Agenda 04/28/2009 Item #16D 4
,';g'3:1da Hem No. 1604
Apl"il 28, 2009
Page 1 of 20
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve the after-the-
fact submittal of a grant application for the East Naples Community Center to the
Hazard Mitigation Grant Program (HMGP).
Obiective: Recommend the Board of County Commissioners approve the after-the-fact
grant application submittal for the East Naples Community Center for the Hazard
Mitigation Grant Program. The program is administered by Federal Emergency
Management Agency (FEMA) that provides subgrants through the State to reduce or
eliminate the loss of life and property due to natural disasters.
Considerations: On April 6, 2009, the County Manager approved this grant application
submittal in accordance with Collier County CMA #5330, Grant Administration.
The Parks and Recreation Department joined the Local Mitigation Strategy work group
on February 17, 2009 and developed the project ideas past the deadline for the March
24, 2009 Board of County Commissioners approval. Due to the time constraint, it was
necessary for the Parks and Recreation Department to request the approval of the
County Manager to submit this application to meet the April 6, 2009 deadline for the
HMGP application submittal.
The proposed work will include installation of hurricane shutters in all building openings
and install water barrier walls around the facility at the East Naples Community Center.
These community centers would be used for "cooling stations" in the event of a
hurricane that disrupted power in the community for an extended period of time.
Fiscal Impact: Malching funds for the project are budgeted under the 306 Capital
project. Under the Hazard Mitigation Grant Program, FEMA will contribute up to 75% of
expenses and the County will share the remaining 25%. The total project cost for the
East Naples Community Center is $119,170 and the County share is $29,793.
LeQal Considerations: This item has been reviewed and approved by the County
Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only
a majority vote for approval, and is otherwise legally sufficient for Board action. - CMG
Growth Manaaement Impact: The East Naples Community Center is inventoried in the
Growth Management Plan.
Recommendation: That the Board of County Commissioners approves the after-the-
fact submittal of the grant application for the East Naples Community Center for the
Hazard Mitigation Grant Program.
-
Prepared by: Vicky Ahmad, Project Manager, Parks and Recreation Department
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COLLIER COUNTY
r3C;t.RD OF COUNTY COMM1SS\Of\i::RS
Item Number:
16D4
Item Summary:
RecOr:1me'lc~at]:Jn that ti""_e B(,-3!'d of County COm!T1isSlonE'rs 21~)prO\:'-s thE: 8fter.the-fact
submittal of a gr0nt application fur tne East ~~apie~, Community Center to the Hazard
f,,1itigation Greint Pmgi"am
Meeting Date:
4/28-'20099 OOeD ,Mil
Prepared By
Vicky Ahm;;d
PrCl!l?ct M~r:agt;;'r
Date-
Public Services
Parks and Recreation
4/10/2009 2:11:C3 PM
ApprOH'd B~'
Marlene J. Foord
Grams Coordln~,tor
Date
Administrative S8rvices
Administrative Serv~~es Admin.
4113/20095:27 PM
Approved BJ
Colleen Greene
Assistant County Attorner
County t.ttorney Office
Date
County Attorney
4/14/20094:44 PM
Approved By
Jeff K\atzkow
County Attorney
Date
County Attorney
County Attorney Office-
41~5f200910:39 AM
Appr()\'l'd By
Barry \Aiifliams
Director
Date
Public Services
Parks ar'l~ Recreation
4,'1.512009 5:19 pr\.~
Appro\'ed B~
Tony Ruberto
Proje:t Manager
Date
PubitC Selcvic~s
Parh~ emd r0'(;H;utivn
4!i6f2.009 i:52 p,fJi
Appron'd By
Marla Ramsey
Pu!J!I:; Services .A..dmin!o:;trator
Date
Public Services
Public Sc?rvicf:''5 Admin.
4f~5t2009 9:30 AM
Apprond By
OP.~8 Coordinator
OMS Coord inator
Cate
COUtlty j~~anager's orrice
Office of Management & Budget
4./17i2.009 7:56 t\M
Appro\'('d By
Susan Usher
SeniJr 1'{;:nagement'5udgct An:,iy:~t
Date
County Manager's Cffi-:e
C.:Fie<: of rc12:nf'gernent &. Budget
4.1: 91200912:02 PM
Apprond By
Leo ~, Dehs, jr.
Deputy County Marin9tr
Date
3c?lrd of Co:mry
CommisSloners
COtFi'ty Mar,z;:er's Of'fic:c
41'19,':':0091 35 PM
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Administrative Services Division
Collier Count)' Government Center
3301 East Tamiami Trail
Naples, Florida 34112
m3 r1enefoordia)colliereov .net
(239) 252-4768
(239) 252-8720 (fax)
~':! ii ~ ':.<
TO:
Jim Mudd, County Manager
Leo Ochs, Deputy County Manager
Applications Reviewed and Approved
by County ~ or ~
submittal: Z:-
hZCounty Manager -"
D . (date)
After-the-fact Approvat by the BCC is
required at the 4/28/09 Bee meeting.
CC:
Vicky Ahmad, Parks & Recreation Department
Marlene Foor(ga.'1ts Coordinator
FROM:
DATE:
April 2, 2009
SUBJECT:
County Manager Review and Approval of a Hazard Mitigation Grant Program (HMGP)
Application for the East Naples Community Center, Immokalee Sports Complex and
Golden Gate Community Center
As mentioned in our communication from Monday, several County dcpartments have prepared grant
applications for the I-Iazard Mitigation Grant Program, but were not able to prepare the documents in
time for the March 24, 2009 BCC meeting.
The Collier County Parks & Recreation Department has prcparcd two grant applications for shutter
installation (East Naples Community Centcr, Immokalee Sports Complex and Golden Gate
Community Center) and drainage improvements (East Naples Community Center).
Unfortunately, the dcpartmcnt joined thc Local Mitigation Strategy workgroup process late and
conceived the project ideas past thc deadline for the March 24, 2009 BCC Meeting. The department
then quickly developed the initial paperwork and presented the projects to the Local Mitigation
Strategy Working Group on March 20th, at which time the projects were accepted.
