Agenda 02/24/2009 Item #16A 3
Agenda Item No. 16A3
February 24,2009
Page 1 of 6
EXECUTIVE SUMMARY
Recommendation for the Board of County Commissioners to approve Change Order No.4
to the agreement between Collier County and Van Buskirk, Ryffel and Associates Inc. for
the development and update of the Collier Interactive Growth Model (ClGM) for the East
of County Road 951 Infrastructure and Services Horizon Study.
OBJECTIVE: To increase the time frame associated with the contract from 2-27-09 to 1-1-
2010 to allow for Van Buskirk, Ryffel & Associates to provide the updating of the baseline
parcel data reflecting the land use changes approved from January 2007 through March 2009.
CONSIDERATIONS: On September 26, 2006, Agenda Item 16A2, the Board of County
Commissioners (BCe) approved an agreement with Van Buskirk, Ryffel & Associates Inc., for
the development of the Collier County Inter-Active Growth Model (CIGM). On April 22, 2008,
the Board of County Commissioners approved a change to the original agreement by increasing
the contract amount by $54,000 to allow for the land use modeling output of the CIGM to
provide for the Transportation Division's update to the Long Range Transportation Plan (LRTP).
The change order before the BCC requests that the time frame associated with the contract be
extended ISO days. On September 26, 2008, the BCC extended the contract to 2-27-2009 to
allow for the land use modeling of the CIGM to be developed for the Long Range Transportation
Plan. This extension which would allow for the updating of the baseline information within the
CIGM would extend the contract an additional ten months to June I, 2009 for Substantial
Completion and January 1,2010 for final completion.
FISCAL IMPACT: There are no monetary considerations associated with the requested action.
Unutilized funds allocated to the original contract for expenses will provide the revenue to
satisfy the cost associated with updating the model.
GROWTH MANAGEMENT IMPACT: Approval of the proposed change order will allow for
projections of the CIGM to be based upon the most recent parcel baseline data set. The update is
necessary for the accuracy of the CIGM as a planning tool.
LEGAL CONSIDERATIONS: This item is ready for Board consideration and approval. The
item is not quasi-judicial and as such, no disclosures are necessary. A majority vote of the Board
is required for Board action. - HF AC
RECOMMENDATION: That the Board of County Commissioners:
1. Approves Change Order NO.4 to the agreement between Collier County and Van
Buskirk, Ryffel and Associates Inc.,
2. Authorize the Chairman to execute the Change Order
-
Prepared by: Mike Bosi, AICP, Community Planning Manager, Comprehensive Planning,
Community Development and Environmental Services.
Item Number:
Item Summary:
Meeting Date:
Page lof2
Agenda Item No. 16A3
February 24, 2009
Page 2 of 6
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16A3
Request to increase the time frame associated with the contract to allow for the Van Buskirk,
Ryffel & Associates to provide the updating of the baseline parcel data reflectmg the land use
changes approved from January 2007 through March 2009.
2/2412009 9:0000 AM
Prepared By
Mike Bosi, Alep
Community Development &
Environmental Services
Principal Planner
Date
Approved By
Zoning & Land Development Review
11271200911:53:43 AM
Randall J. Cohen
Community Development &
Environmental Services
Comprehensive Planning Department
Director
Date
Comprehensive Planning
1127/20093:34 PM
Approved By
Jeff Klatzkow
County Attorney
Assistant County Attorney
County Attorney Office
Date
Approved By
1128120099:30 AM
Judy Puig
Community Development &
Environmental Services
Operations Analyst
Community Development &
Environmental Services Admin.
Date
1130/20092:48 PM
Approved By
Heidi F. Ashton
County Attorney
Assistant County Attorney
County Attorney Office
Date
2151200911:15AM
Approved By
Lyn Wood
Administrative Services
Purchasing Agent
Purchasing
Date
2/512009 11 :42 AM
Approved By
Joseph K. Schmitt
Community Development &
Environmental Services
Community Development &
Environmental Services Adminstrator
Date
Community Development &
Environmental Services Admin.
2/5120098:11 PM
Approved By
Steve Carnell
Administrative Services
Purchasing/General Svcs Director
Purchasing
Date
216120099:18 AM
Approved By
OMS Coordinator
County Manager's Office
OMB Coordinator
Date
Office of Management & Budget
2/612009 10:16 AM
Approved Dy
Mark Isackson
Budget Analyst
Date
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Page 20f2
Agenda Item No. 16A3
February 24.2009
Page 3 of 6
County Manager's Office
Office of Management & Budget
2/13/20094:11 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
2/13/20096:23 PM
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Page 4 of 6 \
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CONTRACTIWORK ORDER MODiFICATION
CHECKLIST FORM
PROJECT NAME: Collier InterActive Growth Model ICIAGMI PROJECT # N/A_ PROJECT MANAGER: Mike Bosi
BID/RFP #:
N/A
MOD#:
4 PO#:_ 45-88581
WORK ORDER #:
N/A
DEPARTMENT:_Comprehensive Planning_ CONTRACTOR/FIRM NAME:
Van Buskirk. Rvffel and Associates. Inc.
