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ISCOC Agenda 04/03/2019COLLIER COUNTY INFRASTRUCTURE SURTAX CITIZEN OVERSIGHT COMMITTEE Agenda April 3, 2019 9:00 AM Board of County Commission Chambers Collier County Government Center 3299 Tamiami Trail East, 3rd Floor Naples, FL. 34112 Ronald A. Kezeske – District 3 – Chair Scott J. Lepore – At-Large – Vice Chair Jacob Winge – District 1 Stephen Osborne – District 2 Justin Land – District 4 Beth Rozansky – District 5 Juliana Meek – At Large Jamie Andersen - Alternate James W. DeLony - Alternate All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the Committee prior to the meeting if applicable. For more information, please contact Heather Cartwright-Yilmaz at (239) 252-8366. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356, (239) 252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. 26.B.2 Packet Pg. 503 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL BY LIAISON 4. APPROVAL OF THE AGENDA 5. APPROVAL OF MINUTES FROM PREVIOUS MEETING 1. Meeting Minutes - March 6, 2019 6. PUBLIC COMMENT 7. NEW BUSINESS 8. PROJECTS A. TRANSPORTATION 1. To validate the proposed expenditures for improvements towards the replacement of eleven Bridges; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. B. FACILITIES & CAPITAL REPLACEMENTS 1. To validate the proposed expenditures for the Emergency Services Center enclosure of the East Bay to improve the County’s hurricane and disaster resiliency efforts by improving the local capacity to store, deploy and trans-load disaster or emergency response supplies, equipment and commodities. 2. Validate the proposed expenditures for the design, purchase and installation of the Hurricane Resilience - Pump Station Emergency Back-up Systems at thirty-two (32) wastewater pump stations. 3. To validate the expenditures for the design, CEI, and construction for the Heritage Bay Emergency Medical Services (EMS) Station; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. 4. To validate the expenditures for the design, and the construction of the replacement of existing chillers, cooling towers and moisture removal unit; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. 26.B.2 Packet Pg. 504 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 5. To validate the expenditures associated with the replacement of the HVAC system for the Naples Regional Library (Library); to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. 6. To validate the expenditures for the design and the replacement of the roof at the Health Department Building, Building H, on the Government campus; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. C. COMMUNITY PRIORITIES 9. OLD BUSINESS A. ***This item has been continued from the March 6, 2019 ISCOC meeting*** To validate the expenditures for the design, CEI, and the construction for the Big Corkscrew Island Regional Park; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. B. Monthly Report to Committee - April C. Committee Support Documents 10. ANNOUNCEMENTS 11. COMMITTEE MEMBER DISCUSSION 12. NEXT MEETING DATE A. Next Meeting Date - May 1, 2019 13. ADJOURNMENT 26.B.2 Packet Pg. 505 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 5.1 Item Summary: Meeting Minutes - March 6, 2019 Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/28/2019 3:46 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/28/2019 3:46 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:57 PM Administrative Services Department Michael Cox Additional Reviewer Completed 03/28/2019 4:03 PM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 4:05 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 5.1 Packet Pg. 4 26.B.2 Packet Pg. 506 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 1 | P a g e MINUTES OF THE REGULAR MEETING OF THE COLLIER COUNTY Infrastructure Surtax Citizen Oversight Committee March 6, 2019 Naples, Florida LET IT BE REMEMBERED that the Collier County Infrastructure Surtax Citizen Oversight Committee met on this date at 9:00 A.M. at 3299 Tamiami Trail East, Building F, 3rd Floor Board of County Commission Chambers, Naples, Florida with the following Members Present: Infrastructure Surtax Citizen Oversight Committee Present: Ronald A. Kezeske Justin Land Beth Rozansky Scott J. Lepore Juliana Meek Jamie Andersen James W. DeLony Jacob Winge Stephen Osborne Also Present: Nick Casalanguids – Deputy County Manager Heather Cartwright-Yilmaz – Sr. Operations Analyst County Manager’s Office Geoff Willig – Sr. Operations Analyst County Manager’s Office 1. Call to Order & Pledge of Allegiance The Chairman called the meeting to order at 9:00 AM and led the Pledge of Allegiance. 3. Roll Call – Liaison Seven members of the Infrastructure Surtax Citizen Oversight Committee were present representing a quorum, including two alternates. Staff Report The Liaison recommended obtaining signature for Agenda packets after meeting adjournment. Approved 4. Approval of The Agenda The agenda was distributed to all present and approved. 5.1.a Packet Pg. 5 Attachment: 03-06-2019 Meeting Minutes (Unsigned) (8422 : Meeting Minutes - March 6, 2019)26.B.2 Packet Pg. 507 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2 | P a g e 5. Approval of minutes from Previous Meeting A. Meeting Minutes – March 6, 2019 The minutes was distributed to all present and approved. Committee discussion ensued around committee participation during absence. It was agreed that alternates would alternate as needed. 6. Public Comment No public comment was received. 7. New Business The Chairman wanted to discuss that there is a push to talk or request to speak button; however, he was not a fan. Committee members agreed with this approach. The Liaison shared with Committee members that the meeting schedule for Future meeting will be the first Wednesday of every month and will be broadcasted live with Video archives. 8. Projects A. Transportation 1. To validate the proposed expenditures for the design and the construction for the 0Triangle Boulevard project. The Principal Project Manager, Mr. McCleary, presented the Triangle Boulevard project for the design, CEI, and the construction to Committee members. Mr. DeLony inquired about the project funding not being provided by the developer. The PM confirmed that the project is a Legacy project. Mr. DeLony recommended that the project be scoped to see if any reimbursements needs to be brought up. It was also confirmed that the project cost would be $6M. The project was not eligible for Impact fees because it is a system improvement and not new lane miles were added to project. Discussion ensued around Impact Fees, General Fund and other sources of funding. If the project goes over the $6M then the project would go before the Board for additional funding. If the project goes over and it is decided to seek more funding from the Sales Tax, then staff would have to seek approval through the Committee after Board approval to go over original estimate. Mr. Casalanguida, Deputy County Manager, advised Committee Members that when projects go over or under estimates staff will be tracking this and will be providing a quarterly update to what is called CAPS Track. If it comes in over, we must go in front of the Board and accept the overage as a practice. He concluded that there is still unfinished Design on the projects and staff will keep the Committee updated. Committee members ensured on discussion, regarding the project and the Chairman asked to get a Motion. A motion to approve the project was made and was unanimously approved. 2. To validate the proposed expenditures for the design, CEI, and the construction for 0the Vanderbilt Beach Road Extension from Collier Boulevard to 16th Street NE. The Sr. Project Manager, Andrew Miller, presented the Vanderbilt Beach Road Extension for the design, CEI, and the construction for the project. Exhibit A was done over a year ago and weather 5.1.a Packet Pg. 6 Attachment: 03-06-2019 Meeting Minutes (Unsigned) (8422 : Meeting Minutes - March 6, 2019)26.B.2 Packet Pg. 508 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 3 | P a g e 8th and 6th street is still in play is part of discussion. Numbers and estimate may change throughout. The goal is how that impacts North and South traffic. A bridge just a mile parallel to the West of 16th. The bridge between Golden Gate and some feeder network project will get into 16th are some questions. Discussion ensued around parcel purchase with some anticipation that there will be push back from property owners. Some property questions may go above the $129K and some may go down. A motion to approve the project was made and was unanimously approved. B. Facilities & Capital Replacements 1. To validate the proposed expenditures for the design, CEI, and the 0construction for the Big Corkscrew Island Regional Park. Leandro Goiccoechea, Senior Project Manager, presented the Big Corkscrew Island Regional Park project for the design, CEI, and the construction for the park. Committee members discussed the layout of the presentation and various funding sources. One Committee member requested more information supporting the project and the presence of the County Attorney supporting the project meets ballot language, F.S. 212.055 requirements and County Ordinance. A motion to continue the project to next meeting was approved. 2. To validate the proposed expenditures for the design, CEI, and the 0construction for the Domestic Animal Services Shelter 0Improvement/Replacement. Dayne Atkinson, Project Manager, presented the Domestic Animal Services Shelter project for the Design, CEI, and Construction for the facility. Committee members discussed the layout and number of buildings. Clarification on current building type was confirmed as being shed like and not hurricane resistant. Additional information was presented on the need for HVAC as the current facility rents units through the summer because it does not meet the standard for approximately three months. A motion to approve the project was made and was unanimously approved. C. Community Priorities (None) 9. Old Business The Committee requested staff to create a method for tracking Sales Tax funding. Staff will provide a Status of Projects form to be part of the Agenda for future meetings. As of February 26, 2019, Collier County had not received any funding. Additionally, Staff updated PowerPoint presentations to include a chart with funding source and funding request amount that Committee was validating on the Checklist. 10. Announcements (None) 5.1.a Packet Pg. 7 Attachment: 03-06-2019 Meeting Minutes (Unsigned) (8422 : Meeting Minutes - March 6, 2019)26.B.2 Packet Pg. 509 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 4 | P a g e 11. Committee Member Discussion Committee member discussion ensued around computer set-up and how to pull up documents when the system resets. The members then requested clarification on the total of $490M as if it was a pro-rata type break up. Mr. Casalanguida clarified that it’s a State Revenue Model thy put out based on collections, so they update it every year. The funds are going to go to their coffer and fill theirs first. Committee discussion ensued around the ROW projections for the Triangle Park project. The ROW is currently an estimate for this project. The Committee wanted information on how the projects were progressing. The projects will come back as Summary item as a sort of CAPS Track every quarter. The project Management team will review project schedule and budget. The Committee made a request for the Ballot Language to be provided as part of the Agenda packet. 12. Next Meeting Date The next meeting of the Infrastructure Surtax Citizen Oversight Committee will be on April 3, 2019 at 9 AM in the BCC Boardroom at 3299 Tamiami Trl E, Naples FL 34112 on the third floor. 13. Adjournment Mr. Kezeske made a motion for this meeting to be adjourned and was accepted unanimously. The meeting was adjourned at 11:07 AM with nothing further to discuss. Collier County Infrastructure Surtax Citizen Oversight Committee _______________________ Ronald A. Kezeske – Chairman The foregoing Minutes were approved by Committee Chair on March 06, 2019, “as submitted” [ ] or “as amended” [ ] 5.1.a Packet Pg. 8 Attachment: 03-06-2019 Meeting Minutes (Unsigned) (8422 : Meeting Minutes - March 6, 2019)26.B.2 Packet Pg. 510 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 EXECUTIVE SUMMARY To validate the proposed expenditures for improvements towards the replacement of eleven Bridges; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. OBJECTIVE: To validate the proposed expenditures for the design, construction engineering inspection, and the construction for Eleven Bridge Replacements at various locations east of State Route 29. CONSIDERATIONS: The Surtax began to be collected on January 1, 2019. Projects outlined in County Ordinance 2018-21 are eligible to receive funding from the Surtax so long as the expenditure occurred after January 1, 2019, the project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is in line with County Ordinance 2018-21. There were 3 main categories of projects identified in Ordinance 2018-21 Transportation Projects, Facilities & Capital Replacements, and Community Priorities. The Eleven Bridge Replacements Project was specifically identified within the Transportation Project category. The Eleven Bridge Replacements project fulfills the definition of infrastructure as outlined in F.S. 212.055, which defines Infrastructure as: “Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service.” On September 8, 2016, the Collier County Growth Management Department, through its Transportation Engineering Division, solicited engineering services for the replacement of eleven functionally obsolete and structurally deficient bridges. These bridges became top priority for replacement when the Florida Department of Transportation considered them at risk for load limit posting, closure, or failure due to the continued degradation of their existing timber pile foundations. On July 11, 2017, the Board of County Commissioners (Board) approved a professional services contract for the design and permitting phase of the project in the amount of $2.5M. The design started August 28, 2017 and is expected to be completed by November 27, 2019. The construction should take approximately two years beginning in year 2021. All the bridges are located east of SR29 in eastern Collier County; six on Immokalee Road, bridge numbers; 030136, 030137, 030138, 030139, 030140, 030141, four on Oil Well Road, bridge numbers; 030153, 030154, 030155, 030156, and one on County Line Road, bridge number 030158. As of the 30% engineer’s estimate of probable construction cost, the replacement cost is estimated to be $35.4M, which includes construction engineering inspection and permitting mitigation. The Surtax contribution to this amount is $7M, with the remaining $26M collected from gas taxes and the potential issuance of debt. FISCAL IMPACT: The table below shows a total estimated cost for design, permitting and mitigation, construction engineering inspection and construction of $35.4M for this project, of which $7,000,000 are identified in Exhibit A. The remaining funds will come from gas tax and potential issuance of debt. Design & Mitigation CEI Services Construction Total 8.A.1 Packet Pg. 9 26.B.2 Packet Pg. 511 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 Permitting Cost* $2,459,845.80 $1,075,000 $3,400,000 $28,500,000 ≈$35,400,000 * The construction is not out to bid yet. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Ordinance No. 2018-21, the Collier County infrastructure surtax ordinance, created the Infrastructure Surtax Citizen Oversight Committee, whose duties are as follows: Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee, and (3) fall within the projects and categories identified. The Committee shall not recommend alternative projects, unless requested by the Board. A copy of the ordinance, which contains the ballot language, is attached to this Executive Summary for the Committee’s review. The Committee will note that “Bridge Replacements (11)” is specifically included in Exhibit A. In addition to the Ordinance, it is important that the Committee be comfortable that the proposed expenditure comports with Florida Statute Sec. 212.055, which authorizes the local government infrastructure sales surtax. That statute states, in relevant part as follows: 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX. (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0125/Sections/0125.011.html>, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs 8.A.1 Packet Pg. 10 26.B.2 Packet Pg. 512 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3164.html>(39), s.163.3221 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3221.html>(13), or s. 189.012 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0189/Sections/0189.012.html>(5), and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. A copy of the entire statute is included as back-up to this item. The County Attorney has reviewed this item and believes that the request meets all the requirements of both the Statute and the Ordinance. As an aside, only those items which I believe satisfy the requirements of both the Ordinance and the Statute will be brought to the Committee. My opinion, however, is not binding on the Committee, as the Board of County Commissioners created this Committee “to provide for citizen review of the expenditure of the Surtax proceeds by the County… (to) serve as an ad hoc advisory and reporting body to the County.” Prepared by: Vu Thao, P.E., Sr. Project Manager, Transportation Engineering Division ATTACHMENT(S) 1. Bridge Replacements (11) Presentation (PPTX) 2. ISCOC Project Checklist - Bridge Replacements (11) (PDF) 3. [Linked] Infrastructure Surtax Statute (DOCX) 4. [Linked] Ordinance 2018-21 (PDF) 8.A.1 Packet Pg. 11 26.B.2 Packet Pg. 513 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 8.A.1 Doc ID: 8432 Item Summary: To validate the proposed expenditures for improvements towards the replacement of eleven Bridges; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018 -21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/26/2019 1:41 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/26/2019 1:41 PM Approved By: Review: County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/27/2019 4:18 PM County Manager's Office Heather Yilmaz Review Item Completed 03/27/2019 6:57 PM Transportation Engineering Jay Ahmad Additional Reviewer Completed 03/28/2019 6:59 AM Administrative Services Department Michael Cox Additional Reviewer Completed 03/28/2019 10:28 AM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:56 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 8.A.1 Packet Pg. 12 26.B.2 Packet Pg. 514 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Prepared By: Thaddeus Cohen,Department Head,Growth Management Department Jay Ahmad,P.E.,Director,Transportation Engineering Marlene Messam,P.E.,Principal Project Manager,Transportation Engineering Vu Thao,P.E.,Sr. Project Manager , Transportation Engineering 11 Bridge Replacements Project 1 11 Bridge Replacements ProjectGrowth Management Department 8.A.1.a Packet Pg. 13 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 515 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax History •The Florida Department of Tr ansportation provides biennial inspections of the County-owned Bridges. These inspections provide condition ratings which are then used to determine whether the structure needs to be repaired, rehabilitated or replaced. The condition ratings for the eleven (11) bridges indicate that they should be prioritized for replacement. •On September 8, 2016, the Board of County Commissioners advertised for professional services for the design and replacement of eleven (11) functionally obsolete and structural deficient bridges located on major arterials east of SR 29. •On July 11, 2017, the Board approved the professional services contract to begin the design phase. 