Agenda 04/28/2009 Item #16C 4
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April 28, 2009
Page 1 of 12
EXECUTIVE SUMMARY
Recommendation to approve Schedule B of the Master Agreement for Demand Side
Management and Energy Efficiency Services Agreement with Florida Power & Light Company
for the implementation of specific energy conservation options/measures, and to authorize the
needed funding in the amount of $351,812. Authorization is also requested for Public Utilities
Division expanded partnering with Florida Power & Light Company; and the added
participation in this program by other county divisions.
OBJECTIVE: To realize savings on electrical power costs while upgrading facilities and providing
utility services to meet customer demand.
CONSIDERATION: Florida Power & Light Company (FPL) is under tenn contract number 24-973-
320-X with the State of Florida to provide services to municipal, educational, and state agencies in
accordance with Florida Statute !l 489.145, "Guaranteed Energy Perfonnance Savings Contracting
Act." This process is specific in regard to cost effectiveness and the required savings guarantees that
FPL will provide before any energy conservation options/measures (ECOs) are implemented. The
Public Utilities Division (PUD) has included this FPL program in our efforts to implement efficiency
improvements to ensure cost contaimnent in our short- and long-tcnn financial planning.
On May 13, 2008, the Board of County Commissioners (Board) approved Agenda Item 10 C 2
allowing the PUD to enter into a partnership with FPL under a Master Agreement to identify, design
__. and install specific guaranteed ECOs (Attachment 1). The resulting feasibility study (Phase I) of the
four Public Utilities' treatment plants and numerous major water pumping facilities identified a cost of
over $3 million for various ECOs (Attachmcnt 2).
By approving Schedule B of the Master Agreement (Attachment 3), the PUD is proposing the short-
term implementation (FY09) of only thc identified ECOs fix lighting and occupancy sensors (ECO-I
and ECO-2 on page 2 of Attachment 2) for a total cost of $351 ,812. Implementing these ECOs is
estimated to have a first year energy and material cost savings of over $45,000, and a simple payback
period of 7.7 years. This first phase study cost of $52,344 is included in the $351,812 cost, which is
supported by the energy and material savings devcloped from ECO-1 and ECO-2.
The other identified ECOs in Attachment 2, which have a longer energy cost payback period but are
needed improvements to PUD facilities or treatment processes, are being deferred at this time. The
planned timed execution of these ECOs will be identified in future updatcs to the PUD Master
Planning documents. These ECOs will be implemented consistent with County Purchasing Policy and
Administrative Procedures in effect at that time.
The PUD also proposes to expand the FPL feasibility study efforts to equipment and facilities not
included in the initial study, such as an raw \vater well field and Vlaste\Vater pumping equipment.
Negotiations are ongoing for the scope and cost for this Phasc 2 study to assure the best value for the
PUD. Staff intends to request Board approval for this Phase at a later date.
__ PUD also intends to expand our partnership with FPL as a step in developing our division wide cost
containment effOlis. This partnership is to include continuous periodic FPL energy savings feasibility
studies of utility equipment and processes, design reviews of new L1cilities, and the use of other FPL
services, such as thermal imaging to identify equipment nearing clectJica1 failures.
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Executive Summary
FPL Master Agrccment Schcdule B- PUD Energy Eflicicncy
Page 2
:2
Staff also requests Board approval to allow the added participation of other county divisions in the
Public Utilities FPL Master Agrecment as long as all agreements and actions are consistent with Board
approval rcquircments, and Purchasing Policy and Administrative Proccdures in effect at that time.
Additionally, staff intends to present grant applications for cnergy efficiency for Board approval and
the Chainnan's execution, once these applications are available at a later date.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for
approval, and is otherwisc legally sufficicnt for Board action.-SRT
FISCAL IMPACT: Implementation of ECO- I and ECO-2 from the Phase 1 Study has a total cost of
$351,812. PUD proposes to use reserve funds (Fund 408) to finance this effort. Funding is available
in and is consistent with the FY09 Capital Budget approved by the Board on September 18,2008.
