds for administrative expenses;and(3) the SCHOOL BOARD will not use the Funds to supplant already existing funds; (4)the SCHOOL BOARD will ensure that a minimum of 30 percent (30%) of a student's time in the program is spent doing behind-the-wheel training; and (5)the SCHOOL BOARD will comply with all additional Ordinance terms and requirements concerning the use of funds. HI. PROJECT The SCHOOL BOARD agrees that it will only implement the project as represented in its Application Form (Application), attached as Exhibit A, and as permitted by the Driver Education Grant Program,attached as Exhibit B.The project will provide additional driver education teachers, para professionals, supplies, equipment,fuel/maintenance to fund the summer school program. SII 2 16E3 I. CARRYFORWARD FUNDING The SCHOOL BOARD fiscal year, budget year for grants and summer school schedule will result in carry forward for each year of this program as currently implemented. There will be a carry forward from 2018/2019 of$45,000. Although the Grant Program guidelines imply that monies disbursed, but not spent at the end of the respective project's time frame, are to be returned to the Trust Fund for disbursement the next following project year, the applicant is the same applicant as in the past, as was determined by Amendment No 01, COLLIER COUNTY deems it to be inefficient to return the unexpended 2018/2019 funds, and those funds should be carried forward into the 2019/2020 project. The final 2018/2019 report that will be presented to the County following the end of the 2018/2019 project time will indicate the exact monetary amount of 2018/2019 funds carried forward into the 2019/2020 project.Use of the unexpended 2018/2019 funding shall be included in the SCHOOL BOARD'S Final 2018/201 Report that will be presented to the Board of County Commissioners following the end of that project time period. II. PROJECT TIME FRAME The SCHOOL BOARD has represented in its Application that the project will begin on July 1, 2019 and will end no Iater than June 30, 2020. III. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY SPECIFIED IN THIS AMENDMENT NUMBER FOURTEEN. All other aspects of the Agreement remain unchanged except to the extent expressly amended by this Amendment Number 14. 3 • 1 6 E 3' DISTRICT SCHOOL BOARD OF COLLIER DISTRICT SCHOOL BOARD OF COLLIER COUNTY,FLORIDA COUNTY, FLORIn 1 j By: ‘4.-c.\\ By:By_ J n than Fishbane,Attorney Kamela Patton, Superintendent :y• 1::%1,?:;• ATTEST BOARD OF co,:„ TY COMMISSIONERS OF CRYSTAL K.KINZEL, CLERKCOL/LIEER,CO : twit , ��/ quir DEP b IN J/ IAM L.MCDANIEL JR, CHAIRMAN Approved as to form and legality; Jenni er Belpedio Assistant County Attorne; \�� • 410 Application Form-Collier County Driver Education Grant Program l 1 6 E 3 COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM Application Form Deadline March 31 GENERAL INFORMATION FOR SCHOOL YEAR 2019-2020 Applicant Name: District School Board of Collier County Address: 5775 Osceola Trail Naples, FL 34109 Phone Number: 239.377.0023 Contact Person: Mark Rosenbalm Contact Phone Number, including extension(if different from above): cell 239-289-7381 Email Address: rosenbma@collierschools.com Type of High School (check one): x Public High School Non-Public High School BACKGROUND INFORMATION 1.List participating high school(s),address,phone number and campus contact information(if different than above). Barron Collier High School-5600 Cougar Drive-239.377.1200-Principal/Jose Hernandez Golden Gate High School-2925 Titan Way-239.377.1600-Principal/Tobin Walcott Gulf Coast High School-7878 Shark Way-239.377.1400-Principal/Joe Mikulski Immokalee High School—701 Immokalee Drive-239.377.1800-Principal/Clara Calderon Lely High School-1 Lely High School Blvd.-239.377.2000-Principal/Ellen Keegan Naples High School—1100 Golden Eagle Circle-239.377.2200-Principal/Darren Burkett Palmetto Ridge High School,2925 Titan Way-239.377.2400-Principal/Jon Bremseth 2.Brief project description. (Provide more detailed description on following pages). District School Board of Collier County uses the Slosberg Grant Funding for: • Summer School Driver Education Program available to public, homeschool and private school students in Collier County • Guest Teachers to assist for students to receive the required minimum of 30%of behind the wheel training with the Driver Education instructor. • Equipment, maintenance and fuel for the vehicles for the year-round Driver Education Program. • Maintenance and replacement of aging simulators and vehicles used to support the 30%behind the wheel requirement. 3.Approximate number of students eligible for driver education. 10,000 4.Approximate percentage of time each student receives behind-the-wheel training. At least 30%minimum (By statute, each student must receive a minimum of 30%of behind-the-wheel training.) 