Agenda 03/10/2009 Item #16A 3
Agenda Item No. 16A3
March 10, 2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve Award of
Contract #08-5090 to Rhodes, Tucker & Garretson for Special Magistrate Services
for Collier County Code Enforcement Department for approximately $80,000 per
year,
OBJECTIVE: To provide an equitable, expeditious, effective and inexpensive method
of enforcing code and ordinances enacted by Collier County.
CONSIDERATIONS: The current Agreement for Special Magistrate Services is
expiring on March 29, 2009, and the Agreement contained no further renewals. Staff
determined that it is in the best interests of the County to issue a Request for Proposal
for the referenced services. The Scope of Services listed the tasks to include, but not
be limited to: adopt rules and regulations for the conduct of hearings, subpoena alleged
violators and witnesses to appear at hearings, subpoena evidence, take testimony
under oath, hold hearings on violations of local codes and ordinances and contested
citations, issue orders having the force of law to command whatever steps are
necessary to bring a violation into compliance, assess administrative fines, costs, and to
impose liens and order the payment of such fines, and authorize the County Attorney or
his designee to foreclose on a lien or sue to recover a money judgment for unpaid fines
and costs imposed by the Order of the Special Magistrate. The compensation is on an
hourly basis at $175 per hour. Based on past practices, staff anticipates the total
contract value to be approximately $80,000.
The RFP was publicly advertised on September 8, 2008. Notices were sent to thirty-
three (33) firms with nineteen (19) vendors requesting full packages. One (1) response
was received by the due date of October 2, 2008. A Selection Committee was held on
January 27, 2009, and after review and discussion, and by consensus of the members,
the following firm was shortlisted;
1. Rhodes, Tucker & Garretson
Staff has negotiated and reached agreement with the top ranked firm(s), Rhodes,
Tucker & Garretson.
FISCAL IMPACT: Funds for this contract are budgeted in MSTD General Fund (111)
within Code Enforcement Operations.
GROWTH MANAGEMENT IMPACT; While this has no direct impact on the Growth
Management Plan, it is consistent with the goals of the County to streamline and
expedite the procurement of services.
LEGAL CONSIDERATIONS: This item is not quasi-judicial, and as such ex parte
disclosure is not required. This item requires majority vote only. This item is legally
_. sufficient for Board action. - CMG
Agenda Item No, 16A3
March 10, 2009
Page 2 014
RECOMMENDATION; That the Board of County Commissioners; (1) Approve the
award of contract to Rhodes, Tucker & Garretson, and (2) Authorize the Chairman to
execute a standard contract after County Attorney approval.
PREPARED BY: Marlene Serrano, Operations Manager Code Enforcement
Department
",-~
Item Number:
Item Summary:
Meeting Date:
Page 1 of2
Agenda Item No. 16A3
March 10. 2009
Page 3 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16A3
Approval of Award of Contract #08-5090 to Rhodes, Tucker & Garretson for Special
Magistrate Services for Collier County Code Enforcement Department in the approximate
amount of $80,000 per year.
3/10/20099:0000 AM
Prepared By
Marlene Serrano
CDES
Investigative Supervisor
Date
Code Enforcement
2f5f2009 9:29:05 AM
Apprond By
Lyn Wood
Administrative Services
Purchasing Agent
Date
Purchasing
2112/20099:05 AM
Appro\'Cd By
Colleen Greene
County Attorney
Assistant County Attorner
Date
County Attorney Office
2/12/20099:07 AM
Approved By
Judy Puig
Community Development &
Environmental Services
Operations Analyst
Date
Community Development &
Environmental Services Admin.
2/13f2009 8:30 AM
Approved By
Jeff Klatzkow
County Attorney
Assistant County Attorney
Date
County Attorney Office
2J13fl009 2:12 PM
Appro\'ed By
Steve Carnell
Administrative Services
Purchasing/General Svcs Director
Date
Apprond By
Purchasing
2/23/20092:40 PM
Joseph K. Schmitt
Community Development &
Environmental Services
Community Development &
Environmental Services Adminstrator
Date
Community Development &
Environmental Services Admin.
2/24/2009 9:39 AM
Apprond By
Diane S. Flagg
Community Development &
Environmental Services
Code Enforcement Director
Date
Approved By
Code Enforcement
2f24f2009 3:26 PM
OMS Coordinator
County Manager's Office
OMS Coordinator
Date
Office of Management & Budget
2/26/200910:43 AM
Approved By
Mark Isackson
Budget Analyst
Date
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Agenda Item No, 16A3
March 10. 2009
Page 4 of 4
County Manager's Office
Office of Management & Budget
2/27/20099:03 AM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
3/2/20093:34 PM
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