Agenda 03/10/2009 Item #10A
Agenda Item No. 10A
March 10, 2009
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EXECUTIVE SUMMARY
To review tbe written and oral reports of the Advisory Boards and Committees
scheduled for review in 2009 in &el:ordanl:e with Ordinance No. 2001-55
OBJECTIVE: To detennine if existing advisory boards and committees continue to address the
issues they were created for, continue to warrant the time and funding required to retain them, and
whether any adjustments are necessary.
CONSIDERATIONS: Ordinance No. 2001-55 was created to provide a regular mechanism for the
Board of County Commissioners to review all existing advisory committees every fourth year. There
is a rotating schedule provided for within the ordinance that dictates which boards are to be reviewed
in any given year.
Each advisory board scheduled for review in 2009 (with the exception of the Planning Commission)
provided the County Manager with a written report that answen; specific questions prescribed in the
ordinance. Additionally the ordinance calls for each advisory committee to make an oral presentation
to the County Commission during March of the year in which they are to be reviewed.
Nine (9) advisory committees are scheduled for review in 2009, of which four (4) will be presented at
the March 10, 2009 Board meeting, and four (4) will be presented at the March 24, 2009 Board
meeting. The review of the Bayshore Gateway Triangle Redevelopment Advisory Board was
previously conducted by the Board of County Commissionen; at a special workshop on January 16,
2009.
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The four (4) advisory committees scheduled for review on March 10th are listed below in the order of
presentation:
. Baysbore Beautification MSTV Advisory Committee
. Lely Golf Estates Beautification Advisory Committee
. Radio Road Beautification Advisory Committee
. Vanderbilt Beach Beautification MSTU Advisory Committee
FISCAL IMPACT: In most cases the boards scheduled for review require only the staff time needed
to attend, prepare back up information, minutes and any additional information required by committee
members. At a minimum, an advisory board will normally cost $2,000 annually.
GROWTH MANAGEMENT IMPACT: There is no direct Growth Management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners review the written reports and
oral presentations of the boards and committees scheduled for review in 2009, and ifapplicable, direct
any revisions necessary to have the committees function as efficiently and effectively as possible.
ATTACHMENTS:
Four (4) Advisory Board/Committee 4-year review written reports
PRErAREDBY:
Mike Sheffield, Assistant to the County Manager
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Agenda Item No. 10A
March 10, 2009
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Meeting Date:
10A
This item to be heard at 11 :00 a.m To review the written and oral reports of the Advisory
Boards and Committees scheduled for review in 2008 in accordance with Ordinance No
2001-55 Committees include: Bayshore Beautification MSTU Advisory Committee; Lely
Golf Estates Beautification Advisory Committee: Radio Road Beautification Advisory
Committee: Vanderbilt Beach Beautification MSTU Advisory Committee; and
Bayshore/Galeway Triangle Local Redevelopment Advisory Board. (Mike Sheffield,
Assistant to the County Manager)
3/10/20099:0000 AM
Item Number:
Item Summary:
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
3f2f2009 5:33 PM
file://C:\AgendaTest\Export\ 125-March%20 1 0,%202009\ 10. %20COUNTY%20MANAGE.u 3/4/2009
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March 10, 2009
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(i)
MEMORANDUM
DATE:
TO:
February 13, 2009
Board of County Commissioners
FROM:
Mike Sheffield, Assistant to the County Manager
SUBJECT:
Review of Advisory Committees for FY 2009
In accordance with Ordinance No. 2001-55, all advisory committees and boards
are reviewed by the Board of County Commissioners every four years on a
rotating schedule. The County Manager is required to deliver to the Board of
County Commissioners, on or before February 15, the written report submitted by
the chairperson of each board. together with any staff recommendation or
comments regarding these committees.
Attached are reports from the 7 of the 9 advisory committees scheduled for review
in 2009. The Chairman of the Collier County Planning Commission, Mark Strain,
did not submit a written report; however, he will be present in the BCC chambers
on 3/24/09 to present an oral report. The review of the Bayshore Gateway
Triangle Local Redevelopment Advisory Board was conducted by the Board of
County Commissioners at a special workshop on January 16, 2009.