5.Approximate number of students to benefit from the project. 1,000 6.Anticipated project start and end dates. Start:July 1,2019 End:June 30, 2020 7. Total funds requested.$120,500(the total available funds forSY2019-20)plus proposed rollover funds of$45,000 from 189975 8.Total number of high school students(grades 9-12)on September 1St of previous year. 13,310 I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as defined in the Program Description, will support a program that requires a minimum of 30% of a student's time as behind-the-wheel training and w' •• supplant norma geted funds for driver education. •uthorized High Schoo istrict Official Date Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services, Bldg. D., 3299 Tamiami Trail East,Suite 602,Naples, Florida 34112;Re:Driver Education Grant Program Page 1 of 3 Application Form-Collier County Driver Education Grant Program 16E 3 CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION Describe the existing driver education program. If none exists, indicate such and explain why. The Driver Education Program exists in all traditional Collier County Public High Schools as a credited elective during the school day. At each school, a certified Driver Education teacher is responsible for the instruction of the class. The teacher, during the school year, will have a guest teacher assigned to monitor students using driving simulation tools and completing teacher/instructor assigned classwork. This enables the teacher to support small groups of students in meeting the required 30% behind-the-wheel driving requirement. Alternate simulation systems are being researched during the school year to supplement at another school for future purchase. The program consists of the following components: behind the wheel road experience, range simulation practice and classroom instruction. The goal of the program is to safely prepare novice drivers to achieve the National Driver Education Standards. Our teachers serve as third-party testers for the State Department of Motor Vehicles(SDMV). Driver Education teachers can issue written test and road test waivers to their students upon demonstration of documented competencies established by the SDMV.This process has moved to 100%online testing through Driver Education Licensing Assistance Program (DELAP).The project includes providing a freesummer school driver education program for public, private and homeschool students, legally residing in Collier County,as per the Slosberg legislation.In addition,the funds will be used for new equipment/vehicles,guest teachers,teacher training,supplies and fuel,maintenance and repairs for vehicles used in the regular school year and summer school programs. PREVIOUS PROGRAM YEAR SYNOPSIS If funding was received in the prior year, describe how the funding was used and any deviations from the original project as submitted in the application, including any budget deviations. The funding was used for 2018-19 school year programming to provide: 4.5 guest teachers, equipment, maintenance and fuel for vehicles,maintenance contracts,and repairs for simulators and supplies for the program.The salary expenses for six Summer Driver Education Program instructors,and two paraprofessionals,vehicle equipment,fuel, repairs and maintenance were all projected in the program budget.There is a maintenance contract for the classroom training simulators located at 5 schools. We negotiated to simulator maintenance contract to reflect the reduction in funding.3 vehicles were purchased and delivered in October,2018 from this budget. Summer school included a full day parent and student small group sessions featuring presentations from Mothers Against Drunk Driving(MADD), Drug Free Collier, Collier County Sheriffs Office, Lee Memorial Hospital Trauma Center, and local and national speakers to enhance parent involvement and understanding of current trends related to teenage drivers. An increase in expenses has occurred and expected as vehicles continue to age.No significant deviations from project budget for last year,funds were being saved for replacement of simulators and vehicles.As Slosberg funds continue to decrease savings and purchases will be more challenging and will limit our abilities. PROPOSED PROGRAM/PROJECT Describe the proposed program or project. Ensure all project components are identified in the budget and budget narrative on the following page. Driver Education project includes a summer school session for Driver Education at 2 locations.6 instructors and 2 para-professionals will staff the summer program. Funding will be used to pay teachers at their hourly rate. Average hourly rate is $45 per hour of instruction,an average of 30 hours per teacher and a benefits amount of 16.62%equals approximately$16,500. Funding will also be used to purchase consumable supplies,simulator