As a result, it was not possible to prepare the final application packages in time for Board of County
Commissioners approval prior to the April 6, 2009 deadlinc. Thereforc, your review of the
applications is requested to be followcd by aftcr-thc-fact approval at the April 28, 2009 meeting.
Your signaturc is required on the transmittal letters, Page 2 and the Maintenance agreements as noted
by sign here labels within each application package.
After you have reviewed the proposal packages, please sign in thc box above and call me for pickup at
252-GRNT (4768).
Thank you. Pleasc let me know if you have any questions.
,
L.ern In iJL:4
28, 2009
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~3 J\larch 2009
ivrr. T\1jlcs Anderson
Division of Emergency \.'1anagement
Florida Department of Community Affairs
2555 Shumard Oak Blvd,
Tallahassee. FL 32399
RE: TS Fa) I FE'\IA 1785-DR-FL) HMCiP ProJecl Priority I.etter
DCJ.r Mr. Anderson:
Tht,_ following proje(,'b :lfC contained in the Collicr Cnunry Hazard MitigJ.tjoll Plan and Iw,\'c been endorscd by the
LMS \Vorking Group f(lr HJ\:lGP funding under the FEMA 1785~DR-FL d:sastcr. They arc numhered & listed 10
the order we would like them funded.
l'c,~c;'"
Name - Project Oesc
l Fed
ription Applicant G<>..I(a) Share
Est
otection. Install r City of Man:u Is!' 1.1&3. $53.IlK
ne Bit) Reactor shids. I 3
rnents and LCKhc Louise Collier Cu, Trans.
(In::: weir. constructing a SYs. Div.. 1.1.,3 I
ox cuhcrt 8: Stormw:lter Mgt. &.7, $.iX6.4K
6,4.6.5
Dcpt.
tro;'l\ - Upgrade 33 I Collier Cu. Public :\.1 & I $41'(IK
i litllitics ])iv, I 3.3 I
~. and Landfill Scale , Collier Co. 501id r I
I I
own hurricane shutters. \Vastc Management I .' $3X.OK
\Vaste-Watcr Treatment Plant \Vind PI'
windscreen JJrotcction un 1\\'0 Membra
i I llaldeman Creek S!(Jrm~'ater Improve
i.., I \Veir Rc.:onstructinn - Reconstructing.
I - I new weir. installine a douhle 4. X H' b
l_ I ~;constructing .:.tOO';'of existing ditch. ",'
I ~lllicr Co. Pub. UtlL 0]"'<. err wmd rr..:
l_.. -L.l-ara~.?(1ors~__.~_
II -- Cullicr Cu. Ell\'ironmcmal Cuntp]iarlL'(;
4. House \VinJ Retmfn - Install] 3 rnll-d
I
I Collier Area Tr~l11sir Facilitv \Vind Retrofit- InslallatJon of
Dcpt.
Culiiel Co, Alt
-1
I 1"&
i 5 I .- j $150,OK
I gencrator-pov.'ered electric sleel shuttcrin!2. system Tran.s. Modes 3.1 j
I East Naples Community Center \Vind Retrofit and FhlCod I Collier Co. Parks &. I
I
6 Proofing - Install generator-powered l'le(,'tric shutters and i Recreation Dept. 4.1-.3 $56,3K
waler pump ~ ystern. Build C(lTl(.'rete \\:,.llef-barrier arounJ I
faciliry. I
! I Lift Station Transfc,r S\vitchcs - purctlllsC & in:-.ta!1ation of i City of Naples
7 I i :U-.2 $.i3.~K
, I generator transfer switches to 65 lift statiuns. i I
Golden Clalc and Imlll(\kalcc COlllmunit . Centers V.,lind I Colliei' Co. Park:.. & T
,
3
RetHll!l - 1nsl,1I] hun lcane sbutr...:r:-. al al1\U1Lilng (lpenl~~_ : Hecle.ltlnn I )~ ~'l- 3 $93.SI-.: I
I CoIba Cpunty LandfillleJchat:: six inch HDPE ripe I ('(llhel Cn Sulld- -----
installation - Inslall 1i')e lu parallel 4-incl1 piile. \\/.I\t(' I\!gt Dq.t 1 $UO.OK
Rie 92:-\ Rehah - r:list Ihe f',.1ud clev:Jllon. u________ -('i~' DfI\,l<,rcn L,1. i 1.1&.5 $1.35(I.!IK....J
r'Of further illforrnati\ln. plCl:I\C c:.dl rnefH' 2Y)-~):2,.iJ)O().
/-~- /1 /-':-;-
/ ,/:{ \. /;,
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Richard ,\,~'?:y'~/)Ioski .11:" L\lS
Collier CfllJj~lYU\1S VI ,Irhng Croup
9
10
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COLLIER COUNTY . .
OFFICE OF THE COUNTY MANAGER
3301 East Tarniami Trail- Naples. Florida 34112 - (239) 252.H383 - FAX: (239) 252-4010
April 6, 2009
Kathleen Marshall, Hazard Mitigation Grant Program
Division of Emergency Management
Florida Department of Community Affairs
2555 Shumard Oak Blvd.
Tallahassee, Fl 32399-2100
RE: TS Fay (FEMA 1785-DR-Fl) Hazard Mitigation Grant Program
Dear Ms. Marshall:
On behalf of Collier County, I am pleased to submit the enclosed grant application (one original
and three copies) to the Florida department of Community Affairs, Division of Emergency
Management for the Hazard Mitigation Grant Program.
If the East Naples Community Center is selected for funding, Collier County is committed to
fulfilling all commitments made in the grant application, including provisions of the local match.
We look forward to working with you on this very important project for Collier County.