2 11 Bridge Replacements ProjectGrowth Management Department 8.A.1.a Packet Pg. 14 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 516 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax History continued •On August 28, 2017, HNTB Engineering, Inc. was issued a Notice To Proceed. •November 13, 2017, the first public information meeting was convened at the UF/IFAS Southwest Florida Research and Education Center, Immokalee to inform stake holders and interested parties about the project. •The design production is currently at the 60% phase, and permits are anticipated to be submitted at the end of this phase. 3 11 Bridge Replacements ProjectGrowth Management Department 8.A.1.a Packet Pg. 15 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 517 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax 11 Bridge Replacements Project Growth Management Department 11 Bridge Replacements Project4 Immokalee Rd Locations 8.A.1.a Packet Pg. 16 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 518 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax 11 Bridge Replacements Project Project Manager: oVu Thao, PE Growth Management Department 11 Bridge Replacements Project5 8.A.1.a Packet Pg. 17 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 519 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Deta ils The 11 Bridge Replacements (Immokalee Rd., Oil Well Rd., and County Line Rd.) is an infrastructure upgrade consisting of: •Tw o-lane undivided bridges. •Minor improvements to existing two-lane rural roadway approaches , including shoulders. 6Growth Management Department 11 Bridge Replacements Project 8.A.1.a Packet Pg. 18 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 520 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Ty pical Bridge Section (#030136) 11 Bridge Replacements Project 2-lane facility includes shoulders, traffic railings, and concrete pile bents 7Growth Management Department 8.A.1.a Packet Pg. 19 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 521 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Ty pical Bridge Section (Except #030136) 11 Bridge Replacements Project 2-lane facility includes shoulders, traffic railings, and concrete pile bents 8Growth Management Department 8.A.1.a Packet Pg. 20 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 522 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Ty pical Roadway Section 11 Bridge Replacements Project 2-lane facility includes shoulders, retaining walls (gravity and sheet-pile) and guardrail 9Growth Management Department 8.A.1.a Packet Pg. 21 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 523 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Deta ils The project will be split into 3 separate bid packages: •Immokalee Road (#030136,#030137, and #030138) •Package 2 –Immokalee Road (#030139,#030140, #030141), and County Line Rd (#030158) •Package 3 –Oilwell Road (#030153, #030154, #030155, and #030156) 10Growth Management Department 11 Bridge Replacements Project 8.A.1.a Packet Pg. 22 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 524 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax / Project Summary /Financials 11 Bridge Replacements Project $7.0 M will be financed through the sales tax, remaining funds will come from Gas Taxes and potential Issuance of debt. 11Growth Management Department $16.00 $7.00 $35.4 $- $5.00 $10.00 $15.00 $20.00 $25.00 $30.00 $35.00 $40.00 Current Funding 7-Year Sales Tax Total Estimated CostMillionsProject Funding To tal Estimate vs. Funding Source's 8.A.1.a Packet Pg. 23 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 525 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax •Design: HNTB Engineering, Inc. was awarded the design contract in 2017 for all eleven bridges east of SR 29. In July 2017, the Board of County Commissioners approved a contract for the design and permitting phase in the amount of $2.5M which covers the design of the bridges and roadway approaches as well as public involvement and post-design services. •Permitting: Environmental impacts will require a permit from South West Florida Water Management and the Army Corp of Engineers. The permit applications will be submitted once we reach the 60% design phase. •Mitigation: Collier County is required to provide compensatory mitigation to offset unavoidable wetland, other surface waters, and endangered species impacts. For this project we have estimated $1.1M to cover the cost of mitigation. Project Stages /Details 11 Bridge Replacements Project12Growth Management Department 8.A.1.a Packet Pg. 24 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 526 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax •Construction: Once the design is complete, construction companies will be invited to bid on this project. The company who meets all requirements at the lowest price will be awarded this contract. Any qualified US company is allowed to participate in this bid process. It usually takes about six months from the start of the bid to the award of the contract. We anticipate a construction time of about two years (depending on weather conditions and other variables) and $7M out of the estimated total cost of $28.5M for the eleven bridge replacements will be financed through the sales tax. •Construction Engineering Inspection (CEI): We have budgeted $3.4M to pay for a CEI firm. This consultant will make certain that the entire project is constructed in conformance with approved plans and specifications. The focus is quality construction that is on schedule and within budget. They will monitor all stages of the construction on a daily basis and check the quality of work for every line item, including material testing. Inspectors will be on site whenever there is construction activity and will keep a daily log of the progress. Project Stages /Details 13Growth Management Department 11 Bridge Replacements Project 8.A.1.a Packet Pg. 25 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 527 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax / Project Schedule 11 Bridge Replacements Project14Growth Management Department Activity Start Finish 2018 2019 2020 2021 2022 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 30% Design Jul-18 Oct-18 60% Design Oct-18 May-19 90% Design May-19 Sep-19 100% Design Sep-19 Nov-19 Permit & Mitig.May-19 May-20 Procurement Jan-20 Sep-20 Construction Oct-20 Oct-22 8.A.1.a Packet Pg. 26 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 528 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax 11 Bridge Replacements Project15Growth Management Department 8.A.1.a Packet Pg. 27 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 529 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Expenditure Estimates 11 Bridge Replacements Project16Growth Management Department Design, $2,459,846 Permitting & Mitigation, $1,075,000 Construction, $28,500,000 Construction Engineering Inspection, $3,400,000 8.A.1.a Packet Pg. 28 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 530 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Re co mmendation To va lidate the proposed expenditures fo r the design,permitting and mitigation,Construction Engineering Inspection,and the construction for the 11 Bridge Re placements;to ensure that this project meets the requirements of F.S.212.055,conforms to the definition of Infrastructure,and is an eligible project in line with County Ordinance 2018-21 and the ballot language within;to make a finding that the project expenditures are a va lid use of Infrastructure Sales Surtax Funding. 11 Bridge Replacements Project17Growth Management Department 8.A.1.a Packet Pg. 29 Attachment: Bridge Replacements (11) Presentation (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 531 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Project # Infrastructure Surtax Citizens Oversite Committee Project Checklist  Project(s) in line with F.S. 212.055 Expenditure related to infrastructure as follows:  Construction  Improvement of public facilities  Land acquisition  Land improvement  Design  Engineering costs  Professional & related costs to bring facility into service (CEI, Material Testing, Specialty Consultants)  EMS vehicles associated with 3 new substations  Court-related expenditures for the construction, lease or maintenance of the Court-related facilities including utilities and security infrastructure  Life expectancy of at least 5 years  Land Acquisition expenditure for Residential housing project where at least 30% of units are affordable to individuals whose total annual household income does not exceed 120% of area median income.  Project(s) in line with County Ordinance 2018-21  Project(s) identified in Exhibit A within County Ordinance 2018-21  Project(s) in line with Ballot Language within County Ordinance 2018-21 The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the project meets the necessary requirements and is eligible to use Surtax Funding on , 2019. Chairman Exhibit A Reference Category: Sub-Category: Funding Requested: 8.A.1.b Packet Pg. 30 Attachment: ISCOC Project Checklist - Bridge Replacements (11) (8432 : Bridge Replacements (11))26.B.2 Packet Pg. 532 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 EXECUTIVE SUMMARY To validate the proposed expenditures for the Emergency Services Center enclosure of the East Bay to improve the County’s hurricane and disaster resiliency efforts by improving the local capacity to store and deploy disaster or emergency response supplies, equipment, and commodities. OBJECTIVE: To validate the expenditures associated with the Emergency Services Center (ESC) enclosure of the East Bay. CONSIDERATIONS: The Surtax began to be collected on January 1, 2019. Projects outlined in County Ordinance 2018-21 are eligible to receive funding from the Surtax so long as the expenditure occurred after January 1, 2019, the project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is in line with County Ordinance 2018-21. There were 3 main categories of projects identified in Ordinance 2018-21 Transportation Projects, Facilities & Capital Replacements, and Community Priorities. The ESC East Bay enclosure is identified within the Facilities & Capital Replacements category under the sub-group of “Hurricane Resilience”. This project will improve the County’s hurricane and disaster resiliency efforts by improving the local capability to store and deploy disaster or emergency response supplies, equipment, and commodities. The ESC East Bay enclosure project fulfills the definition of infrastructure as outlined in F.S. 212.055, which defines Infrastructure as: “Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service.” The ESC is responsible for the County-wide coordination of all natural and man-made emergencies. Currently, the ESC and East Bay houses supplies necessary to support the community during times of activation of events. These support services include but are not limited to emergency transport trailers, generators, and the Major Incident vehicles. Enclosing the East Bay this area will provide the Bureau of Emergency Services (BES) an opportunity to migrate disaster supply inventory, which is currently exposed to high heat and humidity in the transport trailers to modular rolling storage cabinets and palletized loads allowing for better inventory control and greater protection. Following hurricane Irma staff observed several challenges protecting and organizing supplies due to the current design. The “just in time” delivery approach will allow for cost savings due to current losses from heat and humidity exposure. The inbound commodities that would be stored range from shelter supplies, e quipment and pharmaceuticals in a secure and environmentally controlled location for future disasters and public health events. Additional cost benefits of preparedness and readiness allow the County to be less reliant on limited State and Federal resources and allow for faster delivery locally of response supplies, equipment, and commodities to provide services and support to our residents. FISCAL IMPACT: Exhibit A identified $15.0M for the Hurricane Resilience projects, the conservative cost estimate is for the ESC East Bay enclosure is $1.5M. All opportunities will be reviewed toward value engineering. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Ordinance No. 8.B.1 Packet Pg. 31 26.B.2 Packet Pg. 533 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 2018-21, the Collier County infrastructure surtax ordinance, created the Infrastructure Surtax Citizen Oversight Committee, whose duties are as follows: Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee, and (3) fall within the projects and categories identified. The Committee shall not recommend alternative projects, unless requested by the Board. A copy of the ordinance, which contains the ballot language, is attached to this Executive Summary for the Committee’s review. The Committee will note that Hurricane Resilience is specifically included in Exhibit A. In addition to the Ordinance, it is important that the Committee be comfortable that the proposed expenditure comports with Florida Statute Sec. 212.055, which authorizes the local government infrastructure sales surtax. That statute states, in relevant part as follows: 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX. (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0125/Sections/0125.011.html>, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3164.html>(39), s.163.3221 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3221.html>(13), or s. 189.012 8.B.1 Packet Pg. 32 26.B.2 Packet Pg. 534 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0189/Sections/0189.012.html>(5), and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. A copy of the entire statute is included as back-up to this item. The County Attorney has reviewed this item and believes that the request meets all the requirements of both the Statute and the Ordinance. As an aside, only those items which I believe satisfy the requirements of both the Ordinance and the Statute will be brought to the Committee. My opinion, however, is not binding on the Committee, as the Board of County Commissioners created this Committee “to provide for citizen review of the expenditure of the Surtax proceeds by the County… (to) serve as an ad ho c advisory and reporting body to the County.” Prepared by: John McCormick, PE, Principal Project Manager, Facilities Management ATTACHMENT(S) 1. Emergency Services Center East Bay Enclosure (ESC) Presentation (PPTX) 2. ISCOC Project Checklist - Emergency Services Center (ESC) - East Bay (PDF) 3. [Linked] Infrastructure Surtax Statute (DOCX) 4. [Linked] Ordinance 2018-21 (PDF) 8.B.1 Packet Pg. 33 26.B.2 Packet Pg. 535 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 8.B.1 Doc ID: 8427 Item Summary: To validate the proposed expenditures for the Emergency Services Center enclosure of the East Bay to improve the County’s hurricane and disaster resiliency efforts by improving the local capacity to store, deploy and trans-load disaster or emergency response supplies, equipment and commodities. Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/26/2019 12:14 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/26/2019 12:14 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/26/2019 12:15 PM Facilities Management Damon Grant Additional Reviewer Completed 03/27/2019 3:02 PM Emergency Management Daniel Summers Additional Reviewer Completed 03/27/2019 3:51 PM County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/27/2019 4:09 PM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 03/27/2019 4:24 PM Administrative Services Department Michael Cox Additional Reviewer Completed 03/27/2019 4:25 PM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:56 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 8.B.1 Packet Pg. 34 26.B.2 Packet Pg. 536 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Validation of Expenditures for the Enclosure of the East Bay at the Emergency Services Center Project Number: 50390 John McCormick, PE Principal Project Manager Facilities Management Division, PUD April 3, 2019 Collier County | Florida 8.B.1.a Packet Pg. 35 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 537 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project History u The East Bay is currently an open sided ground level covered parking area. u Closing in the East Bay will initiate the migration of disaster supply inventory, currently exposed to high heat and humidity in transport trailers to modular rolling storage cabinets and palletized loads to allow for better inventory control. u Enclosing the East Bay will provide a cost savings due to losses from heat and humidity seen in the current condition. 