Agenda 04/14/2009 Item #10D
Page 1
Mid-Year Budget Reductions
Agenda Item No. 100
April 14. 2009
Page 1 of 27
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve hudget
amendments associated with proposed mid-year FY 2009 budget reductions totaling
$7,235,800 within the General Fund (001) due to anticipated reductious in actual
property tax receipts, state shared revenues and sales tax revenue.
OBJECTIVE: To reduce lbe General Fund (DOl) budget by $7,235,800 through a series
of budget amendments from those County Manager Agency Divisions with direct
appropriations within the General Fund (001) as well as Constitutional Officers and
Divisions which receive General Fund dollars via transfer.
CONSIDERATIONS: Through continued monitoring of General Fund (001) revenues,
it is evident lbat the current economic environment has had a dramatic impact upon
property tax receipts, state shared revenues and sales tax proceeds. Taken together, these
three General Fund (001) revenue sources represent seventy seven percent (77%) of total
FY 2009 budgeted General Fund receipts. Property tax revenue alone accounts for sixty
seven percent (67%) of budgeted receipts within the General Fund. The drop in actual
receipts to date as well as year-end actual projections for these revenue sources provides
lbe basis for this recommended "mid-year" budget reduction action.
Should revenue continue to decline below lbe estimates offered in lbe Executive
Summary, further reductions may be necessary to preserve year-end General Fund (001)
fund balance. The alternative would mean a reduction to cash reserves at year ending
September 30, 2009.
These mid-year adjustments, while significant, pale in comparison to lbe reductions lbat
will be required in FY 20 10 if lbe Board adopts a millage neutral budget. In fact, general
fund revenue losses under that scenario are estimated to be 8 times greater ($56 million)
than the FY 2009 mid-year reduction outlined in lbis document, based on the current
forecast oftaxable property values and additional projected losses in State revenues.
General Fund Revenue Shortfall
Table I provides a comparison of FY 09 budgeted and FY 09 year ending estimated
actual receipts connected wilb property taxes, state shared revenue and sales tax.
Tablel
FY 09 Bud!!et FY 09 Forecast Shortfall
Prooertv Tax Revenue $247,589,900 $243,544,500 $4,045,400
State Shared Revenue $7,781,400 $6,925,500 $855,900
Sales Tax Revenue $29,274,000 $26,939,500 $2,334,500
Totals $284,645,300 $277,409,500 $7,235,800
.-.
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Mid-Year Budget Reductions
Agenda Item NO.1 00
April 14, 2009
Page 2 of 27
Propertv Tax Receipts
Budgeted 2009 property tax receipts total $249,156,700. This figure was reduced via
budget amendment to $247,589,900 in November 18,2008 (agenda item 101) as part of
the BCC approved budget amendment distributing excess Constitutional Officer turn-
back revenue. This reduction in property tax revenue coincided with the final October
2008 taxable value re-capitulation by the Property Appraiser.
Property Tax collections to date through the end of March total $213,936,900. Fiscal
Year 2009 receipts are $10,960,400 behind collections for fiscal year 2008 at the end of
March. Collections for FY 2009 are expected for the month of April with tax certificate
proceeds posted in June. This fiscal year may see a substantial delinquent property tax
position well above the $800,000 booked in fiscal 2008.
The year ending fiscal year 2009 forecast for actual property tax revenue totals
$243,544,500, a $4,045,400 reduction from the current budget of $247,589,900. This
forecast is based upon final 2008 taxable value (FY 09) totaling $78,662,966,910 applied
against the current millage rate of $3.1469 per $ 1 ,000 of taxable value plus
approximately $4,000,000 in estimated uncollectable proceeds.
Beginning with fiscal year 2007, through fiscal year 2009, the County has lost
approximately $77.6 million dollars in potential General Fund (001) property tax revenue
due to efforts to reduce property owner tax burden. In FY 07, the BCC provided budget
guidance which set the millage rate based upon a l6% taxable value increase when actual
taxable value climbed 25.4%. This revenue loss totaled $23M. In FY 08, taxable value
increased 7.2% and due to state property tax limiting legislation, the County was required
to set its millage rate at 91% of the rolled back rate. The result was a loss of$41.6M in
potential property tax receipts. The FY 09 General Fund budget was affected by the
January 2008 property tax voter referendum and the Board's desire to maintain the
millage rate at $3.1469 per $1,000 of taxable value. This decision was predicated upon
Collier County's overwhelming support (80% plus) for the referendum. The result was a
$13M loss in potential property tax revenue.
State Shared Revenues
The State distributes 2.9% of the net cigarette tax and 2.25% of sales and use tax
collections to counties based upon a weighted formula that is based upon population and
sales tax collections. These revenues are used to fund general government operations.
State revenue estimating conference projections from March 2009 for this revenue source
through the end of June 2009 (7/1/08 to 6/30/09) for Collier County total $7,418,542.
Accounting for the fiscal year difference (county fiscal year begins October I) and with
collections running on average 10.7% below budget to date, the forecast for state shared
revenue through the end of September 2009 totals $6,925,500. This is $855,900 below
the adopted budget of$7,781,400.