The chairperson of each advisory committee will make an oral presentation to the
Board at your regular meetings on March 10 and March 24, as indicated below.
During those presentations, you will have an opportunity to ask questions
regarding their reports.
March 10. 2009111:00 time certain)
Bayshore Beautification MSTU Advisory Committee
Lely Golf Estates Beautification Advisory Committee
Radio Road Beautification Advisory Committee
Vanderbilt Beach Beautification MSTU Advisory Committee
March 24. 2009 111:00 time certainl
Ochopee Fire Control District Advisory Committee
Collier County Pianning Commission
Golden Gate Estates Land Trust Advisory Committee
Collier County Coastal Advisory Committee
CC; Jim Mudd, County Manager
Leo E. Ochs. Jr., Deputy County Manager
JeffKlatzkow, County Attorney
Sue Filson. Bee Executive Manager
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Agenda Item No. 10A
March 10, 2009
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ADVISORY COMMITTEE/BOARD
FOUR-YEAR REVIEW
BY THE BOARD OF COUNTY COMMISSIONERS
FOR FISCAL YEAR 2009
A. ADVISORY COMMITTEE: Bayshore Beautification MSTU Advisory
Committee
CHAIRMAN:
I Bill Neal
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STAFF LIAISON: I Pam Lulich & Tessie Sillery
STAFF DIVISION: I Transportation - ATM Dept.
AUTHORITY:
I Ordinance No.97-82 was amended new Ordinance 98-29
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SUMMARY:
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Collier County adopted Ordinance 97-82, which created the Bayshore Beautification
MSTU committee for roadway improvements within the MSTU boundaries. The
ordinance was amended in 1998 twice and was repealed and replaced by Ordinance 98-
29 on April 20, 1998.
The Committee membership was changed from 5 members to 7 members amending
Ordinance 2008-20. The members are volunteers appointed by the BCe for four year
terms. The applicants must live or own property within the boundaries of the MSTV.
1-1 Is the Committee/Board serving the purpose for which it was
created?
The Bayshore Beautification MSTU Advisory Board does serve the purpose it was created
for both to the community and the Bee.
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March 10, 2009
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1-2 Is the Committee/Board adequately serving current community
needs?
This committee monitors community property maintenance and identifies projects that
serve the needs of the community.
1-3 List the major accomplishments of the Committee for the preceding
12-month period.
. Maintenance of medians and ROW ($80,000/yr).
· Purchase of seasonal light pole banners ($10,000)
. Purchased and installed designer signage and poles for Bay shore Drive ($70,000).
· Coordinated with County Transportation to install four CAT bus shelters (no-cost).
· Installed two lighted pedestrian crosswalks ($139,000).
· In process of designing Bayshore Drive Bridge Enhancements through an FDOT
Local Agency Program (LAP) grant ($200,000).
. Partnered with Bayshore Gateway Triangle CRA (50 - 50% funding) to develop a
conceptual road improvement design for bayshore Drive south of Thomasson
Drive ($54,970).
. Partnered with Code Enforcement and Bayshore CRA to identify homeless and
transient camping areas and trimmed hedges and overgrown vegetation to
eliminate the va!!rancy and littler problems (no cost -maintenance).
1-4 Are there any other committee's or agencies (either public or private)
serving, or would better serve the purpose for which the Committee
was created?
The citizen-volunteers of the Bayshore MSTU Advisory Committee is the best way to
represent the taxpayers within the boundaries of this MSTU, however, there are other
efficiencies to the taxpayers and Advisory Committee that could be realized. A minor
reorganization of responsibilities would bring greater continuity and efficiencies through
economies of scale. By assigning the "staff' functions and duties to the Bayshore eRA
that is already operating within the entire MSTU area, the MSTU Advisory Board would
have a 40hr/week on-site presence, increased continuity in similar projects, and necessary
synergy between pending project priorities. The Advisory Committee will continue to
report to the BCC. All BCC policies would be followed (legal, purchasing, budget &
finance.
1-5 Should the ordinance creating the Committee/Board be amended to
allow the Committee to more adequately serve the purpose for which
it was created?
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At this time the Ordinance No. 98-29 does not need to be amended.
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Agenda Item No. 10A
March 10, 2009
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1-6 Should the membership reouirements be modified?
