Agenda 02/24/2009 Item #16C 1
Agenda Item No, 16C1
February 24,2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to approve award of Request for Proposal Number 09-5151 Fixed Term
Instrumentation and Controls Engineering Services.
OBJECTIVE: To receive Board of County Commissioners (Board) approval for award of
professional services contracts to four finns in order to enable staff to procure specialty
Instrwnentation and Controls (I&C) engineering services in an efficient and cost effective
manner,
CONSIDERATIONS: Contract 09-5151 replaces a previous contract for these services, I&C
is an essential component of all public utilities infrastructures and process systems, The
procurement of solid and reliable I&C frameworks enables greater productivity and efficiency
among the operational staff; extends the life and effectiveness of equipment; and preserves utility
systems compliance for maintaining the health and safety ofthe public. Request for Proposal 09-
5151 was advertised on November 14, 2008, Notices were sent to 380 firms with 64 firms
requesting full packages. Eight (8) finns submitted packages by the due date of December II,
2008, which were all found to he in compliance with the request for proposal. A Selection
Committee meeting was held on January 13, 2009, After review, discussion and ranking, the
following four (4) firms were recommended for contract negotiation and subsequent award (in
no particular order):
Camp Dresser & McKee, Inc.
Hazen and Sawyer, p,c.
RKS Consulting Enginecrs, [nc,
EMA, Inc,
Contract negotiations have been successfully completed by staff with the four firms at this time,
All four have agreed to a standard fee schedule for their services, which staff believes will
provide the opportunity for an equitable and fair distribution of work, The term of the agreement
will be for one year with the option of three additional one year periods. In no event, including
renewal options, shall the contract exceed four (4) ycars.
FISCAL IMPACT: The funding for each work order that is assigned under the approved
contracts will come from each user department. Individual work order agreements are to be
consistent with the current hudget as approved by the Board on September 18, 2008, It is
anticipated that the Public Utilitics Water and Wastewater Dcpartments will be the predominant
users of this contract. The scope of thc anticipatcd individual workorder assignments is to be
consistent with the 2008 Water and Wastewater Master Plans Update, as adopted by the Board
on June 24, 2008 as Agenda Items 10 (B) and 10 (C) . Source of funds for the Public Utilities
Division's utilization of this contract are the Public Utilities Operations Fund (408), Water
Impact Fees Fund (411), Water User Fees Fund (412), Wastewater Impact Fees Fund (413) and
Wastewater User Fees Fund (414).
LEGAL CONSIDERATIONS: This item is legally sufficient for Board action, This item is not
quasi-judicial and as such ex parte disclosure is not required. This item requires majority vote
only, - JBW
Agenda Item No, 16C1
February 24, 2009
Page 2 of 5
GROWTH MANAGEMENT IMPACT: There is no growth management impact in executing
this document.
RECOMMENDATIONS: That the Board of County Commissioners, as Ex-officio Governing
Board of the Collier County Water-Sewer District, award Request for Proposal Number 09-5151
to the four firms recommended herein for the Fixed Term Instrumentation and Controls (1 & C)
Engineering Services and authorize the chairman to execute the standard, County Attorney
approved contracts.
PREPARED BY: Karen 8, Guliani, P,E, - Principal Project Manager
Page] of2
Agenda Item No, 16C1
February 24,2009
Page 3 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16C1
Recommendation to approve award of Request for Proposal Number 09-5151 Fixed Term
Instrumentation and Controls Engineering Services
Meeting Date:
2/24/200990000 AM
Approved By
Jennifer A. Belpedio Assistant County Attorney Date
County Attorney County Attorney Office 1/291200910:01 AM
Approved By
Jeff Klatzkow Assistant County Attorney Date
County Attorney County Attorney Office 11291200911 :28 AM
Approved By
Phil E. Gramatges, P ,E. Sr. Project Manager Date
Public Utilities Public Utilities Planning and Project 11291200912:15 PM
Management Department
Approved By
Thomas Wides Operations Director Date
Public Utilities Public Utilities Operations 1129120091 :45 PM
Approved By
Donald Edwards Operations Manager Date
Public Utilities Wastewater 215120093:53 PM
Approved By
Paul Mattausch Water Director Date
Public Utilities Water 215120094:12 PM
Approved By
G. George Yilmaz WasteWater Director Date
Public Utilities WasteWater 215120097:46 PM
Approved By
Pamela Libby Water Operations Manager Date
Public Utilities Water 216120098:02 AM
Approved By
Dianna Perryman Contract Specialist Date
Administrative Services Purchasing 2161200910:52 AM
Approved By
Steve Carnell Purchasing/General Svcs Director Date
Administrative Services Purchasing 2161200912:03 PM
Approved By
James W. DeLany Public Utilities Administrator Date
Public Utilities Public Utilities Administration 21612009 4:02 PM
file://C :\AgendaTest\Export\] 24-F ebruary%2024, %202009\ 16,%20CONSENT%20AG END.., 2/18/2009
Approved By
OMB Coordinator
County Manager's Office
Page 2 of2
Agenda Item No, 16C1
February 24,2009
Page 4 of 5
OMB Coordinator
Date
Office of Management & Budget
219/2009 9:56 AM
Approved By
Randy Greenwald
County Manager's Office
Management/Budget Analyst
Office of Management & Budget
Date
219120093:23 PM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
2/17120099:25 AM
file://C:\AgendaTest\Export\ 124-Fehruary%2024, %202009\ 16.%20CONSENT%20AGEND ,.. 2/18/2009
~Ol'"
"0_
.....00
'oj",
<i"Ol
NOl
Z >,'"
Eroa..