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Mid. Year Budget Reductions
Agenda Item NO.1 00
April 14, 2009
Page 3 of 27
Sales Tax
The local half cent sales tax is collected by the State and remitted to each county based
upon a distribution formula which accounts for total population, unincorporated
population and the preceding year's sales tax collections. Economic conditions
significantly impact this revenue source. These revenues are used to fund general
government operations and are typically pledged as a bond repayment revenue source
although sales tax typically acts as a backstop to repayment from impact fees.
State revenue estimating conference proj ections from March 2009 for this revenue source
through the end of September 2009 for Collier County total $28,057,965. With
collections running on average 11.0% below budget to date, the forecast for sales tax
revenue through the end of September 2009 totals $26,939,500. This is $2,334,500 below
the adopted budget of$29,274,000.
Revenue Estimate Summary
It is quite possible that state shared revenue and sales tax proceeds will come in higher
than projected - in line with state estimates. However, it is equally possible that property
tax revenue will fall below the forecast of $243M given the current pace of payments
received by the Tax Collector's office, foreclosures and lack of interest in the tax deed
process. There is still a great deal of uncertainty with projecting these revenue sources
through year end. Ultimately, the process of budget reductions based upon anticipated
revenue shortfalls will produce an environment of spending limitations which will result
in additional year ending fiscal year 2009 General Fund carryforward.
Budget Reduction Methodology
Discussions over potential mid - year General Fund (001) budget reductions began with
trying to identify those budgeted expenses which could be reduced simply through
current price reductions in the market. Such items as fuel, general liability insurance and
workers compensation insurance were evaluated and it was determined that these
expenses could be reduced by $2,594,367.
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Mid- Year Budget Reductions
Agenda Item No. 100
April 14, 2009
Page 4 of 27
Table 2
Agency Fuel Workers Property & Total
Como Casualty
Courts and Other Agencies and Paid $0 $0 $360,696 $360,696
by the Board in behalf of the
Constitutional Officers Total
Board of County Commissioners $0 $2,900 $0 $2,900
Airport Authority $0 $10,241 $]5,627 $25,868
County Attorney $500 $4,862 $0 $5,362
County Manajler's Ajlency
Admin. Services $6,600 $96,850 $0 $103,450
Public Services $96,100 $253,677 $0 $349,777
Transportati on $465,298 $341,356 $77,720 $884,374
Bureau of Emergency Services $98,900 $403,604 $63,942 $566,446
Co Mgr / Other G & A $0 $34,910 $260,584 $295,494
Co Ml!r A!!en<y Total $666,898 $1,130,397 $402 246 $2,199,541
Grand Total $667,398 $1,148,400 $778,569 $2,594,367
Adopted budget fuel numbers were based on $4.50 per gallon. Budget reductions account
for fuel at $2.50 per gallon with diesel fuel at $2.70 per gallon. Savings in Workers
Compensation as well as Property and Casualty Insurance were attributable to premium
reductions.
The initial savings from the Voluntary Separation Incentive Program (VSIP) amounted to
an additional $415,88 l. Savings associated with VSIP can vary by Department depending
upon circumstances and any savings associated with VSIP were applied to budget
reductions at the Departments discretion.
Over the past few months, the County Manager's office through informal
communications advised that mid-year General Fund (001) budget cuts were most likely
forthcoming and efforts were initiated by the Constitutional Officer's, State Attorney,
Public Defender, Court's Administration, BCC Office, County Attorney, Airport
Authority and County Manager's Agency to identify areas were budget reductions could
be made.
The Constitutional Officers and specifically the Sheriff and Supervisor of Elections along
with the Office ofthe State Attorney, Public Defender, Court's Administration, and BCC
Office responded and began to evaluate potential reduction areas.
The basis for requested budget reductions from the Constitutional Officers stems from
budget guidance and the policy of limiting General Fund Agency appropriations to no
more than their respective percentages in the adopted FY 2004 budget. Based upon this
pie allocation, the formal communication from the County Manager dated February 17,
2009, was distributed to Constitutional Officers and agencies outside the County
Manager's Agency requesting budget reductions totaling $3,498,480.
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Mid- Y ear Budget Reductions
Agenda Item No. 100
April 14, 2009
Page 5 of 27
The following table summarizes the reductions offered by the Constitutional Officers and
Agencies not under control of the County Manager.
Table 3
Agency Feb. 17 Reduction Request Actual Reduction Amount
Sheriff $2,849,760 $2,200,000
Supervisor of Elections $61,920 $61,920
Tax Collector $273,600 $0
Property Appraiser $149,760 $0
Courts, State Atty. & $163,440 $149,815
Public Defender
Total $3,498,480 $2,411,735
These agencies have responded by committing to a combined total of $2,772,431 in
budget reductions. This figure includes the fuel, workers compensation and property and
casualty reductions described in table 2 for the Constitutional Officers and other agencies
outside the County Manager's Agency jurisdiction.