Sincerely,
'. -. - ~-'. f!P'i,/:-
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le;;E. Ochs, Jr. /
Deputy County Manage
STATE OF FLORIDA - JOINT HAZARD MITIGATION GRANT PROGiU(M'~ni~~, '~~~
FLOOD MITIGATION ASSISTANCE APPLICATION 7:J';,~~ ;;J;;
THIS SECTION FOR STATE USE ONLY
FEMA-_-DR-FL
o Standard HMGP
o Standard FMA
o 5% Initiative Application
o Initial Submission or
o Application Complete
o Re- Submission
Support Documents
o Conforms wt State 409 Plan
o In Declared Area
o Statewide
Eligible Applicant
o State or Local Government
o Private Non-Profit (Tax 10 Received)
o Recognized Indian Tribe or Tribal Organization
Project Type(s)
o Wind
o Flood
o Other:
Reviewer Phone#:
Reviewer Fax#:
Reviewer E-Mail:
Date Application Received:
Community t4FIP Status: (Check all that apply)
o Participating Community 10#:
o In Good Standing 0 Non-Participating 0 CRS
State Application 10:
I State Reviewer:
I Signature:
Date:
This application is for all Federal Emergency Management Agency (FEMA Region IV) Hazard Mitigation Grant Program (HMGP) and
Flood Mitigation Assistance (FMA) proposals. Please complete ALL sections and provide the documents requested. If you require
technical assistance with this application, please contact your State Emergency Management Division at (850) 922-5269.
A. To Fill Out This Applicatiou: Complete all sections, which correspond with the type of proposed project
General Application Sections: pp. 1-5: All Applicants must complete these sectioos
Environmental Review: pp. 6-9: All Applicants must complete these sections
l~faintenance Agreement: p, 10: Any Applications involving public property, public ownership, or management of property
Acquisition Worksheet: pp.ll-13: Acquisition Projects only -- one worksheet per structure
Elevation Worksheet: pp.l4-18: Elevation Projects only -- one worksheet per structure
Drainage Worksheet: pp. 19-21: Drainage Projects oniy
Wind Retrofit Worksheet: pp" 22-24: Wind retrofit projects only (HMGPoniy) -- one worksheet per structure
pp. 25-27: Wind retrofit/sheller projects only (HMGP only) -- one worksheet per structure
FEMA fonn 90-49 (Request for Public Assistance): All Applicants must complete, if applicable.
HMGPIFMA Application Completeness Checklist: All applicants are recommended to complete
this checklist
Attachment A:
Attachment B:
B. Applicant Information
FEMA-1785 -DR-FLDISASTER NAME: Tropical Fay
Ex.. FEMA-1609-DR-FL: Hurricane Wilma
Title I Brief Descriptive Project Summary: East Naoles Communitv Ceoter Shntter Project
I. Applicant (Organization): Collier Countv
2. Applicant Type:
1ZI State or Local Government 0 Recognized Native American Tribe 0 Private Non-Profit
3. County: Collier
4. State Legislative District: Florida Congressional DistTict(s): 14 House: 76 Senate: 37
5. Federal Tax I.D. Number: 59-60000558
6. FIPS Code': 021-00021-00 ('if your FIPS code is not known, ptease fill out FEMA Form 90-49 (Attachment A) so that the
Department may obtain a FIPS code for you)
7. National Flood Insurance Program (NFIP) Community Identification Number (thi5 numher can he obtained from the FIRM map
for your area): 120067
8. NFIP Community Rating System Class Number (FMA ONLY): N/A
9. NFl? Last Community Assistance Visit Date (FMA ONLY): N/A
10. Attach proof of current Flood Insurance Policy (FMA only). Flood Insurance Policy Nwnber: 77016025142008
Attach any continuations or additional items to this page
1
Form No" HMGP/FMA-OOl, Eff. 08117/07
STATE OF FLORIDA - JOINT HAZARD MITIGATION GRANT PROGRA'M,cg;::. --
FLOOD MITIGATION ASSISTANCE APPLlCATION~;;,d~
II. Point of Contact
OMs. OMr, [gJ Mrs. First Name: Vickv Last Name: Ahmad
Title: Proiect Manal!er
Street Address: 15000 Livin~ston Road
City: Naples State: Florida Zip Code: 34109
Te]ephone:(239)252-4047 Fax: (239)252-3973
Email Address(ifavai]able):VickvAhmadrQ)collier~o...net
]2. Application Prepared by: OMs. OMr. [gJ Mrs.
Title: Proiect Mana~er Telephone: (239)997-3857
First Name: Vickv
Fax: (239)252-3973
Last: Ahmad
] 3. Authorized Applicant Agent (proof of authorization authority required)
01\15. ~ Mr. DMrs. First Name: James Last Name: Mill!!!
Tit]e: Countv Mana~er Te]ephone: (239)252-8383 Fax: (239)252-4010
Street Address: 3301 Tamiami Trail East. Buildine.. 3rd. Floor
City: Na Ie ") State: Florida.; / I
Signature: '.i~. ?~,-?',j Date: tf. ~~(()?
]4. All proposed projects should be includedA the county"s Loca] Mitigation Strategy (LMS).
Attach is a letter of endorsement for the oject !Tom the county's Local Mitigation Strategy Coordinator. X Yes 0 No
15, Has this project been submitted under a previous disaster event? If so please provide the disaster number and project
number if available. NI A
Section I. Project Description
A. Hazards to be Mitigated I Level o[Protection
I. Select the type of hazards the proposed project will mitigate:
o Flood [gJ Wind [gJ Storm surge 0 Other (list): _
2, Identity the type of proposed project:
o Elevation and retrofitting of residential or non-residential structure
o Acquisition and relocation D Acquisition and demolition
[gI ~/ind retrofit [8J Minor drainage project that reduces localized flooding
o Olhor (pkaso explain) _.__
3. List the total number of persons that will be protected by the proposed project: 250+
4. Fill in the level of protection and the magnitude of event the proposed project will mitigate.
(e.g. 23 structures protected against the lQQ-year (1%) flood)
! structure(s) protected against the 100 -year Flood (10,25,50,100, or 500 year)
L structure(s) protected against 150 mile per hour (mph) winds
5. Engineered projects only (e.g. Drainage Improvements, Erosion Control or other special project types. (Other
special project types include drainage and other engineered projects. These projects are unlike acquisition,
elevation or wind retTofits/shutters.)) Attach to this page ALL engineering calculations and design plans used to
determine the above level of protection.