Ol:J
-~
~-g
'ELL
Ol
Ol
<{
Cl
U.Zw
OS2n::
:;zo
;:)<(U
enocen
.
I:' <6~
~ ~ 1'fI"'I ~
'1'j "'" I
oc ~(')
w ::5~
CO a.z
- ~ LL" ~
ZOllO
oc ~~
w ::5S2
-Ico a.z
=: ~ ~ 15".... ~
u
'~ W,n
CD 0:: U v
I/) W ::5~
~CO a.z
c: ::5u. <(
'I: ~ O"co OC ...
CD
GI
c: wCl
'61 0:: U z
c: W ::5S2
... w CO a.z
==*0' ~15~~
r:r:a,olI
oi:.
LL_UI
><1'1-
-UlO
r:r: 0 ~
1-<( Q. c:
00
=="0
Q.'tl WCl
C) .. c:: ffi ~Z
Z.2", CO ...JS2
S2...c:....:; a.z
~ :::8" ~ 151., ~ -.::
r:r: 6- J!
GI c: w~ I-- t-
o:: GI n:: u z '
E w ::5-
:I CO ~
b ::;: a. Z
~ ~M.~ ~
E w~
CIl n:: Uz
I- ll:l ::5 S2
"C ::5 a.z
~m ~15".-~
u::
WCl
0:: Uz
W <(_
CO ...J~
:; Cl.Z
~ 15"..,. ~ ~
en
:;
0::
u:
u.
o
w
::.;
c.i
.s
-:;
<( "",
~ J
I~ l' ..::
;
.I~L.:
I
..
I;::I~~,
~
\"
..
~'-= .
If
..::
~
-..;~
....:::
...
-=
.::
~
~
.!!l .l!l
ai "
E Jl!.l!l
s::: en ~ II)
e ~~ ~~
'> ill 0 .,.~
.TI .l!l,S U '(3 ill
,jg,;;I!;; ~5
w c W 'C ~
~,~" ill i!!.TI
roen,g,5 ill.,
CI) 00 ~ _~ .c. .!: 16
o/S i!!" W [jl'g...J
., 0 "I- W,"
c: ~ () ~ ~ CJ)I.~
Q).- (J)._ +-' __
to ~d? ~~~
,
~
Z
~
Z
~
...J
<(
Z
u::
W
W
~
::iE
::iE
o
(J
z
o
i=
(J
W
...J
W
(/)
~
LL
.
q
i-
")
~
0
Z
I- 0 'E
(/) (J :c:
a:: w
LL (/) I-
do.
\
"
,
~
>'Cl
-"c:
cn~
l:"
:;2ll!
"-
~m
B
o..,g
-0_
" '"
0.,
".c
OlCl
U>'-
.c
.c.,
~:5
-0>-
".Q
'"-0
- .,
u>"
~'E
o~
0.2
~.,
"''0
~
_u>
.c ,-
Ol~
,- .,
w'"
>-0
-"Ol
Ole:
l:,_
~~
"ll!
ll!
",iij
C.le:
mij:
c.",
" .c
~I-
.c,
C.l~
'"co
.,~
Cl)(
e: ,-
'>.CJ)
0.>-
'Z:; .0
'SOl
E ,S
>,....
-"e:
ll!
'0
.,.,
e:C.l
.- '"
Eo.
"'-0
Q.).!:::
-o.c
",-
.- Q)
Q).c
~ -
8-0
",e:
'"
Ol_
e:" ,
:i: '6 U)
ffi a.]j
0::-0
"'-
.. - C>
Wai.!:
....>0
0.,,,
Z(/J",