The membership requirements were recently increased from 5 to 7 members and do not
need to be modified at this time.
1-7 What is the cost, both direct and indirect, of maintaining the
Committee?
The Bayshore MSTU Advisory Board contributes $21,500 per year to County
Transportation Division for two county staffliaisons, and pays ManCan approximately
$2,000/yr for secretarial services, as needed. The Advisory Committee Chairman and
members receive no comoensation from the taxoayers.
J: ADDITIONAL BOARD/COMMITTEE COMMENTS:
The Bayshore Beautification MSTU created the CRA through the BCC to fulfill the vision
of the improvement ofthe Bayshore Drive area. The time is near to combine the efforts of
these two entities to ensure the two program's success. A joint effort through a single
office will create great synergy and economies of scale. Maintaining separate advisory
committees that are served by the same stat!' will be the continuity the two gropus are
striving to achieve.
K: STAFF COMMENTS:
All projects accomplishments noted were processed by County staff to further the
direction of the MSTU. The Alternative Transportation Mode Department has been
coordinating with the CRA on joint projects collaborated with the MSTU. County Staff
will continue to work to assist the MSTU Committee with furthering their goals as well
as collaborate with the CRA to ensure a cohesive redevelopment of the Bayshore Area.
It is essential that to maintain staff involvement in order to ensure consistency throughout
the County projects.
Michelle Edwards Arnold, Director
Alternative Transportation Modes Department
Pam Lulich, Landscape Operations Manager
Tessie Sillery, MSTU Ooerations Coordinator
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Agenda Item No. 10A
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ADVISORY COMMITTEEIBOARD
FOUR-YEAR REVIEW
BY THE BOARD OF COUNTY COMMISSIONERS
FOR FISCAL YEAR 2009
A. ADVISORY COMMITTEE: Lei Golf Estates Beautification MSTU
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CHAIRMAN:
I Robert Slebodnik
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STAFF LIAISON: I Darryl Richard & Tessie Sillery
ST AFF DIVISIO~I Transportation - A TM Dept.
AUTHORITY:
I Ordinance No. 91-104
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SUMMARY:
I
Collier County adopted Ordinance 86-34, which created the Lely Golf Estates
Beautification MSTU committee for roadway improvements within the MSTU
boundaries. The ordinance was amended in 1986 and 1987 and was repealed and
replaced by Ordinance 91-104 on November 26,1991
The Committee is composed of 5 members. The members are volunteers that apply to
serve on the committee. They are appointed by the BCC for a two to four year term. The
applicants must live within the boundaries of the MSTU.
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1-1 Is the CommitteelBoard serving the purpose for which it was
created?
The Lely Golf Estates Beautification Advisory Board does fulfill its responsibilities to the
community and the BCC.
1-2 Is the CommitteelBoard adequately serving current community
needs?
In the 1980's the citizens in our community voted to tax themselves in order to generate
funds for landsca in im rovements. Toda ,with these tax funds, we have landsca ed
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and maintained 2 entrances (St. Andrews Blvd. and Doral Circle), 20 medians and
approximately 4 miles of road right-of-way areas).
Over the last 4 years we have accomplished the following:
I. Installed new irrigation or updated the existing irrigation throughout the system.
Ninety-five percent of the water we use for irrigation is reclaimed water.
2. Renovated the St. Andrews Blvd. entry with new signage, lighting, plant materials
and flag poles which were destroyed by Hurricane Wilma.
3. Renovated the Doral Circle entrance with new landscaping, signage, lighting and
irrigation.
4. Refurbished Medians I, 2 and 3 and the road right-of-way with plant material, 11
decorative lamp posts and decorative benches. This project was partially funded
by a $69,800 grant received from the federal government.
5. Finished installing sidewalks which Lely Development Corp. failed to complete.
The sidewalks that led to nowhere are gone. Our M.S.T.U. applied for a federal
grant and we received $10,800 to complete the sidewalks.
6. Installed new signage and solar lighting at the foot of Augusta Blvd. and Forest
Hills.
7. Refurbished the landscaping and signage at the entrance to Pinehurst Estates.
As you can see, a lot has been accomplished in the last 4 years.