GROWTH MANAGEMENT IMPACT: The project is consistent with and furthers the goals,
objectives, and policies of the Collier County Growth Management Plan.
RECOMMENDA nON: That the Board of County Commissioners, as the Ex-officio Governing
Board of the Collier County Water-Sewer District
. authorize the Board Chairman to execute Schedule B, Implementation Services Authorization
F01111 (Attachment 3 to this executive summary):
. supP0l1 expanding the PUD partnership with FPL as a step in developing our division wide cost
containment ciforts; and
. support othcr county divisions to utilize the approved PUD/FPL Master Agreement for Demand
Side Management and Energy Eftlciency Services Agreement.
PREPARED BY: Karcn B. Guliani. P.E., Principal Project Manager, Public Utilities Planning and
Project Management Department.
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COLLIER COUNTY
3C.c,RO OF COUNTY COMM!SSIONERS
Item Number:
1CC4
Item Summary:
Recommendation to approve Sshedule B of the Master Agreement for Demand Side
Manaqement and Energy EffI:iency Services A';W3ement with Flc'rlda Power & Light
Company for the Implementation of specific energy conservation optior:slmeasures and to
authorize the needed financing In the amount of S351.2-12. Authorization IS also request'2d for
Public Utilities Division expanded partnenng with Florida Power & Light Company and the
added paI1Icipati:)n i,l this program by other county dlvisi::Jns
Meeting Date:
4/28/2009900:00 AM
Prepared By
Karen B. GlliianL P.E.
Senior Project Manager
Public Utilities Planning and Project
Management Department
Date
Public Utilities
3(31/20093:34:18 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
4/112009 11 :08 AM
Approved B)'
Phil E. Gramatges, P.E.
Sr. Project Manager
Date
Public Utilities
Public U\:ili~ies Plannlng and Project
t\~anagem~mt Departmer~t
4/112009 5;09 pr;.~
Approved By
Thomas Wi des
Operations Director
Date
PubliC Utilities
Public Utilities Oper;:,tions
4/2/20093:47 AM
Approved By
Jeff K:at:kov,;
County A::::Gmey
D,,^
""
County Attorney
County Attorney Offi~e
4/2/20098;53 AM
Approvt'd By
Pamela Libby
Water Operations Manager
Da~e
Public Utllities
Water
412/20099:07 AM
Approved By
Paul Mattausch
Water Din:;:;t;)~
Date
Public Utilities
WatGr
4!2f200S 10:16 AM
Approved By
G. George Yiimaz
WasteWater Director
Date
Pubiic Utilities
V\iasteWate i'
4,'2/20092:15 PM
\.pproved By
Dial\1;c Perryrnan
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Approved B~'
Steve- Carwdl
Pdr:-:t1asi;~;-;!GCi'lerc;! S'JCS Direct8r
Clate
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4/3.-'2009 1 ,:'5 ;~'1'.1
Apprnnd By
~lamcs iN, DeLo',y
Public Uti!itbs
PuO!!: U~iliti0S ,6,dmj~ist,.t:tor
Date
?ublic Utiiities /.:..dministratic n
4/3/2009 1 :56 PM
Approved B~'
OMS Coordinator
OMB Coordinator
Date
County Manager's Offic:e
Office of Manage-ment & Budget
4!3(2009 3:32 PM
Approved By
Randy Greenwald
Manag'2men'L'Budget .l\r:.3tyst
Date
(";""nt" M~n:>nor"<:; ()fn.~"
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OffiCe- (If MaO?g0f1l9-r)t &. p.pdgpt
4/r;!:'n09 9~41 AM
Approwd B}
Sus;m UshliH
SoniIJr r:;anagi:n1E:;,tf31.:;get Analy::,t
Diite
Coun:y r\1anaQer's Office
Office oi rv;anagement & 8ud;;et
4;5;20094 12 PM
.\pprond By
Leo E. Ochs, Jr.