The efforts exhibited by the Constitutional Officers and all Collier County Agencies not
under control of the County Manager is recognized as their support through this process
has forged a partnership as Collier County Government attempts to manage service levels
in this current environment of diminishing resources.
The reduction target of $7,235,800 minus the saving commitments offered by the
Constitutional Officers and various agencies/departments produced a balance of
$4,117,675 in remaining reductions to be spread among Divisions and departments of the
County Manager's agency including the County Attorney and Airport Authority.
Revenue Reductions Required
Budget reductions offered by Constitutional
Officers and Courts/Other Agencies (Table 3)
Property & Casualty Ins savings from Consti.
Officers and Courts/Other Agencies (Table 2)
Board of County Commissioners (includes WC
savings of$2,900 from Table 2)
Co Mgr and Other General Admin - WC and
Property & Casualty Ins savings (Table 2)
Sub-total
Balance to be allocated
$7,235,800
$2,411,735
$360,696
$50,200
$295.494
$3,118,125 ($3.1 18.125)
$4,117,675
Reductions were arrived at by taking the direct General Fund (001) amended budget and!
or General Fund (001) transfer component for the Division or departments in question
and crediting back program revenue which reduces the General Fund net cost.
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Mid. Y ear Budget Reductions
Agenda Item No.1 00
April 14, 2009
Page 6 of 27
This product was further reduced by one time turn-back funds approved by the BCC in
November as well as any debt service payments to arrive at budgeted dollars available for
potential reduction. These dollars were sized against the total budgeted dollar pool
available for reduction to determine the percentage split and dollar reduction by entity.
These reductions by Agency or Division are summarized within the following table.
Table 4
Al!ency Reduction Amount
County Attorney $128,599
Comm. & Cust. Relations $6,437
Airport Authority $25,868
Administrative Services $941,162
Bureau of Emergency Services $607,661
Public Services $994,493
Transportation $1,413,455
Total $4,117,675
Board members will recall that a portion of the reductions identified above can be
satisfied through savings in fuel, workers compensation, and property & casualty
insurance which was shown above within table 2, as well as VSIP. The following is a
brief summation of the reductions proposed within the County Manager's Agency,
County Attorney and Airport Authority. A description of the reductions and related
service level impacts are contained within the attached exhibits.
County Attornev:
Reductions from the County Attorney are primarily in personal services. These savings
are attributable to separations within the agency and not filling the positions.
Communication and Customer Relations:
Reductions in this area are attributable to salary savings due to position vacancies.
Airoort Authoritv:
Reductions applied to this agency were realized through workers compensation and
property and casualty insurance savings.
Administrative Services:
A total of $941, 1 62 in reductions was identified for this Division and budgetary savings
are broken down by the following departments; Information Technology = $236,645,
Purchasing = $46,302, Human Resources = $82,773, Facilities = $573,098, Grants and
Adm. = $2,344.
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Mid- Year Budget Reductions
Agenda Item NO.1 00
April 14. 2009
Page 7 of 27
Reductions in the IT budget will be achieved through elimination of all air cards and
most cell phones, reductions in employee training, contractor support reductions, reduced
maintenance on connectivity equipment and certain software maintenance agreement
reductions.
Purchasing department reductions are primarily in the area of training however, lower
demand and department efficiency measures have produced a lower budgetary impact.
Human Resource reductions were achieved through cuts in operating supply purchases
and employee development.
Facility Management reductions can be achieved through savings from reduced lease
agreement payments as agencies move to county owned space. The use of irrigation
quality water at the government complex plus energy conservation efforts allow for
further budget reductions.
Bureau of Emergencv Services:
A total of$607,661 in reductions was identified for the Bureau of Emergency Services.
The vast majority of budgeted reductions stems from workers compensation premium
savings, fuel savings and personal service savings through unfilled vacancies in
administrative command and field positions.
Repositioning of field commanders to Med Flight is planned - effectively moving
additional medics back into the field thus reducing overtime and providing contract
incentive savings. Sick and vacation leave coverage will be handled by existing part time
staff. This will result in FY 09 budget savings with little or no service level impact in
field operations.
Public Services:
A total of $994,493 in reductions is identified for this Division and budgetary savings are
distributed among the following departments/operations; Domestic Animal Services
$151,655, Housing and Human Services $232,862, Library Operations $271,407, Parks
and Recreation $278,600, Sea Turtle Monitoring $3,862, University Extension Services
$33,073, Veterans Services $18,976 and Division Administration $4,058.
Domestic Animal Services will realize reductions through current position vacancies and
fuel savings. Housing and Human Services will also see reductions through position
vacancies as well as the changes in the current prescription contract.
During preparation of the FY 09 budget, the Library anticipated closing some branch
libraries one day per week due to expected employee attrition and related hiring freeze.
Proposed mid-year reductions increase the need to close two days at some of the smaller
neighborhood branch libraries with evening hours increased to accommodate working
library users. The Library Advisory Board has discussed the detailed library hour impact
associated with these reductions which are contained within the attaclunents and with
Page 8
Mid-Year Budgel Reductions
Agenda Item No. 100
April 14, 2009
Page 8 of 27
regret the changes are supported. While there is a net reduction in Library budgeted
appropriations, the use of full time and part time personnel were reassigned from certain
facilities to minimize the disruption in hours.
