Loading...
Agenda 01/27/2009 Item #16D11 Agenda Item No. 16D11 January 27, 2009 Page 1 of 5 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approve and authorize the Chairman to sign an amendment to the Big Cypress Housing Corporation Home Investment Partnership Program (HOME) and CHDO Set Aside for (55) Fifty-Five Units Sub recipient Agreement approved on November 13, 2007 (Item16D28) for $250,000.00 This amendment will allow final payment of $47,488 to be made to Big Cypress as reimbursement for expenses incurred for eligible costs associated with the Agreement even though leasing of the units is not complete. OBJECTIVE: For the Board of County Commissioners to approve and authorize the Chairman to sign an amendment to the Big Cypress Housing Corporation Home Investment Partnership Program (HOME) and CHDO Set Aside for (55) Fifty-Five Units Subrecipient Agreement which would allow final payment of $47,488 to be made to Big Cypress as reimbursement for expenses incurred for eligible costs associated with the Agreement even though leasing of the units is not complete. ~ CONSIDERATIONS: On November 13, 2007, the Collier County Board of County Commissioners approved a $250,000.00 Subrecipient Agreement with Big Cypress Housing Corporation to develop and construct 55 rental units for migrant farm workers in the Immokalee area. Big Cypress is now in the process of finishing these units and has submitted their payment request(s) for reimbursement of eligible costs. The Clerk's Office has requested that the Agreement be amended to specifically allow for partial or progress payments. This amendment will allow final reimbursement to be made even though the last milestone which includes leasing of the units to eligible applicants is not yet complete. HHS Staff will continue to monitor the project until this final milestone is completed and all HUD requirements are met. FISCAL IMPACT: No general funds are associated with anlendment. Expenditures for the HOME and CHDO Set Aside funded project associated with this amendment have already been budgeted in HOME Grant Fund (121) for FY07. GROWTH MANAGEMENT IMPACT: The project associated with this amendment IS consistent with the Growth Management Plan. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office. This item is not quasi judicial, and as such ex parte disclosure is not required. This item requires majority vote only. This item is legally sufficient for Board action.-CMG - Agenda Item No. 16D11 January 27,2009 Page 2 of 5 RECOMMENDATION: That the Board of County Commissioners approve and authorize the Chairman to sign an amendment to the Big Cypress Housing Corporation Home Investment Partnership Program (HOME) and CHDO Set Aside for (55) Fifty-Five Units Subrecipient Agreement approved on November 13, 2007, which will allow final payment of $47,488 to be made to Big Cypress as reimbursement for expenses incurred for the Agreement even though leasing of the units is not complete. Prepared by: Margo Castorena, Grant Operations Manager Housing and Human Services Department Page 1 of 1 Agenda Item No. 16D11 January 27,2009 Page 3 of 5 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: l6Dll Recommendation that the Board of County Commissioners approve and authorize the Chairman to sign an amendment to the Big Cypress Housing Corporation Home Investment Partnership Program (HOME) and CHDD Set Aside for (55) Fifty-Five Units Subreciplent Agreement approved on November 13, 2007 (!tem16D28) for $250,000.00 This amendment will allow final payment of $47,488 to be made to Big Cypress as reimbursement for expenses incurred for eligible costs associated with the Agreement even though leasing of the units is not complete, Meeting Date: 1/27/200990000 AM Approved By Marcy Krumbine Director Date Public Services Housing & Human Services 1/9/20095:17 PM Apprond By Lyn Wood Purchasing Agent Date Administrative Services Purchasing 1/12/20094:02 PM Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Admin. 