Deputy County 1\Il<H~ager
DJte
Board of COllIHy
Commissioners
County rJ!an2ger's Office
4/13/200910:57 AM
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Api"il 28, 2009
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ATIACIIMENT 1
EXECUTfVES~RY
Recommendation to approve a Master Agreement for Demand Side Management and Energy
Efficiency Services with Florida Power & Light Company for Public Utilities Division
participation in a guaranteed energy performance .avings program at numerous major facilities.
Guaranteed annual savings are greater than the cost of implementation of energy savings
measures. Potential maximum one time financial impact is $52,344.00, if the County does not
eonsent to the implementation of the identified energy savings measures.
OBJECTIVE: To realize savings on electrical power costs while upgrading facilities and providing
utility services to meet customer demand.
CONSIDERATION: Florida Power & Light Company (FPL) is under term contract number 24-973-
320-X with the State of Florida to provide services to municipal, educational, and state agencies in
accordance with Florida Statute 489.145, "Guaranteed Energy Performance Savings Contracting Act,"
(Attachment A). This process is specific in regard to cost effectiveness and the required savings
guarantees that FPL will provide before any energy savings measures are implemented.
The Public Utilities Division (PUD) proposes to enter into a partnership with FPL under a Master
Agreement to identify, design and install specific guaranteed Energy Conservation measures/Options
(ECOs). The PUD proposes a feasibility review of the four treatment plants and numerous major
pwnping facilities. Through discussions with other county divisions, it was decided that the PUD will
initially participate in this FPL program with the other divisions to follow, as deemed appropriate. The
action to add other county divisions will require future Board of County Commissioners (Board)
approval.
This request is for Board approval of both the Master Agreement and the Schedule A, Feasibility Study
Authorization Form. The results of the Feasibility Study will summarize the costs associated with each
identified ECO and provide an estimate of the annual energy cost savings. The ECOs will be
examined and sufficient information provided to determine whether they met the PUD payback criteria
of 10 years or less and a total payback energy savings greater than the cost of the ECO
implementation. FPL will provide an annual reconciliation report of the guaranteed energy cost
savings. If the reconciliation reveals a shortfall in annual energy cost savings, FPL will be liable for
that shortfall. As outlined in Florida Statute 489.145, the guaranteed energy performance savings
program procedures and contract provisions are specific and follow well developed national standards.
Through the use of approved Schedules att.ached to the Master Agreement, FPL will be granted
authorization to implement the steps of the specific process. Further details on the FPL energy
efficiency services contracting process steps are included as Attachment B to this executive summary.
Authorization of Schedule B will require a new Board approval for the implementation of the specific
ECOs identified through the Feasibility Study, the savings guarantee provisions, and the financing
details of the project required for meeting the progra..rn and Florida Statute 489.145 requirements.
While FPL will assist the PUD in obtaining the best available fmancing arrangement, the PUD will
incur this cost and carry the debt on the PUD financial balance sheet.
In this current action the Board is requested to delegate to staff the authority to execute Schedule C,
Notice of Substantial Completion; Schedule D, Final Acceptance; and Schedule E, Change Order
Form; consistent with County Purchasing Policy and Administrative Procedures in effect at that time.
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Executive Summary
FPL Master Agreement - PUD Energy Efficiency
Page 2
FPL has successfully implemented this program for municipalities (Sarasota County; the Cities of
Venice and Sarasota, others); school districts (Dade, Lee, and others); and other federal and Florida
state agencies. The Collier County Manager encourages staff to look for efficiencies (cost saving
measures) throughout the organization (Attachment C). This FPL program is an initiative to support
this energy savings cost outcome.
LEGAL CONSIDERATIONS: This FPL Master Agreement and the associated Schedules for
Demand Side Management and Energy Efficiency Services have been reviewed and found sufficient
by the County Attomey's Office.
FISCAL IMPACT: Potential guaranteed annual savings will be realized in the County Water-Sewer
District Operating Budget (Fund 408). The potential one time maximum financial impact is
$52,344.00 in Projects 71007 and 73071, Energy Efficiency, if the County does not consent to
implementation of any of those measures. Staff has reviewed the scope and cost breakdown associated
with the Feasibility Study, and concludes that the cost is fair and reasonable and represents a best value
for the PUD. Funding is available in and is consistent with the FY08 Capital Budget approved by the
Board on September 20, 2007. The source of funding is the Water User Fee Fund (412) and
Wa~tewater User Fee Fund (414).