6. Project will provide protection against the hazard(s) above for 20 years (i.e., what is the useful life of the project)
Attach any continuations or additional items to this page
2
Form No. HMGP/FMA-OOI, Efr. 08/17107
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B. Project Description, Scope of Work, and Protection Provided (Must be Completed in It'-ct.,\QJ,; af 2:j
Describe, in detail, the existing problem, the proposed project, and the scope of work. Explain how the proposed project will
,'olve the problem(s) and provide tlle level(s) ofprolection described in Part A. Also, if available, attach a vendor's estimate
and/or a contractor's bid for the scope of work. Please ensure that each proposed project is mitigution and not
maintenance,
Description of the existing problems-The East Naples Community Center, located at 3500 Thomasson Drive in
Naples is one of our oldest community center in Naples with no Hurricane Protection. The building was constructed in 1992
with total of 10, I t5 gross square footage.
Describe tlle type(s) of protection that the proposed project will provide- The proposed project will provide hurricane
protection on all openings including doors and windows throughout the building. The shutters will provide a barrier from
flying debris and high winds often generated by hurricane force winds.
Scope of Work (describe in detail, what you are planning to do). We will hire professional vendors who will install
electronic roll down shutters to 14 openings.
Describe any other on-going or proposed projects in the area that may impact, positively or negatively the proposed HMGP
orFMA project- N/A
Section n. Projeet Location (Fully describe the location of the proposed project.)
A. Site
\. Describe the physical location oftllis project, including street numbers (or neighborhoods) and zip codes; and if
availabte, please provide precise longitude and latitude coordinates for the site utilizing a hand-held global
positioning system (GPS) unit or the equivalent:
The East Naples Community Center is located at 3500 Thomasson Drive in Nap]es, Ftorida 341 ]2.
It has a Latitude of26.063284 N and Longitude 81.454589 W.
2. Title Holder: Collier County, See Exhibit D
3. Is the project site seaward of the Coastal Construction Control Line (CCCL)? [g}YES
o NO
4. Provide the number of each structure type (listed below) in the project area that will be affected by the project.
That is, all structures in project area.
o Residential property: _ 0 Businesses/commercial property: _
[g} Public buildings: ~ 0 Schools/hospitalslhouses of worship: _
o Other: _
B. Flood Insurance Rate Map (FffiM) sbowing Project Site
o Attach two (2) copies of the FIRM map, a copy of the panel infonnation from the FIRM, and, if available, tlle
Floodway Map. FIRM maps are requiredfor tl.is application (ifpublishedfor your area). Also, all attached
maps must have the project site and structures clearly marked on the map. FIRMs are typically available from
your local floodplain administrator who may be located in a planning, zoning, or engineering office. Maps can also
be ordered from the Map Service Center at ]-800-358-96 t6. For more inlonnation about FIRMs, contact your local
agencies or visit the FIRM site on the FEMA Web-page at bttp://www.fema.!!ov/bome/MSC/bardcopv.btm
Using the FIRM, detennine the flood zone(s) of the project site (Check all zones in the project area).
(see FIRM legend for flood zone explanations) (A Zone must be identified)
0 VE or V 1-30 [gJ AE or A 1-30
D AO or AH 0 A (no base flood elevation given)
0 B or X (shaded) 0 C or X (un shaded)
o Floodway
o Coastal Barrier Resource Act (CBRA) Zone (Federal regulations strictly limit Federal funding for projects in
this Zone; please coordinate with your state agency before submitting an application for a CBRA Zone project).
Attach any continuations or additional Items to this page
3
Form No. HMGP/FMA-OO I, Eff. 08117/07
.
o If the FIRM Map ror your area is not published, please attach a copy of the Flood H;;Z~r.4 !,.q-~ry Map
(FHBM) for your arca, with the project site and structures clearly marked on the map. ~
C. City or County Map with Project Site and Photographs
ii,. ^ ':;=,:cl
.'JC' c, ~',
rgj Attach a copy of a city or county scale map (large enough to show the entire project area) with the project sit.. ....d
structures marked on the map.
[8J Attach a USGS t :24,000 TOPO map with project site c/carty marked on the map.
[8J For acquisition or elevation projects. include copy of Parcel Map (Tax Map, Property Identification Map, etc.) shov
each property to be acquired. The map should include the Tax ID numbers for each parcel, if possible.
[8J Attach photographs (at a minimum 2 photographs) for each project site per application. The photographs should be
representative of the project area, including any relevant streams, creeks, rivers, etc. and drainage areas, which affect
site or will be affected by the project. For each s!fucture, please include the following angles: front, back and both si
Section fiI.
Budget/Costs
In this section, provide details of all the estimated costs of the project. As this information is used for the Benefit.Cost Analysis.
reasonable cost estimates are essential. Since project administrative costs arc calculated on a sliding scale, do not include them in the
budget. Also, do Dot include contingency costs in the budget. Avoid the use of lump sum costs.
A, Materials
Ilem
eetroDle u ters
Dimension
Ouanti
Cost er Unit
Cost
WI e es
enera or
I See J<:xb.b.t c ----L-.
I ~_------L_______.
I
. !:sumate onlY
B. Labor (lnclude equipment costs.- please indicate all "soft" or in-kind matches)
Descri tion Hours Rate
!
-+-
-- L:...::.-
1
I
---~__I-
---~
Cost
lnsta 0 ~ utters
ns a 0 wlte es
os a 0 enera or
u
g,
See J<;xb.b.t c-
r-
· Estimate only
C. Fees Paid Include any other costs assoeiated with the project.
Descrivtion of Task Hours Rate Cost
I I
r ~trucruraJ AnafYSIS eport 1 -- $1..0'
I I --.--- ---..--- . - -"-- ----
I I
I ~
---1--
L I----- l
I I ___1____
- -_. ___-:r-_=-::--:- . I .. - --
Total Estimated Project Cost S 119, 170_
. ~~\\\ana\ I\e"" \0 ,r", \>ag,e
'i continuatIon, 0'( ~
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ronn No_' ltv\<'-"P!Fl'v\.^_OO\. 'Ert'_ ()R/17/n7
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D. Funding Sources (round figures to the nearest dollar)!! n 22'::"
".f ~-'I . ;-)
The maximum FEMA sharefor HMGPIFMAprojects is 75%. The other 25% can be made up of State and Local funds as well as in-
kind services. Moreover, the FMA program requires that the maximum in-kind match be no more than 12.5% of the total project costs.