1/13/2009 5 :01 PM Approved B)' Steve Carnell Purchasing/General Svcs Director Date Administrative San/ices Purchasing 1/13/20099:12 PM Approved By Colleen Greene Assistant County Attorner Date County Attorney County Attorney Office 1/14/20099:25 AM Approved By OMS Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 1/14/2009 1 :36 PM Approved B)' Jeff Klatzkow Assistant County Attorney Date County Attorney County Attorney Office 1/14/20093:32 PM Approved By Sherry Pryor Management & Budget Analyst Date County Manager's Office Office of Management & Budget 1/14/20094:23 PM Approved By James V. Mudd County Manager Date Board of County County Manager's Office 1/17/200912:25 PM Commissioners fi Ie://C :\Agenda Test\Export\ 122-January%202 7,%202009\ 16. %20CONSENT%20AGEND ... 1/21/2009 ~--.-.,.-.~ . Agenda Item No. 16D11 January 27,2009 Page 4 of 5 EXHIBIT A-I Contract Amendment # I "Big Cypress Housing Corporation Home Investment Partnership (HOME) And CHDO Set Aside for (55) Fifty-Five Units" This amendment, dated January 27 ,2009 to the referenced agreement shall be by and between the parties to the original Agreement, Big Cypress (to be referred to as "Developer") and Collier County, a political subdivision of the state of Florida, (to be referred to as "County"), Statement of Understanding RE: Contract # M-07-UC-12-0017, "Big Cypress Housing Corporation Home Investment Partnership (HOME) and CHDO Set Aside for (55) Fifty-Five Units" In order to continue the services provided for in the original Contract document referenced above, the Sub-Recipient agrees to amend the above referenced Contract as follows: Exhibit A AMEND: Exhibit A - Scope, Section H, Work Schedule Note: Words underlined have been added. Words strusk tlmmgh have been deleted. Please Hole that if any ofthe:;e aeli'lities &eeed the timelines by tl>'6 mOHths a l'evised 11191'.\ sehedule mNSt be slt!Jmitted Eo HHS. NOTE: Performance milestones are in effect for DrOl!ram monitorinl! requirements on/v. and as such. are used bv HUD and other I!rantor al!encies as I!eneral tarl!et I!oals rather than strict Derformance requirements. AMEND: Exhibit A - Scope, Section I, Compensation Note: Words underlined have been added. Words strask thraaga have been deleted. COMPENSATION: The County shall pay the DEVELOPER for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS pursuant to the submittal of monthly progress reports as identified in Section J. Reimbursement shall be made to the DEVELOPER when requested as work progresses, but not more frequently than once per month. Progress payments to the Big CVDress Housing Corporation as approved by HHS can be made for anv e1i gible activity listed in the contract. Eligible work tasks and/or activities shall include. but not be limited to. construction development and/or the installation of fire sprinklers. Pavments for eligible work tasks and/or activities mav be made directlv to the provider of the service(s). as approved bv HHS. at Big Cypress's reouest. /\dherence to the "varle schedule idootified in Sestion H will be required, unless modified in writing by tl1.e parties. Reimbursement will be made upon receipt of a proper invoice and in compliance with Section 218.70, Fla. Stat.., otherwise known as the "Florida Local Government Prompt Payment Act". All other terms and conditions of the agreement shall remain in force. J Agenda Item No. 16D11 January '47,2009 ' Page 5 of 5 . > !Ilthlbk A-l C<>a/rllCt AmendIllOllt 'I Blr C)'PIOI8 HOMBICHDO Sot AIIde, POlJO a on IN WlTN'8SII WHIllUIOl'. lIIo ~ lIIII Iha County u.. .&oh, ""'l*liwIy, by III ...thoriad porrcn lit agOllI, '-uIIr IlIlllulrh.....IIId"""" OQ tt.d8Io(.) lIldIoated below. .200~ A'I'l'BS'l': DwlcbtIL llrnol<, Clerk ~ OOUNI'Y: lJOAlU) OlIroUNTY COWolIlllIIONJI COWlIROOUNl'Y,l>LOltIDA By. Davo\opllr: ~ 22 ;la-- k#~-:r:r PriIItN.... ond'l'1lho Dr. CbolItE D.7~ - By: . rL J ~~u ~~-- tloIa' CONmACr~nn: l[u d By.~cn ynWu ~,.',""~ ~~~ /~":~~~lll1d ~lalaalCo"""'A1lDJ1l<)' ." -- 'J,:'" "