Loading...
Agenda 03/24/2009 Item #16B12 Agenda Item No. 16812 March 24, 2009 Page 1 of 25 EXECUTIVE SUMMARY Recommendation to submit an application for Shirley Conroy Rural Area Capital Equipment Support Grant for the purchase of a paratransit vehicle and to authorize the Chairman of the Board to execute the application and applicable documents. OBJECTIVE: To request authorization to submit an application for Shirley Conroy Rural Area Capital Equipment Support Grant for the purchase of a paratransit vehicle and to authorize the Chairman of the Board to execute the attached grant application and applicable documents. CONSIDERATION: The Shirley Conroy Rural Area Capital Equipment SuppOli Grant is used to help provide rural transportation in Collier County and is made available each year through an application process administered by the Florida Commission for the Transportation Disadvantaged. The paratransit bus requested lor purchase through this grant will allow for the replacement of a high mileage vehicle which meets the State and local vehicle replacement criteria. The Bee has the authority to file this grant application. - FISCAL IMP ACT: The Shirley Conroy Rural Area Capital Assistance SUppOli Grant in the amount of $67,068 will be recognized in Fund 427 Project 33402. The required 10% match of $7,452.00 will bc funded from Fund 427 Project 314271. Should estimatcd program expenses exceed the total project cost of $74,520.00 the remaining costs will be funded from Transp0l1ation Disadvantaged Fund 427, Project 3 I 4271. LEGAL CONSIDERA nONS: This item has been reviewed and approved by the County Attorney's Otliee, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is otherwise legally sufficient for Board action.-SRT GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 of the Growth Management Plan. RECOMMENDATION: That the Board of County Commissioners: 1) authorize the submittal of the Shirley Conroy grant application, 2) authorize the Chairman to execute the application and all related documentation necessary for processing the grant, 3) direct staff to include the necessary match in the fund 427 annual budget, and 4) approve any necessary budget amendments. Prepared by: Glama Carter, Principal Planner, Alternative Transportation Modes Attachment: (I) Shirley Conroy Rural Area Capital Assistance Support Grant Application; (2) Resolution - Page 1 of I Agenda Item No. 16B 12 March 24, 2009 Page 2 of 25 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16B12 Item Summary: Recommendation to submit an application for Shirley Conroy Rural Area Capital EquIpment Support Grant for the purchase of a paratransit vehicle and to authOrize the ChaIrman of the Board to execute the application and applicable documents 3/24/2009900.00 AM Meeting Date: Approved By Jeff Klatzkow Assistant County Attorney Date County Attorney County Attorney Office 3/16/2009 2:48 PM Approved By Norm E. Feder, AICP Transportation Division Administrator Date Transportation Services Transportation Services Admin. 3/17/20097:34 AM Approved By Barbara LaPierre ManagemenUBudget Analyst Date Transportation Services Traffic Operations 3/17f2009 2:23 PM Approved By Scott R. Teach ft.ss!stant County Attorney Date County Attorney County Attorney Office 3/17/20093:33 PM A pproved By Pat Lehnhard Executive Secretary Date Transportation Services Transportation Services Admin 3i17/200S 3:35 PM Approved By OMS Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 3/17/20093:52 PM Approved By Mark Isackson Budget Analyst Date County Manager's Office Office of Management & Budget 3/17/20094:52 PM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 3/17/2009 5:03 PM Agenda Item No. 16B 12 March 24, 2009 Page 3 of 25 RESOLUTION NO. 2009 - A RESOLUTION OF THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS (BCC) AUTHORIZING THE CHAIRMAN TO EXECUTE AND FILE AN APPLICATION FOR A SHIRLEY CONROY RURAL CAPITAL EQUIPMENT GRANT APPLICATION WITH THE FLORIDA COMMISSION OF THE TRANSPORTATION DISADVANTAGED. WHEREAS, Staff requests the Collier County Board of County Commissioners authorize its Chairman to execute an application for a Shirley Conroy Rural Capital Equipment Grant from the Florida Commission of the Transportation Disadvantaged in the amount of $74,520; and WHEREAS, this BOARD has the authority to execute and file this grant application and to undertake a transportation disadvantaged service project as authorized by Section 427.0]59, Florida Statues, and Rule 41-2, Florida Administrative Code. NOW, THERFORE, BE IT RESOLVED BY THE BOARD THAT: ]. The BOARD has the authority to file this grant application. 2. The BOARD authorizes its Chairman to file and execute the applic.ation on behalf of the Collier County Board of County Commissioners with the Florida Commission for the Transportation Disadvantaged. 3. The BOARD'S Registered Agent in Florida is: Jeffery Klatzkow, County Attorney. The registered Agents address is 330] East Tamiami Trail, Naples, FL 34] 12. 4. The BOARD authorizes its Chairman to sign any and all assurances, warranties, certifications, agreements, any subsequent amendments, contracts and other such documents which may be required in connection with the application. This Resolution adopted this 24th day of March, 2009, after motion, second and majority vote in favor of adoption. ATTEST: BOARD OF COUNTY COMMISIONERS COLLIER COUNTY, FLORIDA Dwight Brock, Clerk By: ,Deputy Clerk By: .. DONNA FIALA, CHAIRMAN APPRPVED AS} TO~OJ)M AND LEGAL SUFFICIENCY: . ~) f f ~ ..." }/~ ( ;i Bv \J 'U {~ 6(. /:e~, . ~ ___.L_._.._.