GROWTH MANAGEMENT IMPACT: The project is consistent with and furthers the goals,
objectives, and policies of the Collier County Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners, as the Ex-officio Goveming
Board of the Collier County Water-Sewer District:
. authorize the Board Chaimlan to execute the Master Agrccment and Schedule A, Feasibility
Study Authorization Form;
. authorize staff the authority to execute Schedule C, Notice of Substantial Completion; Schedule
D, Final Acceptance; and Schedule E, Change Order Form; consistent with County policy and
procedures.
PREPARED BY: Karen B. Guliani, P.E., Principal Project Manager, Public Utilities Engineering
Department.
ATTACHMENT Z
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COLLIER COUNTY
TeCHNICAL ENERGY AUDIT - PHASE I
Executive Summary
Collier County is "recognized as a regional, state and national
leader in alternative water supply methodologies and
processes" whose staff has "received the Florida Department
of Environmental Protection's Plant Operations Excellence
Award and the American Water Works Association's Most
Improved Water Treatment Plant in Florida for its operation of
the North County Regional Water Treatment Plant." FPL
Services is eager to partner with a county demonstrating the
quality operations and leadership as does Collier County.
A study was commissioned by the Collier County with FPL Services,
LLC (FPLS) to evaiuate potential capital improvement projects. The
project was developed to comply with Florida Statute (FS 489.145)
that requires all costs to be fully funded from the projected savings
in energy consumption and/or operating and maintenance costs.
The Feasibility Study was completed and delivered to Collier PUD
staff February of 2009 and included evaluation of systems in 2 water
treatment plants, 2 waste water treatment plants, and 6 pumping
stations. The areas chosen for study were selected in close
coordination with County personnel to avoid conflicts with other
capital improvement projects already underway. The completed study
included the following slate of measures that are NOT included In the
current scope for immediate implementation, but demonstrated
operational benefits, provided economic value, and fit within the
guidelines of the enabling statutes.
131
$2454817
$139 960
,:S!mpjec ,
,Payback' .
,(Years)
26.0
14.6
>30
ng, ng, ~. _
Treatment filtration and system optimization alternatives
Solar photoYoltaiC(j".neration ,t".chn()!9gie.,--_
From the initial audit, County personnel were able to Identify facility
improvements targeted for immediate implementation. Additional
measures found to provide excellent operational and economic value
to the county will be held until the full effects of potential alternative
funding sources can be evaluated (including provisions of the federal
Economic Recovery and Reinvestment Act). These measures are
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COlliER COUNTY
TECHNICAL ENERGY AUDIT - PHASE I
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expected to be evaluated for implementation in the second half of
2009.
The total cost to implement proposed measures is $351,812. The
scope of lighting and occupancy sensing measures included in this
initial phase are shown in an attached document describing a full
inventory of equipment per facility. The identified Energy
Conservation Options/Measures (ECOs) are listed in the table below:
Summary of Proposed short -term ECOs and Annual Dollar Savings
(based on Ma rch 2009 figures)
:_ Energy'
': C_onservation
Measu-te,
1st Year
, Energy
: Savings
($)
-,,----
ECO-1 Li htin
ECO-2, Occ Sen
Feasibilit Study
T6fa I
1st
- Year
Material
Savlngs-
'$
$7,Oe]
"'.(1
f\l
7 ijSj
Rebates
($)
Implementation
-Cpst ($) .
Simple,
Payback 0
(Years)
$2 176
o
$0
$2,176
287,436
12 032
.., $52,314
$351$12
Notes: Material savings based on annual distribution of lamps, ballasts
and miscellaneous material over a ten year period. The lamps are
distributed over three years with remaining materials distributed over ten
years for an annual material savings of $7,087 for years 1-3 and $1,861
for years 4-10.