2Public Utilities Department 8.B.1.a Packet Pg. 36 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 538 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Public Utilities Department 3 8.B.1.a Packet Pg. 37 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 539 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Public Utilities Department 4 8.B.1.a Packet Pg. 38 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 540 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Emergency Services Center 5Public Utilities Department 8.B.1.a Packet Pg. 39 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 541 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Emergency Services East Bay 6Public Utilities Department 8.B.1.a Packet Pg. 40 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 542 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials u 7-Year Sales Tax in Sub Category Hurricane Resilience •Total Projects: $15M u Project Estimate: •Estimated Cost Enclosing the East Bay at the Emergency Services Center: $1.5M Public Utilities Department 7 8.B.1.a Packet Pg. 41 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 543 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/FinancialsEnclosureoftheEmergencyServicesCenter’s EastBay:Design/Engineering:$56,000Construction:$1,444,000 (Estimate)Total:•$1,500,000 Public Utilities Department 8 8.B.1.a Packet Pg. 42 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 544 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Schedule/Status u Engineering estimates conclude that eight (8) to ten (10) months would be ample time for bidding and construction of the East Bay enclosure. u Proposed Schedule: Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 DESIGN Jan-19 Sep-19 PROCUREMENT Nov-19 Jan-20 PERMITTING Oct-19 Nov-19 CO NSTRUCTION Jan-19 Aug-20 2020 ACTIVITY START FINISH 2019 Public Utilities Department 9 8.B.1.a Packet Pg. 43 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 545 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Fiscal Impact Public Utilities Department 10 8.B.1.a Packet Pg. 44 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 546 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Funding Public Utilities Department 8.B.1.a Packet Pg. 45 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 547 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Recommendation u To validate the expenditures for the Emergency Services CenterenclosureoftheEastBay;to ensure that this project meets therequirementsofF.S.212.055,conforms to the definition ofInfrastructure,and is an eligible project in line with CountyOrdinance2018-21 and the ballot language within;to make a findingthattheprojectexpendituresareavaliduseofInfrastructureSalesSurtaxFunding. Public Utilities Department 12 8.B.1.a Packet Pg. 46 Attachment: Emergency Services Center East Bay Enclosure (ESC) Presentation (8427 : ESC East Bay26.B.2 Packet Pg. 548 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Project # Infrastructure Surtax Citizens Oversite Committee Project Checklist  Project(s) in line with F.S. 212.055 Expenditure related to infrastructure as follows:  Construction  Improvement of public facilities  Land acquisition  Land improvement  Design  Engineering costs  Professional & related costs to bring facility into service (CEI, Material Testing, Specialty Consultants)  EMS vehicles associated with 3 new substations  Court-related expenditures for the construction, lease or maintenance of the Court-related facilities including utilities and security infrastructure  Life expectancy of at least 5 years  Land Acquisition expenditure for Residential housing project where at least 30% of units are affordable to individuals whose total annual household income does not exceed 120% of area median income.  Project(s) in line with County Ordinance 2018-21  Project(s) identified in Exhibit A within County Ordinance 2018-21  Project(s) in line with Ballot Language within County Ordinance 2018-21 The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the project meets the necessary requirements and is eligible to use Surtax Funding on , 2019. Chairman Exhibit A Reference Category: Sub-Category: Funding Requested: 8.B.1.b Packet Pg. 47 Attachment: ISCOC Project Checklist - Emergency Services Center (ESC) - East Bay (8427 : ESC East Bay Enclosure)26.B.2 Packet Pg. 549 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 EXECUTIVE SUMMARY Validate the proposed expenditures for the design, purchase and installation of the Hurricane Resilience - Pump Station Emergency Back-up Systems at thirty-two (32) wastewater pump stations. OBJECTIVE: To maintain compliance with local, state, and federal regulations and to improve hurricane resiliency and operational reliability in the wastewater collection system. CONSIDERATIONS: The Surtax began to be collected on January 1, 2019. Projects outlined in County Ordinance 2018-21 are eligible to receive funding from the Surtax so long as the expenditure occurred after January 1, 2019, the project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is in line with County Ordinance 2018-21. There were three main categories of projects identified in Ordinance 2018-21: Transportation Projects, Facilities & Capital Replacements and Community Priorities. The Hurricane Resilience - Pump Station Emergency Back-up Systems project fulfills the definition of infrastructure as outlined in F.S. 212.055, which defines Infrastructure as: “Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service.” The Collier County Water-Sewer District operates approximately 900 wastewater pump stations. Some of these pump stations serve facilities that are critical during an emergency, some are in environmentally sensitive areas, and some are operationally critical based on the level of service they provide. During a widespread power outage, such as occurred in the wake of Hurricane Irma, it is essential that critical wastewater pump stations continue to operate to provide uninterrupted service to hospitals, shelters, assisted living facilities, and emergency services. Equally as important, is the protection of the public health and the environment by ensuring that wastewater stays within the confines of the collection system. The installation of emergency back-up systems at these 32 critical sites will build resiliency and reliability into some of the most critical areas of the wastewater collection system. FISCAL IMPACT: Exhibit A identified up to $15M for this project; the estimated costs for design, purchase and installation of emergency power at 32 pump stations is estimated to be $3.5M. 16 Permanent Generators/Pumps $2.5M 16 Portable Generators with ATS $1.0M LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Ordinance No. 2018-21, the Collier County infrastructure surtax ordinance, created the Infrastructure Surtax Citizen Oversight Committee, whose duties are as follows: Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee, and (3) fall within the projects and categories identified. The Committee shall not recommend alternative 8.B.2 Packet Pg. 48 26.B.2 Packet Pg. 550 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 projects, unless requested by the Board. A copy of the ordinance, which contains the ballot language, is attached to this Executive Summary for the Committee’s review. The Committee will note that Hurricane Resilience is specifically included in Exhibit A. In addition to the Ordinance, it is important that the Committee be comfortable that the proposed expenditure comports with Florida Statute Sec. 212.055, which authorizes the local government infrastructure sales surtax. That statute states, in relevant part as follows: 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX. (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0125/Sections/0125.011.html>, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3164.html>(39), s.163.3221 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3221.html>(13), or s. 189.012 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0189/Sections/0189.012.html>(5), and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. A copy of the entire statute is included as back-up to this item. 8.B.2 Packet Pg. 49 26.B.2 Packet Pg. 551 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 The County Attorney has reviewed this item and believes that the request meets all the requirements of both the Statute and the Ordinance. As an aside, only those items which I believe satisfy the requirements of both the Ordinance and the Statute will be brought to the Committee. My opinion, however, is not binding on the Committee, as the Board of County Commissioners created this Committee “to provide for citizen review of the expenditure of the Surtax proceeds by the County… (to) serve as an ad hoc advisory and reporting body to the County.” GROWTH MANAGEMENT IMPACT: There are no Growth Management impacts associated with this action. RECOMMENDATION: To validate the expenditures for the design, purchase and installation of the Hurricane Resilience - Pump Station Emergency Back-up Systems; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Prepared by: Michael Stevens, P.E., Principal Project Manager, Engineering & Project Management ATTACHMENT(S) 1. Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (PPTX) 2. ISCOC Checklist - Hurricane Resilience -50391 WW Pump Station Emer Back-up 4-3-2019 (PDF) 3. [Linked] Infrastructure Surtax Statute (DOCX) 4. [Linked] Ordinance 2018-21 (PDF) 8.B.2 Packet Pg. 50 26.B.2 Packet Pg. 552 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 8.B.2 Doc ID: 8476 Item Summary: Validate the proposed expenditures for the design, purchase and installation of the Hurricane Resilience - Pump Station Emergency Back-up Systems at thirty-two (32) wastewater pump stations. Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/27/2019 6:25 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/27/2019 6:25 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/27/2019 6:26 PM Wastewater Beth Johnssen Additional Reviewer Completed 03/27/2019 8:37 PM County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/28/2019 9:34 AM Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 03/28/2019 1:08 PM Administrative Services Department Michael Cox Additional Reviewer Completed 03/28/2019 1:31 PM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 03/28/2019 2:02 PM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:57 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 8.B.2 Packet Pg. 51 26.B.2 Packet Pg. 553 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Validation of Expenditures for the Design, Purchase and Installation of Hurricane Resilience -Pump Station Emergency Back-up Systems Project No. 50391.2 Michael Stevens, P.E. Principal Project Manager Engineering & Project Management Division, PUD April 3, 2019 Collier County | Florida 8.B.2.a Packet Pg. 52 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 554 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project History u Hurricane Wilma –October 24, 2005 •43 pump stations with emergency back-up systems u Hurricane Irma –September 10, 2017 •95 pump stations with emergency back-up systems •841 out of 846 pump stations lost FP&L power u Utility Standards Update-July 2018 •Enhanced requirements to improve hurricane resiliency for new pump stations Public Utilities Department 1 8.B.2.a Packet Pg. 53 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 555 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map –32 Pump Station Sites 2Public Utilities Department 8.B.2.a Packet Pg. 54 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 556 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Critical Pump Stations Criticality Category Quantity Healthcare 4 Assisted Living Facility 4 Fire/Sheriff 5 Shelter/School 7 Environmental Impact/Sewer Overflow 12 Total 32 Public Utilities Department 3 8.B.2.a Packet Pg. 55 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 557 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Permanent Generator Public Utilities Department u Features •Immediate back-up •Smaller footprint than permanent diesel pumps •72 hour fuel supply •Resistant to theft 4 8.B.2.a Packet Pg. 56 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 558 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Permanent Diesel Pump u Features •Additional pumping capacity •Immediate back-up •72 hour fuel supply •Resistant to theft Public Utilities Department 5 8.B.2.a Packet Pg. 57 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 559 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Portable Generator with ATS u Features •Deployable to any location •Immediate back-up with Automatic Transfer Switch (ATS) •72 hour fuel supply Public Utilities Department 6 8.B.2.a Packet Pg. 58 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 560 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Deployment Type Quantity Total Permanent Generators 16 32Permanent Diesel Pumps Po rtable Generators 16 Public Utilities Department 7 8.B.2.a Packet Pg. 59 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 561 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials u 7-Year Sales Tax in Sub-Category Hurricane Resilience •Total Projects: $15M Project Estimate: •Estimated Cost for the Design, Purchase and Installation of the following: •16 Permanent Generators/Pumps: $2.5M •16 Portable Generators with ATS: $1.0M u Total Pump Station Emergency Back-up Systems: $3.5M Public Utilities Department 8 8.B.2.a Packet Pg. 60 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 562 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials Estimated Costs for the Design,Purchase and Installation of Emergency Power at 32 Pump Stations: Design/Engineering:$500,000 (Estimate) Construction:$3,000,000 (Estimate) Total:•$3,500,000 Public Utilities Department 9 8.B.2.a Packet Pg. 61 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 563 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Schedule/Status Public Utilities Department 10 Permanent Emergency Back-Up Sites Portable Emergency Back-Up Sites 8.B.2.a Packet Pg. 62 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 564 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Fiscal Impact u Exhibit A identified up to $15M for this project. Public Utilities Department 11 8.B.2.a Packet Pg. 63 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 565 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Funding To tal Sales Ta x Funding for all Hurricane Resilience Projects: $15M To tal Current Request for 32 Emergency Back-up Systems: • $3.5M Public Utilities Department 12 8.B.2.a Packet Pg. 64 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 566 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Recommendation u To validate the expenditures for the design,purchase and installation of the Hurricane Resilience –Pump Station Emergency Back-up Systems;to ensure that this project meets the requirements of F.S.212.055,conforms to the definition of Infrastructure,and is an eligible project in line with County Ordinance 2018-21 and the ballot language within;to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Public Utilities Department 13 8.B.2.a Packet Pg. 65 Attachment: Hurricane Resilience - WW Pump Station Emergency Back-up Generators Presentation (847626.B.2 Packet Pg. 567 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Project # Infrastructure Surtax Citizens Oversite Committee Project Checklist  Project(s) in line with F.S. 212.055 Expenditure related to infrastructure as follows:  Construction  Improvement of public facilities  Land acquisition  Land improvement  Design  Engineering costs  Professional & related costs to bring facility into service (CEI, Material Testing, Specialty Consultants)  EMS vehicles associated with 3 new substations  Court-related expenditures for the construction, lease or maintenance of the Court-related facilities including utilities and security infrastructure  Life expectancy of at least 5 years  Land Acquisition expenditure for Residential housing project where at least 30% of units are affordable to individuals whose total annual household income does not exceed 120% of area median income.  Project(s) in line with County Ordinance 2018-21  Project(s) identified in Exhibit A within County Ordinance 2018-21  Project(s) in line with Ballot Language within County Ordinance 2018-21 The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the project meets the necessary requirements and is eligible to use Surtax Funding on , 2019. Chairman Exhibit A Reference Category: Sub-Category: Funding Requested: 8.B.2.b Packet Pg. 66 Attachment: ISCOC Checklist - Hurricane Resilience -50391 WW Pump Station Emer Back-up 4-3-2019 (8476 : Hurricane Resilience - WW Pump26.B.2 Packet Pg. 568 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 EXECUTIVE SUMMARY To validate the expenditures for the design, CEI, and construction for the Heritage Bay Emergency Medical Services (EMS) Station; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. OBJECTIVE: To validate the proposed expenditures for the design, CEI, and the construction of the Heritage Bay Emergency Medical Services (EMS) Station. CONSIDERATIONS: The Surtax began to be collected on January 1, 2019. Projects outlined in County Ordinance 2018-21 are eligible to receive funding from the Surtax so long as the expenditure occurred after January 1, 2019, the project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is in line with County Ordinance 2018-21. There were 3 main categories of projects identified in Ordinance 2018-21 Transportation Projects, Facilities & Capital Replacements, and Community Priorities. The Heritage Bay Emergency Medical Services (EMS) Station was specifically identified within the Emergency Medical Services (EMS) Expansion category. Additionally, emergency services facilities were included in the ballot language within Exhibit A of the ordinance. The Heritage Bay Emergency Medical Services (EMS) Station project fulfills the definition of infrastructure as outlined in F.S. 212.055, which defines Infrastructure as: “Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service.” The Heritage Bay EMS Station is included in Emergency Medical Services Annual Update and Inve ntory Report (AUIR) growth plan. The AUIR identified the need for a new station at this location to address growth and development within the Immokalee Road corridor. For every 16,900 increase in population, EMS adds a station in order to maintain the adopted level of service for the County of 8 minutes or less in the urban area and 12 minutes or less in the rural area 90% of the time. FISCAL IMPACT: Exhibit A identified up to $6M for the total EMS Expansion Plan project, the costs for Design, CEI and Construction are actual and estimated below. Design CEI Services Construction Cost* Total Phase I $160,200 $60,000 $2,000,000 (90% estimate) $2,222,200 * The construction is not out to bid yet. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Ordinance No. 2018-21, the Collier County infrastructure surtax ordinance, created the Infrastructure Surtax Citizen Oversight Committee, whose duties are as follows: Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee, and (3) fall within the 8.B.3 Packet Pg. 67 26.B.2 Packet Pg. 569 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 projects and categories identified. The Committee shall not recommend alternative projects, unless requested by the Board. A copy of the ordinance, which contains the ballot language, is attached to this Executive Summary for the Committee’s review. The Committee will note that EMS Substations are specifically included in Exhibit A. In addition to the Ordinance, it is important that the Committee be comfortable that the proposed expenditure comports with Florida Statute Sec. 212.055, which authorizes the local government infrastructure sales surtax. That statute states, in relevant part as follows: 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX. (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0125/Sections/0125.011.html>, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3164.html>(39), s.163.3221 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3221.html>(13), or s. 189.012 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0189/Sections/0189.012.html>(5), and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. A copy of the entire statute is included as back-up to this item. 8.B.3 Packet Pg. 68 26.B.2 Packet Pg. 570 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 The County Attorney has reviewed this item and believes that the request meets all the requirements of both the Statute and the Ordinance. As an aside, only those items which I believe satisfy the requirements of both the Ordinance and the Statute will be brought to the Committee. My opinion, however, is not binding on the Committee, as the Board of County Commissioners created this Committee “to provide for citizen review of the expenditure of the Surtax proceeds by the County… (to) serve as an ad hoc advisory and reporting body to the County.” Prepared by: Tony Barone, Project Manager, Facilities Management ATTACHMENT(S) 1. Heritage Bay EMS Station Presentation (PPTX) 2. ISCOC Project Checklist - Heritage Bay Emergency Medical Services Station (PDF) 3. [Linked} Infrastructure Surtax Statute (DOCX) 4. [Linked] Ordinance 2018-21 (PDF) 8.B.3 Packet Pg. 69 26.B.2 Packet Pg. 571 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 8.B.3 Doc ID: 8425 Item Summary: To validate the expenditures for the design, CEI, and construction for the Heritage Bay Emergency Medical Services (EMS) Station; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/26/2019 1:14 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/26/2019 1:14 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/26/2019 2:20 PM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 03/26/2019 3:59 PM Facilities Management Damon Grant Additional Reviewer Completed 03/27/2019 3:03 PM County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/27/2019 3:14 PM Administrative Services Department Michael Cox Additional Reviewer Completed 03/27/2019 3:46 PM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:57 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 8.B.3 Packet Pg. 70 26.B.2 Packet Pg. 572 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Validation of Expenditures for Design, CEI and Construction for Heritage Bay Emergency Medical Services (EMS) Station Tony Barone Project Manager Facilities Management Division, PUD April 3, 2019 Collier County | Florida 8.B.3.a Packet Pg. 71 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 573 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project History u The proposed site for the new Heritage Bay EMS Station is currentlyundevelopedlandjustnorthofthenewNCHNortheastEmergencybuildingonCollierBlvd. u Heritage Bay EMS Station is included in Emergency Medical ServicesAUIRgrowthplan.A new station at this location will address growthanddevelopmentwithintheImmokaleeRoadcorridor.For every16,900 increase in population,EMS adds a station.This station willprovideservicestothegrowingareainordertomaintaintheresponsetimeof8minutesorlessintheurbanareaand12minutesorlessintheruralarea90%of the time. 1Public Utilities Department 8.B.3.a Packet Pg. 72 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 574 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Public Utilities Department Immokalee Rd 2 8.B.3.a Packet Pg. 73 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 575 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map SITE CONTEXT +/-6.22 acres Immokalee Rd 3Public Utilities Department 8.B.3.a Packet Pg. 74 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 576 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Rendering 4Public Utilities Department 8.B.3.a Packet Pg. 75 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 577 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials u7-Year Sales Tax in Sub Category EMS Substations •Total for all Projects: $6M uProject Estimate: •Estimated Cost EMS at Heritage Bay: $2.22M 5Public Utilities Department 8.B.3.a Packet Pg. 76 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 578 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/FinancialsDesign, CEI and Construction for Heritage Bay EMSDesign:$ 162,200 CEI:$ 60,000 (estimate)Construction:$ 2,000,000 (estimate)Total: •$ 2,222,200 Public Utilities Department 6 8.B.3.a Packet Pg. 77 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 579 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Schedule/Status Public Utilities Department Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 SDP /DE SIG N Jun-18 De c-18 PERM ITTI NG De c-18 Apr-19 BI DDI NG /PROCURMENT Jan-19 Jul -19 CONTRA CT AW ARD (BC C)Jul -19 Jul -19 CONSTRU CTION Aug-19 De c-20 2020 2021 ACTIVITY START FINISH 2019 7 8.B.3.a Packet Pg. 78 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 580 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Fiscal Impact Public Utilities Department 8 8.B.3.a Packet Pg. 79 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 581 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Funding Public Utilities Department 9 $0 $6 $2.22 $0 $1 $2 $3 $4 $5 $6 $7 Current Funding in Sub Category 7-year Sales Tax Total Estimated Cost Heritage Bay EMS Station 8.B.3.a Packet Pg. 80 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 582 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Recommendation u To validate the expenditures for the design,CEI,and the construction for the Heritage Bay Emergency Medical Services (EMS)Station;to ensure that this project meets the requirements of F.S.212.055,conforms to the definition of Infrastructure,and is an eligible project in line with County Ordinance 2018-21 and the ballot language within;to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Public Utilities Department 10 8.B.3.a Packet Pg. 81 Attachment: Heritage Bay EMS Station Presentation (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 583 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Project # Infrastructure Surtax Citizens Oversite Committee Project Checklist  Project(s) in line with F.S. 212.055 Expenditure related to infrastructure as follows:  Construction  Improvement of public facilities  Land acquisition  Land improvement  Design  Engineering costs  Professional & related costs to bring facility into service (CEI, Material Testing, Specialty Consultants)  EMS vehicles associated with 3 new substations  Court-related expenditures for the construction, lease or maintenance of the Court-related facilities including utilities and security infrastructure  Life expectancy of at least 5 years  Land Acquisition expenditure for Residential housing project where at least 30% of units are affordable to individuals whose total annual household income does not exceed 120% of area median income.  Project(s) in line with County Ordinance 2018-21  Project(s) identified in Exhibit A within County Ordinance 2018-21  Project(s) in line with Ballot Language within County Ordinance 2018-21 The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the project meets the necessary requirements and is eligible to use Surtax Funding on , 2019. Chairman Exhibit A Reference Category: Sub-Category: Funding Requested: 8.B.3.b Packet Pg. 82 Attachment: ISCOC Project Checklist - Heritage Bay Emergency Medical Services Station (8425 : Heritage Bay Emergency Medical Services26.B.2 Packet Pg. 584 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 EXECUTIVE SUMMARY To validate the expenditures for the design, and the construction of the replacement of existing chillers, cooling towers and moisture removal unit; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. OBJECTIVE: To validate the proposed expenditures for the design and the construction of the replacement of two existing chillers, cooling towers and moisture removal units at the Naples Jail facilities, J1 & J2. CONSIDERATIONS: The Surtax began to be collected on January 1, 2019. Projects outlined in County Ordinance 2018-21 are eligible to receive funding from the Surtax so long as the expenditure occurred after January 1, 2019, the project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is in line with County Ordinance 2018-21. There were 3 main categories of projects identified in Ordinance 2018-21 Transportation Projects, Facilities & Capital Replacements, and Community Priorities. A sub-category under Facilities & Capital Replacements is the HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities. The replacement of existing chillers, cooling towers and moisture removal unit project fulfills the definition of infrastructure as outlined in F.S. 212.055, which defines Infrastructure as: “Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service.” Buildings J-1 (Jail) and J-2 (Administration) combined are almost 110,000 sf under air. The jail has an inmate capacity of 1,238 individuals. Construction for Building J-1 was completed in 1985 with renovations in 2003. Building J-2 construction was complete in 2000. Previous replacements to the HVAC system included air handlers, Variable Air Volume, and controls. Funding constraints resulted in the deferral of the replacement of the chillers, cooling towers and moisture removal units. The existing chiller is undersized and does not have a backup; in addition, it has been running nearly 24/7 for the past 17 years. The new chillers will provide redundancy and adequate capacity to maintain the proper environment for the facility. Maintaining an environment with proper cooling is essential for Jail Administrative staff and the inmates. FISCAL IMPACT: Exhibit A identified up to $39M for projects within the Facilities & Capital Replacements sub-section; HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities. The costs for design and construction are identified in the table below. Design $ 131,501 Construction $1,394,000* Total Project Costs $1,525,501 *The project is currently in the Permitting phase. 8.B.4 Packet Pg. 83 26.B.2 Packet Pg. 585 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Ordinance No. 2018-21, the Collier County infrastructure surtax ordinance, created the Infrastructure Surtax Citizen Oversight Committee, whose duties are as follows: Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee, and (3) fall within the projects and categories identified. The Committee shall not recommend alternative projects, unless requested by the Board. A copy of the ordinance, which contains the ballot language, is attached to this Executive Summary for the Committee’s review. The Committee will note that “HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities” is specifically included in Exhibit A. In addition to the Ordinance, it is important that the Committee be comfortable that the proposed expenditure comports with Florida Statute Sec. 212.055, which authorizes the local government infrastructure sales surtax. That statute states, in relevant part as follows: 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX.- (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0125/Sections/0125.011.html>, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164(39) 8.B.4 Packet Pg. 84 26.B.2 Packet Pg. 586 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3164.html>, s.163.3221(13) <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3221.html>, or s. 189.012(5) <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0189/Sections/0189.012.html>, and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. A copy of the entire statute is included as back-up to this item. The County Attorney has reviewed this item and believes that the request meets all the requirements of both the Statute and the Ordinance. As an aside, only those items which I believe satisfy the requirements of both the Ordinance and the Statute will be brought to the Committee. My opinion, however, is not binding on the Committee, as the Board of County Commissioners created this Committee “to provide for citizen review of the expenditure of the Surtax proceeds by the County… (to) serve as an ad hoc advisory and reporting body to the County.” Prepared by: John McCormick, PE, Principal Project Manager, Facilities Management Division ATTACHMENT(S) 1. Naples Jail Facilities, J1 & J2 Chiller Presentation (PPTX) 2. ISCOC Project Checklist - Naples Jail Facilities, J1 & J2 Chillers (PDF) 3. [Linked] Infrastructure Surtax Statute (DOCX) 4. [Linked] Ordinance 2018-21 (PDF) 8.B.4 Packet Pg. 85 26.B.2 Packet Pg. 587 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 8.B.4 Doc ID: 8439 Item Summary: To validate the expenditures for the design, and the construction of the replacement of existing chillers, cooling towers and moisture removal unit; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/26/2019 3:41 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/26/2019 3:41 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/26/2019 3:41 PM Administrative Services Department Michael Cox Additional Reviewer Completed 03/27/2019 8:36 AM Facilities Management Damon Grant Additional Reviewer Completed 03/27/2019 3:04 PM County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/28/2019 8:32 AM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 03/28/2019 8:38 AM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:59 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 8.B.4 Packet Pg. 86 26.B.2 Packet Pg. 588 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Validation of Expenditures for the Replacement of Existing Chillers, Cooling Towers and Moisture Removal Unit at Buildings, J1 & J2 John McCormick, PE Principal Project Manager Facilities Management Division, PUD April 3, 2019 Collier County | Florida 8.B.4.a Packet Pg. 87 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 589 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project History u Construction for Building J-1 was completed in 1985 with renovations in 2003 and construction for Building J-2 was complete in 2000. u Buildings J-1 (Jail) and J-2 (Administration) combined are almost 110,000 sf under air. u The jail has an inmate capacity of 1,238 individuals. u Previous replacements to the HVAC system included air handlers, Variable Air Volume, and controls. u Funding constraints resulted in the deferral of the replacement of the chillers, cooling towers and moisture removal units. u The existing chiller is undersized and does not have a backup; in addition, it has been running nearly 24/7 for the past 17 years. u The new chillers will provide redundancy and adequate capacity to maintain the proper environment for the facility. u Maintaining an environment with proper cooling is essential for Jail Administrative staff and the inmates. 1 8.B.4.a Packet Pg. 88 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 590 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Airport-Pulling Rd2 8.B.4.a Packet Pg. 89 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 591 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map-Collier County Government 3 8.B.4.a Packet Pg. 90 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 592 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Naples Jail, J1 & J2 4 8.B.4.a Packet Pg. 91 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 593 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax J1-J2 Aerials 5 8.B.4.a Packet Pg. 92 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 594 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Existing Chiller Room Photos Rental Chiller 6 8.B.4.a Packet Pg. 93 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 595 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials u 7-Year Sales Tax in Sub Category HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities. •Total Projects: $39M u Project Estimate: •Estimated Cost Chiller Replacement at J1-J2 $1,525,501 7 8.B.4.a Packet Pg. 94 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 596 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials Re placement of HVAC System at the Naples Jail J1 & J2Design:$ 131,501 Construction: $ 1,394,000 (estimate)To tal:•$ 1,525,501 * *Only costs incurred after January 1, 2019 will be financed by the Infrastructure Sales Tax 8 8.B.4.a Packet Pg. 95 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 597 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Schedule/Status Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 DES IG N Feb-18 Aug-18 PROCUREMENT Aug-18 Sep-18 CONTRA CT AW ARD (BC C)Oct-18 Nov-18 PERMITTING De c-18 Feb-19 CONSTRU CTION De c-18 Jul -19 2020 ACTIVITY START FINISH 2018 2019 * 9 8.B.4.a Packet Pg. 96 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 598 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Fiscal Impact 10 8.B.4.a Packet Pg. 97 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 599 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Funding Estimate 11 8.B.4.a Packet Pg. 98 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 600 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Recommendation u To validate the expenditures for the replacement of the chillers,cooling towers and moisture removal units at the Naples Jail facility,J1 &J2;to ensure that this project meets the requirements of F.S.212.055,conforms to the definition of Infrastructure,and is aneligibleprojectinlinewithCountyOrdinance2018-21 and the ballotlanguagewithin;to make a finding that the project expenditures areavaliduseofInfrastructureSalesSurtaxFunding. 