__._~~_.._ Scott Teach, Deputy County Attorney ~ ,. " Page 4 of 25 FLORIDA COMMISSION FOR THE Transportation Disadvantaged APPLICATION AND POLICY MANUAL FOR THE -- SHIRLEY CONROY RURAL AREA CAPITAL ASSISTANCE SUPPORT GRANT 2009/2010 Issued By: FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED 605 Suwannee Street, Mail Station 49 Tallahassee, Florida 32399-0450 850-410-5700 Fax - 850-410-5752 Internet http://www.dot.state.fl.us/ctd Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23/2009 1 Agenda Item No. 16B 12 March 24, 2009 Page 5 of 25 TABLE OF CONTENTS INTRODUCTlON 3 PART I: GRANT PROGRAM REQUIREMENTS 4 PROJECf ELIGIBILITY 4 LOCAL MATCH REQUIREMENT S ALLOCATION 6 GRANT APPROVAL 6 PROGRAM MANAGEMENT 7 PART II: APPLICATION INSTRUCfIONS 9 GENERALINSTRUCfIONS 9 EXHIBIT A INSTRUCfIONS 10 EXHIBIT B INSTRUCfIONS 10 EXHIBIT C INSTRUCfIONS 11 EXHIBIT D INSTRUCfIONS 12 EXHIBIT E INSTRUCfIONS 12 EXHIBIT F INSTRUCfIONS 12 PART III: APPLICATION FORMS 13 EXHIBIT A EXHIBIT B EXHIBIT C EXHIBIT D EXHIBIT E EXHIBIT F Grant Application (Information Form) Grant Application (Proposed Project Funding) Grant Application (Scope) Grant Application (Authorizing Resolution) Grant Application (Standard Assurances) Grant Application (Inventory) 14 16 17 18 19 21 Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23/2009 2 Agenda Item No. 16B12 March 24, 2009 Page 6 of 25 INTRODUCTION This application package contains information and application forms for the Shirley Conroy Rural Area Capital Assistance Support Grant, as administered by the Commission for the Transportation Disadvantaged. The Florida Department of Transportation transfers $1.4 Million to the Transportation Disadvantaged Trust Fund to provide financial assistance to eligible recipients in rural areas for the purchase of capital equipment. Unlike the Trip/Equipment Grant Program managed through the Transportation Disadvantaged Trust Fund Program, this grant requires that the applicant state specifically the amount of money needed to complete the project, and provide specific details as to how the project will be implemented. The project should focus on addressing the capital needs of rural areas. After receipt of the applications, a subcommittee of the Commission for the Transportation Disadvantaged will review the applications and grants will be awarded. Applicants will be contacted to determine if they are interested in entering into a contract based on the parameters established by the subcommittee. The subcommittee has requested that the equipment listed in the application be prioritized according to need. The Commission will review and approve all grant requests recommended by the subcommittee, and grants will be executed on or after July 1, 2009. This manual is divided into three parts: Program Requirements, Application Instructions, and Application Forms. For the purpose of clarifying terms, the forms contained in this manual are referred to as the "grant application" and the contract that will be sent by the Commission for the Transportation Disadvantaged for execution by successful applicants is known as the "grant agreement." Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23/2009 3 Agenda Item No. 16812 March 24, 2009 Page 7 of 25 PART I SHIRLEY CONROY RURAL AREA CAPITAL ASSISTANCE SUPPORT GRANT PROGRAM REQUIREMENTS This part of the manual contains requirements of the Shirley Conroy Rural Area Capital Assistance Support. 1. PROJECT ELIGIBILITY A. Eligible Expenditures The grant funds allocated from the Transportation Disadvantaged Trust Fund are for the specific purpose of purchasing equipment to be utilized by a Community Transportation Coordinator (CTC). These grant funds are to be expended and utilized in accordance with Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, CTD policies, the grant agreement, and this grant manual. This is a reimbursement grant, which means recipients must provide or procure the equipment before invoicing the CTD for reimbursement In so providing supporting documentation for reimbursement, the CTC must identify the specific capital equipment designated as eligible for this grant Capital equipment is any equipment used to maintain or provide improved or expanded transportation services within the coordinated transportation system. The local Coordinating Board shall review any grant application that includes the purchase of capital equipment Due to the time constraints of this application process, the CTC can receive approval from the local Coordinating Board prior to execution of the grant agreement in association with this application, Capital equipment does not include the acquisition, construction, or improvement of facilities. Eligible capital equipment includes, but is not limited to: a. passenger vehicles to include small, medium buses, cutaway vans (van body on truck chassis), under 28 ft.; b. station wagons or vans; c. wheelchair lifts, ramps, and restraints; d. two-way radios and communications equipment (TDD -Telecommunications Device for the Deaf); e. computers, hardware and/or software; f. support equipment, other than items specifically identified in this section, above $500; g. vehicle procurement, testing, inspection acceptance, and vehicle rehabilitation when the rehabilitation extends the life of the vehicle one year beyond the Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23/2009 4 Agenda Item No. 16B12 March 24, 2009 Page 8 of 25 original expectancy; and h. initial installation or set-up costs of any of the above items. Vehicles purchased will meet or