Loading...
Agenda 04/28/2009 Item #16B 2 Agenda Item No. 16B2 April 28, 2009 Page 1 of 7 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approve one (1) Adopt-A-Road Program Agreement for Immokalee Road from Wilson Boulevard to Rock Road, with two (2) recognition signs at a total cost of $150.00 for the volunteer group, Southwest Florida Ruff Ryders M.C. OBJECTIVE: To approve for execution by the Board of County Commissioners an agreement signed by the volunteer !,'I'OUp, Southwest Florida Ruff Ryders M.C. of a certain adopted roadway (Immokalee Road from Wilson Boulevard to Rock Road) under the Collier County Adopt-A-Road Program. CONSIDERATIONS: That the volunteer group so named be recognized as the sponsors of the particular segment of roadway named in the agreement to perform litter removal in accordance with instructions contained in the agreement. FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at either end of the roadway segment. The cost of each sign is $75.00. Staff expects to install two (2) new signs at a total cost of $] 50.00. Program expenses are budgeted in the Transportation Services Fund 101. LEGAL CONSIDERATIONS: The County Attorney's Office has reviewed this item for legal sufficiency and there are no outstanding legal considerations. - JK GROWTH MANAGEMENT IMP ACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners recognize the volunteer group: Southwest Florida Ruff Ryders M.C. as the sponsor of Immokalee Road from Wilson Boulevard to Rock Road, and that the Board of County Commissioners authorize its Chairman to execute one (I) Agreement on behalf of Collier County. Prepared by: Erin M Hall, Administrative Secy., A-A-R Coordinator, Road & Bridge Maintenance Department Attachment: Agreement (I) ,.- Item Number: Item Summary: Meeting Date: r 4!:;t:: I VI ~ Agenda Item No. 1682 April 28, 2009 Page 2 of 7 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16B2 Recommendation that the Board of County Commissioners approve one (1) Adopt-A-Road Program Agreement with two (2) roadway recognition signs at a total cost of $150.00. 4/28/200990000 AM Prepared By Erin Hall Transportation Services Administrative Secretary Road Maintenance Date 4/9/20099:10:39 AM Approved By Rookmin Nauth Transportation Services Management/Budget Analyst Transportation Engineering and Construction Date 4/9/20099:34 AM Approved By Travis D. Gossard Transportation Services Vegetation Management Supervisor Road Maintenance Date 4/13/20099:39 AM Approved By Jeff Klatzkow County Attorney County Attorney County Attorney Office Dale 4/13/200910:45 AM Approved By John Vliet Transportation Services Roads Maintenance Superintendant Road Maintenance Date 4/13/20094:39 PM Approved By Norm E. Feder, AICP Transportation Services Transportation Division Administrator Dale Transportation Services Admin. 4/14/20093:02 PM Approved By Therese Stanley Transportation Grants Coordinator Date Transportation Administration 4/15/20093:17 PM Approved By Pat Lehnhard Transportation Services Executive Secretary Transportation Services Admin Date 4/16/20099:13 AM Approved By OMS Coordinator County Manager's Office OMS Coordinator Date Office of Management & Budget 4/17120097:56 AM Approved By Mark Isackson County Manager's Offiee Budget Analyst Office of Management & Budget Date 4/17/20098:34 AM Approyed By Leo E. Dehs, Jr. Board of County Deputy County Manager Date J age.L.. VJ .L.. Agenda Item No. 16B2 April 28, 2009 Page 3 of 7 Commissioners County Manager's Office 4118120099:03 AM Agenda Item No. 16B2 Aprii 28, 2009 Page 4 of 7 COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT Terms and Conditions Itc THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into thi~ day of ~t>,r' (, ,20~by and between Collier County (hereinafter the "COUNTY"), and the volunteer group, SW FLORIDA RUFF RYDERS MC, (hereinafter the "GROUP"), whose address is, 2998 Wilson Boulevard North, Naples, Florida 34120. WITNESSETH: . WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely maintaining a litter-free Collier County; and WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway known as, IMMOKALEE ROAD (CR846) from WILSON BLVD., TO ROCK ROAD, (the "Adopled Roadway"), ackllowledges the hazardous nature of picking up litter, and agrees to the following terms and condilions: A. THE GROUP SHALL: I. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway. 2. Perform litter removal on' the Adopted Roadway in accordance with the Florida Department of Transportation's Accident Prevention Manual, Safe field Practices, the Florida Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of Transportation Design Roadway and Standard Index 601 and 602 (610 for interstate), all of which by this reference are incorporated herein. 3. Only allow such persons 10 participate as are determined by the GROUP to be responsible enough to safely participate in litter removal activities. PartiCipants must be at least 14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors participating in the litter removal. There shall at all times beat least one person 18 years of age or older who is on site and responsible for supervising all litter removal activities, with no one at the site under the age of 14 for any reason. 