The $45,348 in total first year savings (energy and material)
demonstrates the opportunity for Collier County to improve facility
and operating efficiencies while capturing guaranteed utility and
operating cost savings associated with the proposed measures.
Applying this same audit process to additional PUD processes and
county facilities are expected to offer similar results.
Overall this is a major Win-Win project. The taxpayers,
County Board of Commissioners, County staff, utility budget,
and the environment benefit from these upgrades. Therefore,
FPLS recommends that Collier County implement this
construction project.
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ATTACHMENT 3
SCHEDULE B TO FPL MASTER AGREEMENT
IMPLEMENTATION SERVICES AUTHORIZATION FORM
Proiect Name: Collier County Public Utilities Division
Service Location: See Scope
Comoanv: FPL Services, LLC
Customer. Board of County Commissioners ofCollicr County
Comnanv Reoresentalive~
Name: David Russell, P.E.
Address: FPL Services, LLC
PO Box 14000
700 Universe Boulevard
Juno Beach, Florida 33408
(561) 681-3079
(561) 681-3085
david Jusselljr@fPl.com
Telephone:
Facsimile:
E-mail:
Customer Reoresentative:
Name:
Address:
Telephone:
Facsimile:
E-mail:
Kilren B. Guliani, P .E.
Public Utilities Planning and Project Management Department
3301 E. Tamiami Trail
Naples, FL 34112
239-252-6083
239-530-6460
karenguJiani@colliergov.net
l. AUTHORIZATION:
This Implementation Services Authorization Form ("Form") is issued by the Compaoy to the Customer pursuant to
that certain Master Agreement for Demand Side Management and Energy Efficiency Services ("Master
Agreement"), effective as of _ day of ___ .._ . .' 20_., This Form aothorizes the Company to commence
Services as described herein pursuant to the terms and conditions of the Master Agreement This Form is not
intended as a Change and in no way amends, varies or modifies the Master Agreement. Any alternate, different or
additional terms or conditions referenced by the Customer in subsequent correspondence from tile Customer are
hereby rejected and will not become part of this Fonn or other the Mastcr Agreement unless expressly set forth and
incorporated herein. In order for the Company to commence Service set forth in this Form, the Customer is required
to sign this Fonn. Capitalized terms used herein without other definition shall have the meanings set forth in 1I1e
Master Agreement.
This Fonn consists of this Implementation Services AntbmiutioD Fnrm and 1I1e following anachments, which are
incorporated into this Fonn by this reference: (i) Exbibit A - Feasibility Report, (ii) Exhibit B - Implementation
Price and (iii) Exhibit C - Energy Service Charge Option.
II. SCOPE OF WORK:
Thc Company shall implement the Feasibility Report which shall set for the Services recommended ECO(s) and the
implementation at the Service Location identifed above, as more particularly described in the Feasibility Report,
attached hereto and made a part hereof as Exhibit A.
III. IMPLEMENTATION SERVICES PRICE:
Subject to Section 3.5 of 1I1e Master Agreement, 1I1e Custome.- shall compensate the Company for the Services
provide in connection with the implementation of a Feasibility Report and any deferral payment obligations due for
the Company's implementation and delivery of the ECO(s) at the Service Locations indentified in the Feasibility
Report to lhe CUSlomer, which shaU be s<;t forth in Exhibit B.
<0 2008, FPL Services, LLC, All Rights. Reserved
Schedule B Page 1 of 4
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The Customer and lbe Company may elcct to enter into a separate payment agreement if lbe Customer chooses to
fulfil its payment obligations hereunder via an energy service ehargc optilm in accordance with the terms set fort in
Exhibit B, whieb is made part hereof as Exhibit C.
IV. CUSTOMER COOPERATION:
The Customer shalJ use Teasonable efforts to assist tbe Company in performing tbe Serviccs conleltlpJated by lbis
FonD, including providing reasonable access to each Service Location, providing infonnation conceming each Service
Location, making appropriate Customer personnel available if requested by lbe Company to assist the Company in
performing such Services, and taking any other actions the Company may reasonably request from time to time to
achieve the purposes and intent oflhis Schedule and the Master Agreement.