exceed any applicable CTD accepted minimum specifications. The CTD accepts any specifications by any local, state, or federal government department. In accordance with the Americans with Disabilities Act of 1990, all vehicles purchased through this grant, which are to be utilized on a fixed route/fixed schedule service, must be lift equipped. Applicants who intend to utilize project vehicles for demand response services shall certify that their demand response service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. All vehicles purchased with Transportation Disadvantaged Funds shall be titled to the applying agency with a lien only to the Florida Commission for the Transportation Disadvantaged (CTD). Title registrations and insurance coverage are not eligible expenses. Equipment purchased with this grant shall be used by the CTC. Capital equipment may be leased or assigned for operational responsibility to third parties, upon written approval by the CTD. The CTD may, after consultation with the recipient and local Coordinating Board, transfer all equipment purchased under this grant at such time that it deems the equipment to be underutilized or that it is not being operated for its intended purpose. The CTD shall retain a majority of the interest in all capital equipment until the useful life of such equipment has been expended. At that time, the grantee may dispose of such equipment with the written permission of the CTD in accordance with the Commission's Capital Equipment Procedures. Each vehicle or other capital equipment purchase must be covered for liability and property insurance. The Commission must be made an additional insured for liability policies and the loss payee for property insurance coverage. B. Eligible SelVice Areas This is the area as defined in the Memorandum of Agreement and Transportation Disadvantaged Service Plan. The application will apply to rural portions of the service area. C. Eligible Applicants For this grant cycle an eligible applicant is any current Commission approved Community Transportation Coordinator who has an executed MOA and Transportation Disadvantaged Service Plan. 2. LOCAL MATCH REQUIREMENT This grant requires a local match. In defining local match, Rule 41-2.014(3), Florida Administrative Code, requires that eligible grant recipients must provide at least 10 percent of the total project cost as the local share. The 10 percent match for the funding allocation Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23/2009 5 Agenda Item No. 16B 12 March 24, 2009 Page 9 of 25 must be cash aenerated from local sources; no state or federal government revenues are acceptable as local match. Examples of cash generated from local sources include local appropriations, dedicated tax revenues, private donations, net income generated from advertising and concessions, contract revenues, and farebox revenues, FUNDING PARTICIPATION FORMULA Allocation for Gra nt Federa I State Local match 0% 90% 10% 100% 3. ALLOCATIONS This funding is included in the FDOT's Five Year Work Program; however, funding is subject to Legislative approval. Funds will be available for selected projects as of July 1, 2009. 4. GRANT APPROVAL Grant application criteria include, but are not limited to, ability to demonstrate capital needs for a clearly defined rural area within the designated service area, ability to complete the project, readiness, and ability to match or leverage funds. Priority will be given to those projects that enhance the current local system the most. This includes, but is not limited to, vehicle replacement requests; expansion of current service (whether an increase in service area or access to service); and/or other support equipment that will enhance existing services (must justify). Please note that these priorities are not listed in "rank order", In addition, if the CTC returned funding because a project was not complete, an explanation must be provided as to why the project was not complete. All grant applications are subject to approval by the CTD or its designee. Please be aware that submitting a grant application does not ensure award nor does it ensure that if funding is granted it will be in the amounts requested. If the amount awarded is less than requested, the CTC will be notified to see if based on the new amount the CTC wishes to continue the proposed project. Once the Commission has approved the grant application and amount, a grant agreement will be forwarded to the applicant for execution. No significant changes can be made to the project once the Commission has approved. Costs incurred prior to grant agreement execution cannot be charged to the project, nor will the CTD give retroactive grant agreement execution. Costs incurred by an applicant to prepare and file this application are not eligible project costs for this project. The following is the timetable for the grant process: February, 2009 Applications to CTCs March 27, 2009 Applications due Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. Z/Z3/Z009 6 April 6, 2009 (week of) April 15, 2009 July 1, 2009 June 30, 2010 Agenda Item No. 16B 12 March 24, 2009 Page 10 of 25 Review of applications by subcommittee and prepare Recommendations Review and approval by cm Execution of Contracts All 2009/2010 Grant Agreements will terminate Invoices for grant funds will not be honored until the grant agreement has been executed by both the cm and the grantee, and is on file at the CTD office. Additionally, required invoice summary forms must be used. 5. PROGRAM MANAGEMENT General: Grantees