Parks and Recreation will achieve their portion of the mid-year reductions through
position vacancies and the related hiring freeze. Deferral of capital equipment purchases
and certain discretionary operating costs such as travel, fertilizer and supplies will also be
included.
University Extension Service reductions are from discretionary operating costs.
Veteran's Services will reduce budgeted expenses connected with the Independence Day
program.
Transportation:
Reductions within the Transportation Division total $1,413,455 and seventy percent
(70%) of the reductions can be achieved through budgeted fuel savings as well as
workers compensation and property and casualty insurance premium savings. Reductions
will also be achieved from electricity savings generated through turning off 960 out of
1337 street lights within areas of limited commercial or intersecting street impact.
Additional savings are planned through reduced mast arm repainting, resurfacing
maintenance and curtailed fertilizer and chemical purchases. A detailed report on the
proposed cuts and service level impacts are found within the attached Transportation
Division exhibit.
FISCAL IMPACT: The budget reductions outlined within this Executive summary will
be accomplished through a series of budget amendments which will either reduce directly
cost center appropriations for those Agencies budgeted directly in the General Fund and
transfer revenue for those Agencies not budgeted directly in the General fund but receive
money via transfer. Given expected FY 09 revenue shortfalls of $7,235,800, every effort
must be made to maximize fund balance within the Genera] Fund (001) going forward as
we start the FY 2010 fiscal year at October I 'I. The most critical cash flow period is the
first three months of the fiscal year pending receipt of property tax revenue.
GROWTH MANAGEMENT IMPACT:
There is no growth management impact associated with this item.
LEGAL CONSIDERATIONS: This is a regular item requiring simple majority vote.
No legal issues have been raised. -JAK
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Mid-Year Budget Reductions
Agenda Item No. 10D
April 14, 2009
Page 9 of 27
RECOMMENDATION:
That the Board of County Commissioners approve all necessary budget amendments
totaling $7,235,800 implementing mid-year General Fund (001) budget reductions due to
anticipated shortfalls in property tax receipts, state shared revenue and sales tax revenue.
Prepared by: Mark Isackson, Senior Management and Budget Analyst
Office of Management and Budget
Item Number:
Item Summary:
Meeting Date:
COLLIER COUNTY
BOARO OF COUNTY COMMISSIONERS
10D
Page I of 1
Agenda Item No.1 OD
April 14, 2009
Page 10 of 27
This item to be heard at 10:30 a.m. Recommendation that the Board of County
Commissioners approve budget amendments associated with proposed midyear FY 2009
budget reductions totaling $7.235,800 within the General Fund (001) due to anticipated
reductions in actual property tax receipts, state shared revenues and sales tax revenue.
4/14/200990000 AM
Approved By
OMS Coordinator
County Manager's Office
OMS Coordinator
Office of Management & Budget
Date
417120091:50 PM
Approved By
Susan Usher
County Manager's Office
Senior Management/Budget Analyst
Office of Management & Budget
Date
4/7/20091:56 PM
Approved By
Mark Isackson
County Manager's Office
Budget Analyst
Office of Management & Budget
Date
417120093:45 PM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
County Manager's Office
Oaw
4/712009 4:26 PM
Agenda Item No. 100
April 14. 2009
Page 11 of 27
ADMINISTRATIVE SERVICES DIVISION
MIDYEAR FY 2009 BUDGET REDUCTIONS
Facilities Manaeement:
Reductions reflect $370,000 savings expected from unexpended portions oflease agreements as
employees relocate to new buildings. Savings of $30,000 realized through energy conservation
efforts such as using irrigation quality water for campus irrigation and air conditioning.
Concerted efforts to reduce electric consumption by raising/lowering A/C settings and turning
off and reducing building lighting resulted in a savings of $1 00,000.
Other savings came from workers comp premium reduction of$73,098
Purchasine:
An Administrative Assistant accepted VSIP retirement, savings of $14,392.
Other than reducing training by $8,200, the other $19,500 cuts represent savings due to lower
demand and efficiency measures implemented by the department. Training is used to ensure that
staff stays current with software developments, trends and best practices, and with compliance
requirements and measurers. Long term deferral of training results in less efficient operations.
Other savings came from workers comp premium reduction of $2,710 and fuel savings of
$1,500.
Human Resources:
Two employees accepted VSIP retirement, total savings of $62,621.
Operating Expense reductions represent cuts in employee development of $5,000, outside
professional and contractual services of $4,000, printing and binding materials of$3,000 and
$4,800 in misc services and minor office equipment. Updates to HR Practices and Procedures
will be distributed via electronic means rather than printed form. The County's fingerprinting
program will be extended by several years.
Other savings came from workers comp premium reduction of$2,752 and fuel savings of$600.
Page 1
Agenda Item NO.1 00
April 14, 2009
Page 12 of 27
ADMINISTRA TIVE SERVICES DIVISION-Continued
Information Technolo!!V
Operating Expense reductions are from eliminating all air cards and most cell phones, reduced
employee training, cut contractor support for application implementation, reduced support levels
on some connectivity equipment, and reduced maintenance agreement of Microsoft Office Suite.