equipment,fuel,maintenance and repairs of the vehicles. We still have 3 vehicles have exceeded 10 years of use and we anticipate additional repair and maintenance expenses. Funding is needed to continue the existing school-based Driver Education program to provide guest teachers in each classroom to allow the Driver Education instructor to guide behind-the-wheel vehicle experience for small groups of students 3-4 days per week. Annual teacher salaries and benefits are paid through District funds. The goal is to save funds needed to replace simulators and possibly 2 additional vehicles as repairs exceed budgeted amounts. Overall repairing simulators and purchasing/replacing 2 vehicles within 5 years is our next goal. However, if funds continue to decrease,students will have less opportunities to participate in Driver Education through summer school as we will not be able to fund. . �F �. s • ,� 4 f ,.M, , � �.� ,,�. .,:-, �; .:,�' .1k F� a7) “,1 r7 " ,�savings for these large purchases such as simulators and vehicles. Adjustments in summer school participation for this grant year may need to take place based on necessary expenditures during school year. We request a rollover of funds of approximately $45,000 be held in 199975 account for use with next cycle funding due to the extreme reduction in available funds so large purchases such as repairing simulators or vehicle replacements can be made as needed in the program. Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services, Bldg.D.,3299 Tamiami Trail East,Suite 602,Naples,Florida 34112;Re:Driver Education Grant Program Page 2 of 3 Application Form-Collier County Driver Education Grant Program 1 6 E 3 PROGRAM/PROJECT BUDGET List all budget items and their associated cost, including, but not limited to:personnel (salary,fringe), contract services, materials and supplies, equipment, etc. Note:All funds must be used exclusively to fund direct expenses of driver education programs. Direct driver education expenses are defined as those that directly improve the level of skill, responsibility, and capability of students to become better drivers. Eligible direct education expenses include the purchase of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education programs,driver simulators, and salaries of driver education instructors.Administrative expenses to support the underlying driver education program and other items solely to support the instructor or classroom are not eligible for grant funding. Budget Item Associated Cost Guest Teacher Support Expenses—Substitute Coverage-Salary and Benefits(I/A) $84,000 Maintenance Contracts $9,500 Oil Changes $500 Fuel $3,000 Repair Parts/Maintenance/Replacements $7,000 Summer School $16,500 Contingency Fund—Unforeseen Expenses/Accident/Benefits Inc.,etc. $1,000 Estimated Expenses for 2018-19 SY $121,500 Rollover Funds from 199975 $45,000 New funds requested for FY 2019/2020 120,500 TOTAL AVAILABLE FOR SY 2019-20 $165,500 BUDGET NARRATIVE The budget narrative should justify the direct costs associated with the program/project as identified in the budget listed above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed above in the Program/Project Budget should be listed below with calculations and justification provided. Six Driver Education Teachers for Summer Program Driver Education is recognized as critical component in the safety of our young drivers. However,students in advanced classes,course remediation due to State assessment scores,specialized programs,and/or students enrolled in private/home school may not have the opportunity to include Driver Education in their schedule due to the rigor of their coursework. The abbreviated summer program gives students the opportunity to receive Driver Education.Motor vehicle crashes are the number one cause of death for adolescents age 16-19. This program will offer approximately 100 students the needed skills to be safer drivers,and provide parents with the communication and skills helpful to support their children with current driving laws and driving trends. Guest Teachers at each High School Guest Teachers are needed during the school year to assist the teachers in providing the minimum of 30%behind-the-wheel requirement.Sharing Guest Teachers at each school 3-4 days per week allows us to stay within the budget and to provide more Driver Education and behind the wheel support to more students in our district while being fiscally responsible. This process has also been valuable in providing developing professionals experience and practice at various schools to assist them in acquiring permanent teaching assignments. Equipment/Fuel/Oil/Maintenance In order to provide a quality program, the district must provide the behind the wheel component of the course. This requires fuel, vehicle maintenance and equipment repairs to the Driver Education vehicles. Several