12 8.B.4.a Packet Pg. 99 Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 601 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Project # Infrastructure Surtax Citizens Oversite Committee Project Checklist  Project(s) in line with F.S. 212.055 Expenditure related to infrastructure as follows:  Construction  Improvement of public facilities  Land acquisition  Land improvement  Design  Engineering costs  Professional & related costs to bring facility into service (CEI, Material Testing, Specialty Consultants)  EMS vehicles associated with 3 new substations  Court-related expenditures for the construction, lease or maintenance of the Court-related facilities including utilities and security infrastructure  Life expectancy of at least 5 years  Land Acquisition expenditure for Residential housing project where at least 30% of units are affordable to individuals whose total annual household income does not exceed 120% of area median income.  Project(s) in line with County Ordinance 2018-21  Project(s) identified in Exhibit A within County Ordinance 2018-21  Project(s) in line with Ballot Language within County Ordinance 2018-21 The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the project meets the necessary requirements and is eligible to use Surtax Funding on , 2019. Chairman Exhibit A Reference Category: Sub-Category: Funding Requested: 8.B.4.b Packet Pg. 100 Attachment: ISCOC Project Checklist - Naples Jail Facilities, J1 & J2 Chillers (8439 : Naples Jail J1 & J2 Chillers)26.B.2 Packet Pg. 602 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 EXECUTIVE SUMMARY To validate the expenditures associated with the replacement of the HVAC system for the Naples Regional Library (Library); to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. OBJECTIVE: To validate the proposed expenditures for the replacement of the HVAC system at the Naples Regional Library. CONSIDERATIONS: The Surtax began to be collected on January 1, 2019. Projects outlined in County Ordinance 2018-21 are eligible to receive funding from the Surtax so long as the expendit ure occurred after January 1, 2019, the project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is in line with County Ordinance 2018-21. There were 3 main categories of projects identified in Ordinance 2018-21 Transportation Projects, Facilities & Capital Replacements, and Community Priorities. The Library HVAC replacement was identified within the Facilities & Capital Replacements category under the sub-group of “HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County Facilities”. The current HVAC equipment at the Library is at 107% past its useful life per AECOM report, the chiller could no longer be repaired, and a leased unit is on site to keep the library HVAC operational. The temporary rental chiller costs 3k per month and has been utilized for over one year. The Library HVAC Replacement project fulfills the definition of infrastructure as outlined in F.S. 212.055, which defines Infrastructure as: “Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service.” The Library provides a full service regional public library to the residents and visitors of the City of Naples and surrounding communities for a total of 56 hours a week, six days per week. The Library houses the system’s genealogy collection. The Library maintains a print collection of over 86,000 titles while also providing meeting room space for library programs and the public to rent. Library patrons have access to 12 public internet computers, weekly children’s story time programs, and a wide variety of educational, informational, and cultural programs for all ages. During Fiscal Year 2018, the Library provided the community with 354 adult and youth programs, circulated 197,417 materials, and welcomed 219,128 people through the doors. The leased system was used as a stopgap until funding could be secured. The new HVAC system will ensure a healthy and comfortable environment for the library constituents, the staff, equipment, and book collections. The new HVAC system will be more cost effective than the leased system and lower maintenance costs than the previous system. It is estimated that the increased efficiency will result in the system paying for its self within 3.5 years. FISCAL IMPACT: Exhibit A identified HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County Facilities up to $39.0M for these projects. Current engineering estimates propose a project cost of ≈$1,756,220. 8.B.5 Packet Pg. 101 26.B.2 Packet Pg. 603 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Ordinance No. 2018-21, the Collier County infrastructure surtax ordinance, created the Infrastructure Surtax Citizen Oversight Committee, whose duties are as follows: Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee, and (3) fall within the projects and categories identified. The Committee shall not recommend alternative projects, unless requested by the Board. A copy of the ordinance, which contains the ballot language, is attached to this Executive Summary for the Committee’s review. The Committee will note that “HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s and County facilities” is specifically included in Exhibit A. In addition to the Ordinance, it is important that the Committee be comfortable that the proposed expenditure comports with Florida Statute Sec. 212.055, which authorizes the local government infrastructure sales surtax. That statute states, in relevant part as follows: 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX. (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0125/Sections/0125.011.html>, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164 8.B.5 Packet Pg. 102 26.B.2 Packet Pg. 604 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3164.html>(39), s.163.3221 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3221.html>(13), or s. 189.012 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0189/Sections/0189.012.html>(5), and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. A copy of the entire statute is included as back-up to this item. The County Attorney has reviewed this item and believes that the request meets all the requirements of both the Statute and the Ordinance. As an aside, only those items which I believe satisfy the requirements of both the Ordinance and the Statute will be brought to the Committee. My opinion, however, is not binding on the Committee, as the Board of County Commissioners created this Committee “to provide for citizen review of the expenditure of the Surtax proceeds by the County… (to) serve as an ad hoc advisory and reporting body to the County.” Prepared by: John McCormick, PE, Principal Project Manager, Facilities Management ATTACHMENT(S) 1. Naples Regional Library HVAC System Replacement Presentation (PPTX) 2. ISCOC Project Checklist - Naples Regional Library HVAC (PDF) 3. [Linked] Infrastructure Surtax Statute (DOCX) 4. [Linked] Ordinance 2018-21 (PDF) 8.B.5 Packet Pg. 103 26.B.2 Packet Pg. 605 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 8.B.5 Doc ID: 8441 Item Summary: To validate the expenditures associated with the replacement of the HVAC system for the Naples Regional Library (Library); to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/26/2019 4:16 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/26/2019 4:16 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/26/2019 4:18 PM Facilities Management Damon Grant Additional Reviewer Completed 03/27/2019 3:04 PM County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/28/2019 8:49 AM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 03/28/2019 9:08 AM Administrative Services Department Michael Cox Additional Reviewer Completed 03/28/2019 10:33 AM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 4:00 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 8.B.5 Packet Pg. 104 26.B.2 Packet Pg. 606 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Validation of Expenditures for the Replacement of the HVAC System at the Naples Regional Library John McCormick, PE Principal Project Manager Facilities Management Division, PUD April 3, 2019 Collier County | Florida 8.B.5.a Packet Pg. 105 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 607 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project History u The current HVAC equipment is at 107% past its useful life from a AECOM report (air handlers, Variable Air Volume (VAV) boxes, chilled water pumps and controls); u Multiple repairs have been done to keep the HVAC operational; u The chiller could no longer be repaired; and u A rental chiller is being used to keep the Library operational •Costs 3k Per Month •Used Over One Year 1 Public Utilities Department 8.B.5.a Packet Pg. 106 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 608 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Public Utilities Department 2 8.B.5.a Packet Pg. 107 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 609 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Public Utilities Department 3 8.B.5.a Packet Pg. 108 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 610 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Naples Regional Library Public Utilities Department 4 8.B.5.a Packet Pg. 109 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 611 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Naples Regional Library HVAC Public Utilities Department 5 8.B.5.a Packet Pg. 110 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 612 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials u 7-Year Sales Tax in Sub Category HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities. •Total Projects: $39M u Project Estimate: •Estimated Cost HVAC System at NRL: $1,756,220 Public Utilities Department 6 8.B.5.a Packet Pg. 111 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 613 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/FinancialsReplacement of HVAC System at the Naples Regional LibraryDesign:$ 152,000 Permitting & Mitigation: $ 8,000 (estimate)Construction:$ 1,536,220 (estimate)Construction Engineering Inspection:$ 60,000 (estimate)To tal:•$ 1,756,220 7 Public Utilities Department 8.B.5.a Packet Pg. 112 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 614 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Schedule/Status Public Utilities Department Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 DESIG N Sep-18 Jul-19 PROCUREMENT Jul-19 De c-19 CONTRACT AWARD (BC C)Sep-19 Ma r-20 PERMITTI NG Jan-20 Ma r-20 CONSTRU CTION Jan-20 De c-20 2020 ACTIVITY START FINISH 2018 2019 8 8.B.5.a Packet Pg. 113 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 615 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Fiscal Impact Public Utilities Department 9 8.B.5.a Packet Pg. 114 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 616 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Public Utilities Department Project Funding Estimate 10 8.B.5.a Packet Pg. 115 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 617 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Recommendation u To validate the expenditures for the replacement of the HVAC System at the Naples Regional Library;to ensure that this project meets the requirements of F.S.212.055,conforms to the definition of Infrastructure,and is an eligible project in line with County Ordinance 2018-21 and the ballot language within;to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Public Utilities Department 11 8.B.5.a Packet Pg. 116 Attachment: Naples Regional Library HVAC System Replacement Presentation (8441 : Naples Regional26.B.2 Packet Pg. 618 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Project # Infrastructure Surtax Citizens Oversite Committee Project Checklist  Project(s) in line with F.S. 212.055 Expenditure related to infrastructure as follows:  Construction  Improvement of public facilities  Land acquisition  Land improvement  Design  Engineering costs  Professional & related costs to bring facility into service (CEI, Material Testing, Specialty Consultants)  EMS vehicles associated with 3 new substations  Court-related expenditures for the construction, lease or maintenance of the Court-related facilities including utilities and security infrastructure  Life expectancy of at least 5 years  Land Acquisition expenditure for Residential housing project where at least 30% of units are affordable to individuals whose total annual household income does not exceed 120% of area median income.  Project(s) in line with County Ordinance 2018-21  Project(s) identified in Exhibit A within County Ordinance 2018-21  Project(s) in line with Ballot Language within County Ordinance 2018-21 The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the project meets the necessary requirements and is eligible to use Surtax Funding on , 2019. Chairman Exhibit A Reference Category: Sub-Category: Funding Requested: 8.B.5.b Packet Pg. 117 Attachment: ISCOC Project Checklist - Naples Regional Library HVAC (8441 : Naples Regional Library HVAC System Replacement)26.B.2 Packet Pg. 619 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 EXECUTIVE SUMMARY To validate the expenditures for the design and the replacement of the roof at the Health Department Building, Building H, on the Government campus; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. OBJECTIVE: To validate the proposed expenditures for the design and the replacement of the roofing system at the Health Department Building, Building H, on the Government Campus. CONSIDERATIONS: The Surtax began to be collected on January 1, 2019. Projects outlined in County Ordinance 2018-21 are eligible to receive funding from the Surtax so long as the expenditure occurred after January 1, 2019, the project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is in line with County Ordinance 2018-21. There were 3 main categories of projects identified in Ordinance 2018-21 Transportation Projects, Facilities & Capital Replacements, and Community Priorities. A sub-category under Facilities & Capital Replacements is the HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities. The replacement of the roof at the Health Department Building, Building H, fulfills the definition of infrastructure as outlined in F.S. 212.055, which defines Infrastructure as: “Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service.” The Health Department Building, Building H, was constructed in 1988 with a single ply membrane roof system, due to the environmental conditions in South West Florida, the single ply roof lasted approximately 12 years and was replaced in 2000 with a 4-ply built -up styrene-butadiene-styrene (SBS) modified bituminous roofing system. The roof was recoated about nine years later in 2009. The roof has been patched in multiple locations over the past five years due to high foot traffic for HVAC repairs and the impacts of hurricane Irma which have accelerated the decay. Despite the multiple patches the roof is in poor condition and is leaking on the south wing of the building. In January 2019, a Work Order was issued to BSSW to design the re-roof for Building H. The new roof will protect the value and life of Building H. FISCAL IMPACT: Exhibit A identified up to $39M for projects within the Facilities & Capital Replacements is the HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities sub category. Building H Roof Replacement Design $ 55,000 Roofing Insulation & Flashing- Construction Cost Opinion (BSSW) $602,000 Total $657,000 LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Ordinance No. 8.B.6 Packet Pg. 118 26.B.2 Packet Pg. 620 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 2018-21, the Collier County infrastructure surtax ordinance, created the Infrastructure Surtax Citizen Oversight Committee, whose duties are as follows: Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee, and (3) fall within the projects and categories identified. The Committee shall not recommend alternative projects, unless requested by the Board. A copy of the ordinance, which contains the ballot language, is attached to this Executive Summary for the Committee’s review. The Committee will note that “HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities” is specifically included in Exhibit A. In addition to the Ordinance, it is important that the Committee be comfortable that the proposed expenditure comports with Florida Statute Sec. 212.055, which authorizes the local government infrastructure sales surtax. That statute states, in relevant part as follows: 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX. (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0125/Sections/0125.011.html>, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3164.html>(39), s.163.3221 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 8.B.6 Packet Pg. 119 26.B.2 Packet Pg. 621 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 -0199/0163/Sections/0163.3221.html>(13), or s. 189.012 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0189/Sections/0189.012.html>(5), and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. A copy of the entire statute is included as back-up to this item. The County Attorney has reviewed this item and believes that the request meets all the requirements of both the Statute and the Ordinance. As an aside, only those items which I believe satisfy the requirements of both the