When working off site, employees will communicate via 800 mhz radio. Users needing support
will make contact with IT staff through the Help Line. This has resulting in some delays in
contacting the Service Desk. The County takes some risk by reducing response times on Cisco
communication and connectivity from 4-8 hours to 12-24 hours. This could result in longer
down times when equipment fails. Reducing the Microsoft Enterprise Agreement will mean that
when it is time to upgrade to the next version of Microsoft Office (expected for release in 2012),
the County will have to purchase the upgrade upfront rather than paying over a series of years.
Other savings came from workers comp premium reduction of $17,446 and fuel savings of
$3,000
Division Administration & Grants Admin
Savings came from workers comp premium reduction of $844 and fuel savings of $1,500
Page 2
Agenda Item No. 100
April 14, 2009
Page 13 of 27
PUBLIC SERVICES DIVISION
MIDYEAR FY 2009 BUDGET REDUCTIONS
Domestic Animal Services:
Salaries and wages savings are being realized through vacancies in Shelter Technician and
Veterinary Technician positions.
Operating Expense savings are being realized through lower than anticipated fuel expenses and
saving in worker's compensation premiums.
No change in level of service.
Housine: and Human Services:
Case Management Supervisor accepted VSIP retirement effective 2/1/09, savings of $50,965.
Case Manager position was vacated effective 1/3/09. Position was downgraded to a Case
Manager Assistant resulting in cost savings of$l 7,335.
Reduction in Physicians Fee budget. No longer accepting new clients effective 1101109.
Reductions in Rx Services Budget. Department was able to utilize Rx contract with provider
through Pinellas County Human Services. HHS realized a significant cost savings in this area
Other savings came from workers comp premium reduction of$I,462.
Librarv:
In the FY2009 budget preparation, the Library anticipated having to close some branch libraries
one day per week due to expected attrition and frozen staff positions. The mid-year budget
correction, however, increases the need to close two days at some of the smaller neighborhood
branch libraries.
Under this plan, the Regional Libraries will provide service 6 days a week, with the
Headquarters Library continuing service on Sundays. The Golden Gate Branch is the largest of
the neighborhood libraries, and will also continue service on 6 days a week.
Marco Island Branch Library will be closed on Saturdays, with additional evening hours to
accommodate working Library users.
East Naples, Estates, and Vanderbilt Beach Branches will provide service on 4 days per week,
including enhanced evening hours for working Library users.
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Agenda Item NO.1 00
April 14, 2009
Page 14 of 27
PUBLIC SERVICES DIVISION - Continued
It is anticipated that Library Users will increase their weekend use of the Regional Libraries and
Golden Gate Branch, as the smaller libraries maintain hours only during the week.
In addition to the changes in Library operating hours, the Library Advisory Board approved the
following changes to Library Policy. These policy changes will be sent to the County Attorney's
Office for' approval for legal sufficiency' prior to implementation.
. DVDs will check out for I week, no renewals.
. Refunds for lost books are limited to last 2 months.
. Allow two renewals on books, audio books and music CDs.
o System will not allow renewals if others have reserved item.
. The number of reserves per person will be reduced to six (from 10).
With reduced hours and days of service, the policy changes will facilitate sharing resources
among all of the Library locations, and simplifY policies for the public.
(The Library Advisory Board has discussed these changes. They regret that any Library hours
reductions are necessary, but do support the changes.)
Facility Hour Changes:
. Golden Gate Branch will be open 6 days a week. (Open 50 hours/week)
o Standard hours:
. Monday, Wednesday, Friday & Saturday: 9 a.m. to 5 p.m.
. Tuesday & Thursday: 10 a.m. to 7 p.m.
. Marco Island Branch will be open 5 days a week, and will be closed on Saturdays. (Open
44 hours/week)
o Standard hours:
. Monday - Thursday: 10 a.m. to 7 p.m.
. Friday: 9 a.m. to 5 p.m.
. East Naples, Estates Branch and Vanderbilt Beach branches will be open 4 days a week,
and will be closed Fridays and Saturdays (Open 36 hours/week)
o Standard hours:
. Monday - Thursday: 10 a.m. to 7 p.m.
. Immokalee is currently closed on Saturday and no additional closures recommended.
(Open 40 hours/week)
. Monday & Thursday: II a.m. to 7 p.m.
. Tuesday, Wednesday & Friday: 9 a.m. to 5 p.m.
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Agenda Item NO.1 00
April 14, 2009
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PUBLIC SERVICES DIVISION - Continued
. Regional Libraries
o South & Naples Regional (56 hours/week)
. Monday - Thursday: 9 a.m. to 7 p.m.
. Friday & Saturday: 9 a.m. to 5 p.m.
o Headquarters (64 hours/week)
. Monday - Thursday: 9 a.m. to 8 p.m.
. Friday & Saturday: 9 a.m. to 5 p.m.
. Sunday: 1 p.m. to 5 p.m.