HMGPIFMA funds may be packaged with other Federal funds, but other Federal funds (except for Federal funds which lose their
Federal identity at tbe State level- such as CDBG, ARS, HOME) may not be used for the State or Local match.
Estimated FEMA Share
$89.377 ~% of Total (maximum of75%)
Non-Federal Share
Estimated Local Share
$29.793 _'I, of Total (Cash)
$~._ _% of Total (In-kind')
$_ _% of Total (Project Global Match")
Other Agency Share
$_ _'I. of Total
(Identify Other Non~Federa1 Agency and availability date: ~._)
Total Funding sources from obOl'e
$ 119,170
_Total % (should equal 100%)
*Jdentify proposed eligible activities directly related to project to be considered for In-kind services. (Note on Page 4 Section B)
USeparate project application must be submitted for each project (Global) Match project.
E. Project Milestones/Sehedule of Work
List the major milestones in this project by providing an estimated time-line for the critical activities not to exceed a period of 3 years
for performance. (e.g. Designing, Engineering, Pemlitting, etc.)
,Milestone
Number of DaFs to Comvlete
rEx., Demolition of 6 structures and removal of debris 14 daysl
Phase 1- Install Shutters in all windows, doors,.yents, etc. - --_..- ---~-
Request for bid from three vendors 60 davs
I Prepare Construction Documents 30 days
Permits 90 days
Order materials and shinned to nroiect sile 60 days
Install shutters, switches and 2:enerator 90 daYS
Inspection and close out 30 days
I
Phase II- Waternroof buildin~ narameter i
Reouest new bid from three vendors T- 60 days
Prenare Construction Documents 60 davs
Permits 90 davs
Flood proof building parameter & retrofit panels in all door 100 days
openings with nroner gasket.
Insnection and close out '\60 days
I -
Attach any continuations or additional items to this page
5
FOnTI No. HMGP/FMA-001, Elf. 08117/07
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Section IV.
Environmental Review and Historic Preservation Compliance
(NOTE: This application cannot be processed if this section is not completed.)
Because the HMGP/FMA are federally funded programs, all projects are required to undergo an environmental and historic preservation
review as part of the grant application process, Moreover. all projects must comply with the National Environmental Policy Act
(NEPA) and associated Federal, State, Tribal, and Local statutes to obtain funding. NO WORK can be done prior to the NEPA
review process. If work is done on your proposed project before the NEPA review is completed, it will NOT be eligible for
Federal funding.
1. The following information is required for the Environmental and Historic Preservation review:
All projects must have adequate documentation to determine ~f the proposed project complies with N EP A and associated statutes. The
State Environmental Staffprovide comprehensive NEPA technical assistance for Applicants, with their consent, to complete the NEPA
review. The type and quantity of NEPA documents required to make this determination varies depending upon the project's size,
location, and complexity. However, at a minimum, please provide the applicable documentation from this section to facilitate the
NEP A compliance process.
~ Detailed project description, scope of work, and budget/costs (Section I (p. 2) and Section III (p. 5) of this application).
[8:J Ptoject area maps (Section 11, part B & C of this application (pp. 3-4)).
[8:J Ptoject area/structure photogtaphs (Section ll, part C of this application (p. 4)).
[g) Preliminary ptoject plans.
[8:J Ptoject alternatives description and impacts (Section IV of the application (pp. 6-8)).
I>-SJ Please complete the applicable project worksheets. Dates of construction are required for all structures.
[g1 Provide any applicable information or documentation referenced on the Information and Documentation Requirements by
Project TJ'pe (page 9 of this application).
2. Alternative Actions
The NEPA process requires that at least two alternative actions be considered that address the same ptoblemiissue as the
proposed project. In this section, list two feasible alternative projects to mitigate the hazards faced in the project area. One
alternative is the "No Actlon Alternative".
1. No Action Alternative
Discuss the impacts on the project area ifno action is taken.
If no action is taken, East Naples Community Center will temain as vulnerable of losing apptoximately $87,600 worth of
contents and maybe losing the building during the hurricane season. The center will also serve the community as "cooling
center" during period of without electricity due to disaster.
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Fonn No. HMGP/FMA-OOt, Elf. 081l7/07
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Section IV. Environmental Review;
continued
(NOTE: Tlris application CANNOT be processed iftlris section is not completed.)
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Alternative Actions,
2. Other Feasible Alternative
Discuss a feasible alternative to the proposed project. This could be an entirely different mitigation method or a significant
modification to the design of the current proposed project. Complete all of parts a-e (below) and include engineering details
(if applicable).
a. Project Description for the Alternative
Describe, in detail, the alternative ptoject. Also, explain how the alternative project will solve the problem(s) andlor
provide protection from the hazard(s).
An aiternative project that was considered was to replace ail existing glass windows and doors with an impact-rated
windows. The original structures were designed to withstand wind pressure of 110 mph. The installation of the
alternative would involved windows capable of resisting pressures developed by winds slightly ovet 130 mph, 3-
second gust, which is approximately equal to sustained 110 mph wind. The net result is the windows would be
capable of withstanding pressures slightly exceeding the design criteria of the original building. The net result
windows are not impact rated and are subject to major damage during a windstorm, whereas the impact-rated
replacement windows would protect the glazed from wind borne debris in accordance with the current codes. It is
estimated that 738 square feet of glass would need to be removed and replaced including 5 single doors, Ipairs of
doors, 2 double windows and 6 single windows. Once windows are remove~ repairs to the stucco, window sills and
paint would have to be painted.
b. Project Location oftbe Alternative (describe briefly)
l8J Attach a map or diagram showing the alternative site in relation to the proposed project site
l8J Photographs (2 copies) ofaltemalive site
Same location - East Naples Community Center, 3500 Thomasson Drive Naples, FL 34112
c. Scope of Work for Alternative Project
Request for bid to replace windows from three vendors.
Remove existing windows
Repair window sills, stucco and paint to match existing walls.
Install new windows.
Section IV.
