Agenda 04/14/2009 Item #16B 9
Agenda Item No. 16B9
April 14, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to Award Bid #09-5185 for Preparation And Delivery of Title
Commitments and Real Estate Closing Services.
OBJECTIVE: To place title companies under annual contracts for use by the Right of Way
Acquisition Section of the Transportation Engineering & Construction Management Department
and the Real Property Management Section of the Facilities Management Department.
CONSIDERATIONS: The offices of the Right of Way Acquisition Section of the
Transportation Engineering & Construction Management Department and the Real Property
Management Section of the Facilities Management Department utilize "outsourced" providers to
prepare and obtain title services for prospective right-of-way and other land acquisitions. These
services include the preparation of title commitments (search and examination of title), issuance
of title policies, and the preparation and recording of real estate instruments required to clear title
and close real estate transactions. The bid for these services was posted on February 25, 2009
and notices were sent to one hundred and sixty-five (165) vendors. On March 19th, the bid
opened and twelve (12) bids were received, one (1) of which was deemed non-responsive.
Based on staffs review of the bid tabulation totals, as reflected on the attached tabulation sheet,
and qualifications submitted, it was determined by staff to be in the best interests of the County
to award the bid to the nine (9) responsive firms on a rotation basis. The previous contract for
these services was awarded to eight (8) firms.
The reason for placing so many companies under contract is that their services are utilized by all
County departments. Therefore, one company may be assigned multiple County projects
simultaneously in addition to its workload from the private sector. Utilization of multiple firms
allows the County's workload to be spread out to ensure completion of the projects within
required timeframes. The Transportation Department alone currently has nearly 700 active
parcels that require title work.
1 First Boston Title, LLC.
2 Bond, Schoeneck & King, P.A.
3 Stewart Title Company - Naples.
4 Pro Title & Abstract, Inc.
5 American Government Services Corp.
6 South Florida Trust & Title LLC.
7 Surety Title Corporation.
8 First Title & Abstract, Inc.
9 Conroy, Comoy & Durant, P.A.
FISCAL IMP ACT: The annual agreements are "standing" agreements governing the price and
delivery of title commitments, endorsements, title insurance, and real estate closing services.
When these services are required by Collier County, they are paid for from each particular
Agenda Item No. 1689
April 14, 2009
Page 12~~ of 5
capital improvement project's budget. As such, payments for title services are authorized by the
Board as each capital improvement project is authorized by the Board. Please refer to the
attached bid tabulation sheet for the fee schedule for each firm.
GROWTH MANAGEMENT IMPACT: None.
LEGAL CONSIDERATIONS: This item is legally sufficient for Board action, is not quasi-
judicial and as such, ex-parte disclosure is not required. This item requires only a majority vote.
RNZ
RECOMMENDATIONS: That the Board of County Commissioners of Collier County,
Florida:
1. Approve the award of Bid #09-5185, Annual Agreement for Preparation and Delivery of
Title Commitments and for Real Estate Closing Services to the nine (9)
firms listed in this Executive Summary; and
2. Authorize its Chairman to execute on behalf of the Board a separate "Annual Agreement
for Title Commitments and for Real Estate Closing Services" with each of the firms to
whom this award is made.
Prepared by: Deborah Farris, Senior Property Acquisition Specialist, Real Estate Closing Agent
Attachments: Bid Tabulation
Page 1 of2
Agenda Item No. 16B9
April 14, 2009
Page 3 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B9
Recommendation to Award Bid #09-5185 for Preparation and Delivery of Title Commitments
and Rea! Estate Closing Services.
Meeting Date:
4/14/2009900:00 AM
Prepared By
Deborah Farris
Property Acquisition Specialist/Closing
Agent
Date
Transportation Services
TEeM-ROW
3/31/20095:27:14 PM
Approved By
Kevin Hendricks
Right Of Way Acquisition Manager
Date
Transportation Services
TECM-ROW
3/31/20095:34 PM
Approved By
Lisa Taylor
Management/Budget Analyst
Date
Transportation Services
Transportation Administration
4/1/20097:51 AM
Approved By
Therese Stanley
Grants Coordinator
Date
Transportation
Transportation Administration
4/1/2009 8:44 AM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
4/1/20099:11 AM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
4/1/20099:23 AM
Approved By
Brenda Brilhart
Purchasing Agent
Date
Administrative Services
Purchasing
4/1/2009 9:41 AM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Date
Administrative Services
Facilities Management
4/1/200911:15 AM
A pproved By
Toni A. Matt
Real Property Supervisor
Date
Administrative Services
Facilities Management
4/1/200911:43 AM
Approved By
Najeh Ahmad
Director
Date
Transportation Services
Transportation Engineering &
Construction Management
4/1/2009 1 :09 PM
Approved By
Page 20f2
Agenda Item No. 1689
April 14, 2009
Page 4 of 5
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
4/1/2009 1 :19 PM
Approved By
Pat lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
4/1/2009 1 :24 PM
Approved By
OMB Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
4/1120094:19 PM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
4/1120096:58 PM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
4/2/2009 11 :06 AM
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