This Form is being provided by the Company to the Customer, acknowledging acceptance of the Services specified
in this Fonn, and the Master Agreement, which is incorporated herein. The Customer has examined and carefully
studied all of this FonD, including the Master Agreement and all exhibits, appendices, specifications, terms and
conditions thereto and hereby agrees to be bound by any and all terms, conditions, and obligations set forth therein.
THIS FORM IS HEREBY ISSUED BY TIlE COMPANY TO CUSTOMER ON THIS DAY OF
, 200_ ("Effective Date").
IN WITNESS WHEREOF, the Partics have executed this Form as of the Efrective Date.
Authorized By the Company:
FPL Services, LLC,
a Florida limited liability company
Acknowledged by the Customer:
Board of County Commissioners, C<lllier County, FL
Public Utilities Division
HY:
NAME: Greg Hanlon
TITLE: Vice President
DATE:
BY:
NAME: Donna Fiala
TITLE: Chairman Board of County Commissioners
DATE:
ATTEST:
DWIGHT E. BROCK, CLERK
By:_ .._
Approved at to form and legal sufficiency:
By: ~!:'i:t 12 )-c-l
.s ,-, tt I? -n... e L..... - , (Type name)
Deputy County Attorney
to 2008, J;'PL Services, LLC All Rights Rl"Sl'fVed Schedule B Page 2 of 4
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SCHEDULE B
EXHIBIT A
FEASIBILITY REPORT
Project Descriptioo: A summary description follows. Detailed specification s are included in the referenced
Feasibility Study Report.
South County Recional Water Treatment Plant rSCRWTPl
ECO - I: Lighting Retrofit
The field investigation identified 717 lighting fixtures of which 613 fixtures have been included in the lighting
retrofit.
ECO - 2: OGcupancy Sensors
For this facility, 24 rooms were setect.ed for the installation of occupancy sensors.
South County Water Reclamation Facility rSCWRFl
ECO - I: Lighting Retrofit
The field investigation identified 679 lighting fixtures of which 363 fixtures have been included in the lighting
retrofit.
ECO - 2: Occupancy Sensors
For this facility, 16 rooms were selected for the installation of OCCUP3TlCY sensors.
North County Re~ional Water Treatment Plant (NCRWTP)
ECO - I: Lighting Retrofit
The field investigation identified 40 I lighting fixtures of which 371 fixtures have been included in the lighting
retrofit.
ECO - 2: Occupancy Sensors
For this facility, 16 rooms were selected for the installation of occupancy sensors.
North County Water Reclamation Facility (NCWRFl
ECO - I: Lighting Retrofit
The field in'vesligation identified 1,199 lighting fixtures of which 712 fixtures have been included in the lighting
retrofit.
ECO - 2: Occupancy Sensors
For this facility, 33 rooms were selected for the instillation of occupancy sensors.
Senrice Loc8tions~
. South County Reginnal Water Treatment Plant
. South County Water Reclamation Facility
. North County Regional Water Treatment Plant
. North COWlty Water Reclamation Facility
Scope of Services: Detailed specifications are included in the referenced Feasibility Study Report. The following
exclusions are also included within the Feasibility Study Report.
Exclusions include the following:
. Existing compacl fluorescent light fixtures.
. Existing LED exit signs.
. Existing Track lighting with dimming controL
. Existing Decorative Lighting.
. Surface mounted walt-pack fixtures containing HID lamps and Magnetic ballast.
. Exterior Lighting.
{;) 2008, FPL Services, LLC, All Rights Reserved
Schedule B Page 3 of 4
EC0-1 & ECO-2 Total Price: $351,812
SCHEDULE B
EXHmlT B
IMPLEMENTATION PRICE
Payment ScheduleIPayrnent Deferral Option: Payment upon completion and acceptance by Collier Connly
(;I 2008, FPL $crviccs, LLC, AU Rights Reserved
Schedule B Page 4 of 4
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