Library Hours Weeklv Service Hours
Headquarters M - Th, 9-8; F & S, 9-5; Sunday, I -5 64 hours (current 62)
Naples Regional M- Th, 9-7; F & S, 9-5 56 hours (current 58)
South Regional M - Th, 9-7; F & S, 9-5 56 hours
Vanderbilt M-Th,10-7;F,9-5 36 hours (current 50)
Beach
East Naples M - Th, 10-7; F, 9-5 36 hours (current 50)
Golden Gate M, W, F, S - 9-5; T & Th, 10 - 7 50 hours (current 50)
Estates Branch M- Th, 10-7; F, 9-5 36 hours (current 50)
Marco Island M- Th, 10-7; F, 9-5 44 hours (current 50)
Immokalee M & Th, 11-7; T, W, F- 9-5 40 hours (current 40)
Everglades City M-F,9tonoon; 1-5 35 hours (current 35)
The above changes will take effect May 1,2009
Parks & Recreation:
The midyear reduction in General fund (DOl) will be achieved by reducing Salaries due to two
staff members taking advantage of the VSIP program as well as Capital reductions of$17,000 by
not purchasing a golf cart and a new gator. Further it was determined that Out of County Travel
as well as Printing and Binding will be reduced. Fertilizer was also reduced as well as
maintenance agreements. Water & Sewer are less than forecasted. No change in the Level of
Service.
Public Services Administration:
Reduction in Travel and various other operating expenses.
Other savings came from workers comp premium reduction of$558 and fuel savings of$1 ,100.
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Agenda Item No. 100
April 14, 2009
Page 16 of 27
PUBLIC SERVICES DIVISION - Continued
University Extension Services:
Ooeratinl! budl!et reductions: Operating budget reductions will total $3,000. These cuts
primarily relate to building and motor pool rental charges and office furniture purchases. Over
the past two years this office has continued to keep down office costs by innovative use of old
equipment and strict adherence to equipment and vehicle maintenance schedules. These
reductions puts a limitation on program outreach efforts to non-county facilities and elimination
of new and replacement equipment for the office.
Other savings came from workers comp premium reduction of$30,073.
Veteran Services:
Reduce the Independence Day fund by $16,343.92.
Other reductions include worker's compensation savings of$632 and fuel savings of $2,000.
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Agenda Item No.1 00
April 14, 2009
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TRANSPORTATION DIVISION
MIDYEAR FY 2009 BUDGET REDUCTIONS
After nearly a decade of aggressive road construction, 242 lane miles of new roads have been
added to the network. The addition of these 242 new lane miles over the period has meant that
163 lane miles of prior roadway and features have been reconstructed and not drawing against
in-house maintenance and operations for major portions of the nine years. Of these 405 arterial
lane miles, approximately 212 lane miles have been added to the maintenance inventory over the
last three years as staffing and budget has been reduced. During this same nine-year period,
Road Maintenance and Traffic Operations employees have been reduced by 33 employees or
17.5%. Yet, on the surface the maintenance of the expanded roadways, the additional 40 traffic
signals, just over 3,000 additional streetlights, sidewalks, swales and the added traffic signs
appears to meet the needs. With three years of reduction in ad valorem funding that supports the
maintenance and operations of the transportation network, the system has relied upon the
aggressive construction program to not only add new miles and its related features, but to place
the arterial system that requires the most maintenance and operation resources in the hands of
private contractors. During the last decade, the 1 10 bridges throughout the county have
approached their 50 year expected life cycle. A successful transit system has been implemented;
a traffic control center serves as the hub for an interconnected system of traffic signals and the
emergency declaration for transportation in the late 1990's has significantly been addressed. The
graphics included with this attachment documents the situation which has drastically changed
and challenged existing in-house maintenance and operations resources to cover the entire
expanded network.
The reduction in ad valorem revenues parallels the reductions in Transportation's other revenues
of gas tax and impact fees leaving not only limited funding for new construction for the next five
years, but limited funding to contract out to address the operations and maintenance needs. The
result is a decrease in level of service that will become more pronounced as the recently
completed segments begin to age.
To address the mid-year shortfall in ad valorem, the Transportation Division finds it necessary to
further restrict its operations and maintenance activities. Specifically, 960 of I ,337 streetlights
along 6 corridors with limited commercial or intersecting streets/driveways will be turned off to
save $193,368.00 in electricity and maintenance. The corridors with restricted street lighting
will be:
I. lmmokalee Road from Collier Blvd. to 43rd Avenue - 251 of348 streetlights turned off.
2. N. Collier Blvd. from Immokalee Rd. to Golden Gate Blvd. 63 of 119 streetlights turned
off
3. Vanderbilt Beach Rd. from Vineyards to Collier Blvd. - 136 of l56 streetlights turned
off.
4. Rattlesnake Hammock Rd. from Polly to Collier Blvd. - 58 of90 streetlights turned off.
5. Livingston Road from Immokalee Rd. to Radio Rd. - 297 of 389 streetlights turned off.
6. S. Collier Blvd. from Davis Blvd. to US41- 155 of235 streetlights will not be turned on
at completion of construction.