I 0""" 'o".~ -.,
Current BCC Approved Amount:
$ _200,000.00
(Start'ng POint)
$_254,000.00
(Last Total Amount Approved by the BCC)
Current Contract Amount:
$ 254.00000
(Including All Changes Prior To This Modification)
Change Amount:
$ 0
Revised ContractlWork Order Amount:
$_254,000.00
(Including Th,s Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $ 0
Date of Last BCC Approval
9/26/08
Agenda Item #
16A2
Percentage of the change over/under current contract amount 0%
Formula: (Revised Amount I Last Bee approved amount)-1
CURRENT COMPLETION DATE (S) ORIGINAL:
3-31-2008
CURRENT:
2-30-2009 -'7
/!/()
1
Describe the change(s): To. <i1!!.lW for the updating of the ColJitlf. Inter-Active Gro\Ylh Model Qy
extending the time frame associated with the current contrafUQJ -01::20 I Qc
Specify the reasons for the change(s) . 1. Planned or Elective 2. Unforeseen Conditions 3. Quantity
Adjustments 4. Correction of Errors (Plans, Specifications or Scope of Work) 5. Value Added
X 6. Schedule Adjustments Note: One or more may be checked, depending on the nature ofthe change(s).
Identify all negative impacts to the project if this change order were not processed: Model would not contain the
most up-to-date parcel information available.
This change was requested by: IContractor/Consultant
_Design Professional IRegulatory Agency (Specify)
I Owner
I Using Department - CDES
- Other (SpecifYL
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
Yes
'" No
This form is to be signed and dated.
APPROVED BY _.;?~~;,;
Project Manager "", <c. i:\~,.
/..,
Date:
j ~ ,( <-- J <"(
REVIEWED BY:
Date:
2 -(;-[.q
c( .)
~
Agenda Item No. 16A3
February 24,2009
Page 5 of 6
CHANGE ORDER
CHANGE ORDER NO. Four
CONTRACT N0.45-88581
BCC Date: 02-24-2009
Agenda Item: _
TO: Van Buskirk. Rvffel and Associates, Inc.
100 Estern Boulevard. Suite 434
Fort Mvers Beach. Florida 33931
DATE: January 15, 2009
PROJECT NAME: Collier Countv Inter-Active Growth Model (CIGM)
PROJECT NO.:
Under our AGREEMENT dated September 26, 2006 and modified on April 22. 2008. and September
26. 2009 .
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: To Increase the time frame associated for the CIGM land use
modeling to be utilized by AIM Engineering & Surveying, Inc., the consultants for the Transportation
Divisions to update to the Long Range Transportation Plan (LRTP).
FOR THE Additive Sum of:
$0
Original Agreement Amount
$200,000.00
$54,000
Sum of Previous Changes
This Change Order Add
$0
Present Agreement Amount
$254.000.00
The time for completion shall be increased by 300 calendar days due to this Change Order.
Accordingly, the Contract Time is now 38 months or 1,140 calendar days. The substantial completion
date is 6-01-2009 and the final completion date is 01-01-1D. Your acceptance of this Change Order
shall constitute a modification to our Agreement and will be performed subject to all the same terms
and conditions as contained in our Agreement indicated above, as fully as if the same were repeated
in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement
of any and all claims of the Contractor arising out of or related to the change set forth herein, inCluding
claims for impact and delay costs.
Accepted: January 15. 2009
CONTRACTOR:
Van Buskirk, Rvffel and Associates. Inc.
OWNER:
t~Y:v- ~~\
Carleton Ryffel, ICP, Vice PreSident
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
.~~/
By: /;/......./~
Mike Bosi, AICP, Project Manager
Agenda Item No. 16A3
February 24, 2009
Page 6 of6
:;PA~;;;r/JTO"--
Randall Co en
<
CONTRACT SPECIALIST ~
By ~" )17 yd
M. Wood
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
ATTEST:
Dwight E. Brock, Clerk
BY:
By:
Donna Fiala, Chaimnan
Approved As To Fomn
and tegaJ Sufficiency:
{~tu4 A-C{(O
Assistant County Attorney
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