There were two areas we wanted to improve and could not because of lack of access to
water: the area where the Hibiscus Golf Course property butts up against Pebble
Beach Blvd. near the golf course crossover path; and both sides of Forest Hills Blvd.
near the Royal Palm Country Club. Wernet with golf course personnel and worked
out an arrangement by which they would allow us to tap into their water system. We
agreed to install the irrigation and plant materials and maintain these areas on a
weekly basis. These two eye sores are now gone. With the completion of these and
other projects, Board Members have served the community well.
1-3 List the major accomplishments of the Committee for the preceding
12-month neriod.
The projects which were started in late 2007 and continued into 2008 are:
1. Installed an electronic monitoring system on the irrigation system.
2. Replaced Carpentaria Palms with Foxtail Palms in the medians 1 thru 19.
3. Made Doral Community entrance enhancements - New landscaping in front of
the old wood fence.
4. Approved funds for right-of-way landscape design into the Doral Circle
community.
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1-4 Are there any other committee's or agencies (either public or private)
serving, or would better serve the purpose for which the Committee
was created?
No, the Lely Golf Estates Beatification MSTU Advisory Board is the most appropriate
vehicle for representing the taxpayers within the MSTU boundary.
1-5 Should the ordinance creating the Committee/Board be amended to
allow the Committee to more adequately serve the purpose for which
it was created?
The enabling Ordinance No. 2001-24 does not need to be amended at this time.
1-6 Should the membershi re uirements be modified?
No modifications are needed. .
1-7 What is the cost, both direct and indirect, of maintaining the
Committee?
Board members are volunteers. They are not paid and are not reimbursed for millage or
personal expenses such as film, printing costs, etc.
J: ADDITIONAL BOARD/COMMITTEE COMMENTS:
It has taken us approximately six years to modernize and refurbish entrance way medians,
cul-de-sacs, and road right-of-way areas with new or improved lighting, plant materials,
sidewalks, benches and an electronic irrigation system. By the end of this year, we hope
to complete our major projects.
All of this was accomplished with the willingness of our citizens to tax themselves and
generate dollars for community enhancement.
Soon we will enter a maintenance and replacement mode. It has taken us a long time to
get to this point. At recent board meetings we have discussed rolling back the millage
rate. However, before we so this, we agreed to build up a disaster fund to provide
necessary dollars to recover rapidly from a flood, hurricane, etc, At our December Board
Meeting we authorized our Landscape Architect, Mr. Mike McGee, to provide us with an
inventory of what we have and what it would cost to replace everything if a disaster
occurred. This information would allow us to establish a line item in our budget and
begin to build a disaster fund. The next step would be to lower our millage rate,
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STAFF COMMENTS:
The MSTU has been successfully moving forward towards they project goal for the
MSTU and has been providing assistance to accomplish all tasks. Staff will continue to
provide assistance to the MSTU to further its goals..
Director Department of Alternative Transportation Modes: Michelle Edwards Arnold
Staff Liaison Members:
Darryl Richard, Project Manager
Tessie Sillery, Operations Coordinator
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ADVISORY COMMITTEE/BOARD
FOUR-YEAR REVIEW
BY THE BOARD OF COUNTY COMMISSIONERS
FOR FISCAL YEAR 2009
A. ADVISORY
COMMITTEE:
Radio Road Beautification MSTU Advisory
Committee; members:
Dale Lewis, Chairman; Betty Schudel, Vice
Chairman; Bill Jae er; Helen Carella; John Weber
CHAIRMAN:
Dale Lewis
I Co STAFF LIAISON: I Darryl Richard and Tessie Sillery
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STAFF AGENCY: I Transportation- ATM Dept.
AUTHORITY:
I Ordinance No. 96-84; 2002-59
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SUBMITTAL DATE: I January 5, 2008
FY 09 REVIEW DATE: ] March 2009 (BCC Meeting TBD)
LAST BCC REVIEW DATE: I March 8, 2005
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SUMMARY:
Collier County adopted Ordinance 96-84, which created the
Radio Road Beautification MSTU committee for roadway
improvements within the MSTU boundaries. Ordinance
2002-59 added 'any adjoining public road' within the MSTU
Boundary to the purpose of the MSTU.