Page I
Agenda Item No. 100
April 14, 2009
Page 18 of 27
TRANSPORTATION DIVISION - Continued
Four streetlights will be maintained at each intersecting street along these corridors much as our
Land Development Code requires developments to provide lighting at their entrances on
arterials.
Further, the remaining $125,000.00 in mast arm repainting funds will be removed from the
budget. While the faded or pealing paint is unsightly, the mast arms are galvanized steel and will
not rust. The mast arms which will not be painted as scheduled this year are:
. Golden Gate Blvd. at 5th Street, N.W.,
. Golden Gate Blvd. at 13th Street, N.W.,
. Pine Ridge Rd. at Napa Blvd. and
. Pine Ridge Rd. at Vineyards Blvd. intersections.
The road resurfacing program will be reduced by $69,906.11 and the Aquatic Section's
acquisition of chemicals to control weeds and other unwanted growth in roadside swales and
retention areas to maintain capacity and flows will be reduced by $35,000.00.
These $423,274.00 in cuts, combined with $990,181.00 in reductions identified by the Office of
Management and Budget to fuel budget, workers compensation, Property & Casualty insurance,
and VSIP address Transportation's $1,413,455.00 proportionate target for this mid-year
correction.
Page 2
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Agenda Item NO.1 00
April 14, 2009
Page 22 of 27
SHERIFF KEVIN J. RAMBOSK
Collier County Sheriffs Office
,
RECEIVED
OFFICE OF THE COUNTY MANAGER
AVI, - j 2009
ACTION
James Mudd
County Manager
Collier County Government
Naples, FL 34112
Re: Request for mid year budget turnback
Dear Mr. Mudd:
The return of $22 million from the approved FY2009 budget in order to meet projected revenue
shortfalls will have a substantial impact on the operirt:ions of the Collier County Sheriff's Office.
Over the past two fiscal years, the budget has been decreased. The decreases in FY2008 and
FYZ009 have come from reduced requests for capital eqnipment, reduced operating
expenditures, in spite of increases in costs such as fuel and jail medical, and a freeze on
replacing members who have left the agency. Additional cuts to the budget can only come
from personal services.
Last month I offered an early retirement option to membP.rS with the age and years of service
who could qualify for retirement benefits for the state retirement system. The period to accept
this offer has not ended so the total number of members who will accept the buyout is not
known, but interest has been very favorable.
The request for $2.2 million equates to eliminating 25 positions this being accomplished
through attrition that comes from the ranks of certified deputies and various civilian positions.
Since we are half of the way through the fiscal year, this is actoa11y the equivalent of 50
positions for the remainder of the year. This is in addition to the required 4% attrition (55
positions).
While this is a midyear return, rather than a budget reduction, I am still committed to working
with you in meeting the needs of the future while preserving the service levels the citizens of
Collier County expect. It is my continued commitment to work together with the Board of
Commissioners through these cballenging times.
Sincerely,
~(/P-
Kevin bo
Sheriff
Community . Safety . Service
3301 Tamiami Trail East Bldg. J, Naples, FL 34112-4902
phone. 239.774.4434
colliersheriff.org
Gi
-
Agenda Item NO.1 00
April 14, 2009
Page 23 of 27
JENNIFER J. EDWARDS
SUPERVISOR OF ELECTIONS
March 23, 2009
RECEIVED
OFFICE OF THE COUNTY MANAGER
t,jA.~ 2009
ACTION --yc.t,
~e't y~ ~.
-s~o9
Jim Mudd, County Manager
3301 Tamiami Trail East
Naples, Florida 34112
Oear Mr. Mudd,
This letter is in response to your letter dated February 17, 2009 regarding current fiscal
year budget reductions in the amount of $61,920.00.
The Supervisor of Elections Office has identified the following areas to satisfy this mid-
year reduction:
J
Fund Cost Center Object Code Amount Available
080 511010 523150 $50,000.00
080 522010 512100 $11,920.00
TOTAL: $61,920.00
Should you need any additional information, please feel free to contact myself or Chief
Deputy, Gary Beauchamp.
Cc: Board of County Commissioners
~j
Collier Government Complex' Martin Luther King, Jr. Bldg. . 3301 Tamiami Trail East
Naples, Florida 34112-4907
Telephone: 239/252-8450 . Fax: 2391774.9468
REPRESENTING:
CHARLOTlE
COWER
GLADES
HENDRY
LEE
Stephen B. Russell
State Attorney
February 25, 2009
Mr. James Mudd, Collier County Manager
3301 East Tamiami Trail
Building uF" - 3'" Floor
Naples, FL 34112
Re: Fiscal Year 20091l 0 Budget - Budget Reduction
Dear Mr. Mudd:
Agenda Item No. 100
April 14, 2009
Page 24 of 27
OFFICE OF THE STATE AITORNEY
TliJentiethJudidal Circuit of Florida
PO. Box 399
Fort Myers, FL 33902.0399
Telephone (239) 533-1000
FAX (239) 533-1148
Website: www.sao.cjis20.org
Pursuant to YOUr Jetter dated February 17,2009, we have had an opportunity to review our current Collier
County Adjusted Budget. Mr. Russell has consistently been keenly aware of both the short and long-term
budget concerns for all of the counties he serves.