Environmental Review;
Alternative Actions, continued
d. Impacts of Alternative Project
Below, discuss the impact of this alternative on the project area. Include comments on these issues as appropriate:
Environmental Justice, Endangered Species, Wetlands, Hydrology (Upstream and Downstream surtace water
Impacts), FloodplainlFloodway, Historic Preservation and Hazardous Materials.
e. Estimated Budget/Costs for Alternative Project
In this section, provide details of all the estimated costs of the alternative project (round figures to the nearest donar). A lump
sum budget is acceptable.
1. Materials
Item Dimension uanti Cost er Unit Cost
Waterprootmg
Alternate
. liaskets
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I *$15,!JQL______J
m ac ass
ee x I It
2. Labor (Include equipment costs -- please indicate all "soft" or in-kind matches)
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2. Labor (Include equipment costs -- please indicate all "soft" or in-kind matches)
o H R
escrintion ours ate Cost
InstalllmDact Llass :>lll ~5U.UU
See ~XRlDn ~
~aterproollOg
Alternate
"Install !!aSKets <~l:>.IIUU
"Estrnate Only
3. Fees Paid Include any olher costs associaled with the project
Descrinaon of Task Hours Rate Cost
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~~.::ctural AnalYSIS I ~1,2(}7
Re ort -~
~ee-"x I I
-,
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Total Estimated Project Cost $ 89.190
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Form No. HMGP/FMA-001. Eff. 08/17/07
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HMGP/FMA ENVIRONMENTAL REVIEW
Information and Documentation Requirements by Project Type
Retrofits to Existing Facilities/Structures
Elevations
Acquisitions with Demolition
,/ Dates of Construction
,/ Concurrence from State Historic Preservation Officer if structure is 50 years or
older or if work to be done is outside the existing footprint.
Drainage Improvements
,/ Engineering plans/drawings
,/ Permit or Exemption letter to address any moditlcations to water bodies and
wetlands
o Department of Environmental Protection
o Water Management District
o U.S. Army Corps of Engineers
,/ Letter from State Historic Preservation Office addressing archeological impacts.
,/ Concurrence from U.S. Fish and Wildlife addressing any impacts to wildlife,
particularly endar,gered and threatened species and their habitats.
,/ If the project is in coastal area, attach a lctter from the National Marine Fisheries
Service addressing impacts to marine resources.
,/ ConeulTence from Natural Resource Conservation Service if project is located
outside city limits and may impact prime or unique fannland.
Note: This is a general guideline for most projects. However, there will be exceptions.
Consult with environmental staff on project types not listed.
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Sectio n V.
Maintenance Agreement
All applicants whose proposed project im'olves the retrofit or modification of existing
public property or whose proposed project would result in the public ownership or
managemellt of propert)', structures, or .facilities, must first sign the following
agreement prior to submitting their applicatIOn to FEMA.
(NOTE: Those applicants whose project only involves the retroftlling, elevation, or
other modification to private property where the ownership will remain private after
project completion DO NOT have to complete this form)
The Countv of Collier, Stale of Florida, hereby agrees that
(City, Town, Coon')')
if it receives any Federal aid as a result of the attached project application, it will accept
responsibility, at its own expense if necessary, for the routine maintenanee of any real
property, structures, or facifities acquired or constructed as a result of such Federal aid.
Routine maintenance shall include, but not be limited 10, such responsibilities as
keeping vacant land clear of debris, garbage, and venn in; keeping stream channels,
culverts, and stann drains clear of obstructions and debris; and keeping detention ponds
free of debris, trees, and woody growth.
The purpose of this agreement is to make clear the Subl,'fantee's maintenance
responsibilities following project award and to show the Subgrantee's acceptance of
Ihese responsibilities. It does not replace, supercede, or add to any other maintenance
responsibilities imposed by Federal law or regulation and which are in force on the date
of project award.
Signed by James V. Mudd. the duly authorized representative
(printed or typed name of signing official)
County Manager.
(title)
'hI'S 6th (A'n'\ of 'or,'l fn1o"'!1) 'ona I""m)
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Signature'
'Please note: The above ign ture must he hy an individual with legal signing
authority for the respecl1 ocal government or county (e.g., the Chairperson,
Board of County Commissioners or the County Manager, etc.)
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Wind Retrofit Worksheet - HMGP only WIND RETROFIT PR.OdECrS Q'"JlLYD4
Please fill out this worksheet completely. A separate worksheet is required for each structure to be wind r~fir(c~.2?~19
i-'ags ~ 0 :::)r 20
[!SI Attach photographs (two copies) of each sidc (North, South, East and West) of the building to be retrofitted. Try to
Photos should have a clear and unobstructed view of each side of the building. Sequential frames should overlap to
gct an overall layout of the structure and show all openings (scc notc 12 on Notcs)
[2J Prol'ilIe evil/ellee t/rat the .'illutter s)'!ilem complies with the Miami Dade County or Florida Hui/tUllg Code Specifications. The
best cl'idence of/his is (I certificate issued by the /)lillm; Dade C(}un~~' Building Departmell1 or Florida Building Code .'ita/ilfg
that the proposed shutter products hill'c beenlested, approved. ami comp!)' with the i~1illmi Dade County or Florilla Building
Code alUl also with the Local Codes & Standards for the sneclfic locatio;,. IVoll-certi[ied shutters or lJroducls Cllll '( he usetl.
I A: Project Information I
(1) Building Name East Naples Community Center
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(2) Addrcss 3500 Thomasson Drive
(3) City, State and Zip Napies, Florida 34112
(4) Owner/Applicant Collier County Government
(5) Contact Pcrson Project Managcr ~ Vic,)' Ahmad
(6) Disaster Nom hcr FEMA -1785- DR-FL ( Hurricane Fay)
(7) Project Numbcr I
(8) Application Date
(9) Analyst
I B. BuildIllg Data' I
(1) Sclect Building Category D Wuud Frame Single Family (Bldg 1~2), (WS.F1)-: These buildings are lypical ufoid wood frame singlc-
See Note # (1) on Notes family homes. 1/2-story dwellings marginally engineered or non~engincered. Designed Of constructed prior to wind
des ion rcnuircments These huildinl!s have a"nhall sin"le foofs with attached I!arape. SnecifV roof veometrv
o M.aoufacturrd Housing (Bldg 5-9), (MllPHUDiMH76HUD/h.1H94HUD): These Mn...'lufaetured I-lousing
units represent 3 types of structures based on regulatory requirements governing their design; pre-1976 I
Manufactured units, 1976-1994 manufactun:d units and post-1994 manufactured units.