The Committee is composed of 5 members. The members are
volunteers that apply to serve in the committee. They are
appointed by the BCC for a two to four year term. The
annlicants must live within the boundaries of the MSTU.
1. Whether the CommitteeIBoard is serving the purpose for which it was
created.
The Radio Road MSTU Advisory Committee does fulfill the purpose for which it was
created.
2.
current communi needs.
The committee is adequately serving current community needs and is continuously
looking into new ways to serve the community.
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3. List the Board's major accomplishments for the preceding 12-month
Deriod.
. The Radio Road MSTU Committee recently went under contract with Hannula
Landscape per BCC Award of Contract #09-511lR "Radio Road Beautification
MSTD/MSru Roadway Grounds Maintenance"
. The Committee recently completed "Phase One" project on Radio Road
(Devonshire to Tina Lane) which included installation of Royal Palms and low
water use plant materials.
. The Committee has upgraded it's water supply to utlilize 're-use' water which
results in water conservation and lower cost for water.
. The Committee has upgraded the existing irrigation control system to Motorola
Central Control System for better adjustment of watering times and volume of
water used.
. The Committee installed 'type F' curbing on Radio Road from Devonshire Blvd.
to Tina Lane as a joint project with Collier County Transportation Engineers.
Funding and Plan Review was shared between Transportation Engineering and
Radio Road MSTU.
. Radio Road Committee has performed many 'maintenance refurbishment' projects
on Devonshire Blvd. and Radio Road for shrub replacement and irrigation
upgrades.
4. Whether there is any other Board or agency, either public or private,
which is serving or would better serve the purpose for which the
Board was created.
No, the Radio Road MSru Advisory Committee serves the community in a unique role
as 'advisory' to the Board of County Commissioners regarding beautification of the
community.
5. Whether the ordinance creating the Board should be amended to
allow the Board to more adequately serve the purpose for which it
was created.
Ordinance No. 2002-59 does not need to be amended at this time.
6. Whether the Board's membershi re uirements should be modified.
The board's membership requirements do not need to be modified at this time.
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7. Tbe cost, both direct and indirect, of maintainin tbe Board.
The approved operating budget for fiscal year 2009 is $172,250.00. We also budget
$2,500.00 for Mancan secretarial services.
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J: ADDITIONAL BOARD/COMMITTEE COMMENTS:
It's the wishes of this committee to complete the Project on Radio Road (from Airport
Road to Santa Barbara Blvd.), as soon as possible and reduce the millage rate down to
cover the costs of maintaining the project.
STAFF COMMENTS:
The Alternative Transportation Mode Department will continue to provide assistance to
the Radio Road MSTU Committee.
Director Department of Alternative Transportation Modes: Michelle Edwards Arnold
Staff Liaison Members:
Darryl Richard, Project Manager
Tessie Sillery, Operations Coordinator
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ADVISORY COMMITTEE/BOARD
FOUR-YEAR REVIEW
BY THE BOARD OF COUNTY COMMISSIONERS
FOR FISCAL YEAR 2009
A.
ADVISORY COMMITTEE: Vanderbilt Beach Beautification MSTU
Adviso Committee
CHAIRMAN: I Dick Lydon p,?t-...
STAFF LIAISON: I Darryl Richard and Tessie Sillery
STAFF AGENCY: I Transportation - A TM Dept.
AUTHORITY:
I Ordinance Nos. 2001-43; 2006-37
SUBMITTAL DATE: I January 5, 2008
FY 09 REVIEW DATE: I March 2009 (Meeting Date TBD)
LAST BCC REVIEW DATE: I March 8, 2005
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SUMMARY:
Collier County adopted Ordinance 2001-43, which created the
Vanderbilt Beach Beautification MSTU committee for
roadway improvements within the MSTU boundaries.
Committee is composed of 5 members. The members are
volunteers that apply to serve in the committee. They are
appointed by the BCC for a two to four year term. The
applicants must live within the boundaries of the MSTU.
BCC adopted modified ordinance 2006-37 to include
'providing for the burial of powerlines within the MSTU' on
July 25, 2008.
1. Whether the CommitteeIBoard is serving the purpose for which it was
created.