As you have experienced, State Attorney Russell has been forward thinking, as evidenced through his
agreement with you in regard to the full build-out of the new Justice Annex as suggested. By
accomplishing the build-out as soon as possible, the project was far less expensive in the long term to
accomplish. As a result, the Economic Crimes Unit is schedu led to move into the new facility, thereby
saving tax dollars that would have continued to be expended for rent. He has also worked with the Collier
County Sheriff and your office to implement the Jail Reduction Initiative, which saves the county
valuable tax dollars by reducing jail population. We will continue to work closely with your staff to lend
our assistance during these trying economic times, while keeping our eye on the long-term payoff of
these types of programs.
The majority of our appropriation covers operating costs such as building rental, water & sewer, electric
and the jail reduction program. Through careful analysis of our budget, we will be able to reduce our
budget by $24,315 or 7.39%. This will be aceomplished through a prudent streamlining of operations,
such as cellular phones, and by a timely move into the new Justice Annex. The following budget
categories can be adjusted:
Category
Other Contracted Services:
Cellular Communications:
Telephone Extras:
Rents & Lease:
Total Reduction
Original Budget
$24,300
$3,600
$1,700
$57.400
Reduction
$14,800
$2,400
$ 600
$7.715
$24,315
Adjusted Budget
$9,500
$1,200
$1,100
$49.685
Agenda Item No. 100
April 14, 2009
Page 25 of 27
Mr. James Mudd
February 25, 2009
Page Two
Should we be required to take further reductions, we would need to look at restructuring the Jail
Reduction Grant. As previously mentioned, this would be unfortunate because this successful program
has enabled us to reduce the cost of housing inmates for the county through expediting case resolution.
By reducing this program, it could increase costs in other sections of the county's budget through
increased housing of offenders.
Should you have any questions regarding this matter I can be reached at (239) 533-1120. Your time and
cooperation on our agency's behalf is, as always, greatly appreciated.
\
Law Offices Of The
Public Defender
Agenda Item No. 100
LeeCouuty.Fort M~riLl,;1~Q97
(239) 53f-"2idiO""2tnlt2'
Fax: (239) 485-2525
] 700 Momoe Street
Post Office Drawer 1980
Fort Myers. FL 33902-1980
Lee COUDty - Cape Coral Office
(239) 533-7051
Fax:: (239) 533-7061
Lee County Government Building
1039 SE!)IlI Place, 2M Floor
Post Office Box 151321
Cape Coral. FL 33915-1327
Twentieth Judicial Circuit of Florida
Lee, Collier, Charlotte, Hendry & Glades Couoties
KATHLEEN A. SMITII
PUBLIC DEFENDER
RECEIVED
OFFICE OF THE COUNTY MANAGER
FEB 2 6 2009
ACTION
February 24, 2009
Jim Mudd, County Manager
Collier County Office of the County Manager
3301 E Tamiamj Tr. E
Building l
Naples, Floria 34112
Dear Mr:'Mudd:
This is the acknowledge your letter of February 17", 2009, in which you have requested a budget
reduction of $17,60l.
After spending the last few days comparing our budget needs to our2008/2oo9 request, we have found
two line items that can be eliminated.
Subpoena service and sign language $1,500
Building Repair & Maintenance $,6000
While this is $10,000 short of your requested reduction, the other items in our budget such as
telephone ,electricity, water and sewer are direct costs of operating that cannot be reduced.
Hopefully, these two items wm meet the needed budgetary reductions.
S;?aYn. ~/~
Kathleen Aiith
Public Defender 20th Judicial Circuit
Cc: Cheryl Pryor
Agenda Item No. 100
April 14, 2009
Page 27 of 27
PryorCheryl
rom:
Sent:
To:
Cc:
Subject:
telly_s
Monday, March 02, 2009 11 :07 AM
PryorCheryl
Mark Middlebrook; Chuck Rice
Budget Reductions
,
Sherry,
Mark asked me to provide you with a list of budget reductions for Fund 681. They are:
Courtroom Operations - 421510
634999 Other Contractual Services
644620 Lease Equipment
762200 Building Improvements
10,000
5,000
4,000
Court Admin IT -421535
764370 Audio Visual
764950 Software General
20,000
10,000
Probation -431310
512100 Regular Salaries [vacant]
651930 Minor Office Fumiture
Jtal
67,000
2.000
$118,000
I believe this complies with the BCC request for budget reductions.
In addition, Mark would like the $40,000 which is for a Magistrate position moved from 681-421510 to cover the shortfalls
of the Public Guardianship-:flihd 192 and Teen Court, Fund 171. The appropriations should be $30,000 t~lic .
Guardianship and $10,000 to Teen Court. Please let us know what has to be done to accomplish this and let me know if
you have any questions. Thanks.
Sharon Telly
Court Administration - Naples
Twentieth Judicial Circuit
239-252-8124
1