Ordinance and the Statute will be brought to the Committee. My opinion, however, is not binding on the Committee, as the Board of County Commissioners created this Committee “to provide for citizen review of the expenditure of the Surtax proceeds by the County… (to) serve as an ad hoc advisory and reporting body to the County.” Prepared by: John McCormick, PE, Principal Project Manager, Facilities Management Division ATTACHMENT(S) 1. Building H Roof Replacement Presentation (PPTX) 2. ISCOC Project Checklist - Building H Roof Replacement (PDF) 3. [Linked] Infrastructure Surtax Statute (DOCX) 4. [Linked] Ordinance 2018-21 (PDF) 8.B.6 Packet Pg. 120 26.B.2 Packet Pg. 622 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 8.B.6 Doc ID: 8435 Item Summary: To validate the expenditures for the design and the replacement of the roof at the Health Department Building, Building H, on the Government campus; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/26/2019 2:49 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/26/2019 2:49 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/26/2019 2:50 PM Facilities Management Damon Grant Additional Reviewer Completed 03/27/2019 3:01 PM County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/28/2019 10:05 AM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 03/28/2019 10:17 AM Administrative Services Department Michael Cox Additional Reviewer Completed 03/28/2019 10:29 AM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:56 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 8.B.6 Packet Pg. 121 26.B.2 Packet Pg. 623 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Validation of Expenditures for the Replacement of the Roofing System at the Health Department Building, Building H Project Number: 51031 John McCormick, PE Principal Project Manager Facilities Management Division, PUD April 3, 2019 Collier County | Florida 8.B.6.a Packet Pg. 122 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 624 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project HistoryThe Health Department Building, Building H, was constructed in 1988 with a single ply membraned roof system: u Due to the environmental conditions in South West Florida,thesingleplyrooflastedapproximately12yearsandwasreplaced in 2000 with a 4-ply built –upstyrene-butadiene-styrene (SBS)modified bituminous roofing system.The 4-ply was recoatedIn2009,which was about nine years later. u Since the time of the replacement,the roof has been patched in multiple locations over the pastfiveyearsduetohighfoottrafficrepairstoHVACsystemandtheimpactsofhurricaneIrmahasacceleratedthedecay. u Currently,the roof is leaking on the south wing of the building,patching is no longer an option topreventleaks.Due to the constant leaking and patching,the roof is in extremely poor condition. u In January 2019,a Work Order was issued to BSSW to design the re-roof for Building H. u The new roof will protect the value and life of Building H. 1Public Utilities Department 8.B.6.a Packet Pg. 123 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 625 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Public Utilities Department 2 8.B.6.a Packet Pg. 124 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 626 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map -Collier County Government Public Utilities Department 3 8.B.6.a Packet Pg. 125 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 627 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Health Department, Building H 4Public Utilities Department 8.B.6.a Packet Pg. 126 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 628 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Site Photos 5Public Utilities Department 8.B.6.a Packet Pg. 127 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 629 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials u 7-Ye ar Sales Tax in Sub Category HVAC, Roofing, and Capital Equipment Replacements at Sheriff ’s & County facilities. •To tal Projects: $39M u Project Estimate: •Estimated Cost Roofing System at Building H: $657,000 6Public Utilities Department 8.B.6.a Packet Pg. 128 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 630 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Summary/Financials Public Utilities Department Re placement of HVAC System at the Health Department , Building HDesign/Engineering:$ 55,000 Construction: $ 602,000 (estimate)To tal:•$ 657,000 7 8.B.6.a Packet Pg. 129 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 631 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Schedule/Status Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 DESIGN Oct-18 Jan-19 BIDDI NG /PRO CUREMENT Apr-19 Jul-19 PERMITTI NG Apr-19 Jun-19 CO NTRACT A WARD (BCC)Oct-19 Dec-19 CO NSTRUCTION Oct-19 Jan-20 2020 ACTIVITY START FINISH 2018 2019 8Public Utilities Department 8.B.6.a Packet Pg. 130 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 632 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Fiscal Impact Public Utilities Department 9 8.B.6.a Packet Pg. 131 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 633 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Funding Estimate Public Utilities Department 10 8.B.6.a Packet Pg. 132 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 634 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Recommendation u To validate the expenditures for the replacement of the roof systemandtheCollierCountyHealthDepartment,Building H,to ensure thatthisprojectmeetstherequirementsofF.S.212.055,conforms to thedefinitionofInfrastructure,and is an eligible project in line withCountyOrdinance2018-21 and the ballot language within;to make afindingthattheprojectexpendituresareavaliduseofInfrastructureSalesSurtaxFunding. Public Utilities Department 11 8.B.6.a Packet Pg. 133 Attachment: Building H Roof Replacement Presentation (8435 : Building H Roof Replacement26.B.2 Packet Pg. 635 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Project # Infrastructure Surtax Citizens Oversite Committee Project Checklist  Project(s) in line with F.S. 212.055 Expenditure related to infrastructure as follows:  Construction  Improvement of public facilities  Land acquisition  Land improvement  Design  Engineering costs  Professional & related costs to bring facility into service (CEI, Material Testing, Specialty Consultants)  EMS vehicles associated with 3 new substations  Court-related expenditures for the construction, lease or maintenance of the Court-related facilities including utilities and security infrastructure  Life expectancy of at least 5 years  Land Acquisition expenditure for Residential housing project where at least 30% of units are affordable to individuals whose total annual household income does not exceed 120% of area median income.  Project(s) in line with County Ordinance 2018-21  Project(s) identified in Exhibit A within County Ordinance 2018-21  Project(s) in line with Ballot Language within County Ordinance 2018-21 The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the project meets the necessary requirements and is eligible to use Surtax Funding on , 2019. Chairman Exhibit A Reference Category: Sub-Category: Funding Requested: 8.B.6.b Packet Pg. 134 Attachment: ISCOC Project Checklist - Building H Roof Replacement (8435 : Building H Roof Replacement Government Complex)26.B.2 Packet Pg. 636 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 EXECUTIVE SUMMARY To validate the expenditures for the design, CEI, and the construction for the Big Corkscrew Island Regional Park; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. OBJECTIVE: To validate the proposed expenditures for the design, CEI, and the construction for the Big Corkscrew Island Regional Park. CONSIDERATIONS: The Surtax began to be collected on January 1, 2019. Projects outlined in County Ordinance 2018-21 are eligible to receive funding from the Surtax so long as the expenditure occurred after January 1, 2019, the project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is in line with County Ordinance 2018-21. There were 3 main categories of projects identified in Ordinance 2018-21 Transportation Projects, Facilities & Capital Replacements, and Community Priorities. Big Corkscrew Island Regional Park was specifically identified within the Facilities & Capital Replacements category. Additionally, Parks were included in the ballot language within Exhibit A of the ordinance. The Big Corkscrew Island Regional Park project fulfills the definition of infrastructure as outlined in F.S. 212.055, which defines Infrastructure as: “Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service.” The Estates area does not currently have a regional park to serve the recreational needs of the area. This facility will assist Parks and Recreation to meet their growing needs and demands and will deliver the level of service to this region consistent with County wide service levels. The Park will be located on a 49-acre property East of Immokalee Road and North of Oil Well Road to the East of the Collier County Fairgrounds. The Big Corkscrew Island Regional Park is designed to include an Aquatics Center, Community Center, Athletic Fields, Event Lawn, Playground, Basketball and Racquet courts, walking paths and other amenities for the community. The Big Corkscrew Island Regional Park is a component of the Collier County Growth Management Plan; Recreation and Open Space Element, Adopted October 1997, as Amended in Ordinance No, 2015- 10, Approved by the Board of County Commissioners, January 27, 2015, and is also included in the Collier County Parks & Recreation Master Plan dated May 2018. FISCAL IMPACT: Exhibit A identified up to $40M for this project, the costs for Phase I and II for Design, CEI and Construction are actual and estimated below. Design CEI Services Construction Cost* Phase I $3,631,979 $1,932,314 $51,100,000 (90% estimate) Phase II $ 0749,176 $ 0900,000 (estimate) $15M to $30M (estimate) * The construction is not out to bid yet. 9.A Packet Pg. 135 26.B.2 Packet Pg. 637 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Ordinance No. 2018-21, the Collier County infrastructure surtax ordinance, created the Infrastructure Surtax Citizen Oversight Committee, whose duties are as follows: Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee, and (3) fall within the projects and categories identified. The Committee shall not recommend alternative projects, unless requested by the Board. A copy of the ordinance, which contains the ballot language, is attached to this Executive Summary for the Committee’s review. The Committee will note that Big Corkscrew Regional Park is specifically included in Exhibit A. In addition to the Ordinance, it is important that the Committee be comforta ble that the proposed expenditure comports with Florida Statute Sec. 212.055, which authorizes the local government infrastructure sales surtax. That statute states, in relevant part as follows: 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX.- (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0125/Sections/0125.011.html>, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0163/Sections/0163.3164.html>(39), s.163.3221 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 9.A Packet Pg. 136 26.B.2 Packet Pg. 638 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 -0199/0163/Sections/0163.3221.html>(13), or s. 189.012 <http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100 -0199/0189/Sections/0189.012.html>(5), and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. A copy of the entire statute is included as back-up to this item. The County Attorney has reviewed this item and believes that the request meets all the requirements of both the Statute and the Ordinance. As an aside, only those items which I believe satisfy the requirements of both the Ordinance and the Statute will be brought to the Committee. My opinion, however, is not binding on the Committee, as the Board of County Commissioners created this Committee “to provide for citizen review of the expenditure of the Surtax proceeds by the County… (to) serve as an ad hoc advisory and reporting body to the County.” RECOMMENDATION: That the Committee validates the expenditures for the design, CEI, and the construction for the Big Corkscrew Island Regional Park and makes a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Prepared by: Leandro Goicoechea, Sr. Project Manager, Facilities Management ATTACHMENT(S) 1. BCIRP Presentation (PPTX) 2. ISCOC Project Checklist - BCIRP (PDF) 3. [Linked] Infrastructure Surtax Statute (DOCX) 4. [Linked] Ordinance 2018-21 (PDF) 9.A Packet Pg. 137 26.B.2 Packet Pg. 639 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 9.A Doc ID: 8443 Item Summary: ***This item has been continued from the March 6, 2019 ISCOC meeting*** To validate the expenditures for the design, CEI, and the construction for the Big Corkscrew Island Regional Park; to ensure that this project meets the requirements of F.S. 212.055, conforms to the definition of Infrastructure, and is an eligible project in line with County Ordinance 2018-21 and the ballot language within; to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/26/2019 4:26 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/26/2019 4:26 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/26/2019 4:26 PM County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/26/2019 5:28 PM Administrative Services Department Michael Cox Additional Reviewer Completed 03/27/2019 8:33 AM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:54 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 9.A Packet Pg. 138 26.B.2 Packet Pg. 640 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Validation of Expenditures for Design, CEI and Construction for Big Corkscrew Island Regional Park Project #80039 Leandro Goicoechea, PE, MEM Senior Project Manager Facilities Management Division, PUD March 6, 2019 Collier County | Florida 9.A.a Packet Pg. 139 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 641 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Public Utilities Department Immokalee Immokalee Rd Naples Immokalee Rd Big Corkscrew Island Regional Park 2 9.A.a Packet Pg. 140 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 642 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Location Map Public Utilities Department 3 9.A.a Packet Pg. 141 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 643 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Big Corkscrew Island Regional Park Public Utilities Department 4 Project Boundaries To Immokalee Rd Oil Well Rd 9.A.a Packet Pg. 142 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 644 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Big Corkscrew Island Regional Park Phase I Public Utilities Department 5 To Immokalee Rd 9.A.a Packet Pg. 143 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 645 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Big Corkscrew Island Regional Park Phase II Public Utilities Department 6 9.A.a Packet Pg. 144 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 646 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Budget u Design: –Phase I: $3,631,979 –Phase II: $ 749,176 u CEI Services: –Phase I: $1,932,314 –Phase II: $ 900,000 (estimate) u Construction Cost: –Phase I: $51,100,000 (90% estimate) –Phase II: $15M to $30M (estimate) Public Utilities Department 7 9.A.a Packet Pg. 145 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 647 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Schedules Public Utilities Department 8 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 DESIGN Oct-18 Oct-19 30%DESIGN Jan-19 Mar-19 60%DESIGN Apr-19 Jun-19 90%DESIGN Jun-19 Sep-19 100%DESIGN & BID DOCUMENTS Sep-19 Oct-19 BIDDING PROCESS Dec-19 Jun-20 CONSTRUCTION Jul-20 Sep-21 PH ASE II ACTIVITY START FINISH 2017 2018 2019 2020 2021 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 DESIGN Mar-17 Nov-18 30%DESIGN Mar-17 Oct-17 60%DESIGN Apr-18 Jun-18 90%DESIGN Au g-18 Dec-18 100%DESIGN & BID DOCUMENTS Jan-19 Mar-19 BIDDING PROCESS Mar-19 Sep-19 CONSTRUCTION Oct-19 Sep-21 PH ASE I ACTIVITY START FINISH 2017 2018 2019 2020 2021 9.A.a Packet Pg. 146 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 648 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Fiscal Impact u Exhibit A identified up to $40M for this project. Public Utilities Department 9 9.A.a Packet Pg. 147 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 649 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Funding Public Utilities Department 10 $20M $40M $- $10M $20M $30M $40M $50M $60M $70M $80M Current Funding 7-Year Sales Tax Total Estimated Cost Project Funding Estimated $60M-$80M 9.A.a Packet Pg. 148 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 650 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Recommendation u To validate the expenditures for the design,CEI,and the construction for the Big Corkscrew Island Regional Park;to ensure that this project meets the requirements of F.S.212.055, conforms to the definition of Infrastructure,and is an eligible project in line with County Ordinance 2018-21 and the ballot language within;to make a finding that the project expenditures are a valid use of Infrastructure Sales Surtax Funding. Public Utilities Department 11 9.A.a Packet Pg. 149 Attachment: BCIRP Presentation (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 651 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Project Project # Infrastructure Surtax Citizens Oversite Committee Project Checklist  Project(s) in line with F.S. 212.055 Expenditure related to infrastructure as follows:  Construction  Improvement of public facilities  Land acquisition  Land improvement  Design  Engineering costs  Professional & related costs to bring facility into service (CEI, Material Testing, Specialty Consultants)  EMS vehicles associated with 3 new substations  Court-related expenditures for the construction, lease or maintenance of the Court-related facilities including utilities and security infrastructure  Life expectancy of at least 5 years  Land Acquisition expenditure for Residential housing project where at least 30% of units are affordable to individuals whose total annual household income does not exceed 120% of area median income.  