Agenda 03/24/2009 Item #16D10
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EXECUTIVE SUMMARY
Recommendation that the Board of County Commi,sioners approve and authorize
the Chairman to sign an amendment to the 2007 Continuum of Care (CoC)
Subrecipient Agreement with the Collier County Hunger and Homeless Coalition
(CCHHC) for the maintenance of the Homeless Management Information Systt'm
(HMIS) ill the amonnt of $ t 04,645 w hieh was apprond 011 September 9, 2008 (I tt'm
16D35). This amendment will clarify start date, define sources of matching funds,
and further specify the project's purpose as stated in the original agreement.
OBJECTIVE: For the Board of County Commissioners to approve and authorize the
Chaim1an to sign an amendment to the 2007 Continuum of Care HMIS 10 clarify start
date~ source of Dlatching flmds. :.lnd the project's purpose as slated in the original
agreement.
CONSIDERATION: On September 9, 2008 the Board of County Commissioners
approved a $104,645 subrecipient ~\greemel1t with Conier County Hunger and Homeless
Coalition to maintain the Homeless Management Intc,mcation System (II1\1IS), a
homeless tracking sy stem mandm'"d by the United SWlcs Departme:1l of Housing and
Urban Development (HUD). The Collier County IIousing and HUlmUl SC1Tices
Department (HHS) is p;questing lh"t the Agreement be amended 10 specifically clarify
start date~ define sources of matching funds~ and funter :,,;p':.:cify the i:roject's purpose to
allow Collier County to reimburse tILe subrecipient for an) eligible costs incurrcxl.
FISCAL IMPACT: ~<o genc:r~ll funds arc associaTed \v:tn this anlcndmcnt.
Expenditures for this Continuum uf Care (CoC) funded project :"soeiated with cbs
amendment werc included ia the :'O'H-2009 budget.
GRO\VTH ~1ANAGE;\'IENT L'\1:PACT: The projc,::t ~~sso~i\Jlcd .,'i,ill! this an1Cndi1jCnt
is consistent with tbe Gw\\1h Management Plan.
LEGAL CONSmERA nO!\s: [his item has been 'cyiewed and approved by the
County Attorney's Ofticc. Tbis item is not quasi judiei:l1. aad as such ex parte disclosure
is not required, This item requires majority vote only. This item is legally sumeient for
Board Action-CJ\IG
RECOMMENDATfOJ\: 1'11;][ [!\e 130ard of County Commis:;ionCl's approve and
authorize the Chairman ;0 sign an amendment to tbe ~()07 C()J1linLlUm of Care H!\llS
Subrceipient Agreement with the Collier County Hunger and HOllleless Coalit;0;1
(CCHHC) for the LlainL?n"ncc. cd' the Homeless Management information System
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date, define SOLlrccs of m~'.tcbing fur:d::., and further sp('cii\ the project"s PUl1)\)se as st::ltcd
in the original agreement.
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Prepared By: ~hnvn T:ln. GrcElt5: C~c>(}rdinator, HOUS!~lg ,:,': !h!'1~~!;1 S'.:n:ices Dcpa.rtn:::::n
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COLLIER COUNTY
BCARD OF COUNTY COMMISSIONERS
Item Number:
1GD10
Item Summary:
Recommendalion that the Board :If County Commissioifers 8.;:;prove and authorize the
Chairman to sign an amendment to t!le 2007 Continuum of Care (CoC) Subrecipient
Agreement \M!h the Collier County Hunger and Homeless Coalition (CCHHC) for the
maintenance of the H~meiess Management Information System (HMIS) in the amount of
$104,645 wni:h was approved on September g. 2008 (!tern 1(025). ThiS amendment will
clarify start date, define sources of matching funds. arid further specify the projects purpose
as stated in the origl!-lal agrsement
Meeting Date:
3/24/20099:0000 AM
Prepared By
TNri A. Daniels
G;-an!s Coordinator
Dato
Public Services
Housing & Hurnan Services
3/13,'20094:29:39 PM
Approved By
Marcy Krumbine
Dirc-ct0r
Date
Public Servk:es
Housing & Human Services
3/1612009 11 :09 A';{j
Approved By
Colleen Greene
Assistant County Attcrner
Date
County Attorn<::'y
Caunt)' Attorney Ofk.-!l
3/16:200911:39 AM
Approved By
Steve Carne!l
Purchasing/Goneral Svcs Director
Date
f,dministrative Servicc.'s
Purchasing
3:15/20C9 12:33 PM
Approved By
Lyn Wood
Purchasing Agent
Date
Administr2tive Services
Purcl12s:ng
3/16/2Cl09 2:07 PM
Approved By
Jeff KJatzkow
Assistant County Attorney
Date
C aunty Attornc~y
County Attornoy Offi\.',e
3118(2009 2:48 PM
Approved By
Marla Ramsey
Public Sorvices Adrninistrator
Date
Public Services
Public Servicss Ad.nin.