of our vehicles are at least 10 years old and additional repairs and maintenance is necessary.This area of the budget needs to be most flexible because it is difficult to anticipate the repairs or accidents that might occur. Maintenance/Repairs for Simulators There are 3 different simulator systems in the classrooms. Most simulators are over 14 years of age. Maintenance services for simulators as well as the need to repair them will be paid from this funding to further support 30%BTW experiences when funding is available,although with the continued decreases in funds this area will be underserved. New Equipment/Vehicles To comply with the new Division of Motor Vehicles third party tester contract,each school site must have an established and approved road test course. DELAP has required all testing be established through digital platforms beginning June 30th,2016. We have complied with all online requirements and continue to offer driver permitting testing and driver licensing testing.We will also continue to monitor equipment and vehicles for replacement needs. *We request a rollover of funds of approximately$45,000 be held in project 199975 for use with next cycle funding due to the extreme reduction in grant funding,so large purchases such simulators or vehicle replacements can be made as needed in the program. Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg.D., 3299 Tamiami Trail East,Suite 602,Naples,Florida 34112;Re:Driver Education Grant Program Page 3 of 3 it " 16L3 x k; 6 + COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM GENERAL PROVISIONS Collier County has created the Collier County Drivers Education Grant Program under the authority of Section 318.125 of the Florida Statutes, entitles "The Dori Slosberg Driver Education Safety Act," This act allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to collect a five dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions, except infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of driver education programs in both public and non-public high schools. The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this surcharge to supplement driver education funding and, as such, to create a grant program to manage and disburse the funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a special trust fund established specifically for these funds. The County Manager, or designee, will request regular reports of these funds from the Clerk of Courts. By February 1 of each year, the County Manager, or designee, will mail a letter to the School District contact and to each non-public high school indicating the provisions of the grant program and indicating an approximate funding level for that year. USE OF FUNDS All funds collected will be used exclusively to fund the direct expenses of driver education programs in both public and non-public high schools in Collier County. Direct driver education expenses are defined as those that directly improve the level of skill, responsibility and capability of students to become better drivers. Eligible direct education expenses include the purchase of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education programs, driver simulators, and salaries of driver education instructors. Administrative expenses to support the underlying driver education program and other items solely to support the instructor or classroom are not eligible for grant funding. Furthermore, based on the legislative intent of section 318.1215 of the Florida Statutes, Collier County may lawfully disburse funds to a new driver education program as long as the funds are used for the direct expenses of the new program and there is no supplanting of already existing funds. Each program will also be required to verify that a minimum of 30 percent(30%) of a student's time in the program is spent doing behind-the-wheel training. Funds will be apportioned based on the total number of high school students (grades 9-12) enrolled as of September 1 of the previous year. The application period will be March 1 —March 31 of the following year with funding based on collections through February 1 of each year. Each applicant will be required to report on the application the number of eligible students as of September 1 of the previous year. 1 6 E 3 The apportionment of funds will be adjusted annually based on the number of students reported on each application, or in the case that no applications are submitted, by the County Manager, or designee, every three (3) years to reflect changes in number of eligible students due to growth and other changes affecting high school populations. Example: High School #of eligible 9-12 grade Funding Funding per Students as of 9/1/03 Available High School $100,000 School Board 500 $90,909 Non-Public High Schools 50 $ 9,091 NOTIFICATION PROCESS By February 1 of each year, the County