The Vanderbilt Beach Beatification MSTU Advisory Committee is serving the purpose
for which it was created.
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2.
current communi needs.
The Vanderbilt Beach Beatification MSTU Advisory Committee is serving the
communit needs. We are alwa s lookin into ro'ects that will benefit the communi
3.
· The Vanderbilt Beach Beatification MSTU Advisory Committee has been actively
pursuing projects per the 'purpose' as outlined in ordinance; Committee has
obtained Professional Engineering consulting services from Malcolm Pirnie
Engineers for the Powerline Burial Project. Total expenditures for consulting to
date is $40,000.00
· Also, the Committee has obtained survey services from RW A Surveyors to obtain
necessary Utility Location Survey which is required by FPL for powerline burial.
Total expenditures for engineering utility survey to date is $105,000.00
· Public Meeting was held on March 10, 2008 with County Staff and FPL
Representatives as an informational meeting where details of the powerline burial
project were given to over 200 plus attendees~ Grover Whidden, FPL Public
Relations gave a presentation to the public; Charlie Arthur, MSTU Conunittee
member, made presentation to the public.
· Ongoing Maintenance of Vanderbilt Beach Drive (lllth St. to VBR) with
Commercial Land Maintenance under Contract #05-3687 for a total annual cost of
$45,000 per year.
· Committee in coordination with County Legal executed the "Right of Way
Agreement" per BCC approval on December 11, 2007.
· Committee in coordination with Parks & Recreation installed a new sign on the
corner of 1111h Street and Vanderbilt Beach Drive. T otaI funding in the amount of
$16,000.00 with the MSTU providing $12,000.00 despite county receiving FEMA
funds.
. Committee replaced 6 existing benches with new ones in September of2006 for
$16,104.00. New benches are made of recycled plastic and are very durable.
Committee paid for installation of a new Backflow preventer for the irrigation of
the landsca in on Vanderbilt Drive.
4. Whether there is any other Board or agency, either public or private, which
is servin or would better serve the ur ose for which the Board was created.
No, the Vanderbilt Beach Beatification MSTU Advisory Conunittee is the best
representation for the taxpayers in the MSTU boundaries.
5.
Ordinances No. 2001-43 and 2006-37 do not need to be amended at this time.
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6. Whether the Board's membershi re uirements should be modified.
The Board's membership requirements do not need to be modified at this time.
7. The cost both direct and indirect, of maintainin the Board.
The cost for maintaining this board was $23,000.00. We also pay a Mancan employee for
secretarial services approximately $3,000.00 per year,
J: ADDITIONAL BOARD/COMMITTEE COMMENTS:
1. The MSTV is serving the community in bringing forward a "Phase One" project of
a total four phases to convert all powerlines within the boundary of the MSTU to
underground power. Currently the MSTU is providing the necessary survey
information to FPL per the 'Right of Way Agreement' (BCC appr 12/11/07)
2. The MSTU Committee has provided for maintenance of the roadway landscaping
on Vanderbilt Drive (111 th to VBR)
3. Sunshine laws still control this committee notwithstanding that we have NO
authority to spend county money. Relief from this burden could add to the solution
of the problem of attracting volunteers to serve on the Advisory Committees.
Further study should be done to develop means to attract and maintain members.
The mileage payments are at least a start.
4. The continuing of charge for county staff time to MSTU's is not justified. The
improvements being made by our MSTU will greatly enhance the taxable value of
the real estate within Vanderbilt Beach.
5. MSTU's are created to provide funds to an area IN ADDITION TO NOT IN
PLACE OF COUNTY FUNDING.
6. Take a look at the capitol improvements and other monies spent by the county in
Vanderbilt Beach other the life of this MSTV from the general and you will fmd an
almost miniscule return on our investment.
K: STAFF COMMENTS:
The MSTU has been successfully moving forward towards they project goal to bury
power lines and staff has been provided assistance to accomplish that task. The charge
for Staff assessed to the MSTU is for the added service being provided to the MSTV.
Director Department of Alternative Transportation Modes: Michelle Edwards Arnold
Staff Liaison Members:
Darryl Richard, Project Manager
Tessie Sille , 0 erations Coordinator
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