I o Fire Stations (Bldg 26-28) (WSF2!MSF2) - These buildings are 1-2 story fire stations with both apparatus
I bay areas with large overhead doors and office/barracks/support areas. Typical of older buildings marginally
. . ,... .H_' ..,.,..: . - ."
~ Masonry Industrial (BJdg 33-34), (MLRJ) - These buildings are typical of URM and RM structures. Typical
of large department store. May be designed by Engineer prior to wind design requirements guidelines. Specify
structure type ( masonry, concrete or steel) and roof covering (BUR or SPM).
\ D Commercial (81dg 35-48), (MECBM/SECBUSECBM) Typical of multistory concrete or steel fmme
buildings or fully reinforced masonry and reinforced concrete structures. 2 to 4 story office buildings and hospitals,
deigned 10 ASCE 7-&8 or later rcvision specs. Specify structure type and roof covering same as above.
0 Other -/Select from Table I1nstruction for FEMA V-liod Hazard Damage Function manual vl.I.Apri12006)
(2) Building Sitc (Miles lnland) New llIodule ddault value of t mile So:e Note # (2 )011 No1r;:s 2.57 miles - See Exhibit J
(31 Number of Stories Above Gradc 1 Sec Exhihit M
(4) CDnstruction Date r'rovide- S_lIppOTl doo:umcni"tioll; I.ett~r trolll Engineer, .. 1992 - See Exhibits L, M & K
(5) Historic Building Controls ~ ~
(6) New: A slructural Analysis Roport ^ ~trydllral analtsis report from q f>truclural cninccr ill.dicatil.H': all :mudural vulncrabi~ies ~d wl~l;i ~rts ofthe
butldl11g need 10 e structurally rcmforccd must c prOVIded. See note # (13) on Notes. ee . Xhl I
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".IIIU na'LIVIIL ".VIr\~IIa'ta'" '''''U. VII'
D. Buildin Value
$1 920.500
See Exhibit M
"rlr...., n:c, n.vrr, rn:V..Il;;;',-,.;;J Vi'lL'
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ADrii 28 ~;009
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I C. Building Size and Use
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(t) Total Floor Area (SF)
PIO\ide SUpp1ll1 documentation: Lellcr fj'olll Enginl:cr, Archnect or Building Officinl: Copy (
sketch with tlie Area, Prupen}' Appraiser ]{ep<1l1 showing actual Total Square Feet
See )\;otc,~ ( 1 ) Oil Notes
6,963 S.F. See Exhibit L & Exhibit M
(2) Area Occupied by Owner or Public/Non-Profit Agencies
6,963 S.F.
(I) Building Replacement Value
! I'nl\'ide sllpponillg JoclImc1l1alion for Building Repl<lcclllent Value, 11 can be from -'he Local
hlllldmgmsp,-,ctm.cOlllnlClOr.builJclurcollshIlCllOllC,)lnpanv,u'dlltcctorbullJereIl!(IllCCL See
Notetlr.\ Ion Notes
$1,598,170 See Exhibit M
Computers, equipments, furniture, files, tools etc.
Provide iJst Df the equipment. fW11llure. ete ill dollars if the eontmts arc more than 300" of
lluildillg Rcphit'clllcllt Value (FEMA dc!~uhs) l11SllfanCI: Policy Documents are acceptable.
See Note Ii (5.1011 NOles
$87,600 See Exhibit M
IF.nispl~cementCosts Due to Wind I
(I) Rental Cost of Temporary Building Space ($/sfimonth)
Provldc suppon documental ion ifi, is marc than Sl/SFIMoI11h.S500/motllh,$500irnontll (FEMA
default) A similar buildillgrentalwst in lh, samcal'ca is acceptable. See Note # (6 )onNoles.
$6,963 / month
I G. Value of Public Non-Pro tit Service
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(1) Description of Ser.rices Provided
1l1lJiC<llc II?.: of s('I'vin: pl-ovldcd Ex EJl)crgcl1l'Y, Sefllrity, Educational Services, [te
Sec Note ~~ ( 7 ) (iJ: Nilles
Sce Exhibit N
(2) Annual Budget of Public Non-Protit Agencies
I hOVI(!e suppo.n dm:lIll1entaliull, 0.:;01') uflhe Anllual Gudget for the currcnlliseal ycarallll I1lakC
sure I> related (INL Y to thc operallon oftllc speCific huildlllg 10 be retwfjtted, nol for the enlirc
I ~1:1~1~~I;;~~~~('r co~:: ~:~;~i: ~ all Notcs
I H. Mitigation Project Data
(I) Project Description
D('~cribc the Projed: Ex Installatioll of Slllmcrs ill all windows, doors, bay doors, \'ents,
lOll\'ers, sk:dlgllts. Ete. Sce Note# (9) on Notes
Install electric shutters in all building openings and flood proof
the building.
(2) Project Useful Life (Years)
For Shutter if It is 111(l1'C thnn 15 yenrs it is lIcccssary to provide suppon dOCllmentation, letter
flOm the vendor assuring the Shutler Useful Life See NOle II ( 10) 011 Notes.
20 years
See letter from vendor. Exhibit C
(3) Mitigation Project Costs
$ 119,170.
(Phase t ~ $44,170 & Phase 2 ~ $75,000)
(4) Base Year of Costs
2009
(5) Annual Maintenance Costs ($iyear)
Provide 5UppOl1 documentation for Annual Maintenallce Sce Note Ii (11) on Noles.
$100iyear
Drainage and Other Special Project Type Worksheet
(Other special project types include drainage and other engineered projects.
retrofits (shutters)).