Project(s) in line with County Ordinance 2018-21  Project(s) identified in Exhibit A within County Ordinance 2018-21  Project(s) in line with Ballot Language within County Ordinance 2018-21 The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the project meets the necessary requirements and is eligible to use Surtax Funding on , 2019. Chairman Exhibit A Reference Category: Sub-Category: Funding Requested: 9.A.b Packet Pg. 150 Attachment: ISCOC Project Checklist - BCIRP (8443 : Big Corkscrew Island Regional Park)26.B.2 Packet Pg. 652 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 9.B Item Summary: Monthly Report to Committee - April Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/26/2019 2:18 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/26/2019 2:18 PM Approved By: Review: County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/27/2019 11:04 AM Administrative Services Department Michael Cox Additional Reviewer Completed 03/27/2019 1:41 PM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:59 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 9.B Packet Pg. 151 26.B.2 Packet Pg. 653 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, Sales Tax Allocation (in Millions) Projects Validated by Committee Balance Expended/ Encumbered to Date Transportation: 60168 Vanderbilt Bch Rd Ext. - 951 to 8th/16th 74$ 74$ -$ -$ 60201 Pine Ridge Rd, Livingston 23$ -$ 23$ -$ 66066 Bridge Replacement 7$ -$ 7$ -$ 60065 Randall Intersection 7$ -$ 7$ -$ 60190 Airport Rd. - Vanderbilt to Immok 4$ -$ 4$ -$ 60215 Triangle Blvd 6$ 6$ -$ -$ 60212 New Bridges (11) Golden Gate Estates 60$ -$ 60$ -$ Sidewalks 10$ -$ 10$ -$ Subtotal - Transportation 191$ 80$ 111$ -$ Facilities & Capital Replacements Forensic/Evidence Bldg 33$ -$ 33$ -$ 80039 Big Corkscrew Island Regional Park 40$ -$ 40$ -$ 50145 DAS Shelter Improvements/Replacement 6$ 6$ -$ -$ HVAC, Roofing, & Cap Equip Replace at Sheriff's and County Facilities 39$ -$ 39$ -$ Hurricane Resilience 15$ -$ 15$ -$ EMS Substations (3)6$ -$ 6$ -$ Subtotal - Fac & Cap Replacements 139$ 6$ 133$ -$ Community Priorities Career and Tech Training Ctr 15$ -$ 15$ -$ 50112 VA Nursing Home 30$ -$ 30$ -$ Workforce Housing Land Trust Fund 20$ -$ 20$ -$ Mental Health Facility 25$ -$ 25$ -$ Subtotal - Comm Priorities 90$ -$ 90$ -$ Grand Total - Expenditures 420$ 86$ 334$ -$ Ord 2018-21 Collected to Date Balance Revenues 312610 Infrastructure Sales Tax Revenue 420$ -$ 420$ Interest Earnings -$ Short-Term Loans Loan Proceeds Received Commercial Paper A-0-0 -$ Debt Service Payments (Interest+Principal)** Commercial Paper A-0-0 -$ ** Interest is paid monthly, Principal payments are made quarterly One Penny Infrastructure Sales Tax - Status of Projects in Exhibit A As of March 22, 2019 H:\Infrastructure Sales Tax FY19-FY25\Monthly Report to Committee.xlsx Apr 2019 3/26/2019 9.B.a Packet Pg. 152 Attachment: April Monthly Report to Committee (8424 : Monthly Report to Committee - April)26.B.2 Packet Pg. 654 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 9.C Item Summary: Committee Support Documents Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/27/2019 5:11 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/27/2019 5:11 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/27/2019 5:11 PM County Manager's Office Geoffrey Willig Additional Reviewer Completed 03/27/2019 11:15 PM Administrative Services Department Michael Cox Additional Reviewer Completed 03/28/2019 10:37 AM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 4:01 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 9.C Packet Pg. 153 26.B.2 Packet Pg. 655 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 212.055 Discretionary sales surtaxes; legislative intent; authorization and use of proceeds.—It is the legislative intent that any authorization for imposition of a discretionary sales surtax shall be published in the Florida Statutes as a subsection of this section, irrespective of the duration of the levy. Each enactment shall specify the types of counties authorized to levy; the rate or rates which may be imposed; the maximum length of time the surtax may be imposed, if any; the procedure which must be followed to secure voter approval, if required; the purpose for which the proceeds may be expended; and such other requirements as the Legislature may provide. Taxable transactions and administrative procedures shall be as provided in s. 212.054. (2) LOCAL GOVERNMENT INFRASTRUCTURE SURTAX.— (a)1. The governing authority in each county may levy a discretionary sales surtax of 0.5 percent or 1 percent. The levy of the surtax shall be pursuant to ordinance enacted by a majority of the members of the county governing authority and approved by a majority of the electors of the county voting in a referendum on the surtax. If the governing bodies of the municipalities representing a majority of the county’s population adopt uniform resolutions establishing the rate of the surtax and calling for a referendum on the surtax, the levy of the surtax shall be placed on the ballot and shall take effect if approved by a majority of the electors of the county voting in the referendum on the surtax. 2. If the surtax was levied pursuant to a referendum held before July 1, 1993, the surtax may not be levied beyond the time established in the ordinance, or, if the ordinance did not limit the period of the levy, the surtax may not be levied for more than 15 years. The levy of such surtax may be extended only by approval of a majority of the electors of the county voting in a referendum on the surtax. (b) A statement which includes a brief general description of the projects to be funded by the surtax and which conforms to the requirements of s. 101.161 shall be placed on the ballot by the governing authority of any county which enacts an ordinance calling for a referendum on the levy of the surtax or in which the governing bodies of the municipalities representing a majority of the county’s population adopt uniform resolutions calling for a referendum on the surtax. The following question shall be placed on the ballot: FOR the -cent sales tax AGAINST the -cent sales tax (c) Pursuant to s. 212.054(4), the proceeds of the surtax levied under this subsection shall be distributed to the county and the municipalities within such county in which the surtax was collected, according to: 1. An interlocal agreement between the county governing authority and the governing bodies of the municipalities representing a majority of the county’s municipal population, which agreement may include a school district with the consent of the county governing authority and the governing bodies of the municipalities representing a majority of the county’s municipal population; or 2. If there is no interlocal agreement, according to the formula provided in s. 218.62. Any change in the distribution formula must take effect on the first day of any month that begins at least 60 days after written notification of that change has been made to the department. (d) The proceeds of the surtax authorized by this subsection and any accrued interest shall be expended by the school district, within the county and municipalities within the county, or, in the 9.C.a Packet Pg. 154 Attachment: Infrastructure Surtax Statute (8475 : Committee Support Documents)26.B.2 Packet Pg. 656 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, case of a negotiated joint county agreement, within another county, to finance, plan, and construct infrastructure; to acquire any interest in land for public recreation, conservation, or protection of natural resources or to prevent or satisfy private property rights claims resulting from limitations imposed by the designation of an area of critical state concern; to provide loans, grants, or rebates to residential or commercial property owners who make energy efficiency improvements to their residential or commercial property, if a local government ordinance authorizing such use is approved by referendum; or to finance the closure of county-owned or municipally owned solid waste landfills that have been closed or are required to be closed by order of the Department of Environmental Protection. Any use of the proceeds or interest for purposes of landfill closure before July 1, 1993, is ratified. The proceeds and any interest may not be used for the operational expenses of infrastructure, except that a county that has a population of fewer than 75,000 and that is required to close a landfill may use the proceeds or interest for long-term maintenance costs associated with landfill closure. Counties, as defined in s. 125.011, and charter counties may, in addition, use the proceeds or interest to retire or service indebtedness incurred for bonds issued before July 1, 1987, for infrastructure purposes, and for bonds subsequently issued to refund such bonds. Any use of the proceeds or interest for purposes of retiring or servicing indebtedness incurred for refunding bonds before July 1, 1999, is ratified. 1. For the purposes of this paragraph, the term “infrastructure” means: a. Any fixed capital expenditure or fixed capital outlay associated with the construction, reconstruction, or improvement of public facilities that have a life expectancy of 5 or more years, any related land acquisition, land improvement, design, and engineering costs, and all other professional and related costs required to bring the public facilities into service. For purposes of this sub-subparagraph, the term “public facilities” means facilities as defined in s. 163.3164(39), s.163.3221(13), or s. 189.012(5), and includes facilities that are necessary to carry out governmental purposes, including, but not limited to, fire stations, general governmental office buildings, and animal shelters, regardless of whether the facilities are owned by the local taxing authority or another governmental entity. b. A fire department vehicle, an emergency medical service vehicle, a sheriff’s office vehicle, a police department vehicle, or any other vehicle, and the equipment necessary to outfit the vehicle for its official use or equipment that has a life expectancy of at least 5 years. c. Any expenditure for the construction, lease, or maintenance of, or provision of utilities or security for, facilities, as defined in s. 29.008. d. Any fixed capital expenditure or fixed capital outlay associated with the improvement of private facilities that have a life expectancy of 5 or more years and that the owner agrees to make available for use on a temporary basis as needed by a local government as a public emergency shelter or a staging area for emergency response equipment during an emergency officially declared by the state or by the local government under s. 252.38. Such improvements are limited to those necessary to comply with current standards for public emergency evacuation shelters. The owner must enter into a written contract with the local government providing the improvement funding to make the private facility available to the public for purposes of emergency shelter at no cost to the local government for a minimum of 10 years after completion of the improvement, with the provision that the obligation will transfer to any subsequent owner until the end of the minimum period. e. Any land acquisition expenditure for a residential housing project in which at least 30 percent of the units are affordable to individuals or families whose total annual household income does not exceed 120 percent of the area median income adjusted for household size, if 9.C.a Packet Pg. 155 Attachment: Infrastructure Surtax Statute (8475 : Committee Support Documents)26.B.2 Packet Pg. 657 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, the land is owned by a local government or by a special district that enters into a written agreement with the local government to provide such housing. The local government or special district may enter into a ground lease with a public or private person or entity for nominal or other consideration for the construction of the residential housing project on land acquired pursuant to this sub-subparagraph. f. Instructional technology used solely in a school district’s classrooms. As used in this sub- subparagraph, the term “instructional technology” means an interactive device that assists a teacher in instructing a class or a group of students and includes the necessary hardware and software to operate the interactive device. The term also includes support systems in which an interactive device may mount and is not required to be affixed to the facilities. 2. For the purposes of this paragraph, the term “energy efficiency improvement” means any energy conservation and efficiency improvement that reduces consumption through conservation or a more efficient use of electricity, natural gas, propane, or other forms of energy on the property, including, but not limited to, air sealing; installation of insulation; installation of energy-efficient heating, cooling, or ventilation systems; installation of solar panels; building modifications to increase the use of daylight or shade; replacement of windows; installation of energy controls or energy recovery systems; installation of electric vehicle charging equipment; installation of systems for natural gas fuel as defined in s. 206.9951; and installation of efficient lighting equipment. 3. Notwithstanding any other provision of this subsection, a local government infrastructure surtax imposed or extended after July 1, 1998, may allocate up to 15 percent of the surtax proceeds for deposit into a trust fund within the county’s accounts created for the purpose of funding economic development projects having a general public purpose of improving local economies, including the funding of operational costs and incentives related to economic development. The ballot statement must indicate the intention to make an allocation under the authority of this subparagraph. (e) School districts, counties, and municipalities receiving proceeds under the provisions of this subsection may pledge such proceeds for the purpose of servicing new bond indebtedness incurred pursuant to law. Local governments may use the services of the Division of Bond Finance of the State Board of Administration pursuant to the State Bond Act to issue any bonds through the provisions of this subsection. Counties and municipalities may join together for the issuance of bonds authorized by this subsection. (f)1. Notwithstanding paragraph (d), a county that has a population of 50,000 or less on April 1, 1992, or any county designated as an area of critical state concern on the effective date of this act, and that imposed the surtax before July 1, 1992, may use the proceeds and interest of the surtax for any public purpose if: a. The debt service obligations for any year are met; b. The county’s comprehensive plan has been determined to be in compliance with part II of chapter 163; and c. The county has adopted an amendment to the surtax ordinance pursuant to the procedure provided in s. 125.66 authorizing additional uses of the surtax proceeds and interest. 2. A municipality located within a county that has a population of 50,000 or less on April 1, 1992, or within a county designated as an area of critical state concern on the effective date of this act, and that imposed the surtax before July 1, 1992, may not use the proceeds and interest of the surtax for any purpose other than an infrastructure purpose authorized in paragraph (d) unless the municipality’s comprehensive plan has been determined to be in compliance with part II of 9.C.a Packet Pg. 156 Attachment: Infrastructure Surtax Statute (8475 : Committee Support Documents)26.B.2 Packet Pg. 658 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, chapter 163 and the municipality has adopted an amendment to its surtax ordinance or resolution pursuant to the procedure provided in s. 166.041 authorizing additional uses of the surtax proceeds and interest. Such municipality may expend the surtax proceeds and interest for any public purpose authorized in the amendment. 3. Those counties designated as an area of critical state concern which qualify to use the surtax for any public purpose may use only up to 10 percent of the surtax proceeds for any public purpose other than for infrastructure purposes authorized by this section. A county that was designated as an area of critical state concern for at least 20 consecutive years prior to removal of the designation, and that qualified to use the surtax for any public purpose at the time of the removal of the designation, may continue to use up to 10 percent of the surtax proceeds for any public purpose other than for infrastructure purposes for 20 years following removal of the designation, notwithstanding subparagraph (a)2. After expiration of the 20-year period, a county may continue to use up to 10 percent of the surtax proceeds for any public purpose other than for infrastructure if the county adopts an ordinance providing for such continued use of the surtax proceeds. (g) Notwithstanding paragraph (d), a county having a population greater than 75,000 in which the taxable value of real property is less than 60 percent of the just value of real property for ad valorem tax purposes for the tax year in which an infrastructure surtax referendum is placed before the voters, and the municipalities within such a county, may use the proceeds and interest of the surtax for operation and maintenance of parks and recreation programs and facilities established with the proceeds of the surtax throughout the duration of the surtax levy or while interest earnings accruing from the proceeds of the surtax are available for such use, whichever period is longer. (h) Notwithstanding any other provision of this section, a county shall not levy local option sales surtaxes authorized in this subsection and subsections (3), (4), and (5) in excess of a combined rate of 1 percent. 