must administer grants following the guidelines and procedures identified in the Federal Common Grant Rule except where specifically stated otherwise. This document contains information concerning audits, allowable costs, accounting procedures, records retention, cost allocation plans, and other financial management requirements. A copy of the Federal Common Grant Rule is available upon request from the CTD. Third party contracts: Third party contracts are contracts between a grantee and any subgrantee, or pass-through funding recipient, consultants, or others in the private sector for work needed to carry out a project. Unless otherwise authorized in writing by the Commission, the Grantee may not execute any contract or obligate itself in any manner requiring the disbursement of these grant funds including transportation operator and consultant contracts or amendments thereto, with any third party with respect to the project without being able to provide a written certification by the Grantee that the contract or obligation was executed in accordance with the competitive procurement requirements of Chapter 287, Florida Statutes, Chapter 427, Florida Statutes, and the rules promulgated by the Department of Management Services. The procurement, execution, audit, and closing of third-party contracts are basic grantee responsibilities and must be carried out using the same guidelines and procedures as described in Chapter 287, Florida Statutes. Inter-agency agreements or contracts passing through grant funds to other public bodies (including public transit operators) or transportation operators as defined in Chapter 427, Florida Statutes, are not third-party contracts. However, the pass-through recipient must comply with Chapter 287, Florida Statutes, if it enters into any subsequent third-party contract using Transportation Disadvantaged Trust Funds. Furthermore, the State of Florida has determined that public contracts must be awarded in a fair and open manner, free from collusion and unfair influence. Therefore, the Commission, as with other state agencies, has adopted Prohibited Interests provisions in Article 13.0 of the grant agreement which must be strictly followed by the grant recipient. Audits: The Grant recipient must provide for each of its fiscal years for which the project account remains open an audit report prepared either by its official auditor or audit agency or an independent certified public accountant, reflecting the use of the non-sponsored transportation funds of the Commission, the Grantee, and those from any other source with respect to the project in accordance with Section 7.60 of the grant agreement. Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23(2009 7 Agenda Item No. 16B 12 March 24, 2009 Page 11 of 25 The Grantee shall permit and shall require its contractors to permit the Commission's authorized representatives to inspect all work, materials, payrolls, records, drivers' manifests, capital equipment; and to audit the books, records and accounts pertaining to the financing and development of the project at all reasonable times including upon completion of the project, and without notice. Grant recipients shall make all records available to the CTD, upon request, for a period of five (5) years after final project invoice. Invoicing: Invoices for expenses provided or incurred pursuant to the grant agreement must be submitted in detail sufficient for a proper preaudit and postaudit thereof. Failure to submit to the Commission detailed supporting documentation with the invoice or request for project funds will be cause for the Commission to refuse to pay the amount claimed by the Grantee until the Commission is satisfied that the criteria set out in Chapter 427, Florida Statutes and Rule 41-2, Florida Administrative Code is met. Reimbursements: In order to obtain any Transportation Disadvantaged Trust Funds, the grant recipient must file with the Commission a requisition form as prescribed by the Commission and such other detailed supporting documentation pertaining to the project account and the project as the Commission may require to justify and support the payment requisition as prescribed in Articles 7.0 and 8.0 and Exhibit A and B of the grant agreement. The documentation will include information relating to the date the Grantee incurred project costs for equipment, a statement from the Grantee certifying that the Grantee has acquired the equipment in compliance with the competitive procurement process, documentation of the actual consideration paid for the property, and an attestation from the Grantee that the Grantee has complied with the provisions of the Grant Agreement. Vendors Rights: The Grantee providing goods and services to the Commission will receive payments in accordance with section 215.422, Florida Statutes. The parties hereto acknowledge Section 215.422, Florida Statutes, and hereby agree that the time in which the Commission is required to approve and inspect goods and services shall not to exceed eleven (11) working days. The Florida Department ofTransportation has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved. The Grantee shall promptly pay all subcontractors their proportionate share of payments received from the Commission. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from the Commission. The Vendor Ombudsman may be contacted at (850) 413-5516 or by calling the State Comptroller's Hotline, 1-877-693-5236. Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23(2009 8 Agenda Item No. 16812 March 24, 2009 Page 12 of 25 PART II APPLICATION INSTRUCTIONS GENERAL INSTRUCTIONS Applications are due March 27, 2009 by 4:00 p.m. (EST). Final award decisions are scheduled to be approved at the April 15, 2009 CTD meeting. Presented in this part are specific instructions on the preparation of the grant application forms. To be considered complete, the application should contain Exhibits A, B, C, 0, E and F as described in this manual. NOTE: Please remember that it is the Coordinator's responsibility to complete and submit the grant application in a timely manner. Local Coordinating Board review is reauired. however, due to the timeliness of this application process the local Coordinating Board can review after the application is submitted but prior to the execution of the grant agreement. However, the local Coordinating Board Chair must certify, by signing the grant application, that it has been reviewed by the LCB when caDital eauiDment is Durchased with these arant funds. A. Although specific instructions on the preparation of the grant application are provided, additional assistance may be obtained by contacting the Commission for the Transportation Disadvantaged, (850) 410-5700. B. Applicants must submit one original and five (5) cODies of each proposal. The application prepared by each CTC must be securely stapled and submitted to the: Commission for the Transportation Disadvantaged 605 Suwannee Street, Mail Station 49 Tallahassee, Florida 32399-0450 Note: Binders are unnecessary and will be discarded in the processing of the grant. C. The original copy must have original signatures on all certificates, letters, forms, assurances, resolutions, and other documents included in the grant application or they must be certified copies. Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23/2009 9 Agenda Item 1'0. 16B 12 March 24, 2009 Page 13 of 25 EXHIBIT A INSTRUCTIONS Except for the following notes, the applicant information form is essentially self-explanatory. If questions arise, please contact the CTD. LEGAL NAME OF APPLICANT: The full legal name of the applicant's organization, not an individual. FEDERAL IDENTIFICATION NUMBER: The number used by all employers within the United States to identify their payroll and federal income tax. REMITTANCE ADDRESS: This should be the applicant's mailing address where all correspondence is sent, and will be the address on the grant agreement and the address to which your reimbursement checks will be sent. The applicant should notify the CTD when an address change occurs. If the physical location of the applicant is different from the mailing address, the applicant must notify the Commission of the applicant's physical location of operations. PHONE NUMBER AND E-MAIL ADDRESS: To facilitate faster communications, the applicant should also include telephone, fax numbers and any e-mail addresses used by the applicant. ESTIMATED PROJECT FUNDING: Local Coordinating Board review is required before grant execution. However, the review may be obtained after the grant application is submitted. The local Coordinating Board Chair must certify, by signing, that the grant application has been reviewed by the LCB when capital equipment is purchased with these grant funds. Multi-county service areas will need to submit a certification by each LCB. This can be submitted on separate pages utilizing the same language used in Section 12 of the Exhibit "An form. EXHIBIT B INSTRUCTIONS 1. PROJECT FUNDING A. Capital Equipment: Provide a brief but detailed description and estimated cost of equipment to be purchased with grant funds to be utilized for rural area services. II. FUNDING PARTICIPATION A. Transportation Disadvantaged Trust Funds: Indicate the amount of grant funds requested for this Grant for Capital Equipment. B. Cash Local Match: Indicate the percentage and dollar amount of the total contributions which the local sources are expected to contribute as a match to the grant funds. C. Total Project Cost: Indicate the total proposed project cost. Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23(2009 10 Agenda Item No. 16B 12 March 24, 2009 Page 14 of 25 EXHIBIT C INSTRUCTIONS Scope: Applications should include a description of how funds will be used for rural services or to enhance existing services for rural transportation. Respondents do not have to use the enclosed "Exhibit C" form, however, the format and order must be exactly the same as on the enclosed form. The following descriptions should be used to complete this grant application: Who - This section should describe who the equipment is going to serve. This could include demographic information that identifies the population that will be served in rural areas. Excerpts from the TDSP and data can be included to provide support in the area of demographics. This could also include the creation or development of services to address unmet needs in rural areas. Applicants may include letters of support. What - This section should include detailed descriptions of what type of equipment is needed to serve the rural areas. The subcommittee has requested that the equipment listed in the application be prioritized according to need. This should include whether the equipment is replacement equipment, equipment that is needed to enhance current equipment, or new equipment to expand services. If vehicles are being requested, a copy of the most recent DOT Safety Review should be included. Also, the type of engine (Diesel, Gas or Alternative) is being requested. If the application is for the replacement of a vehicle(s), indicate