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These projects are unlike acqu;sitjoniYel~';~ilo;jf8Y.wind
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Municipality/County: Collier County
Project Title: East Naples Communitv Center
Please fill out this worksheet completely. Note: The required infonnation is necessary for the completion of the application process
and the technical and engineering review.
1. Attach a Flood Insurance Rate Map (FIRM) and indicate the project area. Make sure the Community Identification Number is
displayed on the front of the map. See Exhibit E
2. Attach a City or County Scale Map and identifY the entire project area. Provide detailed address and decimal coordinates
(latitude, longitude) of project location. See Exhibit D
3. Attach a topographical map of the study area. See Exhibit G
4. Is a Flood Insurance Study of the Area Available? Yes D
No [gj
What is the Conununity Name? East Naples Community Center
What is the Community Number? 1200670582F
What is the FlS publication date? 11/17/05
5. How many structures within the study area were flooded? ~
(a) Attach a copy of the County Property Appraiser Report for each structure, including address.
Note: A current Uniform Residential Appraisal Report, current Realtor Summary Appraisal, RS A/eans Cost
Estimate or Marshall & Swift cost estimate are also acceptable supporting documentation.
Indicate the fITst floor elevation of each structure with Elevation Certificale as supporting documentation. (or Survey) 8.00
(b) What was the depth of flooding inside each structure (inches and/or feet) per stonn event? _
(c) How long (hours and/or days) was each structure flooded? _
(d) Please provide an annual maintenance cost for the drainage improvement solution._
Note: Although FEJovIA does notfund the maintenance of a project; this cost is neededfor the benefit cost analysis
and the performance of the drainage improvement system.
6. How many structlITes within the study area experienced yard flooding only?
(a) Attach a copy of the County Property Appraiser Report for each structure including address.
Note: A current Uniform Residential Appraisal Report, current Realtof Summary Appraisal, RS Jdcans Cost
Estimate or Alarshall & Sw~ft cost estimate are also acceptable supporting documentation.
7. Frequency of Event: Provide specific day, month and year per Hooding event ror each srrucrure.
1)-
2)__
3)_
4)_
5)__
6)__
Drainage and Other Special Project Type Worksheet continued
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8. Provide the dollar amount for each insured flooded structure (Proof of loss includes National Insurance Claims, etc...).
I) $3.052 See Exhibit E - Insurance Policy
2)_
3)_
4)_
5)
6)_
9. LOSS OF FUNCTION
List the roads within the study area that were closed due to flooding, and how many days closed. Provide the nwnber of one-way
traffic trips per road and indicate the detour or delay time per one-way trip (in hours.)
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3)_
2)
4)_
IVote: Data/rom the Department of Transportation, Public Works Division, or any other credited source is acceptable.
]0. Was any Non Profitrpublic Facility affected by flooding? Yes 0 No IS!
If yes: Indicate the name of the Non Profit/Public Facility that could not provide services due to flooding.
] 1. \\That is the Annual Operating Budget Amount for each facility or facilities mentioned above?
Note: Do not include maintenance cost H'ithin the Annual Operating Budget.
S 1,258,200 See Exhibit 0
$
$
12. Provide photographs or the damaged properties and areas.
]3. Have preliminary plans for the drainage improvement project been completed? If yes, a copy should be submitted.
Yes 0
No IS!
14. I lave final approved plans andlor final hydrology/hydraulic studies from a professional engineer or consultant for the
proposed drainage improvement project been completed?
Yes 0 No~
If yes, provide ftnal plans and/or hydrologylhydraulic study. (It can include Flood Modeling).
Name of the consulting firm:_
Project engineer name: _
Telephone number: _
E-mail address:
IS. Provide an estimated project budget \vith cost break dO\rn by line item. A Srunmary Report from the consultant or
Professional Engineer describing the problem and the proposed solution with the necessary supporting Engineering
Calculations for the project/solution, The report should also certifY the level of protection and the magnitude of event the
completed scope of work will mitigate. (Example: 40 homes will be protected against a 100 Year Flood Even!.) Final]y, the
report should provide an estimate of damages that is anticipated for events beyond the mitigation efforts. (Example: The 40
homes can anticipate 15% structural damages for 250 Year Event and 30% structural damages for a 500 Year Flood Event).
Provide a letter from '[he consultant or Professionai Engineer indicating the design period the new drainage impruvemt::nl
system ""'as designed for.
16. If you do not have preliminary nor final plans and studies, do you \\'ant to phase the project?
Yes IS!
No 0
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Drainage and Other Special Project Type Worksheet continued
17. ADDITIONAL STORM DAMAGES CAUSED BY FLOODING:
List the amount of damages (in dollars) caused by flooding per road. $ 5.582 See Exhibit P
(i.e. washout materials, culvert damages, pipe damages)
Landscape damage ...... $1,494
Parking garage.............$4.088
$5,582
List the cost incurred due to emergency measures. $
List the dollar figures for debris removal within the elfected? $_
How many days was the community without power? _
Did the community lose potable water service? Yes 0
No 0 If yes, provide community population with Census
Statistics data as supporting documentation.
How many days the community was without potable water services?
o
I day
o 2 days
o 3 days
o _ days
How many days the community was without wastewater treatment services? If yes, provide community population with
Census Statistics data as supporting
documentation.
o
I day
o 2 days
o 3 days
o _ days
18. Please attach any documentation for other indirect damages caused hy flooding and the dates of flooding within the project
area. (i.e. Lost wages, police department overtime wages, public works clean up crews overtime wages, cost incurred on
clearance of vehicles and other disaster-related materials, damages to electric panels in pumping facilities, levees breaches and
damaged equipments).
19. Provide a list of Avoidable Damages and the flood frequency on which these damages will be avoided. The flood frequency
for avoidable damages must be justified by engineering drainage studies.
20. Letter of Map Revision (LOMR) may be needed for this project. Any changes to the FIRM need to be reflected on the flood
maps, which is accomplished through the LOMR process. The construction of this project may lower the 1 OO-year flood
elevation and thus, possibly lower the flood insurance rates for structures in the project area. If the LOMR process is
applicable to the proposed project, please contact the Department for assistance at (850) 922-5269, Department of Community
Affairs, Division of Emergency Management.