3/17/2009 11:41 Aj,,~
Approved By
OMS Coordinator
OiVl8 CoordinAtor
Dato
County Managc~'s OfficD
Offi::;e of Management & Budgd
3..'17;'2009 '12:57 PM
Approved By
Sh2r~f Prio,
M;;;;,,:gement 8. 8ud~;st Analyst
Dat,:;
C.')unty r','an~lger's Offi.:::c
Offica Gf rv~andgument &. Budgot
:;/'i 7/:~C(:3 2:25 PM
'\pproved By
James V. [,'lucid
C(;unty MM13gH
Dat8
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EXHIBIT A-I Contraet Amendment # I
"2007 Continuum of Care Homeless Management Information Systems (HMIS)"
This amendment, dated March 24, 2009 to the referenced agreement shall be by and between the
parties to the original Agreement, Collier County Hunger and Homeless Coalition, Inc ("Sub-
Recipient") and Collier County ("County"), a pol itical subdivision of the state of Florida.
Statement of Understanding
RE: Contract # FL14B706002, "2007 Continuum of Care HMIS"
In order to continue the services provided for in the original Contract document referenced
above, the Sub-Recipient agrees to amend the above referenced Contract as follows:
Page 1 of 20:
THIS AGREEMENT, is entered into this
day of
20_, by and
between Collier County, a political subdivision of the State of Florida, hereinafter referred to as
"COUNTY," and Collier County Hunger and Homeless Coalition, Inc. (CCHHC) a private not-
for-profit corporation existing under the laws of the State of Florida, having its principal office at
279 Airport Road South, Naples, FL 34104, and its Federal Tax Identification number as 04-
3610154, hereinafter referred to as "SUBRECIPIENT" effec-ti-ve-Ma)' 1,2008.
Page 3 of 20, Alticle Three:
The effective date of this Agreement and all rights and duties designated hereunder are
contingent upon the timely release of funds for this project by lIUD under Grant No.
FL14B706002 (PIN FL14121). The effective date shall be the latest date of execution of this
Agreement, however, the subrecipient mav incur expenditures reimbursable bv the Countv using
Hun funds starting May 1, 2008, and the services of the SUBRECIPIENT shall be undertaken
and completed in light of the purposes of this Agreement. In any event, all services required
hereunder shall be completed by the SUBRECIPIENT prior to April 30, 2009. Any funds not
obligated by the expiration date of this Agreement shall automatically revert to the COUNTY.
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Page 3 of 20, Atticle Four (Cl:
Subrccipient shall be responsible for providing match funding equal to 20% of the award
amount. Subrecipient shall not seek reimbursement from the County's General funds for this
match funding.
Page 16 of20, Exhibit "A" (Al
The purpose of this project is to SUppOIt future participation and inclusion into the HM1S system
to improve the sharing of data to effectively reduce and eliminate homelessness, streamline
resources, and to improve the overall continuum of care within Collier County. The purpose of
the CCHHC is to implement and fulfill BUD's requirement ofha';in;; a functional HMIS s)'stem
by October, 2001. This HMlS system wH+- alJow~ Collier County agencies who service the
public, easier access with each other on a day to day basis, and in tum provide more efficient
service to the residents of Collier County.
Note: Words underlined have been added. Words struck throur;h have been deleted.
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IN WITNESS WHEREOF, the Sub-Recipient and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
AT-TEST:
Dwight E. Brock, Clerk of Courts
By
Dated:
Sub-Recipient:
Collier County Hunger and Homeles,
Coalition
By: !lvL 1k e~
Debra Mahr, Executive Director
WITNESS:
By: 8A~.... 7:"__
!;hq""... 7.j ~ I 6rt;,,-I~
Print Name and Title
(()"".(;'.f."...
WITNESS:
By: ~/I'7-W~
/301111/S S'i.a~'iClrTt
Print Name and Title
Approved as to fonn and
Legal Sufficiency:
AC%fggf::;~ ~
f>>//eefJ Gre8t'LR.---
Printed Name
Accepted:
COUNTY:
,2009
BOARD OF COL'NTY COMMISSIONERS
COLLIER COUNTY, FLORlDA
By:
Donna Fiala, Chairman
DEPARTMENT DrRECTOR
By: ~~~
./ Marcy ine
D~"'Jt,aTOR.
By:;l1Jc4 l v'Ti:~
, Marla~'"
GRANT COORDINATOR
By: (~~"'7""'"
Shawn Tan
:~NTRACTSPECIALIS~
~Yn~
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