9.C.a Packet Pg. 157 Attachment: Infrastructure Surtax Statute (8475 : Committee Support Documents)26.B.2 Packet Pg. 659 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, ORDINANCE NO. 2018- 21 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, IMPOSING A COUNTYWIDE LOCAL GOVERNMENT INFRASTRUCTURE SURTAX OF ONE PERCENT (1%) ON ALL AUTHORIZED TAXABLE TRANSACTIONS OCCURRING WITHIN COLLIER COUNTY, AS AUTHORIZED BY SECTION 212.055(2), FLORIDA STATUTES, EFFECTIVE BEGINNING JANUARY 1, 2019, FOR A PERIOD OF UP TO SEVEN (7) YEARS OR UNTIL THE AGGREGATE FUNDS OF$490,000,000 ARE COLLECTED,WHICHEVER IS SOONER; PROVIDING THAT THE IMPOSITION OF THE SURTAX SHALL BE CONTINGENT ON APPROVAL AT A COUNTYWIDE REFERENDUM; PROVIDING FOR A WEBPAGE WHICH DETAILS THE PROPOSED PROJECTS FOR THE PUBLIC; PROVIDING FOR DISTRIBUTION OF SURTAX REVENUES AMONG THE COUNTY AND THE MUNICIPALITIES WITHIN THE COUNTY; PROVIDING FOR CITIZEN OVERSIGHT; PROVIDING BALLOT LANGUAGE AND DIRECTING THE SUPERVISOR OF ELECTIONS TO HOLD A COUNTYWIDE PRECINCT REFERENDUM ELECTION ON NOVEMBER 6,2018. WHEREAS, Section 212.055(2),Florida Statutes, authorizes the Collier County Board of County Commissioners ("Board") to impose a 1.0 percent (1%) local government infrastructure surtax("Surtax")upon transactions occurring within Collier County("County")which are taxable under Chapter 212, Florida Statutes; and WHEREAS,a 1.0 percent(1%) Surtax would,under current State sales tax rates,result in a one cent (1¢) Surtax on each one dollar ($1.00) sale as specifically provided by law and will be applied to each fractional part of one dollar accordingly; and WHEREAS,the Surtax differs from the transactions subject to the State sales tax in that the local option sales tax base applies only to the first $5,000 of the purchase price of an item of taxable personal property while the State sales tax applies to the entire purchase price regardless of amount,pursuant to Section 212.054(2)(b)(1), Florida Statutes; and WHEREAS,the Surtax does not apply to certain groceries,medical products and supplies, fuel,and other specifically identified goods and services listed in Section 212.08,Florida Statutes; and Page 1 of 8 9.C.b Packet Pg. 158 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 660 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, WHEREAS, the funds derived from the imposition of the Surtax shall be distributed to the County and the municipalities of the County("Municipalities"),as set forth in Section 218.62, Florida Statutes, if no interlocal agreement is entered into; and WHEREAS, funds received from the Surtax authorized by Section 212.055(2), Florida Statutes,may be utilized by the County and Municipalities to finance,plan, construct,reconstruct, renovate and improve needed infrastructure,as defined in Section 212.055(2)(d), Florida Statutes; and WHEREAS,the County and the Municipalities are presently without sufficient fiscal and monetary resources to adequately fund their infrastructure needs; and WHEREAS,adequate public infrastructure facilities of the types herein described promote the safe, efficient and uninterrupted provision of numerous essential public services provided by the County and the Municipalities, including but not limited to roads,bridges, signals, sidewalks, parks, evacuation shelters, governmental facilities, including emergency services facilities; acquiring land and construction for workforce housing and career and technical training,veterans' nursing home and expand mental health facilities; and WHEREAS, a brief description of the projects to be funded is set forth in the ballot language contained in this Ordinance and a more specific list of projects to be funded is attached hereto as Exhibit A; and WHEREAS, the County and the Municipalities shall establish a citizen oversight committee to provide for citizen review of the expenditure of Surtax proceeds. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Collier County, Florida,that: SECTION ONE. Incorporation of Recitals. The above recitals are true and correct and are hereby incorporated by reference. Page 2 of 8 9.C.b Packet Pg. 159 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 661 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, SECTION TWO. Imposition of Local Government Infrastructure Surtax. There is hereby imposed a one percent (1%) local government infrastructure surtax Surtax") upon all authorized taxable transactions occurring within the County. SECTION THREE. Administration, Collection and Distribution of Proceeds. The Surtax shall be administered,collected,and enforced in accordance with the provisions of Section 212.054, Florida Statutes, and the rules promulgated by the Florida Department of Revenue. The proceeds of the Surtax shall be distributed by the Department of Revenue directly to the County and Municipalities, in accordance with Section 218.62, Florida Statutes. SECTION FOUR. Referendum Election. a) The Surtax imposed in Section Two hereof shall not take effect unless and until approved by a majority of the electors of the County voting in a countywide precinct referendum election on the Surtax. b) The Collier County Supervisor of Elections is hereby directed to hold such countywide precinct referendum election on November 6,2018. c) The Collier County Supervisor of Elections shall cause the following proposition to be placed on the ballot: COLLIER COUNTY AND MUNICIPAL INFRASTRUCTURE ONE-CENT SALES SURTAX To enhance safety, mobility, and hurricane preparedness in Collier County and its cities by constructing, repairing, and maintaining roads, bridges, signals, sidewalks, parks, evacuation shelters, governmental and emergency services facilities; acquire land and support construction for workforce housing and career and technical training,veterans'nursing home and expand mental health facilities; shall the County levy a one-cent sales surtax beginning January 1, 2019 and automatically ending December 31, 2025, with oversight by citizen committee? FOR THE ONE-CENT SALES TAX AGAINST THE ONE-CENT SALES TAX Page 3 of 8 9.C.b Packet Pg. 160 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 662 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, SECTION FIVE. Advertisement and Webpage. The Collier County Clerk of Court shall insure that notice of this referendum be advertised in accordance with the provisions of Section 100.342, Florida Statutes. Proof of publication shall be provided to the Chair of the Board. Upon adoption of this Ordinance, the County shall create a webpage available to the public on the County's main website which details the proposed projects to be funded by the Surtax,as well as the particulars regarding the imposition and collection of the Surtax. SECTION SIX.Expiration Date; Survival of Certain Restricted Uses. a) Sunset. In all events,this Ordinance shall be in effect only through December 31, 2025. It shall sunset and expire thereafter,without further action by the Board and the electors, at which time it shall be deemed repealed and of no further force and effect, and the Surtax levied hereunder shall terminate. Alternatively,this Ordinance shall sunset on December 31 st of any year during the term of this Ordinance in the event that the total aggregate distributions of Surtax proceeds equal or exceed the amount of$490,000,000 at any time during that calendar year, in which event the Board shall take necessary action to repeal this Ordinance and notify the Florida Department of Revenue prior to the applicable deadline so that the Surtax will not continue for the following year. b) Survival of restrictions on use of Surtax proceeds. Notwithstanding the provisions of subsection (a) for the expiration and repeal of this Ordinance, so long as any Surtax proceeds shall remain unspent, the restrictions hereby imposed concerning the distribution and use of such Surtax proceeds as well as the proceeds of any borrowings payable from Surtax proceeds, and all interest and other investment earnings on either of them shall survive such expiration and repeal and shall be fully enforceable in a court of competent jurisdiction. SECTION SEVEN. Infrastructure Surtax Citizen Oversight Committee. a) Creation. Upon the approval of the Surtax by the electors of Collier County, the Board shall hereby assemble an Infrastructure Surtax Citizen Oversight Committee("Committee") to provide for citizen review of the expenditure of the Surtax proceeds by the County, as soon as Page 4 of 8 9.C.b Packet Pg. 161 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 663 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, possible after the Surtax becomes effective,but not later than the date on which the funds are first expended. The Committee shall serve as an ad hoc advisory and reporting body to the County. b) Composition. The Committee shall be comprised of seven (7) members. There shall be one(1)member appointed from each County District,and two(2)at-large members. Upon confirmation that said individuals meet the requirements herein, the Board shall appoint said individuals to this Committee. Appointment of positions, unless otherwise stated herein, shall be governed by Collier County Ordinance No. 2001-55, as may be amended, or by its successor ordinance. c) Membership Qualifications. All members shall have the following qualifications: 1) Member shall be a resident of Collier County; 2) Member shall not be an elected official; 3) Member shall not be a current employee of any governmental body within Collier County; 4) Special consideration shall be given to nominees that have financial or business management backgrounds and experience; and 5) Member shall meet the qualifications set forth in Collier County Ordinance No. 2001-55, as may be amended or its successor ordinance. d) Term. The initial terms for the at-large seats shall be one year;the remainder of the at-large terms shall be for two years or until the Committee sunsets. The initial terms and all terms thereafter for each District seat shall be for two years or until the Committee sunsets. All members shall be eligible for reappointment upon the expiration of their term. Upon resignation or removal of a member from a seat, that seat will be filled for the remainder of its term. e) Removal. Removal of members from the Committee shall be in accordance with the provisions of Collier County Ordinance No. 2001-55, as it may be amended, or its successor ordinance. Page 5 of 8 9.C.b Packet Pg. 162 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 664 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, f) Sunset. The Committee shall sunset and terminate without further action by the Board within 2 months of the final expenditure of all of the Surtax proceeds collected by the County. At its final meeting after the Surtax proceeds have been expended, the Committee shall prepare a final report to the Board with its findings and recommendations. g) Duties. The Committee shall have the responsibility to review the expenditure of Surtax proceeds against the ballot referendum approved by the voters and this Ordinance. The Board may expend proceeds of the Surtax on projects not specifically stated herein or in the attached Exhibit A, so long as those projects (1) comply with the intent of the ballot language, (2) have a positive recommendation by this Committee,and(3)fall within the projects and categories identified. The Committee shall not recommend alternative projects, unless requested by the Board. h) Officer; Meetings; Quorum; Rules of Procedure. 1) Annually the members of the Committee shall elect a chairperson and vice chairperson from among the members. The chairperson's and vice chairperson's terms in such positions shall be for one(1)year with eligibility for re-election by the members of the Committee. 2) The Committee shall meet monthly, or as otherwise needed to fulfill their duties and responsibilities. 3) The presence of at least five (5) members shall constitute a quorum of the Committee necessary to take action and transact business. In addition, an affirmative vote of a super majority (majority present plus one) shall be necessary in order to take official action. Furthermore,by simple majority vote,but never with less than 5 members present,the Committee shall adopt rules of procedure for its meetings, and thereafter shall be governed by its procedures, as amended from time to time. 4) The Committee shall keep a written record of meetings, resolutions, findings and determinations. Copies of all Committee minutes, resolutions, reports and exhibits shall be submitted to the Board. The Committee shall submit an annual report of its findings and recommendations to the Board. Page 6 of 8 9.C.b Packet Pg. 163 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 665 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, i) Reimbursement of Expenses. Committee members shall receive no compensation for the performance of their duties, but shall be entitled to receive reimbursement for expenses reasonably incurred in the performance of their duties upon prior approval by the Board. j) Duties of the County Manager's Office. The County Manager's Office will provide such documentation, information, descriptions of procedures, secretarial support and general assistance to the Committee as may be necessary for the Committee to carry out its functions as set forth herein. k) The Committee, its members, and all its proceedings shall be governed by and comply with the provisions of the Florida Sunshine Law,Chapter 286,Florida Statutes,the Florida Public Records Law, Chapter 119, Florida Statutes, and the Florida Ethics Code, Chapter 112, Florida Statutes, and all other applicable local or state statutes, ordinances, or rules. SECTION EIGHT. Conflict and Severability. In the event this Ordinance conflicts with any other Ordinance of Collier County or other applicable law, the more restrictive shall apply. If any court of competent jurisdiction holds any phrase or portion of this Ordinance invalid or unconstitutional, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION NINE. Inclusion in The Code of Laws and Ordinances. The provisions of this Ordinance shall become and be made a part of the Code of Laws and Ordinances of Collier County, Florida. The sections of the Ordinance may be renumbered or re- lettered to accomplish such, and the word "ordinance"may be changed to "section," "article," or any other appropriate word. SECTION TEN. Effective Date. This Ordinance shall be effective upon filing with the Florida Department of State. Page 7 of 8 9.C.b Packet Pg. 164 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 666 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County,Florida,this Ze4\ day of r\\ 2018. ATTEST:BOARD OF COUNTY COMMISSIONERS DWIGHT E.,BROCK, Clerk COLLIER P I TY, FLO' !! • By---. 1 A A B Attest as to Chairman's' Deputy Cle IOWAndy Solis, Chairman signature only. Appro 1;,d -- ! rm and legality: 41111 , Jeffrey • r ow, County Attorney This ordinance filed with the Secretary of St tkensOffice v4lo ''day of _ and acknowledgement otf that filing eceived this dayy of _ L. 49 By __ _ tout tk Page 8 of 8 9.C.b Packet Pg. 165 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 667 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, i. 2222222222222 2 22E22222 s4Ix000000000 ° coo o Oo 00000p sU _ t0 v- 4 ri r; r; 4 co 0 0 01 ri o o ai ari eo O ui o o ui p sa I W r• N 4n 44 + A 0) c0 v M c et U) M a- EA O TN r? N N N N t 44 44 44 U) r ER U) 44 to Ili fA 44 u 44 fitt M a sN 2 222222222222 2 22222222 00000000. 00000 0 0 0 0 0 0 0 0 0 as N 4 ri r• ti 4 co0 0; pi o u; ai ft; so o is; o o co ,. 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CO X d F- Z sp 4• W 03 G Z n Z W 0 0 > ; 2 tp 9.C.b Packet Pg. 166 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 668 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax ofTY, Sr FIk y 1 ei I 614,Ka.Ce.'' FLORIDA DEPARTMENT Of STATE RICK SCOTT KEN DETZNER Governor Secretary of State April 26, 2018 Honorable Dwight E. Brock Clerk of the Circuit Court Collier County Post Office Box 413044 Naples, Florida 34101-3044 Attention: Martha Vergara Dear Mr. Brock: Pursuant to the provisions of Section 125.66, Florida Statutes,this will acknowledge receipt of your electronic copy of Collier County Ordinance No. 2018-21, which was filed in this office on April 26, 2018. Sincerely, Ernest L. Reddick Program Administrator ELR/lb R. A. Gray Building • 500 South Bronough Street • Tallahassee, Florida 32399-0250 Telephone: (850) 245-6270 www.dos.state.fl.us 9.C.b Packet Pg. 167 Attachment: Ordinance 2018-21 (8475 : Committee Support Documents)26.B.2 Packet Pg. 669 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 04/03/2019 COLLIER COUNTY Collier County Infrastructure Surtax Citizen Oversight Committee Item Number: 12.A Item Summary: Next Meeting Date - May 1, 2019 Meeting Date: 04/03/2019 Prepared by: Title: – County Manager's Office Name: Heather Yilmaz 03/28/2019 3:51 PM Submitted by: Title: County Manager – County Manager's Office Name: Leo E. Ochs 03/28/2019 3:51 PM Approved By: Review: County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 3:52 PM County Manager's Office Heather Yilmaz Review Item Completed 03/28/2019 4:00 PM Infrastructure Surtax Citizen Oversight Committee Heather Yilmaz Meeting Pending 04/03/2019 9:00 AM 12.A Packet Pg. 168 26.B.2 Packet Pg. 670 Attachment: [Linked] Agenda and Back-up Documents - April 03, 2019 (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 26.B.4Packet Pg. 676Attachment: Checklist All Projects Validated - 04_03_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.4Packet Pg. 677Attachment: Checklist All Projects Validated - 04_03_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.4Packet Pg. 678Attachment: Checklist All Projects Validated - 04_03_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.4Packet Pg. 679Attachment: Checklist All Projects Validated - 04_03_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.4Packet Pg. 680Attachment: Checklist All Projects Validated - 04_03_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.4Packet Pg. 681Attachment: Checklist All Projects Validated - 04_03_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.4Packet Pg. 682Attachment: Checklist All Projects Validated - 04_03_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.4Packet Pg. 683Attachment: Checklist All Projects Validated - 04_03_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.5Packet Pg. 684Attachment: Checklist All Projects Validated - 03_06_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.5Packet Pg. 685Attachment: Checklist All Projects Validated - 03_06_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019) 26.B.5Packet Pg. 686Attachment: Checklist All Projects Validated - 03_06_2019 (Signed) (8775 : Infrastructure Surtax Citizen Oversight Committee - April 03, 2019)