which vehicle(s) is being replaced on the vehicle and other transportation equipment inventory form. Priority will be given to replacement vehicle requests. Where - This section should include information about where the equipment will be used. Maps, lists and addresses can be used to provide detail on where the equipment will serve the needs in the rural areas. When - This should address the time frame for implementation and describe the anticipated length of the project and demonstrate the immediate need for procurement of said equipment. How -This section should explain in detail how the equipment will be utilized in the rural areas. Applicants should also include what process will be taken to procure the equipment. Grant applicants must identify any other funding sources accessed for the purchase of equipment to ensure there is no duplication. CTCs should identify moneys that have been awarded from FDOT or other funds designated for the acquisition of equipment. CTCs should also identify how local match will be funded and how other funds will be leveraged. Why - This section should include any additional information that would address why your agency is most deserving of the project funds and how the equipment will benefit all the Transportation Disadvantaged in the community. Justification could include, but is not be limited to, increase of number of trips provided in rural areas as a result of equipment purchased, service routes created in rural areas as a result of purchased equipment, improved accountability of funds expended due to the availability of equipment, cost savings or other efficiencies to be gained as a result of equipment purchased, and other innovative anticipated outcomes in the identified rural areas. Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23(2009 11 Agenda Item No. 16B12 March 24, 2009 Page 15 of 25 EXHIBIT D INSTRUCTIONS A resolution by the applicant's board of directors authorizing an individual and/or position to sign this application and subsequent agreements, invoices, assurances, etc., must be completed. Exhibit D is a sample resolution for your consideration. It is not required that you use the sample resolution, as long as the same basic information is provided. The resolution must include original signatures and must be attested to and sealed (corporate or notary seal) by a corporate officer. Remember that the resolution can be oood for an extended period of time or for multiple contracts if worded in such a fashion. EXHIBIT E INSTRUCTIONS The standard assurances form should be signed and dated by the person or position identified in the authorizing resolution. EXHIBIT F INSTRUCTIONS All grant applications must include a vehicle and other transportation equipment inventory form. The inventory must include all vehicles used to transport individuals, including those bought in previous years, those now on order, and those to be ordered with grant awards made in previous years, regardless of funding source. Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23/2009 12 Agenda Item No. 16812 March 24, 2009 Page 16 of 25 PART III APPLICATION FORMS Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev, 2/23/2009 13 Agenda Item No. 16B12 March 24, 2009 Page 17 of 25 EXHIBIT A Commission for the Transportation Disadvantaged Grant Application Information Form for the Shirley Conroy Rural Area Capital Equipment Support Grant 1. DATE SUBMITTED: March 27, 2009 2. LEGAL NAME OF APPLICANT: Collier County 3. FEDERAL IDENTIFICATION NUMBER: 59-6000558 4. REMITTANCE ADDRESS: 2885 South Horseshoe Drive 5. CITY AND STATE: Naples, FL ZIP CODE: 34104 6. CONTACT PERSON FOR THIS GRANT: Glama Carter 7. PHONE NUMBER: 239-252-5832 FAX NUMBER: 239-252-2726 8. E-MAIL ADDRESS: GlamaCarter(illcollierqov.net 9. PROJECT LOCATION [County(ies)]: Collier County 10. PROPOSED START DATE: Julv 1. 2009 11. ESTIMATED PROJECT FUNDING REQUESTED: Grant Funds $ 67,068.00 Local $ 7.452 TOTAL $ 74,520.00 *Bus will be delivered and placed in service 2010-2011 ENDING DATE: June 30, 2010 Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23/2009 14 Agenda Item No. 16B12 March 24, 2009 Page 18 of 25 12. I hereby certify that this document has been duly authorized by the governing body of the applicant, and the applicant intends to complete the project, and to comply with any attached assurances if the assistance is awarded. Donna Fiala. Chairman of the Board of County Commissioners TYPED NAME OF AUTHORIZED REPRESENTATIVE AND TITLE SIGNATURE OF AUTHORIZED REPRESENTATIVE DATE 13, Local Coordinatina Board Aooroval (must be orior to arant execution) I hereby certify that this grant has been reviewed in its entirety by the Collier County Coordinating Board. COORDINATING BOARD CHAIRPERSON'S SIGNATURE DATE Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23(2009 15 EXHIBIT B Agenda Item No. 16812 March 24, 2009 Page 190125 PROPOSED PROJECT FUNDING 1. Proiect Descriotion and Cost Capital equipment - Prioritize based on need. If vehicle, specify type of vehicle and fuel type (gas, diesel, alternative) l.5mall Cuttaway Bus wi lift 22' 3" length, w/8 seats & 2 wheelchair spaces (Diesel fuel) 2. 