4. Conduct at least two safety procedure meetings per year for its participating members. Participants must sign the hold harmless agreement provided by the COUNTY, and attend a Agenda Item No. 1662 April 28, 2009 Page 5 of 7 safely meeting conducted by the GROUP before participating in a cleanup activity pursuant to this Agreement. 5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety meetings. 6. Remove litter during daylight hours only, in good weather conditions only. 7. Pick up litter on one side of the road at a time, 8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on medians, or where otherwise hazardous to do so. 9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the pavement. 10, Remove litter a minimum of once monthly, and whenever the appearance of the Adopted Roadway is objectionable. 11. Obtain required supplies and material from the COUNTY. 12 Place traffic control signs supplied by the COUNTY during trash pickup. 13. Emure that all participants wear COUNTY supplied or approved safety vests at all times during the litter removal activity. The local maintenance office should be contacted to obtain safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter removal activity and return the same when activity is complete, 14. Not wear clothing that will hinder the sight of participants. 15. Coordinate pickup details with the County's project coordinator at least one week prior to a pickup. 16. Place filled trash bags at the site for pickup and disposal by the COUNTY. 17. After each pickup, the adopting GROUP coordinator will file a report detailing the number of people involved, number of bags of litter collected, composition and estirnate of recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for making lhe reports, and filed with the COUNTY project coordinator. 18, Th~ GROUP is encouraged to separate recyclable malerials. All proceeds from redemption ofrecyclable materials shall become the property of the Group. 19. Unused materials and supplies furnished by the COUNTY shall be returned to the COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission, be retained by the GROUP during the lerm of this Agreement. 2 Agenda item No. 1682 Aprii 28, 2009 Page 6 of 7 B. THE COUNTY SHALL: I. Provide safety vests, trash bags, pickup slicks, and traffic control signs. 2. Provide GROUP with an outline pertaining to safety regulations. 3. Remove the filled trash bags as soon as possible after the pickup. 4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to remove large, heavy or hazardous ilems. 5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the area free ofIitter. C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by either party, with or without cause, on 30 days written notice to the other party. This Agreement creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY may terminate this Agreement effective immediately. The COUNTY reserves the right to modify or cancel the program at any time. Upon the termination of lhis Agreemenl by either party, lhe GROUP will immediately return all County-owned materials to the County project coordinator. D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify and hold harmless Collier County and its officers, agents and employees from any claim, loss, damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group or by any person performing litter removal as part of the GROUP during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which Collier County or said parties may be subject, except that neither GROUP nor any of its members shall be liable under this provision for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of Collier County, and its officers, employees or agents. E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in part without the prior written consent of Collier County. 3 . , Agenda item No. 1682 April 28, 2009 Page 7 of 7 F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement between the parties, and may not be modified except by a writing signed by both parties. Any and all prior understandings between the parties, either oral or written, with respect to the matters set forth above, have been incorporated and merged into this Agreement, and are otherwise of no further force or effect. This Agreement is for litter removal activities only. No beautification activities are authorized by this Agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of the date written above. ATTEST: DWIGHT E. BROCK, Clerk BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: By: Deputy Clerk Donna Fiala, Chairman 'S.w. F IM,J", R.A\ R..y..tv-:> ne.. GROUP: By: L~\(... Cc(lne. '("\~'/ Name (pnnt): 1."""- (~^^_ .Iey Title (print): r-",,~J.u ' Phone # (day): :J..>""I'd.,5.~.g..{, > Phone # (night): Ol.~'l'..W1>. 9'76/ t~~ A __ ,~,.__,~_"______".~.._,.. M '__~__"'~__"'~_'