Manager, or designee, will mail a letter to the School District contact and each non-public high school providing notification of the grant program provisions, deadline for applications and an estimated funding level for that year. The following contact information will be used and may be amended as new non-public high schools are formed or as contact information changes: District School Board of Collier County Seacrest County Day School Tracy Bowen Driver education Coordinator Erin Duffy, Head of Upper Schools 5775 Osceola Trail 7100 Davis Blvd. Naples, Florida 34109 Naples, Florida 34104 Community School of Naples Seagate Christian Schools Gene Rochette, Dean of Students Glenn Wiggins, Principal 13275 Livingston Road 1010 Whippoorwill Lane Naples, Florida 34109 Naples, Florida 34105 First Baptist Academy Saint John Neumann High School Cindy Murphy, High School Ministry Assistant Sister Patricia Roche 3000 Orange Blossom Drive 3000 53rd Street Southwest Naples, Florida 34109 Naples, Florida 34116 SUBMITTAL PROCESS The application cycle will be open from March 1 — March 31 of each year. All applicants must submit an application for funding, using the application form provided, signed by the authorized official such as the school principal for private schools or the superintendent of schools for the District School Board of Collier County. Application will include: 16E3 1) Applicant name and contact information, 2)Names and addresses of high schools to benefit, 3)Name, phone number, email and mailing address of contact person, 4) Current program description, including total cost of current program, 5) Intended use of funds/project description, 6)Number of eligible students, 7) Expected time frame for project, 8) Budget for proposed project, and 9) Certifications (funding direct costs only, non-supplanting requirements, 30% of student's time as behind-the-wheel training). PROJECT REPORTING If an applicant received previous funding, proposals must provide a brief synopsis of the project or program funded in the previous year. Note: this synopsis is in addition to the final report that must be submitted within 90 days of completion of each project. All applications must be received on or before March 31 of each year at the following address: Administrative Services Department Head Len Golden Price 3299 Tamiami Trail East Suite 602 Naples, Florida 34112 EVALUATION PROCESS Upon receipt of each proposal, the County manager, or designee, will review the applications to ensure completeness and eligibility. The County Manager, or designee, may work with the designated contact to obtain additional information or clarification as necessary in the approval process. APPROVAL AND AWARD PROCESS Following the review of each proposal, the County Manager, or designee, will coordinate with the project contact and the County Attorney's office to prepare a contractual agreement for each project. Each contractual agreement will then require approval by the Board of County Commissioners. Each agreement will acknowledge that funds received will only be used for direct educational expenses for driver education programs, will not supplant existing funding sources and will support 30% of each student's time in behind-the-wheel training. Each agreement will also stipulate that a final report of expenditures and project outcomes be submitted within 90 days of the end of the project or termination of the grant period (whichever comes first). Agreement will also contain provisions for the County to have the right to audit the paperwork and project. DISBURSEMENT OF FUNDS Funds will be disbursed within 45 days following Board of County Commissioners approval of the contractual agreement. 1 6 E 3 Example: STEP 1 STEP 2 STEP 3 STEP 4 (within 90 days of Within 45 days Project Completion) Agreement Approved Funds Disbursed Project Completed Report Submitted Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in the following fiscal year (s), as appropriate. Monies disbursed,but not spent at the end of the project's time frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in the following year. Instructions for this process will be contained within the agreement negotiated between Collier County and the grantee. PROJECT REPORTING Within 90 days following completion of the project or termination of the grant period (whichever comes first), a final report must be submitted to the County Manager, or designee, which outlines how the funds were used and includes copies of invoices and checks and any other documentation of expenditures and verities that the funds supplemented, but did not supplant existing funds and supported a program that requires a minimum of 30% of a student's time be behind-the-wheel training. Failure to provide this report would constitute breach of contract and would affect an agency's eligibility for future funding.