3. Total Project Cost II. Fundlno Particioation A. Transportation Disadvantaged Trust Funds B. Local Match c. Total Project Cost Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23/2009 $74.520.00 $ $ $74,520.00 (90%) $67.068.00 (10%) $7.452.00 $74.520.00 16 Agenda Item No. 16B12 March 24, 2009 Page 20 of 25 EXHIBIT C SCOPE Who: Collier County I Collier Area Transit on behalf of Collier County Rural Citizens. Collier County Demographics Land Use: Collier County continues to rank as one of the fastest growing metropolitan areas in the nation. Significant growth in the county is occurring in the unincorporated areas east and immediately west of Interstate 75. Large scale developments of regional impact (ORIs) include Ave Maria and Big Cypress which is currently in review. Population: According to the 2007 American Community Survey, the most populous city in Collier County is Naples with an estimated population of 21,653. The City of Marco Island is the second largest in Collier County, with an estimated population of 14,879. The population of the county's unincorporated area is 279,307 residents. From 1990 to 2007, the population of Collier County increased from 152,099 to 315,839, an increase of 108 percent. From 1990 to 2007, Collier County grew at a rate much higher than that of the State of Florida - almost 108 percent, while the state population grew at just over 41 percent. The population density that exists in Collier County, however, is much less than the overall population density for the state, with 159 persons per square mile versus 339 persons per square mile. Age: According to the 2007 Florida Statistical Abstract, almost 24 percent of Collier County's population is 65 years of age or older, This is seven percent higher than the State of Florida. The 55-64 age cohort continues to comprise the smallest portion of the population in Collier County, with 13 percent of the population, What: These grant monies will be used to purchase a replacement vehicle. We will purchase a small Cuttaway Paratransit Bus wi lift 22' 3" length, w/8 seats & 2 wheelchair spaces (whelchair lift equipped) and diesel fuel. This vehicle is a replacement for one of our existing Chevy Gaval buses #060052. The procurement of this vehicle will be from the Florida State Vehicle Procurement Program administered through the Center for Urban Transportation Research in Tampa, Florida. Where: Rural community of Immokalee, Florida, Collier Area Paratransit provides transportation to members of the disabled community through out Collier County, including but not limited to rural areas of Collier County such as the community of Immokalee, Everglades City, and Carnestown. This service will include, but is not limited to the following locations. Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev, 2(23(2009 17 .'\genda Item No 16B12 March 24, 2009 Page 21 of 25 Community of Immokalee Marion Fetter Health Clinic - Heritage Blvd. Workforce Development - Career Center- 1st Street. Collier County Library - Immokalee Drive and 9th Street. Collier County Health Department - 1st Street Robert Centers - a Senior Dining Site Center - Roberts Avenue. Arrow Head Community - Lincoln Blvd. Winn Dixie Shopping Center - Lake Trafford Road. United States Post Office - 9th Street. Collier County Court House - Main Street. Farm Workers Village - Highway 29. Everglades City Everglades City Hall See attached map of rural area (Immokalee) When: Collier Area Transit operates its Paratransit department, known as Collier Area Paratransit. Collier Area Paratransit will implement the purchase of this vehicle on 2009, pending approval of this grant award. Collier County Government will fund the match requirement of this grant. This vehicle is expected to be ordered, delivered and placed in service by June 2010. How: These grant monies will be used to purchase a small cutaway Chevy vehicle. The procurement of this vehicle will be from the Florida State Vehicle Procurement Program administered through the Center for Urban Transportation Research in Tampa, Florida. The funding sources for this vehicle will be 90% provided by the Shirley Conroy and 10% provided by the local match from County funds. Upon receipt of the vehicle, Collier Area Paratransit will implement the service within 120 days of delivery. Why: Collier County / Collier Area Transit provides paratransit services in the rural community of Immokalee, Florida. Public transportation for the disabled population for the rural areas such as the community of Immokalee is critical to allow the transportation dependent population access to employment, and health care, and the freedom to live independently. The purchase of this replacement vehicle will enhance Collier County's overall Paratransit vehicle fleet. This enhancement will improve service delivery to our TD population because the newer vehicle will have fewer mechanical issues, therefore maximizing the use of fuel and minimizing the cost of maintenance. Immokalee Florida is designated as an area of economic concern. This service includes transportation to dining sites for senior citizens, transportation to dialysis treatments, trips for work, school, and other medical services. Many of Collier Area Transit's Paratransit passengers from the Community of Immokalee to the core Naples area use fixed routes such as Route 5 and Route 8. This provides more transportation flexibility and a decrease in fares for the passengers. For passengers unable to access the fixed routes, the rural paratransit service is critical for medical trips for the transportation disadvantaged population. The grant funds from the Shirley Conroy grant will be used to truly provide employment access, and medical care that will make a positive difference in people's lives. Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23(2009 18 Agenda Item No. 16B 12 March 24, 2009 Page 22 of 25 EXHIBIT D AUTHORIZING RESOLUTION A RESOLUTION of the BOARD OF DIRECTORS of the (Applicant), hereinafter BOARD, hereby authorizes the filing of a Shirley Conroy Rural Area Capital Assistance Support Grant Application with the Florida Commission for the Transportation Disadvantaged. WHEREAS, this BOARD has the authority to file this Grant Application and to undertake a transportation disadvantaged service project as authorized by Section 427.0159, Florida Statutes, and Rule 41-2, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD THAT: 1. The BOARD has the authority to file this grant application. 2. The BOARD authorizes and execute the application on behalf of the to file with the Florida Commission for the Transportation Disadvantaged. 3. The BOARD'S Registered Agent in Florida is 4. The BOARD authorizes to sign any and all agreements or contracts which are required in connection with the application. 5. The BOARD authorizes to sign any and all assurances, reimbursement invoices, warranties, certifications and any other documents which may be required in connection with the application or subsequent agreements. DULY PASSED AND ADOPTED THIS DAY OF BOARD OF Typed name of Chairperson Signature of Chairperson ATTEST: Signature Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23(2009 19 Agenda Item No. 16612 March 24, 2009 Page 23 of 25 EXHIBIT E STANDARD ASSURANCES The recipient hereby assures and certifies that: (1) The recipient will comply with the federal, state, and local statutes, regulations, executive orders, and administrative requirements which relate to discrimination on the basis of race, color, creed, religion, sex, age, and handicap with respect to employment, service provision, and procurement. (2) Public and private for-profit, transit and paratransit operators have been or will be afforded a fair and timely opportunity by the local recipient to participate to the maximum extent feasible in the planning and provision of the proposed transportation planning services. (3) The recipient has the requisite fiscal, managerial, and legal capacity to carry out the Transportation Disadvantaged Program and to receive and disburse State funds. (4) The recipient intends to accomplish all tasks as identified in this grant application. (5) Transportation Disadvantaged Trust Funds will not be used to supplant or replace existing federal, state, or local government funds. (6) Capital equipment purchased through this grant meets or exceeds the criteria set forth in the Florida Department of Transportation's equipment specifications, "Guidelines for Acquiring Vehicles" dated October 1993 (or as updated), "Part 1, Bid Documents," dated July 1995 (or as updated), and "Part 2, Specification Guidelines for Specialized Vehicles," dated July 1993 (or as updated), or criteria set forth by any other federal, state, or local government agency. (7) Capital equipment purchased through this grant comply with the competitive procurement requirements of Chapter 287 and Chapter 427, Florida Statutes. (8) If capital equipment is purchased through this grant, the demand response service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to: (a) response time, (b) fares, Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2(23(2009 20 Agenda Item No. 16B12 March 24, 2009 Page 24 of 25 (c) geographic service area, (d) hours and days of service, (e) restrictions on trip purpose, (f) availability of information and reservation capability, and (g) contracts on capacity or service availability. In accordance with 49 CFR Part 37, public entities operating demand response systems for the general public which receive financial assistance under 49 U.s.c. 5310 or 5311 of the Federal Transit Administration (FTA) have filed a certification with the appropriate state program office before procuring any inaccessible vehicle. Such public entities not receiving FTA funds have also filed a certification with the appropriate program office. Such public entities receiving FTA funds under any other section of the FTA have filed a certification with the appropriate FTA regional office. This certification is valid for no longer than the contract period for which the grant application is filed. Date: Signature: Name: Donna Fiala Title: Chairman of Board of County Commissioners Shirley Conroy Rural Area Capital Assistance Support Grant Application Rev. 2/23/2009 21 ",OHO ~O'" COO~ <JO'" 0 ~ "'" O~N Z.!: ~ E~ro Q'~Q.. =.2: <1l " ill 0> <t LL. I- .... m .... :E: >< w :E: c:: o u. ~ o I- Z w > Z ""'" I- Z w :E: D. ""'" :) 0' w Z o ""'" I- <C ~ o D. II) Z ~ l- e:: w ::t: I- o Q Z <C w ...I U ""'" ::t: w > I- Z w c:: c:: :) u ID'O U ID ~'O :::> c o :::> >- V1LLa:l c'" O~ .- '" ~~ "'~ 1: c o <IJ o.E ~ '" 0. a; c ,- .l:: ",::J ~ ~ 0- Ol-UJ '0 ID ID~ ~ '" "''0 .9- Q) u ~ :;:;:z:; C ID <to:: ~ ID C Ol ID '" i:: ID ::J= u:E '" ~ l.... :E @ >- Ol~ > <IJ <to. ~ c :> o U 0. U .- ~:::> s3 .~ - - o U Z - -> I- e 0 o C . . 000 0 LLUZZ '0 c ID<t :QQ)QJ .c-"'o. <IJ '" >- >:Ef- u b "- o OJ E <U Z Ui ~ '0 '" o ID :E>- '0 '" ID ID .c~- U 0 .!:d Q)2~....c llJ~U'JQ) tflro=> oj :is ~B ",0. ID <IJ >-tj Ui'" '0 '" o .- E 2:- ID.8 .c c ~ ID o > ~ c ~ X ID ID '" C :::> * ,g Ole c .- '0 -0 '" ID Q...~ ~ >-ID .0::; '" 0. C E r: 8 Ol _ ~ . IDH E ID o ",- (; E ",2 :.c~ ~ '" E c .- 0 ~:p ~ .~ u c '" :::> o.E ~ E ID 0 .0 U :Q ~.. ::J ID o~ ;:: .~ ~ 0. '" Z ~.. ~ID ~.5. ID 0 U u i: tf)"- ID ~ >2 <IJ ::J .co. ~ E ?8 C ID ID'O '0 ::J ~u C W '0 bf- Z"* N N C o "" '" .<'! 0. 0. <! "" ;;; ~ '" ~ ~ o 0. 0. ::J Vl <IJ u C '" ~ '" 'Vi '" <! T!i '0. '" U '" <IJ ~ <! ro ~ ::J 0::", >-0 Oc cr::: 0", UN >~ <IJN ~ :> .l:: <IJ VlO::