Backup Documents 12/11/2018 Item #16D11 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 0 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CMG 5/7/19
4. BCC Office Board of County
Commissioners \A\ / 51Z\tom(
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Twyla Leigh,Director,Collier County Phone Number 252-4812
Contact/Department University Extension Division 1/ `
Agenda Date Item was 12/11/18Agenda Item Number 16-D-11 �/
Approved by the BCC
Type of Document Memorandum of Understanding=-4-H Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature CMG
2. Does the document need to be sent to another agency for additional signature ? If yes, CMG
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CMG
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CMG
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CMG
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CMG
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this CMG
routing slip should be provided to the County Attorney Office at the time the item is
input into MinuteTraq. Some documents are time sensitive and require forwarding
to Tallahassee within a certain time frame or the BCC's actions are nullified. Be
aware of your deadlines!
8. The document was approved by the BCC on 12/11/18 and all changes made during CMG N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by theN/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the U an option for
Chairman's signature. this line.
Please contact Edmond Kushi(8468)when ready
ly,Ad c.rN g's\oc....114,57.,
[04-COA-01081/1344830/1]t:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
16011
MEMORANDUM
Date: May 9, 2019
To: Twyla Leigh, Director
University Extension Services
From: Teresa Cannon, Deputy Clerk
Minutes and Records Department
Re: Memorandum of Understanding - 2019 Grant Funds for the 4H
Youth Development Program
Attached for your records is a copy of the document referenced above, (Item #16D11)
approved by the Board of County Commissioners on Tuesday, December 11, 2018.
The Minutes and Record's Department will hold the original in the Board's
Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16011
MEMORANDUM
Date: May 9, 2019
To: Edmond Kushi, Accountant
From: Teresa Cannon, Deputy Clerk
Minutes and Records Department
Re: Memorandum of Understanding - 2019 Grant Funds for the 4H
Youth Development Program
Attached for your records is a copy of the document referenced above, (Item #16D11)
approved by the Board of County Commissioners on Tuesday, December 11, 2018.
The Minutes and Record's Department will hold the original in the Board's
Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16011
Memorandum of Understanding
2019 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING(MOU)is made by and between the Collier County 4H
Association. ("ASSOCIATION"),A Florida Not for Profit Organization, and the Collier County Board of
County Commissioners, a political subdivision of the State of Florida, to support the 4H Youth
Development Program of Collier County UF/IFAS Extension.
WHEREAS, the Collier County 4H Association agrees to provide grant funds to support the 4H Youth
Development Program of Collier County UF/IFAS Extension in the amount of$79,880.00 for the calendar
year of January 1,2019 through December 31, 2019 to the extent funds are available; and,
WHEREAS,the Collier County 4H Association agrees to provide outreach services and staff in support of
the 4H Youth Development Program; and,
WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the Association based
on 2019 budgeted programs in January, April, July and October and with a minimum distribution each
quarter of$10,795.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES SET
FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year and be subject to three additional one
year renewals.
2. Either party may terminate this MOU with at least thirty(30)days written notice to the other party.
3. The Association's financial obligation is subject to availability of funds and appropriation by the
Association.
4. The funds awarded $79,880.00, shall be used by the County to assist in salary expenses of the full
and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within 30 days
from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each quarter shall be
$10,795.00 for salaries. For example, the 1St invoice and distribution will be for salary expenses,
the 2"d quarter check would be for the actual 1St quarter program expenditures and rd quarter salary
expenses, the 3rd quarter check would be for the actual 2nd quarter program expenditures and 3rd
quarter salary expenses, and so on. The 4th quarter actual program expenditures would be invoiced
at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each quarter along
with the request for the next quarter. Adjustments/program re-allocations will be reviewed and
approved/denied at that time.
8. Either party may request changes to this MOU. Any changes, modifications, revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to this MOU
shall be incorporated by written instrument, and effective when executed and signed by all parties
to this MOU.
9. The construction,interpretation and enforcement of this MOU shall be governed by the laws of the
State of Florida.
A
16011
IN WITNESS WHEREOF,the parties have executed this MOU on the 114.1., day of December,2018.
ATTEST: COLLIER COUNTY4f1 ASSOCIATION:
By: `'"NIA- 44-"4"""rv‘""
Witness(1)Name Maryann Summeralls,Treasurer
Date: Id - 9 - lB
Signature
Witness(2)Name
Signature
BOARD OF COUNTY COMMISSIONERS,
COLLIER C4010".' - .4 ' DA
ATTF, ;`
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By: .....r.,,,.„--;z„,„&„44,.
S?:7atICis
- y ����g �r ! ;�illiam L. McDaniel,Jr.
nzel,Clerk as to Caiiahra,l'g Chairman
,`, . ., <- � ,` ,rt�!€• fiat L only.
Approved as to;forni and legality: Date: 17-111‘12
eiX(219,6(Af-yvi
Colleen M. Greene
Assistant County Attorney
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